Board Of Supervisors — Tuesday, July 8, 2025
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Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Resolution Approving Agreement # 25-7306-0256-RA with the USDA Animal and Plant Health Inspection Services for July 1, 2025, through June 30, 2026, for $143,263.10; July 1, 2026, through June 30, 2027, for $146,638.26 and July 1, 2027, through June 30, 2028, for $149,007.30.
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution which approves the Financial Plan between Lake County and USDA APHIS Wildlife Services for the period of July 1, 2025, through June 30, 2028.
Wildlife Services maintains an integrated wildlife damage management program in Lake County to protect residents, property, livestock, crops, and natural resources from damage caused by predators and other nuisance wildlife while providing Federal leadership in managing these issues. Federal Wildlife Specialists work cooperatively with State Fish and Wildlife when managing wildlife problems and strive to reduce damage caused by wildlife to the lowest possible levels while at the same time reducing wildlife mortality.
Recommended Action
Adopt Resolution Approving Agreement # 25-7306-0256-RA with the USDA Animal and Plant Health Inspection Services for July 1, 2025, through June 30, 2026, for $143,263.10; July 1, 2026, through June 30, 2027, for $146,638.26 and July 1, 2027, through June 30, 2028, for $149,007.30.
5.2Adopt Resolution Approving Agreement No. 25-0268-000-SA with the California Department of Food and Agriculture for Compliance with the Nursery Inspection Program for Period July 1, 2025, through June 30, 2026, for $500.00
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution approving the Agreement with the California Department of Food and Agriculture (CDFA) for the Nursery Inspection Program in Lake County from July 1, 2025, through June 30, 2026. The agreement amount is $500.00
The Nursery Inspection Program Agreement provides for reimbursement to inspect nursery stock at all producers/ wholesale nursery locations within the county.
Should the board adopt this resolution, please have the chair sign, and return one copy of the agreement, and one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Recommended Action
Adopt Resolution Approving Agreement No. 25-0268-000-SA with the California Department of Food and Agriculture for Compliance with the Nursery Inspection Program for the Period July 1, 2025, through June 30, 2026, for $500.00
5.3Adopt Resolution Approving Agreement with California Department of Food Agriculture for Certified Farmer’s Market Program Investigation and Enforcement Agreement # 25-0120-000-SA for $944.00 for the Period of July 1, 2025, through June 30, 2026.
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached resolution approving the agreement with the California Department of Food and Agriculture for inspection/ investigation/ enforcement work involving the Certified Farmer's Market Program. This program allows growers to sell their produce at a Certified Farmer's Market (CFM). This agreement reimburses the county for follow-up inspections, investigations, and enforcement actions taken. The agreement would reimburse the county up to $944.00 for billable activities listed in the scope of work.
Should the Board adopt this Resolution, please have the chair sign, and return one copy of the Agreement, and one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
Recommended Action
Adopt Resolution Approving Agreement # 25-0120-000-SA with the California Department of Food Agriculture for Certified Farmer's Market Program Investigation and Enforcement for the Period of July 1, 2025, through June 30, 2026, in The Amount of $944.00.
5.4Approve Amendment Between County of Lake and CliftonLarsonAllen LLP for Accounting and Advisory Services; an Increase of $50,000 Total Compensation Not to Exceed $150,000 and Authorize the Chair to Sign
Action Item
passed on consent
Staff memo
Executive Summary
Lake County selected Workday as the county's new Enterprise Resource Planning/Human Capital Management (ERP/HCM) software. Workday is a robust software that offers a bevy of options when it comes to financial and human resource configuration.
The county's current software has not been replaced in over 20 years, and the Auditor-Controller, Treasurer-Tax Collector, and Human Resources departments have developed a variety of procedures throughout the years which ensure that proper internal controls are in place, and that our various systems accurately reflect the data we use for reporting.
Every year, the county is audited per governmental requirements. Our current external auditors, CliftonLarsonAllen LLP (CLA), also offer consulting services on ERP/HCM implementations which, for us, adds a level of assurance to our implementation. We are ensuring that our new software is being configured in a manner that meets audit requirements while also modernizing our capabilities.
CLA has offered professional services such as providing recommendations for Workday chart of accounts structure, state reporting configurations, and accounting report designs. Additionally, CLA is reviewing our current state of affairs so necessary components of our current structure are properly translated into Workday's structure to ensure that we can maintain accurate, timely, and compliant financial, state, and federal reporting.
We have a small team with regular day-to-day duties, and we want to ensure that the implementation is a net gain for the County. The accounting and advisory services being provided by CLA will contribute to successful implementation, and their use will prevent the need for additional staffing.
Recommended Action
Approve Amendment Between County of Lake and CliftonLarsonAllen LLP for Accounting and Advisory Services; an Increase of $50,000 Total Compensation Not to Exceed $150,000, and Authorize the Chair to Sign
Clerk’s notes: This item was pulled and continued to the July 15, 2025 agenda.
5.5Approve a) Budget Transfer in Budget Unit 4014 – Behavioral Health of $681,250 from Inventory account 740.38-00 to Capital Asset account 740.63-13; and b) Amend the list of capital assets of the 2024-2025 budget to increase the South Shore Clinic to $681,250. and authorize the Chair of the Board to sign.
Action Item
passed on consent
Staff memo
Purpose
To approve the budget transfer and increase in capital assets related to the South Shore Clinic expansion project, as required for compliance with the Bond BHCIP Round 1: Launch Ready funding and Program Funding Agreement (PFA).
Background
As part of the Bond BHCIP project, the South Shore Clinic is undergoing significant expansion, and funding for the project has been allocated from both the Opioid Settlement Funds (OSF) and MHSA funds. Due to adjustments in project scope and funding allocation, the following actions are required:
1. Budget Transfer:
o Transfer $681,250 from Professional & Specialize account (740.23-80) to Capital Asset account (740.63-13) in Budget Unit 4014 - Behavioral Health.
o This transfer ensures that the funds are properly designated for the clinic's expansion.
2. Increase in Capital Assets:
o Adding the South Shore Clinic capital asset listing in the 2024-2025 budget to reflect the updated project total of $681,250.
o This adjustment is necessary to accurately represent the value of the assets and the ongoing expansion work.
Financial Impact:
This budget transfer and capital asset increase are critical for aligning the project's funding sources and ensuring that the funds are available for the continued development of the South Shore Clinic expansion. The total match commitment for the project is $1,005,500, including both cash match and sunk costs.
Next Steps:
* Once approved, the budget transfer will be executed, and the capital asset list will be updated accordingly.
* The Chair of the Board will be authorized to sign the necessary documents related to the budget transfer and capital asset amendment.
Recommended Action
Approve a) Budget Transfer in Budget Unit 4014 - Behavioral Health of $681,250 from Professional & Specialized Account (740.23-80) to Capital Asset Account (740.63-13); and b) Amend the list of capital assets in the 2024-2025 budget to reflect the updated South Shore Clinic capital asset total of $681,250, and authorize the Chair of the Board to sign.
5.6Approve Board of Supervisors Meeting Minutes June 3, 2025 and June 10, 2025
Minutes
passed on consent
5.7Adopt Resolution Authorizing the Community Development Department to apply for the Sustainable Agricultural Lands Conservation Program (SALC) grant from the California Department of Conservation and Authorize the Chair to Sign
Action Item
passed on consent
Staff memo
Executive Summary
The State of California is offering planning grants under the Sustainable Agricultural Lands Conservation Program grant to support projects that advance equity, sustainability, housing, and resilience. These funds are intended to help jurisdictions like Lake County develop thoughtful and impactful plans aligned with the state's planning priorities.
