Board Of Supervisors — Tuesday, December 17, 2024
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Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Commending Supervisor Moke Simon on his Eight Years of Service to the County as District 1 Supervisor
Proclamation
passed on consent
Staff memo
Executive Summary
COMMENDING SUPERVISOR MOKE SIMON ON HIS
EIGHT YEARS OF SERVICE TO THE COUNTY AS DISTRICT 1 SUPERVISOR
WHEREAS, after eight years of exceptional service and dedication, spanning two terms as an elected member of the Lake County Board of Supervisors, Moke Simon is retiring from County service on January 7, 2025; and
WHEREAS, Moke was born and raised in Middletown, cultivating lifelong ties to his community and Lake County, and those relationships and Moke's forthright nature have been a gift to many; and
WHEREAS, football has played a key role for Moke, from his days at Middletown High School, to Butte College (where he was inducted into the Hall of Fame in 2018), Texas A&M-Kingsville, and even the National Football League and World League of American Football, and he has particularly treasured the opportunity to developed young people as an Assistant Coach for his beloved Middletown Mustangs; and
WHEREAS, Moke became the youngest Tribal Chairman of Middletown Rancheria of Pomo Indians of California at age 27, and has returned to the role for the last 12 years; and
WHEREAS, when elected as District 1 Supervisor in 2017, Moke became the first Native person to serve on the Lake County Board of Supervisors, and he has brought a deeply-held intention to build our communities to thrive for the next seven generations, and that legacy and long-term lens helped enable a commitment to planning efforts such as Vision 2028 and Lake County 2050 that will reverberate on and on in every Lake County community; and
WHEREAS, he demonstrated compassionate leadership during Valley and Clayton fire response and recovery, focusing efforts on temporary housing and support for survivors; in the aftermath of the Valley Fire, Moke and partners stepped up to help the Anderson Springs Water Masters reconstruct and restore their water system; and
WHEREAS, for "courage, guidance, and strength that helped bring the community together," Moke was named the 2015 Lake County "Man of the Year," and he was also recipient of the 2018 Wendell Chino Humanitarian Award, for his service following the Valley Fire; and
WHEREAS, as one of the most creative business minds on the Board in recent memory, Moke advocated for forward-thinking energy projects and policies, and supported bold steps to invest in County facilities and our collective future; and
WHEREAS, he likewise served on the Lake County Area Planning Council, and his decision-making and advocacy have helped facilitate many miles of improvements to Lake County's highways and transportation infrastructure; and
WHEREAS, he delivered a powerful State of the County address in 2018, outlining his vision for Lake County's growth and development and committing himself to innovative and forward-looking programs and projects for Lake County; and
WHEREAS, in September 2019, Governor Gavin Newsom appointed Moke to the State Board of Fire Services, the only County Supervisor out of California's 58 Counties to serve on the Board; and
WHEREAS, as Board Chair in 2020, Moke was a positive voice in the County's response to the COVID-19 epidemic, never backing down in his efforts to keep citizens safe and informed, while ensuring the full complement of voices had their time to speak under historic conditions; and
WHEREAS, Moke has served on numerous County Boards and Commissions, including the Disaster Council, Countywide Oversight Board, Mental Health Advisory Board, Middletown Area Town Hall, and the Lake County Community Risk Reduction Authority; and
WHEREAS, over the years, Moke has brought project concepts to reality in District 1, recently including the Middletown Multi-Use Path, which runs from Middletown Rancheria to the Calpine Visitors Center and has encouraged active recreation in South Lake County; and
WHEREAS, the strength of Simon has resonated in his leadership in the community, focusing on fire recovery, protection of Clear Lake and our amazing environment, supporting and expanding housing opportunities, and partnering with communities, agriculture, and the private sector to determine the economic direction and future of our region; and
WHEREAS, Moke is "not a frills guy," but a "Middletown guy," and he has spoken from the heart throughout his tenure, and all have known where they stood - and that has earned him the abiding respect of many in Lake County's communities and each member of this Board.
NOW, THEREFORE, BE IT PROCLAIMED, the Board of Supervisors of the County of Lake does hereby commend Supervisor Moke Simon for his dedicated service to the people of Lake County and belief in the County's enormous potential, and we extend to our colleague and friend best wishes for good health, happiness and great success in the years ahead.
PASSED AND ADOPTED this 17th day of December 2024.
