Board Of Supervisors — Tuesday, January 28, 2025

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2025 Board of Supervisors Governance Workshop
2025 Governance Workshop Presentation Administration/ Human Resources - Susan Parker/ Pam Samac Agricultural Commissioner - Katherine Vanderwall Air Quality - Doug Gearhart Animal Care and Control - Greg Wilkins Assessor-Recorder - Richard Ford Auditor-Controller/ County Clerk - Jenavive Herrington Behavioral Health - Elise Jones Child Support Services - Tammie Widener Community Development - Mireya Turner County Counsel - Lloyd Guintivano District Attorney - Susan Krones Health Services - Anthony Arton Information Technology - Shane French Librarian - Christopher Veach Probation - Wendy Mondfrans Public Defender - Ray Buenaventura Public Services - Lars Ewing Public Works - Glen March Registrar of Voters - Maria Valadez Sheriff/Coroner/OES - Luke Bingham Social Services - Rachael Dillman Parsons Special Districts - Robin Borre Treasurer - Tax Collector - Patrick Sullivan U.C. Cooperative Extension/ Farm Advisor - Matt Barnes Water Resources - Pawan Upadhyay

9.1Consideration of the following Advisory Board appointments: Central Region Town Hall Eastern Region Town Hall Appointment Motion carried · 2 motions

Staff memo

Date: January 28, 2025 · From: Eddie Crandell, Chair, Board of Supervisors

Executive Summary

(include fiscal and staffing impact narrative): The following Advisory Boards and Commissions have vacancies as of January 1, 2025, and applications for consideration have been received. Central Region Town Hall: Three (3) vacancies Three (3) General Membership Austin Pratt, Incumbent Rebecca Schwenger, Incumbent Eastern Region Town Hall: Three (3) vacancies One (1) Spring Valley Property Owner's Association, one (1) Clearlake Oaks Business Association, and one (1) Member-At-Large Angela Amaral, New Applicant Holly Harris, New Applicant

Recommended Action

Appoint qualified applicants to the specified advisory board.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Community Collaboration

9.2Consideration of proposed agreement between the County of Lake and Workday, Inc for Finance and Human Capital Management Enterprise Resource Planning Software in the Amount of $4,192,452 for January 2026-January 2035. Action Item Motion carried

Staff memo

Date: January 28th, 2025 · From: Jenavive Herrington, Auditor Controller/Clerk

Executive Summary

The County's finance system is a fundamental resource for departments and the County as a whole. We depend on it to pay vendors, track payments, and report to State and Federal grantors. At the same time, our finance system is limited and out-of-date; we have not sought a replacement in over 20 years. The programming for the backbone of our finance system, the AS400, is considered obsolete and no longer taught to programmers. In addition, our finance system lacks flexibility-departments are currently using a patchwork of software in order to bridge the gap between our finance system limitations and department needs. After extensive outreach to departments to determine their needs, an RFP process, and demos attended by multiple departments, Workday Inc was selected as the best available Enterprise Resource Planning Software for our needs. This software will bring us into the 21st century when it comes to our capabilities. It will improve reporting, transparency, and efficiency across the County. Workday, Inc is currently offering a $200,000 discount to the overall price if the contract is signed within the month of January.

Recommended Action

Approve the proposed agreement between the County of Lake and Workday, Inc for Finance and Human Capital Management Enterprise Resource Planning Software in the amount of $4,192,452 for January 2026-January 2035 and Authorize the Board Chair to Sign.

Cost

Estimated Cost	$414,585
Amount Budgeted	$414,585

Strategic priorities: Business Process Efficiency