Lake County intends to apply for funding to support the development of the Revitalizing Lake County Agriculture: Phase 1 project. This effort will advance local planning goals, strengthen land use policies, and align with regional and state initiatives.
To be eligible for grant funding, applicants must submit a formal, signed Resolution of Support. The resolution also commits the County to work toward the State's Planning Priorities as described in Government Code Section 65041.1. These include promoting infill development, protecting environmental and agricultural resources, and supporting efficient development patterns.
Approval of the attached resolution will ensure the County meets all eligibility criteria and positions Lake County to secure funding for this important planning initiative and authorize Shannon Walker-Smith to act as the official representative of the County of Lake in connection with the grant application and implementation of the project
The grant requires a local match, which will be met through in-kind staff time and/or other eligible sources. All project expenditures will be reimbursed following successful invoicing to the State.
Adoption of this resolution will authorize submission of the application and allow the County to move forward with the revitalizing Lake County Agriculture: Phase 1 project planning effort in compliance with State requirements.
Recommended Action
Adopt Resolution Authorizing the Community Development Department to apply for the Sustainable Agricultural Lands Conservation Program (SALC) grant from the California Department of Conservation and Authorize the Chair to Sign.
5.8Approve Long Distance Travel for Liberty Francis, Tobacco Education & Prevention Coordinator and Patricia Wingler, Tobacco Education & Prevention Health Programs Support Specialist to attend the National Confer-ence on Tobacco Or Health Training in Chicago, Illinois from August 24th, 2025 to August 29th, 2025
Action Item
passed on consent
Staff memo
Executive Summary
The National Conference on Tobacco or Health training brings the tobacco control community together to connect, collaborate and advance the impactful work happening across the country. The training will have panelists, breakout sessions, best practice expertise, and strengthens nationwide partnerships. Therefore, pursuant to Section 1.6, E, of the County of Lake Travel Policy, we request your Board approve travel to the National Conference on Tobacco or Health in Chicago, Illinois for Liberty Francis and Patricia Wingler to access this beneficial training opportunity All costs will be reimbursed through Tobacco Education & Prevention Health Program grant funding.
Recommended Action
Approve Long Distance Travel for Liberty Francis, Tobacco Education & Prevention Coordinator and Patricia Wingler, Tobacco Education & Prevention Health Programs Support Specialist to attend the National Conference on Tobacco or Health Training in Chicago, Illinois from August 24th, 2025 to August 29th, 2025.
| Estimated Cost | $5850.12 |
|---|---|
| Amount Budgeted | $5850.12 |
5.9Approve Request to Close the Probation Department on Friday, July 24, 2025, from 11:30 a.m. - 5 p.m. for All-Staff Training
Action Item
passed on consent
Staff memo
Executive Summary
I respectfully request the Board's approval to close the Probation Department to the public on July 24, 2025, from 11:30 a.m. to 5:00 p.m. for All-Staff Training.
While closed, the Probation Department will engage in training and team-building activities for all Probation employees.
The Chief Probation Officer and Department management staff will remain on call during these times to respond as needed to emergent situations.
Your approval of these requests will enhance Department operations and morale.
Recommended Action
Approve Request to Close the Probation Department on Friday, July 24, 2025, from 11:30 a.m. - 5 p.m. for All-Staff Training
5.10(a) Approve the Purchase Agreement for Wetland Mitigation Credits at Seigler Valley Wetland Bank – FMAG HMGP Culvert Replacement No. 1 and Authorize the Public Works Director to Sign; and (b) Approve the Purchase Agreement for Wetland Mitigation Credits at Seigler Valley Wetland Bank – FMAG HMGP Culvert Replacement No. 2 and Authorize the Public Works Director to Sign
Agreement
passed on consent
Staff memo
Executive Summary
The State Water Resources Control Board Permits for the construction of the FMAG HMPG Culverts No. 1 and No. 2 Projects required the County of Lake to purchase wetland mitigation credits from a US Army Corps of Engineers approved wetland mitigation bank.
The Public Works Department selected the Seigler Valley Wetland Mitigation Bank because it is the only U.S. Army Corps of Engineers approved wetland mitigation bank in the County of Lake Service Area.
The County of Lake will purchase mitigation credits from Seigler Valley Wetland Mitigation Bank in the amount of $28,635.00 for the Culvert No. 1 Project and in the amount of $11,385.00 for the Culvert No. 2 Project for a total amount of $40,020.00 for both projects.
In accordance with the County of Lake Ordinance, Article X. "Purchasing," Section 2-27, "Delegation of Authority and Unlawful Purchases" and Section 2-36.1(c), the Public Works Director/Assistant Purchasing Agent is authorized to sign the contract.
Recommended Action
(a) Approve the Purchase Agreement for Wetland Mitigation Credits at Seigler Valley Wetland Bank - FMAG HMGP Culvert Replacement No. 1 and Authorize the Public Works Director to Sign.
(b) Approve the Purchase Agreement for Wetland Mitigation Credits at Seigler Valley Wetland Bank - FMAG HMGP Culvert Replacement No. 2 and Authorize the Public Works Director to Sign.
5.11Approve Late Travel Claims for Election Technicians for the November 5, 2024, General Election and Authorize the Auditor-Controller to Process Payments to be paid out of FY 2024/2025.
Action Item
pulled on consent
approved
Carried 4-1 — moved by Rasmussen
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: nay
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: nay
Staff memo
Executive Summary
The Registrar of Voters office requests approval for the payment of late travel claims for Election Technicians who attended training for the November 5, 2024, General Election, in the amount of three hundred fifty dollars and forty-one cents ($350.41).
On August 20th, 2024, the Board of Supervisors passed Resolution 2024-87 which authorized the Registrar of Voters office to compensate Precinct Board Members who travel over 2-mile, round trip from the location of the training classes. Due to unforeseen circumstances, paperwork was not submitted, and the 60-day timeframe had been exceeded. The Registrar of Voter's office requests your Board to authorize the Auditor-Controller to process the various travel claims totaling $350.41
Recommended Action
Approve Late Travel Claims for Election Technicians for the November 5, 2024, General Election and Authorize the Auditor-Controller to Process Payments to be paid out of FY 2024/2025.
On motion of Supervisor Rasmussen, and by vote of the Board, approved Late Travel Claims for Election Technicians for the November 5, 2024, General Election and Authorized the Auditor-Controller to Process Payments to be paid out of FY 2024/2025. The motion carried by the following vote:
Ayes: Supervisors Owen, Pyska, Rasmussen and Crandell
Noes: Supervisor Sabatier
Clerk’s notes: This item was pulled for discussion. Registrar of Voters Elections Specialist Senior Savannah Fecht presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak, and the public input portion of this item was closed.
5.12(Sitting as the Lake County Watershed Protection District, Board of Directors) Approve Local Cooperation Agreement between Central Valley Flood Protection Board of the State of California (CVFPB) and Lake County Watershed Protection District (LCWPD) for Middle Creek Flood Control Project Work and authorize the Chair to sign
Agreement
pulled on consent
approved
Carried 5-0 — moved by Sabatier
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Staff memo
Executive Summary
Staff is requesting the Board of Supervisors, acting as the Directors of the Lake County Watershed Protection District (District), approve the Local Cooperation Agreement for Middle Creek Flood Control Protection Project work.