Recommended Action
Adopt Proclamation Commending Supervisor Moke Simon on his Eight Years of Service to the County as District 1 Supervisor
5.2Adopt Proclamation Commending Supervisor Michael S. Green on his Two Years of Service to the County as District 4 Supervisor
Proclamation
passed on consent
Staff memo
Executive Summary
COMMENDING SUPERVISOR MICHAEL S. GREEN ON HIS
TWO YEARS OF SERVICE TO THE COUNTY AS DISTRICT 4 SUPERVISOR
WHEREAS, after two years of service and dedication as an Appointed member of the Lake County Board of Supervisors, Michael S. Green is retiring from the Board on January 7, 2025; and
WHEREAS, Green was appointed by Governor Gavin Newsom on October 21, 2022, and subscribed to his Oath of Office on October 26, 2022, to represent District 4, which includes Lakeport, Scotts Valley, Highland Springs, Riviera Heights, together constituting the largest agricultural area in Lake County; and
WHEREAS, he previously served the community as a Lakeport Planning Commissioner and Lakeport City Councilmember, where he was known for tough conversations to ensure local policies were effective and represented all stakeholders; and
WHEREAS, Green played a seminal role in securing declaration of a "Clear Lake Hitch Emergency," which resulted in ongoing efforts to improve conditions for the endangered species, and funded additional staff positions in Water Resources, promoting healthier ecosystems for generations to come; and
WHEREAS, he was additionally a valued contributor to 2023's "Honoring All Voices" Community Visioning Forum Series and the Countywide committee that sponsored those events, which provided the opportunity to listen and learn from members of the public, promoting inclusion, community healing, and respect, and participants were heartened by Supervisor Green's courage and eagerness to learn the experiences of others; and
WHEREAS, as Supervisor, Green has likewise been appointed to several Boards and Commissions, including First 5 Commission, the Blue Ribbon Committee for the Rehabilitation of Clear Lake, the Emergency Medical Care Committee, Juvenile Justice Coordinating Council, Mental Health Advisory Board, North Coast Emergency Medical Service, and Scotts Valley Advisory Council; and
WHEREAS, Michael S. Green is known for his tremendous meeting preparation, digging into the agenda items, researching laws and ordinances, and asking clarifying questions to encourage transparency and keep the public well informed and engaged in local government; and
WHEREAS, his attention to detail and journalistic nose for finding the thread in a story have brought unique and rich contributions to Board discussions, leaving an indelible mark.
NOW, THEREFORE, BE IT PROCLAIMED, the Board of Supervisors of the County of Lake does hereby commend Supervisor Michael S. Green for his service to the people of Lake County and relentless support of environmental and ecological protection, local businesses, and government accountability, and we extend to our colleague and friend best wishes for good health, happiness and great success in the years ahead.
PASSED AND ADOPTED this 17th day of December 2024.
Recommended Action
Adopt Proclamation Commending Supervisor Michael S. Green on his Two Years of Service to the County as District 4 Supervisor
5.3Adopt Proclamation Commending Bill Foltmer for his long and illustrious career as football head coach at Middletown High School
Proclamation
passed on consent
Staff memo
Executive Summary
WHEREAS, Bill Foltmer is retiring after a total of 45 years as a football head coach, 40 of which was spent as Middletown High School's football head coach, and is the longest-tenured football head coach at one school in the Redwood Empire; and
WHEREAS, he graduated from Irvington High in Fremont, and continued his education at Chabot College and Chico State; and
WHEREAS, remaining in the Chico area, Bill's first head coaching job was at Princeton, where he taught physical education, and despite only winning 19 games in five years, the team won two league titles; and
WHEREAS, in 1985 he accepted the head coach position at Middletown High School, and brought his work ethic, dedication to the sport, and philosophy that the success of a football program is a mixture of dedicated coaches, hard-working players, and tremendous support from the school and town; and
WHEREAS, after the 2015 Valley Fire that devastated the Middletown community, Bill demonstrated leadership and compassion and began the healing process by rallying around his players and coaches and providing a supportive outlet for the community; and
WHEREAS, he has been recognized with coaching awards and accolades, including 23 league and four California Interscholastic Federation - North Coast Section (CIF-NCS) championships, 1991 Cal-Hi Sports Class B State Team of the Year, 1996 CIFNCS Honor Coach, 1997 Northern California Coach of the Year, 2021-2022 National Federation of State High School Associations Coach of the Year, the Redwood Empire Small School Coach of the Year, received a Resolution of Honor from the California State Senate and Senator Mike McGuire, and honored by the community with the renaming of the Middletown High School football field as "Bill Foltmer Field"; and
WHEREAS, during Bill's tenure as head coach at Middletown High School, the Mustangs have won 21 league championships and North Coast Section Titles in 1997, 1999, 2001 and 2018, and led the team to a total of 314 wins.
NOW, THEREFORE, BE IT PROCLAIMED, the Board of Supervisors of the County of Lake does hereby commend Bill Foltmer for his 40 years as Middletown High School football head coach, and a total of 45 years as a head coach, his leadership and mentoring to countless numbers of young players, dedication to Middletown's community, and we wish him good health, happiness, and all the very best in his retirement.
PASSED AND ADOPTED this 17th day of December 2024.
Recommended Action
Adopt Proclamation Commending Bill Foltmer for his Long and Illustrious Career as Football Head Coach at Middletown High School
5.4Approve Early Activation of Email for District 1 Supervisor Elect Helen Owen and title the email address as Supervisor Elect
Action Item
pulled on consent
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
In the 2024 General Election Helen Owen won the election for District 1 Supervisor obtaining more than 50% of the votes cast. Supervisor Elect Owen has already begun her California State Association of Counties training, paid for by the County of Lake. Networking is a huge part of the CSAC New Supervisor Institute and having continuity in contact information is essential to ongoing communication for any and all preparation that Supervisor Elect Owen will be involved in.
