Board Of Supervisors — Tuesday, August 19, 2025

Interviews for Animal Control Director Appointment of Animal Control Director

(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda. (b) I am recommending your Board add this item to Closed Session today.

(a) I request that the Board take action by motion to accept this item for consideration as an "extra" agenda item. (b) Add the Closed Session item for Public Employee Interview/Appointment Pursuant to Gov. Code Section 54957(b) (1): Animal Control Director to today's agenda.

Valley Fire anniversary events are being planned for Friday, September 12, and Saturday, September 13, in Districts 1 and 5, in collaboration with the Lake County Sheriff's Office of Emergency Services, Cobb Area Council, Middletown Area Town Hall, South Lake Fire Protection District, and community organizations. Both events will be open to all members of the public. We are requesting assistance from County Administrative Office staff to coordinate with the Sheriff's office in organizing invitations to federal, state, and local leaders, press releases, and public relations for the events. Minimal Counsel support is likewise also needed, as the events are not expected to be held on County property. Additionally, we want to recognize the role all departments have played in the immediate response to the disaster, recovery, and the progress that has been made over the past decade in disaster preparedness. Invitations will therefore be extended to all Department Heads to participate in the event on Friday, September 12, event, at 1 pm in the Cobb Area. All members of this Board will appreciate the Valley Fire was a significant event in Lake County's history, and appropriately observing this 10th Anniversary provides opportunity to recognize a diversity of contributors and further assist in the healing process of those affected. We recommend our Board approve use of staff time exceeding 8 hours in support of September 12 and 13 Valley Fire observances

Approve Use of Staff Time Exceeding 8 Hours in Support of September 12 and 13 Valley Fire Observances

Mandala Springs Wellness Retreat Center is hosting the Valley Fire 10th anniversary event on September 12th, 2025, at 1 pm at the property located at 14117 Bottle Rock Rd, Cobb. This will be a community-focused event and open to all members of the public who wish to attend. There is no cost for the hosting of this event.

Approve licensing agreement between the County of Lake and Mandala Springs Wellness Retreat Center for the Valley Fire 10th anniversary event and authorize the Board Chair to sign.

The plans and specifications are complete for the Emergency Operations Center (EOC) Building Improvement Project. The project's primary focus is on structural upgrades required by code for an essential services facility, as defined in the California Building Standards Code. Additional work includes installation of a security door between the EOC/Office of Emergency Services and the Alternative Work Program (located on the east side of the building), functional floor plan adjustments, restroom modifications as a result of the aforementioned changes, and related modifications to the building's mechanical, electrical, and plumbing systems. Public Services capital project management staff, along with Strata Architecture & Planning, worked with the Sheriff's Office to develop the project scope and design documents. Project funding comes from a $988,600 EOC Grant from the U.S. Department of Homeland Security, awarded through the California Governor's Office of Emergency Services, covering 75% of project costs. The required 25% local match of $329,533 will be funded through local cannabis revenues. The estimated construction cost for the base bid is $1.1 million, with appropriations budgeted in Budget Unit 1785, Public Safety Facilities. In accordance with State law and County policy, Board approval of the project plans and specifications is required before advertising for construction. The plans and specifications are available for review at the Public Services Department. Upon Board approval, staff will proceed with soliciting bids for construction.

Approve the Plans and Specifications for the Emergency Operations Center Building Improvement Project and Authorize the Public Services Director to Advertise for Bids

In accordance with Section 7072 of the California Government Code, the Lake County Sheriff's Office is required to submit an annual "Military Equipment" report to the Board of Supervisors and make it available to the public. Pursuant to 7071 California Government Code, the Lake County Board of Supervisors shall annually review any ordinance adopted pursuant to this section and vote to either approve or disapprove the renewal of ordinance #3123. On August 6th, 2025, the Lake County Sheriff's Office completed a "Military Equipment" annual report and posted the report to the Sheriff's Office website. On August 18, 2025, at 12:00 PM, the Lake County Sheriff's office will hold a public meeting to present the report to the community and answer questions or address concerns as it pertains to the report, use, and possession of equipment deemed "military equipment" by California Government Code 7070. The Lake County Sheriff's Office requests the Board of Supervisors at the next available regularly scheduled meeting review the attached Sheriff's Office annual "Military Equipment" report and approve the continuance of ordinance #3123.