The Middle Creek Flood Control Project (MCFCP) was authorized by Congress and approved on September 3, 1954, and governed by local assurances as authorized and approved by the State of California.
The Department of Water Resources (State/DWR) performed a video inspection of gravity drainage pipe across the levees in Lake County earlier this year or late last year. Based on video inspection report ,12 pipes (List and location map attached) require rehabilitation and Cure-in-Place Pipe (CIPP) is the preferred option for the rehabilitation. DWR will perform the rehabilitation work for all 12 pipes at no cost to the district.
The State of California, Department of Water Resources (DWR) will implement the rehabilitation and replacement of pipe(s) located on the State Plan of Flood Control (SPFC) facilities under the Deferred Maintenance Project pursuant to its authority under the Control Section 6.10 of the Budget Act of 2016 (public Resources Code Section 5096.800 et seq).
Therefore, staff requests the District's approval and sign the Local Cooperation Agreement.
Recommended Action
(Sitting as the Lake County Watershed Protection District, Board of Directors) Approve Local Cooperation Agreement between Central Valley Flood Protection Board of the State of California (CVFPB) and Lake County Watershed Protection District (LCWPD) for Middle Creek Flood Control Project Work and authorize the Chair to sign.
On motion of Director Sabatier, and by vote of the Board, Approved Local Cooperation Agreement between Central Valley Flood Protection Board of the State of California (CVFPB) and Lake County Watershed Protection District (LCWPD) for Middle Creek Flood Control Project Work and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Directors Owen, Sabatier, Rasmussen, Pyska and Crandell
Noes: None
Clerk’s notes: Public member Julia Carrera requested this item be pulled for further discussion. Water Resources Director Pawan Upadhyay presented the item to the Board. Water Resources Program Coordinator Linda Rosas-Bill spoke.
Chair Crandell asked if anyone present wished to speak and public member Julia Carrera spoke. No one else wished to speak, and the public input portion of this item was closed.
5.13Approve the Agreement between County of Lake and Clean Lakes, Inc. for the Aquatic Vegetation Management Program for Fiscal Year 2024-2025 not to exceed an amount of $271,210 and authorize the Chair to sign
Action Item
passed on consent
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Staff memo
Executive Summary
In 2011, the Water Resources Department identified areas around Clear Lake to be managed for nuisance aquatic plant growth. The total surface area of the lake treated annually for aquatic plants has never exceeded 260 acres (0.6% of Clear Lake's total surface area) and varies annually according to peak aquatic plant growth. Treatment areas are selected based on several conditions, including: density of shoreline occupation, presence of especially troublesome invasive plants, habitat value, and historic recreational uses.
Per Board request, in 2022, The County of Lake Water Resources Department distributed a Request for Proposals (RFP) to identify the best qualified aquatic plant contractors to conduct lake-wide management services in Clear Lake. Only one company responded with a full proposal to the RFP: Clean Lakes, Inc. Therefore, this company was selected as the preferred contractor to complete the Aquatic Plant Management at Public Access and High Use Recreational Areas in Clear Lake, Lake County, CA project.
The proposed contractor, Clean Lakes Inc., utilizes GPS-based hydro acoustic mapping to ensure accuracy of application location and rate, and an efficacy map of before and after treatment. Over the last ten years, Water Resources Staff has worked closely with Clean Lakes Inc. to evaluate performance, efficacy of treatment and compliance with the State's and County's Aquatic Pesticide NPDES permit and County's own permitting program, including all monitoring requirements.
For the last twelve years, the County Board of Supervisors has set aside funding for the abatement of nuisance aquatic plants in selected high-traffic, public use areas of Clear Lake as part of an overall strategic invasive species management program. The contract total for Fiscal Year 2024-2025 is $271,210 and is funded with Geothermal and Transient Occupancy Tax money. At the direction of the board, this contract will remain on a five-year basis, with annual amendment based on the available funds for that years' treatment. We are currently in the third year of this proposed five-year contract period.
Recommended Action
Approve the Agreement between County of Lake and Clean Lakes, Inc. for the Aquatic Vegetation Management Program for Fiscal Year 2024-2025 not to exceed an amount of $271,210 and authorize the Chair to sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda items 5.1 through 5.13, with the exceptions of 5.4, 5.11, 5.12 and 5.13. The motion carried by the following vote:
Ayes- Supervisors: 5 - Owen, Sabatier, Rasmussen, Pyska, and Crandell
Clerk’s notes: Item 5.13 - Public member Julia Carrera requested this item be pulled for discussion. This item will be scheduled for a future agenda.
6. Timed Items
6.19:02 A.M. - Public Input
Clerk’s notes: Public input was received from the following persons: Public member Randy Pletcher, Department of Social Services Director Rachel Dillman-Parsons and Program Manager Tera Gandolfo gave an update on current government funding status.
6.29:03 A.M. - Pet of the Week
Presentation
Clerk’s notes: Animal Care and Control staff presented Sky, a Husky mix, available for adoption.
6.39:04 A.M. - New and Noteworthy at the Library
Action Item
Clerk’s notes: This item was pulled from the agenda.
6.49:10 A.M. - Consideration of Presentation of Brown Act
Report
Staff memo
Executive Summary
I will be presenting a brief Brown Act "refresher" and will be highlighting provisions on the definition of "meetings" and holding teleconferenced/virtual meetings under the Brown Act, summarized here as follows:
1. A meeting is "any congregation of a majority of the members of a legislative body at the same time and location . . . to hear, discuss, or deliberate upon any item that is within the subject matter jurisdiction of the legislative body." Government Code Section 54952.2(a).
a. A majority of the members may not use in-person, telephone, e-mail, fax, internet-based social media platform or other electronic means of devices, or an intermediary to discuss, develop a consensus, agreement, or decision.
b. The following types of "serial meetings" are not allowed under the Brown Act:
i. Hub and Spokes Communication - A to B, A to C, and A to D
ii. Chain Communication - A to B, B to C.
c. The following are not considered "meetings" under the Brown Act:
i. Conferences, trainings, seminars
ii. Community forums and the meetings of other government bodies
iii. Social occasions
2. Under Assembly Bill 2449, a member of a local governmental agency such as a board of supervisors may participate remotely pursuant to the following requirements:
a. At least a quorum of the members of the Board must participate in person from a singular physical location identified on the agenda, which location will be open to the public and within the boundaries of the County of Lake.
b. A Board member may only teleconference for publicly disclosed "just cause" or in "emergency circumstances" approved by the local governmental agency.
c. A Board member may participate in meetings remotely only if:
i. the member notifies the Board at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for "just cause" (as defined by AB 2449), including a general description of the circumstances relating to their need to appear remotely at the given meeting; or
ii. The member requests the legislative body to allow them to participate in the meeting remotely due to "emergency circumstances" and the legislative body takes action to approve the request. The legislative body must request a general description (generally not exceeding 20 words) of the circumstances relating to their need to appear remotely at the given meeting.
d. Assembly Bill 2449 defines "just cause" and "emergency circumstances" for the purposes of teleconferencing. "Just cause" is limited to one or more of the following: (i) a childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely; (ii) a contagious illness that prevents a member from attending in person; (iii) a need related to a physical or mental disability as defined by statute; or (iv) travel while on official business of the legislative body or another state or local agency. "Emergency circumstances" means a physical or family medical emergency that prevents a member from attending in person.
e. Additionally, there are restrictions as to the number of meetings which may be attended under the "just cause" exception and there are rules which must be adhered to during any such "hybrid" meeting.