In November 2018, prior to the swearing in ceremony of January 2019, both Supervisor Crandell and Supervisor Sabatier were provided email addresses prior to engaging with the CSAC New Supervisor Institute to prepare for the work as a Supervisor for Lake County.
With your approval, Supervisor Elect Owen will be provided an email only with no other connection to the Lake County servers or network until after being sworn in, in January 2025. The title provided to the email will be Supervisor Elect so as to ensure appropriate classification.
Recommended Action
Approve Early Activation of Email for District 1 Supervisor Elect Helen Owen and title the email address as Supervisor Elect.
On motion of Supervisor Sabatier, and by vote of the Board, Approved Early Activation of Email for District 1 Supervisor Elect Helen Owen and title the email address as Supervisor Elect. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Supervisor Pyska introduced the item to the Board.
Chair Green asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Brad Rasmussen. No one else wished to speak and the public input portion of this item was closed.
5.5Approve Continuation of Emergency Proclamation Declaring a Shelter Crisis in the County of Lake
Proclamation
passed on consent
Staff memo
Executive Summary
The Board of Supervisors originally approved an emergency declaration for shelter crisis on January 24, 2023. The proclamation cited the lack of beds available for those experiencing homelessness and would assist in allowing shelters to continue as well as new shelters to be initiated.
Due to the fact that the original proclamation discussed rain and snow as being part of the reason for declaring an emergency, a revised version of the emergency declaration is being brought back to the board to approve with revised recitals.
We are still short of beds needed to provide shelter for all of those who are experiencing homelessness. However, great strides are being made at both Behavioral Health and the Continuum of Care with the support of the Board of Supervisors to make progress in what is available.
Recommended Action
Approve Continuation of Emergency Proclamation Declaring a Shelter Crisis in the County of Lake
5.6Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality
Action Item
passed on consent
Staff memo
Executive Summary
The California Department of Forestry and Fire Protection found that its aerial and group surveys in Napa and Lake County revealed widespread conifer mortality leaving trees vulnerable to insect attacks and fire damage. On March 28, 2022, Governor Newsom issued Executive Order No. 7-77, that states the ongoing drought will have significant immediate impacts on communities. In response, the Lake County Risk Reduction Authority created the Lake County Tree Mortality Task Force established to investigate and address the extensive tree mortality in the County caused primarily by wildfire, drought and insect damage.
The Lake County Tree Mortality Task Force members have attended several presentations from individuals with considerable expertise in both entomology and tree mortality, including Forest
Advisor Dr. Michael Jones, an entomologist from University of California Cooperative. The overriding message was that failure to actively address tree mortality could result in the potential loss or degradation of forest habitats and associated ecological impacts, including the impact of wildlife, water and soil. And as such, create dangerous wildfire conditions that also threaten the safety of persons and property and will likely extend beyond the capacity of public safety services, personnel, equipment, and facilities of this County.
This Resolution requests the following actions from Governor Newsom; 1) Proclaim a State of Emergency in Lake County and other afflicted areas of the State, 2) Seek designation of tree mortality areas within Lake County and other afflicted areas of the State under Section 8204 of the Agriculture Act of 2014 and seek additional Federal program support; and 3) Request a Presidential Declaration of Emergency or Major Disaster for this emergency.
Recommended Action
Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality
5.7Approve Continuation of Proclamation declaring a Clear Lake Hitch Emergency
Proclamation
passed on consent
Staff memo
Executive Summary
This Proclamation was adopted February 7, 2023.
Recommended Action
Approve Continuation of Proclamation declaring a Clear Lake Hitch Emergency
| Additional Requested | $100,000 |
|---|
5.8Approve Continuation of Local Emergency by the Lake County Sheriff/OES Director for the 2024 Late January, Early February Winter Storms
Resolution
passed on consent
Staff memo
Executive Summary
This proclamation was adopted on February 6, 2024.
Recommended Action
Approve Continuation of Local Emergency by the Lake County Sheriff/OES Director for the 2024 Late January, Early February Winter Storms
5.9Approve Continuation of Proclamation of a Local Health Emergency by the Lake County Health Officer for the Boyles Fire
Proclamation
passed on consent
Staff memo
Executive Summary
This proclamation was approved on September 10, 2024.
Recommended Action
Approve Continuation of Proclamation of a Local Health Emergency by the Lake County Health Officer for the Boyles Fire
5.10Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the 2024 Boyles Fire
Action Item
passed on consent
Staff memo
Executive Summary
Section 6-5 of the Lake County Code empowers the Director of Emergency Services to declare the existence or threatened existence of a Local Emergency when Lake County is affected or likely to be affected by a public calamity. The Sheriff/OES Director's Proclamation expires seven days after issuance unless confirmed and ratified by the Lake County Board of Supervisors.