(A) Approve Lake County Sheriff's Office annual military equipment report and (B) Approve continuance of ordinance #3123.

In accordance with AB 481 as codified in Government Code sections 7070 through 7075, and Lake County Ordinance 3123, the Lake County Sheriff's Office respectfully requests authorization to use sUAS across all divisions of the Sheriff's Office. This equipment is being funded through the Sheriff/Asset Forfeiture budget 2214, object code 62.74 and fixed asset authorization was approved during Preliminary Budget hearings. sUAS technology has become an invaluable asset in modern law enforcement, offering enhanced operational capabilities in a variety of mission-critical areas. In Search and Rescue (SAR) operations, sUAS provide rapid aerial assessments, thermal imaging, and access to difficult terrain, significantly improving response times and increasing the likelihood of successful outcomes. During patrol operations, drones enhance officer safety and situational awareness by monitoring large or high-risk areas and assisting with crowd management. In investigative work, sUAS are used to document and map crime and accident scenes, collect aerial evidence, and support the safe and effective tracking of suspects or missing persons. The high-resolution imagery and video collected are often admissible in court and contribute to more thorough and efficient evidence collection. Furthermore, a robust sUAS program reflects the agency's commitment to innovation, safety, and technological advancement-qualities that enhance recruitment efforts by appealing to highly skilled, forward-thinking candidates. Advexure provides detailed pricing through the Sourcewell Cooperative Purchasing Contract #011223-ADX. As this purchase is being made through a cooperative purchasing agreement, it qualifies for an exemption from the competitive bidding process under Article X, Section 2-38.4 cooperative purchases of the Lake County Code of Ordinances.

(A) Approve the purchase and use of Small Unmanned Aerial Systems (sUAS) by the Lake County Sheriff's Office using a Sourcewell Contract, (B) Waive the formal bidding requirements pursuant to Article X, Section 2-38.4 cooperative purchases and (C) Authorize the Sheriff to sign a purchase order not to exceed $35,000.00

The Sheriff's Office requests your Board's consideration and approval of the attached records retention and destruction schedule (Exhibit A) ensuring the orderly retention, preservation, and disposal of official records maintained by the Sheriff's Office. This schedule will provide consistent framework for managing records that are no longer required by law or operational need. Under California law, government records may be destroyed with the approval of the Board of Supervisors, provided those records are not required by statute to be permanently maintained. The proposed retention periods outlined in the attached Exhibit A are based on the minimum timeframes required by applicable state and federal laws for the categories of records maintained by my department. The Sheriff's Office recommends that your Board authorize the destruction of documents that have met the retention requirements listed in Exhibit A and are no longer needed for current business purposes. This process will support compliance, improve efficiency, and reduce unnecessary storage burdens. The resolution is attached hereto for your Boards' consideration and adoption.

a) Approve Records Retention and Destruction Schedule; and b) Adopt Resolution for the Lake County Sheriff's Office

(include fiscal and staffing impact narrative): LACOSAN Lands End/ South Lakeport Sewer sends its sewer flows to the City of Lakeport Wastewater treatment plant and the City of Lakeport charges LACOSAN Lands End/ South Lakeport Sewer a proportion cost of their treatment and disposal cost quarterly. Invoices from the City of Lakeport pertaining to sewer use in 2024 by the County (Special Districts) have exceeded the Fiscal Year 2024/2025 Budget and additional funds are needed. The FY 24/25 estimated total revenue for Fund 251 LACOSAN Lands End/ South Lakeport Sewer was $195,327 and actual received was $233,522.61. Attached for your review is a Resolution requesting to appropriate unanticipated revenue in the amount of $38,000 to account 251-8351-783-23-80, Professional & Specialized Services to pay the final invoice for the fiscal year 2024-2025. The current revenues are not keeping pace with the amounts billed by the City. We will be adding this district to the upcoming rate studies. We have been using reserves to make up the shortfall for at least the last five years. Since the bills from the City are based on flows they fluctuate from year to year. Additionally, our contract with the City expires in 2026 and we will be negotiating a new contract for these flows to go to Lakeport and for some of their flows to go to Northwest. _____________________________________________________________________________

(Sitting as the Lake County Sanitation District, Board of Directors) Adopt Resolution revising the Fiscal Year 2024-2025 Adopted Budget of the County of Lake by appropriating unanticipated revenue for Fund 251 in the amount of $38,000 to Budget Unit 8351, Object Code 783.23-80 to pay for prior year sewer treatment costs.