Recommended Action
Presentation only.
Presentation only.
Clerk’s notes: County Counsel Lloyd Guintivano presented the item to the Board.
Chair Crandell asked if anyone present wished to speak and public member Tom Lajcik spoke. No one else wished to speak and the public input portion of this item was closed.
6.59:30 A.M. - PUBLIC HEARING Consideration of a proposed Resolution approving Resolutions submitted by Lake County Fire Agencies and making Findings and Requesting the County of Lake to Implement Fire Mitigation Fees with the Automatic Inflation pursuant to the Lake County Fire Mitigation Fee Ordinance
Public Hearing
Adopted, as amended
Staff memo
Executive Summary
The Mitigation Fee Act (California Government Code sections 66000, et seq.) provides authority for local governments to impose fees to offset the impacts of development on public facilities or services. The statute regulates how public agencies may collect, maintain, and spend development impact fees, including reporting requirements.
On May 21, 2024, your Board adopted Ordinance No. 3139, amending Article 1 of Chapter 27 of the Lake County Code relating to Fire Mitigation Fees. The Governing body of each Fire Agency adopts a capital fire facility and equipment plan in accordance with Government Code Section 66002, at a noticed public hearing. Agencies within the County may utilize their fire mitigation fee nexus studies as the document that includes their capital fire facility and equipment plan, per Government Section 66001(a)(2) and 66016.5.
Ordinance No. 3139 includes an Automatic Annual Inflation Adjustment clause:
The Fire Mitigation Fee will be automatically adjusted for inflation each year on July 1, commencing on July 1, 2025, without further action by the Board, by an amount equal to the percentage change of the Engineering News Record Building Cost Index (20-Cities Average) for the 12-month period ending in March before the adjustment takes place, pursuant to a resolution adopted by the Agency in accordance with Section 27-7(a) and (b).
Government Code Section 66018(a) requires a public hearing prior to approving an increase in an existing fee. This applies to any "local agency," which is defined to include an "agency, any other municipal public corporation or district . . ." Government Code Sections 66018.5 and 66000. A noticed public hearing by the Fire Districts for this year did not occur. Since the Fire Districts' resolutions approving the automatic adjustments under Ordinance No. 3139 would need to be approved in a noticed public hearing, staff has scheduled this noticed public hearing to have your Board approve the attached County of Lake proposed Resolution, which approved the adopted resolutions of the Fire Districts. Staff is currently researching possible amendments to Ordinance No. 3139 to make it more consistent with the public hearing requirements of Government Code Section 66018(a).
Attached please find the Resolution adopted by each Fire District making findings and requesting the County of Lake to implement fire mitigation fees with the automatic inflation pursuant to the Lake County Fire Mitigation Fee Ordinance.
Recommended Action
Adopt Resolution approving Resolutions submitted by Lake County Fire Agencies and making Findings and Requesting the County of Lake to Implement Fire Mitigation Fees with the Automatic Inflation pursuant to the Lake County Fire Mitigation Fee Ordinance.
Supervisor Sabatier offered the resolution as amended, removing Northshore Fire from Exhibit A, and it passed by roll call vote:
Ayes- Supervisors: Owen, Sabatier, Rasmussen, Pyska, and Crandell
Clerk’s notes: County Administrative Officer Susan Parker presented the item to the Board. Supervisor Sabatier spoke and stated a revised version of the resolution is needed for Northshore Fire Protection District with the correct fees. County Counsel Lloyd Guintivano spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
KFPD_Reso 2025-10_2025 Fees KFPD_Reso 2025-10A 2025 Fees LCFPD Reso 25-0303_2025 LCFPD Reso 25-0303A_05292025 LFPD_Reso24-25-08 Fire Mitigation Fees NFPD Reso 2024-35_2025 fees SLCFPD Reso 2024-25-19_2025 Fees Ordinance 3139_FireMit_Admin - signed Chapter 27 Mitigation Fees_05212025 23003 Kelseyville FPD Fire Mitigation Fee Nexus Study Report - Final 23003 Lake County FPD Fire Mitigation Fee Nexus Study Report - Final 23003 Lakeport FPD Fire Mitigation Fee Nexus Study Report - Final 23003 Northshore FPD Fire Mitigation Fee Nexus Study Report - Final 23003 South Lake Co FPD Fire Mitigation Fee Nexus Study Report - Final Signed Resolution re Fire Mitigation CORRECTED_LFPD Reso24-24-08 Fire Mitigation Fees
6.610:00 A.M. PUBLIC HEARING - (Sitting concurrently as Clearlake Keys CSA #1, #2, #6, #13, #20, #21-Board of Supervisors, Kelseyville County Waterworks District #3 and Lake County Sanitation District - Board of Directors) - Consideration of (a) Resolution Confirming Collections of Annual Lighting Fees; (b) Resolution Confirming Collections of Delinquent Water Fees; (c) Resolution confirming Collections of Delinquent Water and Sewer Fees; (d) Resolution of Delinquent Sewer Fees for Lake County Sanitation District
Public Hearing
Staff memo
Executive Summary
On July 8, 2025, at 10:00 A.M. a Public Hearing will be held to hear protests regarding the placement of Lighting Fees and Delinquent Water and Sewer Fees on the 2024-2025 Tax Rolls for collection.
Resolutions, once approved by your Board, authorize this action in accordance with Section 55501 of the Water Code, and Sections 25215.4 and25215.5 of the Government Code. The required Resolutions are attached.
The authorization by your Board for placement of the Delinquent Sewer Fees is accomplished by motion of one of the Board members, in accordance with Section 25214.4 of the Government Code.
Recommended Action
10:00 A.M. PUBLIC HEARING -(Sitting concurrently as Clearlake Keys CSA#1, #2, #6, #13, #20, #21-Board of Supervisors, Kelseyville County Waterworks District #3 and Lake County Sanitation District - Board of Directors) - Consideration of (a) Resolution Confirming Collections of Annual Lighting Fees; (b) Resolution Confirming Collections of Delinquent Water Fees; (c) Resolution confirming Collections of Delinquent Water and Sewer Fees; (d) Resolution of Delinquent Sewer Fees for Lake County Sanitation District.
(a) Supervisor Pyska offered the resolution and it passed by roll call vote:
Ayes - Owen, Rasmussen, Pyska, and Crandell
Noes - None
Abstain - Supervisor Sabatier
(b) Supervisor Pyska offered the resolution and it passed by roll call vote:
Ayes - Rasmussen, Pyska, and Crandell
Noes - Owen
Abstain - Supervisor Sabatier
(c) Supervisor Rasmussen offered the resolution and it passed by roll call vote:
Ayes - Rasmussen, Pyska, and Crandell
Noes - Owen
Abstain - Supervisor Sabatier
(d) Supervisor Pyska offered the resolution and it passed by roll call vote:
Ayes - Rasmussen, Pyska, and Crandell
Noes - Owen
Abstain - Supervisor Sabatier
Clerk’s notes: Special Districts Administrator Robin Borre and Deputy Administrator Jesse Salmeron presented the items to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input
portion of this item was closed.