As your Board is aware, as OES Director, I declared a Local Emergency in response to the devastating effects of the Boyles Fire, which ignited September 8, 2024, near Boyles and 8th Avenues in the City of Clearlake.
While the City of Clearlake bore the brunt of the fire's destruction, including the loss of approximately 30 homes and the evacuation of over 4,000 residents, the fire's effects were felt beyond the city's borders; infrastructure damage resulting from the fire has caused widespread power outages, affecting nearby unincorporated areas Lake County.
This is the 30 day continuation of the emergency.
Recommended Action
Approve Continuation of a Local Emergency Proclamation by the Lake County Sheriff/OES Director for the 2024 Boyles Fire
| Estimated Cost | $0 |
|---|---|
| Amount Budgeted | $0 |
| Additional Requested | $0 |
| Future Annual Cost | $0 |
5.11Approve Continuation of Local Emergency Proclamation by the Lake County Sheriff/OES Director for the Glenhaven Fire
Action Item
passed on consent
Staff memo
Executive Summary
Section 6-5 of the Lake County Code empowers the Director of Emergency Services to declare the existence or threatened existence of a Local Emergency when Lake County is affected or likely to be affected by a public calamity. The Sheriff/OES Director's Proclamation expires seven days after issuance unless confirmed and ratified by the Lake County Board of Supervisors.
As your Board is aware, as OES Director, I declared a Local Emergency in response to the Glenhaven Fire, which ignited October 4, 2024, near Hwy 20 and Glenhaven Drive in Glenhaven, CA. Over 400 acres burned, threatening over 2,000 structures and resulting in mass evacuations.
Staff recommends your Board recognize emergency conditions persist, and ratify the Local Emergency related to the Glenhaven Fire.
Recommended Action
Approve Continuation of Local Emergency Proclamation by the Lake County Sheriff/OES Director for the Glenhaven Fire
5.12Adopt Board of Supervisors Rules of Procedure, General Protocol and Committees Policy update
Action Item
pulled on consent
Staff memo
Executive Summary
Section 1 of the County Policy and Procedures Manual is the Board of Supervisors Rules of Procedure, General Protocol and Committees Policy. Staff recommends your Board approve the proposed, more comprehensive update of this policy.
New policies added to this draft document include the following (redlined):
SECTION 2. BOS Organization and Meetings
* Permissible Closed Sessions - Page 1.2.4
SECTION 3. Procedure and Voting
* Hearing Procedure - Page 1.3.4
* Agenda Item Submission - Page 1.2.4
SECTION 5. General Board of Supervisors Protocol
* Board Member Duty and Responsibilities - Page 1.5.1
* Department Head Evaluations - Page 1.5.2
* Process for filling a vacancy on Board of Supervisors or other County Elected Office - Page 1.5.4
SECTION 11. Miscellaneous Board Policy (new section)
* Sovereign Nation Request for placement in U.S. Land Trust - Page 1.11.1
* Discretionary Cannabis Funding Protocols - Page 1.11.2
* Proclamations on the Board of Supervisors Agenda - Page 1.11.2
* Letter of Support of Opposition - Page 1.11.2
Other revisions detailed on the redlined copy are considered housekeeping only.
Recommended Action
Adopt the Board of Supervisors Rules of Procedure, General Protocol and Committees Policy update.
Clerk’s notes: This item was pulled and continued to a future agenda.
5.13A) Adopt Resolution of the Board of Supervisors of the County of Lake Adopting an Amended Conflict of Interest Code for the County of Lake B) Adopt Resolution of the Board of Supervisors of the County of Lake Approving Conflict of Interest Codes of Certain Local Agencies Located Wholly Within the County
Resolution
pulled on consent
Staff memo
Executive Summary
The Political Reform Act requires every County agency to review its conflict of interest code biennially and to notify the code reviewing body if their current code is accurate, or alternatively, that their code must be amended. Pursuant to Government Code Section
Code Section 82011, subdivision (b) the Board of Supervisors is the Code reviewing body for all county agencies and all local government agencies, whose jurisdiction is wholly within the County.
Item A:
Submitted for your review and approval is an update to the County Conflict of Interest Code prepared in 2024 and reflects all changes received by the County Clerk. Attached are the Conflict of Interest Codes for the County of Lake agencies which have been compiled based on agency request through the County eDisclosure ClerkDocs system.
Exhibit A & B includes all positions required under the County of Lake Conflict of Interest Code and the disclosure category descriptions provided as additional information to your Board.
Item B:
Submitted for your review and approval is an update to the Conflict of Interest Code prepared in 2024 for certain Local Agencies and reflects all changes received by the County Clerk. Attached are the Conflict of Interest Codes for the Local agencies which have been compiled based on agency request through the County eDisclosure ClerkDocs system.
Exhibit A & B includes all positions required under the County of Lake Conflict of Interest Code and the disclosure category descriptions provided as additional information to your Board.
Provisions of the Conflict of Interest Code has been included as reference.
I respectfully request your approval of the attached Resolutions and Exhibits.