First, many thanks to your Board for your engagement in this year's Recommended Budget Hearings, held June 24, 2025, and June 25, 2025. As you will recall, changes were made to numerous elements of the budget during those Hearings, and members of your Board had expressed interest in Administration collecting and clarifying those adjustments, to provide for greater public understanding. A summary of changes follows, with Annotations, where available: Summary of Changes BU 1122 Treasurer Tax Collector * Move $238,450 from Revenue account 10-50 to 31-95 BU 1671 Buildings & Grounds * Decrease Building and Infrastructure Reserve 153 by $282,000; * Increase Appropriation account 18-00 by $282,000 As a result of aligning Net County Cost to Actual Expenditures, Public Services saw a decreased General Fund contribution, and proposed pulling from the Building and Infrastructure Reserve, as they were unable to identify feasible commensurate to the decrease. BU 1778 Capital Projects New Capital Asset * Create Capital Asset 63-13 for Middletown Senior Center Solar in the amount of $260,000 Increases * Increase Capital Asset 63-13 District Attorney Roof in the amount of $120,000 * Increase Capital Asset 63-13 Vista Point Roof in the amount of $90,000 * Increase Capital Asset 63-13 Law Library Roof in the amount of $60,000 * Increase Capital Asset 63-13 Veterans Services Roof in the amount of $60,000 Decreases * Decrease Capital Asset 63-04 Water Line for South Main Street & Soda Bay Road by $465,796 * Decrease Capital Asset 63-13 Sheriff Admin Roof in the amount of $40,000 * Decrease Capital Asset 63-13 Agricultural Center Roof in the amount of $9,204 * Decrease Capital Asset 63-13 Sheriff Dispatch Roof in the amount of $75,000 Adjustments reflect the addition of the Middletown Senior Center Solar project and changes to anticipated costs for roofing projects. BU 2301 Sheriff-Jail Facilities * Increase revenue account 54-02 by $101,114 * Increase capital asset account 61-60 by $101,114 These represent funds carried over into FY 2025-26 from FY 2024-25 for the refencing project that remains in progress at this time. BU 7011 Parks * Create Capital Asset for Middletown Pool Enclosure Planning and Design by $100,000 * Decrease General Parks Reserve 152 by $400,000 * Increase capital asset 63-12 Hammond Park by $300,000 One-time funding was drawn from the General Parks Reserve to complete the Hammond Park Project and begin the planning and design for the Middletown Pool Enclosure. Comprehensively, these changes represent a net increase of $783,114 from the initial balanced Budget Draft presented by Administration. Possible Further Discussion In addition to making Budgetary Adjustments, your Board, by Consensus, asked for further discussion regarding multiple concepts raised by Supervisors during June's Recommended Budget Hearings. With part (b) of today's item, staff invites your discussion of the following Items: Cannabis Tax Usage and Expenditure Policies and Procedures As your Board is aware, Chapter 7, Item 12 of the County of Lake, CA, Policies and Procedures Manual guides "Cannabis Tax Usage and Expenditure." During today's meeting, staff will provide current balances available in the following categories: Planning/Code Enforcement/Water Resources/Environmental Health (30%); Law Enforcement (30%); Economic Development/ Housing/Risk Reduction (30%); and Youth Programs (10%). Members of your Board had expressed interest in clarification of what overall percentage of total Cannabis Cultivation and Business Taxes are allocated using this 30/30/30/10 model, as opposed to allocations specified in policy, e.g., $500,000 for CannGrants (which no longer exist). Pursuant to Chapter 7, Item 12, page 7.12.3 of the County of Lake, CA, Policies and Procedures Manual, your Board also expressed interest in reviewing Cannabis Tax Allocations, and considering whether the division of these funds may benefit from restructuring. Community Oriented Policing and Targeted Restoration (COPTR) Program Staff will review funding spent and available, and invite your Board's discussion regarding the concept of adding 1 Animal Control Officer, raised during your June Budget Hearings. Staff recommends waiting until the new Animal Control Director is hired to add additional allocations. Pension Stabilization Fund In December of 2021, the previous balance of $3,000,000 was transferred out of the reserve and into the market for investment purposes. The purpose of these funds is to cover