6.710:30 A.M. - Consideration of a Presentation by Sonoma Clean Power on a Feasibility Study for Sonoma Clean Power Lake County Expansion
Action Item
Staff memo
Executive Summary
Sonoma Clean Power (SCP) is a Community Choice Aggregator (CCA), a non-profit that purchases electricity generation for customers in Sonoma and Mendocino counties, while PG&E continues to maintain and operate all the poles, wires and substations of the grid.
There are currently 25 operational CCA programs in California serving more than 14 million customers. The Board of Supervisors unanimously passed Ordinance 3206 on June 23, 2015, to authorize implementation of a CCA program, with the goal of reducing energy costs. Lake County re-evaluated CCA service in 2019, when it requested SCP to study the feasibility of expanding service to Lake County. SCP's study, which was released in March 2020, found that it would be unable to offer competitive service to Lake County residents at the time due to the expected cost of PG&E's Power Charge Indifference Adjustment (PCIA) fee on Lake County relative to the PCIA fee on SCP's existing customers. PCIAs are required so customers leaving the Investor-Owned Utility (PG&E) do not burden remaining utility customers with costs which were incurred to serve them.
Market and regulatory conditions have improved since the Feasibility Study in 2020. SCP reengaged with the Board of Supervisors on April 15, 2025, regarding the unincorporated areas of Lake County potentially joining SCP and its GeoZone initiative. The Board of Supervisors authorized staff to request a new feasibility study from SCP. The cities of Lakeport and Clearlake also expressed interest in joining SCP. Subsequently, SCP's Board directed staff to conduct a feasibility study of SCP expansion to unincorporated Lake County, the City of Clearlake, and the City of Lakeport.
The updated feasibility study has a base market scenario of Lake County customers having total bill savings of 4.2% to 12.9%. This feasibility study assumes power for the expansion to Lake County will be first procured on the spot market with the overall power costs very sensitive to market price and assumes existing regulatory conditions. There is a sensitivity analysis in the Feasibility Study that models out the impact of differing energy prices. Next steps for a Q2 2027 SCP service start date in Lake County are outlined in the Feasibility Study.
Geof Syphers and staff from Sonoma Clean Power will be present to answer any questions from your Board and provide further information on potential next steps.
Recommended Action
Informational report. Consider Direction to staff, as appropriate.
There was Board direction to bring back a risk analysis by Sonoma Clean Power.
Clerk’s notes: Deputy County Administrative Officer Ben Rickelman presented the item to the Board. Chief Deputy County Administrative Officer Matthew Rothstein was also present. Jeff Syphers from Sonoma Clean Power gave a PowerPoint presentation. Additional staff from Sonoma Clean Power were also in attendance.
Chair Crandell asked if anyone present wished to speak and the following people spoke: Tom Lajcik, Bill Wilson and Amanda Barton from the Lake County Chamber of Commerce. No one else wished to speak and the public input portion of the item was closed.
6.810:45 AM - PUBLIC HEARING - Consideration of Resolution Appointing Road Commissioner for the County of Lake
Public Hearing
Staff memo
Executive Summary
On June 17, 2025, the Board of Supervisors appointed Lars Ewing as Interim Public Works Director. One of the duties of the Public Works Director is to act as the County's Road Commissioner.
Section 2006 of the Streets and Highway Code of the State of California requires that the Board of Supervisors has the authority to appoint a qualified Road Commissioner only after a duly noticed Public Hearing on the candidate's qualifications is held.
Recommended Action
Adopt Resolution Appointing Lars Ewing Road Commissioner for the County of Lake.
Supervisor Sabatier offered the Resolution and it passed by roll call vote:
Ayes- Supervisors: 5 - Owen, Sabatier, Rasmussen, Pyska, and Crandell
Clerk’s notes: Public Works Interim Director Lars Ewing presented the item to the Board. County Administrative Officer Susan Parker also spoke.
Chair Crandell asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
6.911:00 A.M. - Consideration of Summary of Cannabis Policy Recommendations and Request for Board Direction
Action Item
Staff memo
Executive Summary
Regulations for cannabis-related businesses have been in place since 2014. The Board of Supervisors has updated these regulations periodically to address changes in state law, and lessons learned through existing processes. A summary follows of the latest recommendations to update current local regulations for cannabis-related businesses. This update has benefited from over two years of input from the Cannabis Ordinance Task Force, stakeholder departments, and the public.
Direction from the Board on this process has been clear; to streamline the current regulations to support legal cannabis activity, while considering the impacts of the industry on the surrounding environment and improve processes to reveal and address bad actors. The following summary addresses many updates to achieve these directives.
The summary below includes cannabis-related business types, possible zoning districts to locate these businesses, the level of permit required, development standards, and options to synchronize with existing state regulations. Recommendations included have come from the COTF as well as input from multiple County departments.
After receiving direction from this Board, Staff will draft an ordinance to create Article 73 in the Lake County Zoning Code. The draft ordinance will be sent out for agency/stakeholder review, then presented to the Agriculture Advisory Committee and Planning Commission. Recommendations will be collected to present to the Board of Supervisors for consideration and possible adoption. Staff requests input from the Board on the summary, as well as direction on any other aspects of cannabis regulation to include, and department operations during the preparation of the draft ordinance.
At the November 18, 2024, meeting, the Board considered recommendations regarding cannabis business types, appropriate zoning districts, and permit levels. The table describing both the recommendations and the BOS input is included as Attachment 1.
On January 14, 2025, the Board received the a second update of the Task Force recommendations, included as Attachment 2. During this discussion, the following additional Board direction was received:
* No temporary use of recreational vehicles for worker housing or office space
* Synchronize measurement of canopy with state process
* Add requirement of passing background check by property owner for cultivation permits
* A warrant check for property owners and applicants conducted by Lake County Sherriff's Office for criminal activity warrants, resulting in possible suspension of application
* Add suspension of cultivation applications if background checks reveal active warrants
* Make no changes to the Farmland Protection Zone (FPZ) boundaries or regulations
* Add restoration bond for abatement of greenhouses in abandoned use permits
* Discourage concrete slab foundations in greenhouses, utilizing anchor point; when feasible
* Seek additional options to mitigate odor impacts to residential uses
Additional recommendations were made by the COTF after the second Board update, at the January 27 and March 3, 2025 meetings. These recommendations include:
Operational hours, delivery hours, and construction hours -
* Farming operations and activities may align with other agricultural products' hours
* Other cannabis related businesses should align with State regulations
* Scheduled deliveries should be from 7:00 a.m. to 7:00 p.m.
Records Retention - to align with local, State and Federal regulations
Voluntary Termination of Use Permit - A permit holder retains the right to formally withdrawal their approved land use permit at any point following approval and before the expiration date.
a. To initiate this process, it is required that the permit holder or signing authority for business entity submits notarized documentation to the Community Development Department indicating their decision to cease pursuing the permitted commercial cannabis use.
b. This documentation must include the following details: the project name, project identifying number, the address of the permitted location, the Assessor's Parcel Number, the contact information of the permit holder, and a copy of the permit holder's government-issued identification and proof of state licensing agency notification of withdrawal.
c. Site remediation is required.
d. All outstanding fees must be paid.
Use of Recreational Vehicles - revisited - the regulations applying to farm labor quarters and farm labor camps, shall also apply to commercial cannabis permittees.
Opt Out and Reduced Canopy Process - align the two items with the State regulations, inclusive of June 1st deadline with performance report, inspection, and inspection fees annually.