Recommended Action
A) Adopt Resolution of the Board of Supervisors of the County of Lake Adopting an Amended Conflict of Interest Code for the County of Lake B) Adopt Resolution of the Board of Supervisors of the County of Lake Approving Conflict of Interest Codes of Certain Local Agencies Located Wholly Within the County
Supervisor Simon offered the Resolution of the Board of Supervisors of the County of Lake Adopting an Amended Conflict of Interest Code for the County of Lake and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Supervisor Simon offered the Resolution of the Board of Supervisors of the County of Lake Approving Conflict of Interest Codes of Certain Local Agencies Located Wholly Within the County and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Deputy County Clerk Kristopher Allen presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.14Approve Amendment No. 2 to the Agreement between County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services in the amount of $1,295,636.80 for Fiscal Years 2022-2025 and Authorize the Board Chair to Sign.
Agreement
pulled on consent
Staff memo
Executive Summary
An amendment is being requested to lower the contract maximum from the current amount of $3,875,879.76 to the new lower amount of $1,295,636.80. The new current amount reflects the remained of the new to finish the contract to term.
We are meeting our psychiatry locum tenens needs through another contracted provider.
Recommended Action
Approve Amendment No. 2 to the Agreement between County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services in the amount of $1,295,636.80 for Fiscal Years 2022-2025 and Authorize the Board Chair to Sign.
| Estimated Cost | $1,295,636.80 |
|---|---|
| Amount Budgeted | $1,295,636.80 |
Clerk’s notes: This item was pulled and continued to a future agenda.
5.15Approve Amendment No. 1 to the Agreement between County of Lake and St. Helena Hospital DBA Adventist Health St. Helena and Vallejo for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the amount of $600,000.00 for fiscal years 2023-2026 and Authorize the Board Chair to Sign.
Agreement
pulled on consent
Staff memo
Executive Summary
An amendment is being requested to meet the fiscal needs of the multiyear agreement as services have gone beyond the original projected amount.
Recommended Action
Approve Amendment No. 1 to the Agreement between County of Lake and St. Helena Hospital DBA Adventist Health St. Helena and Vallejo for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the amount of $600,000.00 for fiscal years 2023-2026 and Authorize the Board Chair to Sign.
| Estimated Cost | $600,000.00 |
|---|---|
| Amount Budgeted | $600,000.00 |
Clerk’s notes: This item was pulled and continued to a future agenda.
5.16Approve the award of Bid No. 250855 to Humboldt Fence in the amount of $225,950; and authorize the Chair to sign the Agreement and the Notice of Award
Action Item
pulled on consent
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On October 30, 2024, bids were received and publicly opened for the Hill Road Correctional Facility Exterior Fencing Project. Six bids were received and the apparent lowest responsible bidder was Humboldt Fence. Please see the attached bid tabulation. A local workforce participation discount was included in the project specifications; however, the discount did not impact the calculation of the low bidder.
The project is fully funded through Budget Unit 2301, Sheriff Jail Facilities, and the bid price is under the engineer's estimate of probable costs.
Recommended Action
Approve the award of Bid No. 250855 to Humboldt Fence in the amount of $255,950; and authorize the Chair to sign the Agreement and the Notice of Award
On motion of Supervisor Sabatier, and by vote of the Board, Approved the award of Bid No. 250855 to Humboldt Fence in the amount of $225,950 and authorized the Chair to sign the Agreement and the Notice of Award as amended. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.17Authorize the Destruction of Certain Department of Public Works Financial Records, Papers, and Documents pursuant to Government Code Sections 26202
Action Item
passed on consent
Staff memo
Executive Summary
Government Code Section 26202 reads "[t]he board may authorize the destruction or disposition of any record, paper or document which is more than two years old, which was prepared or received pursuant to state statute or county charter, and which is not expressly required by law to be filed and preserved if the board determines by four-fifths (4/5) vote that the retention of any such record, paper or document is no longer necessary or required for county purposes. Such records, papers or documents need not be photographed, reproduced or microfilmed prior to destruction and no copy thereof need be retained."
The Director of Public Works requests authorization to destroy the certain Department of Public Works financial records, papers, and documents described as follows:
* Accounts payable and accounts receivable for FY 10/11 through FY 16/17
* Timecards and daily time reports for FY 10/11 through FY 16/17
* Budget folders and manuals for FY 10/11 through FY 16/17
* Contract documents for FY 10/11 through FY 16/17
* Receipt books for FY 10/11 through FY 16/17
Recommended Action
Authorize the Destruction of Certain Department of Public Works Financial Records, Papers, and Documents pursuant to Government Code Sections 26202
5.18(a) Adopt Resolution Accepting the work of the Socrates Mine Road (PM 2.61) Landslide Repair Project (FEMA-4308-DR-CA, LKLCC56) and Socrates Mine Road (PM 3.41) Landslide Repair Project (FEMA-4301-DR-CA, LKLCC03) ; and (b) Direct the Public Works Director to file the Notice of Completion with the County of Lake Recorder’s Office.