the county share of PERS in the event that revenues do not come in as expected and we are unable to pay our monthly amount. As this is not likely to happen, the funds are in the market where they can be invested. Staff recommends the funds stay where they are until the time they are needed. BU 1778 Capital Asset: Since Final Recommended Budget in FY 2014-15, "Water Line for South Main Street and Soda Bay Road has appeared on the Capital Asset list. Funding was allocated from the General Fund, only; the funds are unrestricted. The balance has fluctuated throughout the years as additional funding has become available. It has also decreased as existing projects which need immediate funding are nearing completion. Staff recommends these funds are moved to other General Fund Capital Assets so they can be utilized for projects which would otherwise not have sufficient funding. BU 1892 Marketing & Economic Development: Funding Special Interest Groups In previous years, your board has elected to provide funding to 1 Team 1 Dream. Last year it was the consensus that it be added into the budget going forward. During the June budget hearings, your board decided not to contribute these funds and to have a larger discussion regarding contributions which would include the Lake County Chamber of Commerce. Staff recommends further review and/or making any adjustments during Final Recommended Budget Hearings. Additional Allocations Proposed During Recommended Budget Hearings, but Unfunded A Supervisor raised the concept of raising BU 2113, Victim Witness', budget by $50,000 in consideration of anticipated decreases in federal Victims of Crime Act (VOCA) funding; in the time since, the State Budget included $100M in in one-time General Fund support for the Victims of Crime Act. The concept of providing $50,000 for Veterans experiencing homelessness was likewise raised. No Allocations were approved for either of these purposes during Recommended Budget Hearings. If it is the direction of your board, staff recommends discussing Veteran's Homelessness next steps with Social Services. Veterinarian Position During their recent in-house Compensation Study, Human Resources attempted to benchmark the position of County Veterinarian, and found there were an insufficient number of positions in comparable California Counties to well ground an analysis. This is reflective of a regional shortage of qualified veterinarians; even the local private clinics are struggling to recruit and retain licensed Veterinarians. Staff are looking into the possibility of contracting with a Veterinarian to be able to provide some level of services. Your Board had conceptually discussed (perhaps as a medium- or long-term strategy) removing the Veterinary Technician (Vet Tech) position to increase the rate of pay accessible for the Veterinarian role; at present, that role is filled, and no Board direction has been given to eliminate it. Staff recommends waiting until a new director is hired. Department Transfers Attached to this Memorandum is the spreadsheet the County Administrative Office uses to ensure both sides of transfers (i.e., transfers in and transfers out) are balanced. This tracking sheet is just for balancing purposes; Departments are not mandated to follow through on these transfers, should they prove unnecessary. This is informational only and does not require action. Lake Family Resource Center Annual Report This report will be presented at a future date. Climate Resiliency Will Be Discussed at a Future Date Departments have been asked to estimate their costs surrounding provision of opportunities to escape winter weather and beat the heat. During your Board's Recommended Budget Hearings, County Librarian, Christopher Veach, estimated 30 additional hours of staff time may be required, with total costs for additional Library hours potentially reaching $11,300. Further Departments with public-facing facilities, may be able to provide similar opportunities. Additionally, integration of climate resiliency principles into the work of County Departments is desirable to promote efficient infrastructure investments, for example; further discussion of these climate-focused concepts will be undertaken at a later date. We hope the updates provided in this meeting assist your Board in preparing for your September Final Budget Hearing. As always, we encourage you to meet with staff to discuss any uncertainties and will get the Final Recommended Budget to you as soon as we are able to.