Site Reclamation Bond - add requirement of $5,000 surety bond to cannabis permit requirements naming County of Lake Community Development Department as the listed as obligee
Canopy Calculation Method - calculate canopy in alignment with the State's canopy calculation methods.
Remaining recommendations not considered by the COTF but recommended by Staff:
* Synchronize ownership description requirements with the state application
* Seek additional state regulations related to synchronization to facilitate the simplification of local procedures.
* Allow for revocation recommendation of a use permit in the case of off-site unpermitted cannabis activity conducted by the Permittee or Property Owner
* Implement several internal process improvements to streamline and simplify the application workflow. Consider adding setbacks for commercial hemp from cannabis cultivation areas, and off-site residential uses
* Adjust internal policy to take future revocation recommendations directly to the Board of Supervisors for consideration
At its meeting on June 12, 2025, the Planning Commission approved the following recommendations:
* Instead of encouraging anchor points rather than concrete slab foundations for green houses, consider requiring anchor points for greenhouses unless they are not an option, or if it will not result in the loss of prime agriculture soils
* Strong support for seeking additional options to mitigate odor impacts to off-site residential uses
* Direct Staff to investigate options for increased site reclamation bond, to $50,000, or an amount based on a reasonable cost of remediation
* Revisit the Farmland Protection Zone boundaries map, particularly for addition of areas within Supervisorial District 1
* Take recommendations for revocation of use permits directly to the Board for its consideration, unless the Board would prefer the Planning Commission to consider it first
* Consider adding homeschools to the required setbacks from schools; or if not feasible, consider other options, including increased setbacks to off-site residences
The Planning Commission received multiple written public comments, which are included as Attachment 3.
As of the date of this staff memorandum, there are 65 pending applications for cannabis related businesses. 30 of these applications are considered complete. 35 applications, of which five are for expansion of canopy or addition of processing facilities, are incomplete.
Staff seeks Board input regarding the above recommendations, and regarding any additional matters to consider for the draft ordinance. Staff expects the draft ordinance to be ready for agency and public review by the end of this calendar year.
Recommended Action
Provide input and Staff direction.
The Board gave direction to staff to move ahead on stated recommendations.
Clerk’s notes: The Chair announced this item would be taken up at 3:00 P.M.
Community Development Director Mireya Turner and Senior Planners Mary Claybon and Michelle Irace were present. Director Turner presented the item to the Board.
Chair Crandell asked if anyone present wished to speak and the following people spoke: Tom Lajcik, Bill Wilson, Michael Green, Margaux Cambara, Anderson Cramer, Autumn Karcey, Jim Comstock, Marshall Comstock, Jennifer Smith, Dennis Hunter, Rebecca Harper, Angela Amaral, Skeila Leiwa, Clay Shannon, Joanie Henderson, Peter Luchetti, Charleen, and Lewis Lincoln. No one else wished to speak and the public input portion of this item was closed.
COTF Recomendations 11.18.24 remaining focus topics Activities_Zoning_Permits PlanningCommission Public Comment Public Comment_CAP BoS Ltr 7-8-2025 Public Comment_COTF-Public Issues Final-070825 Public Comment_Jim Fetzer_BOS_Ltr Public Comment_LCCA BOS Ordinance Update Letter 250707 Public Comment_Ned Fussell_LCCA Letter Public Comment_25-07-07 Ltr to BOS re Ordinance Everview Public Comment_BOS Letter Amos Flint Public Comment_BOS Letter Autumn Karcey 250708 Public Comment_COTF Update to the BOS Agenda 07082025 Item 6.9 Public Comment_Bill Wilson_07082025
6.101:00 P.M. - Consideration of a Report from Municipal Resource Group on Your Board's March 21, 2025, Training Workshop on General Governance, Priority Development and Organizational Effectiveness
Report
Staff memo
Executive Summary
As you are aware, on March 21, 2025, your Board engaged in a training workshop focused on general governance, priority development and organizational effectiveness, hosted by Robert Bendorf of Municipal Resource Group. The intent of this workshop was solely to provide background for your Board toward future policy direction.
No Board action was taken during the March 21, 2025 Training Workshop.
Mr. Bendorf has provided a summary of the discussion, which includes documentation of your Board's communicated expectations of the role of County Administrative Officer. For clarity, the document collects elements shared during the training workshop, and is not intended to be a comprehensive list. In addition to collecting Supervisor input, Mr. Bendorf shared roles and duties of top County Executives are typically codified in a Local Ordinance. As of this writing, Article I, Section 2-1.7 of the County Code notes the following:
Direction of County operation - the setting of policy - shall be by action of the Board of Supervisors, with implementation through the Department Heads and overview by the County Administrative Coordinator [i.e., County Administrative Officer].
Your Board provided no Direction to staff to develop an Ordinance outlining County Administrator/Executive roles and duties. Administration expects your Board would wish for an inclusive process that engages all County Department Heads to occur prior to presentation of such an Ordinance; effective coordination among all leadership staff is essential to the County organization functioning at its maximum feasible level.
Examples of how Focus Areas contained within your Board's Vision 2028 Priority Statement (Public Safety; Infrastructure; Workforce and Organizational Excellence; Economic Development; and Budget and Fiscal Stewardship) could be developed into specific Strategic Priorities and Action Items were also developed during the workshop.
To ensure appropriate public understanding, Strategic Priorities and Action Items documented on these supplemental pages do not reflect final decision-making, but rather ideas that could potentially be further developed through intentional Strategic Planning.
Mr. Bendorf's documents are attached to this Agenda Item, for your Board's consideration and public inspection.
Staff invites your Board's discussion and any appropriate Direction. Definition of the County Executive/Administrator role and Strategic Planning and priority setting clearly rest within the authority of your Board, and Administration looks forward to developing any further background members of your Board may need, and supporting action on any next steps in response to the March Workshop and Mr. Bendorf's documentation.
Recommended Action
Direction to staff, as appropriate.
Clerk’s notes: This item was continued to the July 22, 2025 agenda.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Board of Supervisors Rules of Procedure, General Protocol and Committees Policy update
Action Item
Staff memo
Executive Summary
Section 1 of the County Policy and Procedures Manual is the Board of Supervisors Rules of Procedure, General Protocol and Committees Policy.
New policies added to this draft document include the following (redlined):
SECTION 2. BOS Organization and Meetings
* Permissible Closed Sessions - Page 1.2.4
SECTION 3. Procedure and Voting
* Hearing Procedure - Page 1.3.4
* Agenda Item Submission - Page 1.2.4
SECTION 5. General Board of Supervisors Protocol
* Board Member Duty and Responsibilities - Page 1.5.1
* Department Head Evaluations - Page 1.5.2
* Board Member Travel Policy (previously Mileage Reimbursement)/ - Page 1.5.3
* New Supervisor Email - 1.5.4
* Process for filling a vacancy on Board of Supervisors or other County Elected Office - Page 1.5.5
* Appointment to Advisory Boards - Page 1.5.7
SECTION 6. Advisory Boards, Commissions and Committees
* Conflict of Interest for a Public Officer serving on Local Area Plan Advisory Committees (LAPAC) - Page 1.6.3
SECTION 7. Appendices
* Motion References - Page 1.7.7
SECTION 11. Miscellaneous Board Policy (new section)
* Sovereign Nation Request for placement in U.S. Land Trust - Page 1.11.1
* Discretionary Cannabis Funding Protocols - Page 1.11.2
* Proclamations on the Board of Supervisors Agenda - Page 1.11.2
* Letter of Support or Opposition - Page 1.11.2
Other revisions detailed on the redlined copy are considered housekeeping only.