Resolution
passed on consent
Staff memo
Executive Summary
On May 7, 2024, the Board executed a construction contract between Lake County (County) and Gregg Simpson Trucking and Construction (Contractor) in the amount of $1,075,961.35, for construction of the Socrates Mine Road (PM 2.61) Landslide Repair Project (FEMA-4308-DR-CA, LKLCC56) and Socrates Mine Road (PM 3.41) Landslide Repair Project (FEMA-4301-DR-CA, LKLCC03).
On November 7, 2024, the work was completed to the satisfaction of the Director of Public Works and Caltrans staff. The Director of Public Works recommends the Board of Supervisors accept the work.
The Director of Public Works recommends the filing of the Notice of Completion, which decreases the time for the release of retention from 90 days after the completion of the work to 30 days after filing the notice of completion. The Notice of Completion is attached.
A resolution accepting the work of the Socrates Mine Road (PM 2.61) Landslide Repair Project (FEMA-4308-DR-CA, LKLCC56) and Socrates Mine Road (PM 3.41) Landslide Repair Project (FEMA-4301-DR-CA, LKLCC03 and directing the Director of Public Works to file the Notice of Completion with the County of Lake's Recorder's Office is attached.
Project construction is fully funded by the Federal Emergency Management Agency (FEMA) and non-discretionary local road funds.
Recommended Action
(a) Adopt Resolution Accepting the work of the Socrates Mine Road (PM 2.61) Landslide Repair Project (FEMA-4308-DR-CA, LKLCC56) and Socrates Mine Road (PM 3.41) Landslide Repair Project (FEMA-4301-DR-CA, LKLCC03); and
(b) Direct the Public Works Director to file the Notice of Completion with the County of Lake Recorder's Office.
5.19Approve the 2024-2025 Community Corrections Partnership Plan
Action Item
passed on consent
Staff memo
Executive Summary
Each year, the Community Corrections Partnership creates a plan to expend the funds that come from the implementation of AB-109 in 2011. The attached plan is presented which addresses this year's plan as approved by the Community Corrections Partnership Executive Committee on October 10, 2024.
I respectfully request that your Board approve this year's plan.
Recommended Action
Approve 2024-2025 Community Corrections Partnership Plan
5.20Adopt Resolution Approving Amendment 3 to Agreement No. 18G30117 between the Secretary of State and the County of Lake for Voting Systems Replacement Funds
Resolution
passed on consent
Staff memo
Executive Summary
Legislature passed Assembly Bill No. 1824 which required the Secretary of State to use funds appropriated in the Budget Act of 2018 for voting system replacement and award contracts to counties that provided reimbursement for funds spent by the counties on voting system replacement activities.
The County entered into an agreement with the Secretary of State and received a grant in the amount of $246,000 for participating activities outlined in Agreement No. 18G30117 which was approved by Resolution 2019-22. The County entered into an amended agreement with the Secretary of State outlined in Agreement No. 18G30117 - Amendment 1 which was approved by Resolution 2020-01, where the Legislature allocated an additional $152,594 to Lake County. Agreement No. 18G30117 was set to terminate on June 30, 2022; and Lake County adopted Resolution No. 2022-32 approving Amendment 2 to Agreement No. 18G30117 extending the term of the contract which is set to expire on December 31, 2024.
Amendment 3 to Agreement No. 18G30117 will extend the terms of this agreement to August 31, 2026.
In order to execute the amendment to the agreement, the State requires that the Board of Supervisors adopt a resolution providing authority to enter into the proposed contract amendment.
Recommended Action
Adopt Resolution Approving Amendment 3 to Agreement No. 18G30117 between the Secretary of State and the County of Lake for Voting Systems Replacement Funds.
5.21(a) Approve Amendment 2 between the County of Lake and Bennet Omalu Pathology for a One-Year renewal of Pathology Services and (b) Waive Section 38.1 of the Lake County Purchasing Policy and (c) Authorize the Chairman to sign
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Department requests your approval of Amendment 2, of its contract for Pathology Services with Dr. Bennet Omalu, President of Bennet Omalu Pathology. An RFP was issued on November 15, 2017 at which time three bidders submitted proposals. The Proposers were Bennet Omalu Pathology, Forensic Medical Group and Regional Pathology.
On November 28, 2017, a Consultant Selection Board, comprised of Lt. Corey Paulich, Chief Probation Officer Rob Howe, District Attorney Investigator Jason Cox, Undersheriff Chris Macedo, Retired Captain James Bauman and Sheriff/Coroner Administrative Manager Mary Beth Strong reviewed each of the proposals. A unanimous decision was made to contract with Dr. Bennet Omalu, President of Bennet Omalu Pathology who is a distinguished and highly qualified Forensic and Neuropathologist. At that time, a contract was negotiated with Dr. Omalu. In January of 2020, Amendment 1, covering a five year period, be approved.
The Sheriff's Department is requesting the County waive the Purchasing policy under Section 38.1 as Dr. Omalu is not requesting an increase at this time and extending his contract would be in best interest of the County.