(a) Informational only, though your Board may consider Direction to staff; (b) Direction to staff, as appropriate.

The Mitigation Fee Act (California Government Code sections 66000, et seq.) provides authority for local governments to impose fees to offset the impacts of development on public facilities or services. The statute regulates how public agencies may collect, maintain, and spend development impact fees, including reporting requirements. On May 21, 2024, your Board adopted Ordinance No. 3139, amending Article 1 of Chapter 27 of the Lake County Code relating to Fire Mitigation Fees. The Governing body of each Fire Agency adopts a capital fire facility and equipment plan in accordance with Government Code Section 66002, at a noticed public hearing. Agencies within the County may utilize their fire mitigation fee nexus studies as the document that includes their capital fire facility and equipment plan, per Government Section 66001(a)(2) and 66016.5. Ordinance No. 3139 includes an Automatic Annual Inflation Adjustment clause: The Fire Mitigation Fee will be automatically adjusted for inflation each year on July 1, commencing on July 1, 2025, without further action by the Board, by an amount equal to the percentage change of the Engineering News Record Building Cost Index (20-Cities Average) for the 12-month period ending in March before the adjustment takes place, pursuant to a resolution adopted by the Agency in accordance with Section 27-7(a) and (b). Government Code Section 66018(a) requires a public hearing prior to approving an increase in an existing fee. This applies to any "local agency," which is defined to include an "agency, any other municipal public corporation or district . . ." Government Code Sections 66018.5 and 66000. A noticed public hearing by the Northshore Fire Protection District did not occur this year. Since the Districts' resolution approving the automatic adjustments under Ordinance No. 3139 would need to be approved in a noticed public hearing, staff has scheduled this noticed public hearing to have your Board approve the County of Lake Resolution approving Resolution submitted by Northshore Fire Protection District. Staff is currently researching possible amendments to Ordinance No. 3139 to make it more consistent with the public hearing requirements of Government Code Section 66018(a). Attached please find the Resolution adopted by Northlake Fire Protection District making findings and requesting the County of Lake to implement fire mitigation fees with the automatic inflation pursuant to the Lake County Fire Mitigation Fee Ordinance.

Adopt Resolution approving Resolution No. 2025-5 submitted by Northshore Fire Protection District and making Findings and Requesting the County of Lake to Implement Fire Mitigation Fees with the Automatic Inflation pursuant to the Lake County Fire Mitigation Fee Ordinance FY2025/2026.

Currently we do not have an ordinance for rent stabilization. I am requesting board discussion regarding a Mobile Home Rent Stabilization Ordinance following concerns from senior mobile home park residents facing significant rent increases for capital projects. The proposed ordinance would establish rent increase limitations while providing enhanced protections for our most vulnerable residents-seniors (62+), disabled veterans, and disabled individuals on fixed incomes who rely on affordable mobile home housing.

Discussion and possible direction to staff.

As you are aware, on March 21, 2025, your Board engaged in a training workshop focused on general governance, priority development and organizational effectiveness, hosted by Robert Bendorf of Municipal Resource Group. The intent of this workshop was solely to provide background for your Board toward future policy direction. No Board action was taken during the March 21, 2025 Training Workshop. Mr. Bendorf has provided a summary of the discussion, which includes documentation of your Board's communicated expectations of the role of County Administrative Officer. For clarity, the document collects elements shared during the training workshop, and is not intended to be a comprehensive list. In addition to collecting Supervisor input, Mr. Bendorf shared roles and duties of top County Executives are typically codified in a Local Ordinance. As of this writing, Article I, Section 2-1.7 of the County Code notes the following: Direction of County operation - the setting of policy - shall be by action of the Board of Supervisors, with implementation through the Department Heads and overview by the County Administrative Coordinator [i.e., County Administrative Officer]. Your Board provided no Direction to staff to develop an Ordinance outlining County Administrator/Executive roles and duties. Administration expects your Board would wish for an inclusive process that engages all County Department Heads to occur prior to presentation of such an Ordinance; effective coordination among all leadership staff is essential to the County organization functioning at its maximum feasible level. Examples of how Focus Areas contained within your Board's Vision 2028 Priority Statement (Public Safety; Infrastructure; Workforce and Organizational Excellence; Economic Development; and Budget and Fiscal Stewardship) could be developed into specific Strategic Priorities and Action Items were also developed during the workshop. To ensure appropriate public understanding, Strategic Priorities and Action Items documented on these supplemental pages do not reflect final decision-making, but rather ideas that could potentially be further developed through intentional Strategic Planning. Mr. Bendorf's documents are attached to this Agenda Item, for your Board's consideration and public inspection. Staff invites your Board's discussion and any appropriate Direction. Definition of the County Executive/Administrator role and Strategic Planning and priority setting clearly rest within the authority of your Board, and Administration looks forward to developing any further background members of your Board may need, and supporting action on any next steps in response to the March Workshop and Mr. Bendorf's documentation.

Direction to staff, as appropriate.