Recommended Action
Adopt the Board of Supervisors Rules of Procedure, General Protocol and Committees Policy update.
Clerk’s notes: County Administrative Officer Susan Parker announce this item will be continued to a future date. Supervisor Sabatier spoke and there was Board consensus to create an ad-hoc committee to meet with staff for update of protocols.
7.3Consideration of Amendment No.2 to the Agreement Between County of Lake and California Mental Health Services Authority "CalMHSA" Semi-Statewide Enterprise Health Record Program in the Amount of $1,528,816.56.
Agreement
approved — Pass
Staff memo
Executive Summary
Amendment No.2 increases the total compensation in the agreement between the County of Lake and California Mental Health Services Authority. The revised total maximum funding amount of $1,528,816.56 includes $1,506,816.56 in committed programmatic purchases and $22,000 for AMA licensing fees. This amount represents an overall increase of $69,222.91 from the original agreement's total maximum funding of $1,459,594.
When SmartCare includes CPT(r) codes (which it does for documentation, billing, and reporting), the AMA requires a license for each organization that uses the codes. Netsmart (SmartCare's vendor) must pay these fees and often passes them on to the county or agency in the form of:
* A line item labeled "AMA CPT License Fee," or
* An embedded annual charge per user or per site
Recommended Action
Approve Amendment No.2 to the Agreement Between County of Lake and California Mental Health Services Authority "CalMHSA" Semi-Statewide Enterprise Health Record Program in the Amount of $1,528,816.56 and Authorize the Board Chair to Sign.
On motion of Supervisor Rasmussen, and by vote of the Board, approved Amendment No.2 to the Agreement Between County of Lake and California Mental Health Services Authority "CalMHSA" Semi-Statewide Enterprise Health Record Program in the Amount of $1,528,816.56 and Authorized the Board Chair to Sign. The motion carried by the following vote:
Clerk’s notes: Behavioral Health Staff Services Manager Amber Luch presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4a) Consideration of Presentation on Lake County Behavioral Health Services Mental Health Services Act Annual Update for Fiscal Year 2025-26 and Approval of Modifications to the Three-Year Plan Spanning 2023-24, 2024-25, and 2025-26; and b) Resolution Adopting the Annual Fy 2025-26 Update to the Three-Year Lake County Mental Health Services Act Program and Expenditure Plan
Presentation
Adopted
Staff memo
Executive Summary
LCBHS annually goes through a robust stakeholder review and community feedback process to identify any changes that are indicated for the Mental Health Services Act (MHSA) Three Year Plan. The attached update, for FY 2025-26, includes a summary of MHSA, the program planning process, program data and makes some minor modifications to the plan. The presentation also includes a short discussion of the upcoming Behavioral Health Services Act (BHSA), the successor to MHSA, that will begin next year.
Recommended Action
a) Consideration of Presentation on Lake County Behavioral Health Services Mental Health Services Act Annual Update for Fiscal Year 2025-26 and Approval of Modifications to the Three-Year Plan Spanning 2023-24, 2024-25, and 2025-26; and b) Resolution Adopting the Annual Fy 2025-26 Update to the Three-Year Lake County Mental Health Services Act Program and Expenditure Plan
a) On motion of Supervisor Rasmussen, and by vote of the Board, approved the presentation on Lake County Behavioral Health Services Mental Health Services Act Annual Update for Fiscal Year 2025-26 and Modifications to the Three-Year Plan Spanning 2023-24, 2024-25, and 2025-26. The motion carried by the following vote:
Ayes (5): Supervisors Owen, Sabatier, Rasmussen, Pyska and Crandell
b) Supervisor Rasmussen offered the Resolution at it was passed by roll call vote:
Ayes (5): Supervisors Owen, Sabatier, Rasmussen, Pyska and Crandell
Clerk’s notes: Behavioral Health Program Manager Scott Abbott and Staff Services Manager Amber Luch presented the item to the Board. A presentation was given for the Mental Health Services Act Annual Update for Fiscal Year 2025-26.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Amendment No.2 to the Agreement Between County of Lake and Davis Guest Home, Inc. for Adult Residential Support Services and Specialty Mental Health Services in the amount of $380,000 for Fiscal Year 2024-25.
Action Item
approved as amended — Pass
Staff memo
Executive Summary
Amendment No. 2 increases the contract maximum by $50,000.00, bringing the total not-to-exceed amount to $380,000.00. This increase supports additional client placements necessary to meet community needs and program objectives through continued provision of adult residential care and specialty mental health services. This follows a prior amendment executed on April 18, 2025, which increased the contract by $100,000.00.
To date, Davis Guest Home has served seven (7) unduplicated beneficiaries over the past fiscal year.
Recommended Action
Approve Amendment No. 2 to the Agreement between County of Lake and Davis Guest Home, Inc. in the Amount of $380,000 for Fiscal Year 2024-25 and authorize the Board Chair to sign.
| Estimated Cost | $380,000.00 |
|---|
On motion of Supervisor Sabatier, and by vote of the Board, approved as amended, Amendment No.2 to the Agreement Between County of Lake and Davis Guest Home, Inc. for Adult Residential Support Services and Specialty Mental Health Services in the amount of $380,000 for Fiscal Year 2024-25 and authorized the Board Chair to sign. The motion carried by the following vote:
Clerk’s notes: Behavioral Health Staff Services Manager Amber Luch presented the item to the Board. She stated there is a clerical error in the first paragraph of the document and should read $110,000.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7Consideration of Agreement Between the County of Lake and Redwood Community Services, Inc. for Provision of the Lake County Wrap Program, Foster Care Program, and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2025-26 in the Amount of $1,500,000.
Agreement
Staff memo
Executive Summary
Approval is requested for the Agreement between the County of Lake and Redwood Community Services, Inc. (RCS) for Fiscal Year 2025-26 for the provision of Specialty Mental Health Services (SMHS) through the Lake County Wrap Program, Foster Care Program, and Intensive Services Foster Care (ISFC) Program. These programs provide intensive case management, therapeutic interventions, and coordinated care to Medi-Cal eligible foster youth and high-risk children and adolescents under the age of 21.
Program Impact:
In Fiscal Year 2024-25, fifty-eight (58) unduplicated beneficiaries received services under this agreement. Six (6) individuals successfully completed treatment or discharged. A total of 4,289 distinct SMHS encounters were delivered-primarily individual rehabilitation services, followed by therapy and targeted case management. This reflects appropriate utilization consistent with medical necessity standards outlined in BHIN 21-073 and BHIN 22-019.
Procurement Background:
Redwood Community Services has provided SMHS under contract with the County for several years. The County last issued a formal Request for Proposals (RFP) for these services in 2022, covering FY 2022-23 through FY 2025-26 in accordance with the Lake County Purchasing Ordinance (Article IX of Chapter 2 of the Lake County Code). Pursuant to Section 2-38.4(a), a formal competitive process was conducted, and RCS was selected through that process based on qualifications, program performance, and capacity to meet DHCS requirements for foster youth programs.