Recommended Action
(a) Approve Amendment 2 between the County of Lake and Bennet Omalu Pathology for a One-Year renewal of Pathology Services and (b) Waive Section 38.1 of the Lake County Purchasing Policy and (c) Authorize the Chairman to sign
5.22(a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and authorize the Lake County Sheriff/Coroner or his designee to sign the Project Agreement and (b) Consideration of a delegation of authority to Lake County Sheriff/Coroner Rob Howe or Sheriff Elect Luke Bingham, to execute the attached Project Agreement, Number G24-03-64-L01 and to act as the County’s agent in the negotiation, execution, and submittal of all related documents, including amendments to the Project Agreement and requests for payments
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Office has applied for and received approval of a grant through the California State Parks Grants and Cooperative Agreements Program for funding its Off Highway Vehicle (OHV) enforcement program. The grant was electronically submitted and now requires your Board's approval of the attached Resolution and Program Agreement. The Project Agreement description is to provide Off-Highway Vehicle (OHV) related Law Enforcement activities within the jurisdiction of the Lake County Sheriff's Office. The activities may include, but are not limited to patrol, barrier installation, maps, search and rescue. The Project may also provide for the purchase of Equipment, Heavy Equipment, materials and supplies as outlined in the Project Cost Estimate. Past grants have allocated Off-Highway (green sticker fees) used as the county match. If no Off-Highway fees are available, the match will utilize county general funds and will be reviewed during the mid-year budget review. County match for this grant is $14,030.
Recommended Action
(a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and authorize the Lake County Sheriff/Coroner or his designee to sign the Project Agreement and (b) Consideration of a delegation of authority to Lake County Sheriff/Coroner Rob Howe or Sheriff Elect Luke Bingham, to execute the attached Project Agreement, Number G24-03-64-L01 and to act as the County's agent in the negotiation, execution, and submittal of all related documents, including amendments to the Project Agreement and requests for payments
5.23a) Approve the Department of Boating and Waterways 2025/26 Application for Financial Aid in the amount of $493,450.88; and authorize the Sheriff to sign the application; and b) Adopt resolution for Authorization to Apply for and Accept, If Awarded, Fiscal Year 2025/26 Boating Safety And Enforcement Financial Aid Program Funding from The State of California, Department of Parks And Recreation, Division of Boating and Waterways, in the Authorized Amount Of $315,312, and Authorization to Participate in the Program
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Department requests your Board's approval of the attached Department of Boating and Waterways financial aid application for Fiscal year 2025/26. This application is due to the State by December 31, 2024. A minute order authorizing Sheriff Rob Howe to sign the document is required. Subvention monies from the State, along with County Boat Taxes are utilized to fund the Sheriff/Marine Patrol budget 2205. The current boat tax information was unavailable at the submission of this agenda item and will be adjusted when the information becomes available.
General fund monies would need to be used to cover staffing costs if these funds were unavailable.
Recommended Action
Approve the Department of Boating and Waterways 2025/26 Application for Financial Aid in the amount of $493,450.88; and authorize the Sheriff to sign the application; and b) Adopt resolution for Authorization to Apply for and Accept, If Awarded, Fiscal Year 2025/26 Boating Safety And Enforcement Financial Aid Program Funding from The State of California, Department of Parks And Recreation, Division of Boating and Waterways, in the Authorized Amount Of $315,312, and Authorization to Participate in the Program
5.24Approve Third Amendment to Joint Powers Agreement Between County of Lake and Mendocino County for the AAA Program, in the Amount of $74,647.00 Per Fiscal Year, and Authorize the Chair to Sign.
Agreement
passed on consent
Motion carried · 4 motions
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
In 2005, Lake County and Mendocino County entered into a Joint Powers Agreement (JPA) for the administration of the Area Agency on Aging (AAA) program. This third Amendment to the JPA updates match requirements to reflect the number of seniors in each respective county and adds language allowing this calculation to be updated every four years in alignment with the Area Plan, using the most recent state Census data available. Mendocino County's financial match percentage will be 56% for an annual total of $94,777, while Lake County's match percentage will be 44% for a total of $74,647. Match requirements will be financed by the County's General Fund as part of the match requirement for receiving California Department of Aging (CDA) funding.
As an agreement between two local government bodies, the unique nature of this MOU precludes competitive bidding.