Regulatory and Contractual Requirements:
The proposed contract is governed by and compliant with:
* California Welfare & Institutions Code � 14184.402(d) - Mandates medically necessary SMHS for beneficiaries under age 21 per EPSDT entitlement.
* CCR, Title 9, � 1810.435 - Requires review of provider qualifications at least every three years.
* CCR, Title 9, �� 1810.227, 1810.249, and 18360.05 - Defines scope of SMHS, case management, and therapeutic foster care.
* BHIN 21-073 & BHIN 22-019 - Guides eligibility criteria, documentation, and medical necessity under the CalAIM framework.
* 42 CFR � 438.230 & 438.608 - Establishes federal standards for provider oversight, program integrity, and compliance monitoring.
The contract ensures adherence to all applicable federal and state laws, including HIPAA, the Deficit Reduction Act, and the County's contractual obligations under its Medi-Cal Mental Health Plan.
Recommended Action
Approve Agreement between County of Lake and Redwood Community Services, Inc. for the Lake County Wrap, Foster Care, and Intensive Services Foster Care (ISFC) Programs for Specialty Mental Health Services for FY 2025-26 in the Amount of $1,500,000 and Authorize the Board Chair to Sign.
| Estimated Cost | $1,500,000.00 |
|---|
Clerk’s notes: This item was continued to the July 15, 2025 agenda.
7.8Consideration of Agreement for Construction Management Services for the 2024 Pavement Rehabilitation Project with GHD with an amount not to exceed $634,478.00, and Authorize the Chair to Sign
Agreement
approved — Pass
Staff memo
Executive Summary
As your Board is aware, earlier this year Argonaut Constructors, Inc. was awarded the construction contract for the 2024 Pavement Rehabilitation Project in the Cobb area. In support of the project, on March 10, 2025, staff issued a request for proposals (RFP) for construction administration, construction inspection, and materials inspection. The RFP resulted in the County's receipt of six (6) proposals, and a consultant selection board selected GHD as the best qualified firm in accordance with the County policy for review and selection of professional consultants. After that recommendation, the former Public Works Director reviewed GHD's fee proposal and determined the amount of $634,478.00 to be reasonable (12% of the construction contract amount). Consequently, staff recommends approval of the attached Agreement for Construction Management Services with GHD.
It is important to note that pre-construction meetings between the County, Argonaut, and GHD began on June 2, 2025, and construction started on June 18, 2025, with GHD providing the County with construction management services in support of the project. Consequently, staff recommends your Board approve the Agreement with GHD with an effective date retroactive to June 1, 2025.
The project is fully funded by SB1 and PG&E Settlement funds.
Recommended Action
Approve the Agreement for Construction Management Services for the 2024 Pavement Rehabilitation Project with GHD with a not to exceed amount of $634,478.00, with an effective date retroactive to June 1, 2025, and Authorize the Chair to Sign
On motion of Supervisor Pyska, and by vote of the Board, approved Agreement for Construction Management Services for the 2024 Pavement Rehabilitation Project with GHD with an amount not to exceed $634,478.00, and Authorized the Chair to Sign. The motion carried by the following vote:
Clerk’s notes: Public Works Interim Director Lars Ewing presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.9Consideration of (a) waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) ratifying payment in the amount of $7,892.37 for Ad order 0006900014; (c) approving payment to the Lake County Record-Bee not exceed $50,000.00 annually.
Action Item
approved
Carried 5-0 — moved by Rasmussen
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Carried 5-0 — moved by Rasmussen
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Carried 5-0 — moved by Rasmussen
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Staff memo
Executive Summary
There are statutory requirements associated publication for the Tax division of our office, including legally mandated publications in the newspaper. The County's ordinance does not specifically contemplate the practical constraints imposed by these requirements under narrow timeframes. For example, postage and newspaper publication costs are unique by their nature, typically representing the sole or more significant cost of transactions, but they do not lend themselves to competitive bidding.
Our office requests the Board of Supervisors find that the costs of publication, pursuant to Section 38.2(2), that competitive bidding for these expenditures would not be in the public's interest because the unique nature of the goods or services precludes competitive bidding. This finding is requested for up to $50,000 in expenditures. This finding and authorization is critical to ensure compliance with statutory requirements.
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) ratify payment in the amount of $7,892.37 for Ad order 0006900014; (c) approve payment to the Lake County Record-Bee for legally required publication not to exceed $50,000.00 annually.
(a) On motion of Supervisor Rasmussen, and by vote of the Board, waived the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. The motion carried by the following vote:
Ayes- Supervisors: 5 - Owen, Sabatier, Rasmussen, Pyska, and Crandell
(b) On motion of Supervisor Rasmussen, and by vote of the Board, ratified payment in the amount of $7,892.37 for Ad order 0006900014. The motion carried by the following vote:
Ayes- Supervisors: 5 - Owen, Sabatier, Rasmussen, Pyska, and Crandell
(c) On motion of Supervisor Rasmussen, and by vote of the Board, approved payment to the Lake County Record-Bee for legally required publication not to exceed $50,000.00 annually. The motion carried by the following vote:
Ayes- Supervisors: 5 - Owen, Sabatier, Rasmussen, Pyska, and Crandell
Clerk’s notes: Treasurer-Tax Collector Patrick Sullivan presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.10Consideration of (a) waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) approving payment of Pre-Sort Center postage deposit for $5,905.41; (c) approving agreement with the Presort Center for printing and mailing services in an amount not to exceed $200,000.00.
Action Item
approved
Carried 5-0 — moved by Rasmussen
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Carried 5-0 — moved by Rasmussen
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Crandell: aye Owen: aye Pyska: aye Rasmussen: aye Sabatier: aye
Staff memo
Executive Summary
There are statutory requirements associated publication for the Tax division of our office, including legally mandated publications in the newspaper. The County's ordinance does not specifically contemplate the practical constraints imposed by these requirements under narrow timeframes. For example, postage and newspaper publication costs are unique by their nature, typically representing the most significant cost of transactions, but they do not lend themselves to competitive bidding. Due to logistical constraints, envelopes and other specialized materials, as well as postage, need to run through the same vendor that does the printing.
Our office requests the Board of Supervisors find that the costs of publication, pursuant to Section 38.2(2), that competitive bidding for these expenditures would not be in the public's interest because the unique nature of the goods or services precludes competitive bidding. This finding is requested for up to $200,000 in expenditures annually. This finding and authorization is critical to ensure compliance with statutory requirements.
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) approve payment of Pre-Sort Center Invoice #112685 for $5,905.41; (c) approve agreement with the Presort Center for printing and mailing services in an amount not to exceed $200,000.00, and authorize the Chair to sign.
(a) On motion of Supervisor Rasmussen, and by vote of the Board, waived the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. The motion carried by the following vote:
Ayes- Supervisors: 5 - Owen, Sabatier, Rasmussen, Pyska, and Crandell
(b) On motion of Supervisor Rasmussen, and by vote of the Board, approved agreement with the Presort Center for printing and mailing services in an amount not to exceed $200,000.00 and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Owen, Sabatier, Rasmussen, Pyska, and Crandell
Clerk’s notes: Treasurer-Tax Collector Patrick Sullivan presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.12:00 P.M. - Closed Session: Employee Grievance Complaint Pursuant to Gov. Code sec. 54957
Closed Session Item
No action taken.
8.2Public Employee Evaluation:
Title: Water Resources Director
Closed Session Item
Clerk’s notes: This item has been continued to a future date.