Recommended Action
Approve third amendment to Joint Powers Agreement between County of Lake and Mendocino County for the AAA Program, in the amount of $74,647.00 per fiscal year, and authorize the Chair to sign.
| Estimated Cost | $74,647.00 |
|---|---|
| Amount Budgeted | $74,647.00 |
On motion of Supervisor Sabatier, and by vote of the Board, approved consent agenda items 5.1 through 5.24 with the exception of items 5.4, 5.12, 5.13, 5.14, and 5.16. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
On motion of Supervisor Simon, and by vote of the Board, moved to reopen the consent agenda. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
On motion of Supervisor Simon, and by vote of the Board, moved to rescind the previous motion related to approval of the consent agenda. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
On motion of Supervisor Sabatier, and by vote of the Board, approved consent agenda items 5.1 through 5.24 with the exception of items 5.4, 5.12, 5.13, 5.14, 5.15, and 5.16. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
6. Timed Items
6.19:02 A.M. - Public Input
Clerk’s notes: Public Members Barbara Green, Toni Brown, Gillian Parrillo, Millis Jordan, Julie Thraight, Ronald Owens, Leah Pabst, Brian Dobrowski, Patrick Denning, Cynthia Snovel, Linda Lee, Marcy Lee, Pierre Cutler, Tammie Meyers, Linda Breeding, Richard Derum, Nara Dahlbacka, Erin McCarrick, and Sam Sheridan spoke.
6.29:03 A.M. - Pet of the Week
Presentation
Clerk’s notes: There was no pet of the week.
6.39:05 A.M. - Presentation of Girl Scout Gold Award
Presentation
Staff memo
Executive Summary
The Girl Scout Gold Award is the highest honor for Girl Scout Seniors and Ambassadors. It is my honor to recognize one of our local Girl Scouts for this achievement of excellence and dedication to the community.
Recommended Action
Presentation Only.
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Pyska presented the item to the Board. Girl Scout Leader Linda Breeding and Emily Anderson spoke.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:06 A.M. - Presentation of Proclamation Commending Bill Foltmer for his long and illustrious career as football head coach at Middletown High School
Proclamation
Staff memo
Executive Summary
WHEREAS, Bill Foltmer is retiring after a total of 45 years as a football head coach, 40 of which was spent as Middletown High School's football head coach, and is the longest-tenured football head coach at one school in the Redwood Empire; and
WHEREAS, he graduated from Irvington High in Fremont, and continued his education at Chabot College and Chico State; and
WHEREAS, remaining in the Chico area, Bill's first head coaching job was at Princeton, where he taught physical education, and despite only winning 19 games in five years, the team won two league titles; and
WHEREAS, in 1985 he accepted the head coach position at Middletown High School, and brought his work ethic, dedication to the sport, and philosophy that the success of a football program is a mixture of dedicated coaches, hard-working players, and tremendous support from the school and town; and
WHEREAS, after the 2015 Valley Fire that devastated the Middletown community, Bill demonstrated leadership and compassion and began the healing process by rallying around his players and coaches and providing a supportive outlet for the community; and
WHEREAS, he has been recognized with coaching awards and accolades, including 23 league and four California Interscholastic Federation - North Coast Section (CIF-NCS) championships, 1991 Cal-Hi Sports Class B State Team of the Year, 1996 CIFNCS Honor Coach, 1997 Northern California Coach of the Year, 2021-2022 National Federation of State High School Associations Coach of the Year, the Redwood Empire Small School Coach of the Year, received a Resolution of Honor from the California State Senate and Senator Mike McGuire, and honored by the community with the renaming of the Middletown High School football field as "Bill Foltmer Field"; and
WHEREAS, during Bill's tenure as head coach at Middletown High School, the Mustangs have won 21 league championships and North Coast Section Titles in 1997, 1999, 2001 and 2018, and led the team to a total of 314 wins.
NOW, THEREFORE, BE IT PROCLAIMED, the Board of Supervisors of the County of Lake does hereby commend Bill Foltmer for his 40 years as Middletown High School football head coach, and a total of 45 years as a head coach, his leadership and mentoring to countless numbers of young players, dedication to Middletown's community, and we wish him good health, happiness, and all the very best in his retirement.
PASSED AND ADOPTED this 17th day of December 2024.
Recommended Action
Present Proclamation Commending Bill Foltmer for his Long and Illustrious Career as Football Head Coach at Middletown High School
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Simon read the proclamation into the record and presented it to Bill Foltmer. Bill Foltmer and Under Sheriff Lucas Bingham spoke.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:15 A.M. - Consideration of Appeal (AB 24-04) of Planning Commission’s Denial of Major Use Permit (UP 22-24) and Mitigated Negative Declaration (IS 22-29) for Rancho Novoa special event venue on a property located at 5680 Blue Lakes Road, Upper Lake (APN: 003-007-03)
Action Item
Motion carried
Carried 3-1 — moved by Sabatier
Crandell: abstain Green: aye Pyska: aye Sabatier: aye Simon: nay
Crandell: abstain Green: aye Pyska: aye Sabatier: aye Simon: nay
Staff memo
MEMORANDUM
TO: Board of Supervisors
FROM: Mireya Turner, Community Development Director
Michelle Irace, Planner
DATE: December 17, 2024
SUBJECT: 9:15 A.M. - Consideration of Appeal (AB 24-04) of Planning Commission's Denial of Major Use Permit (UP 22-24) and Mitigated Negative Declaration (IS 22-29) for Rancho Novoa special event venue on a property located at 5680 Blue Lakes Road, Upper Lake (APN: 003-007-03)
EXHIBITS
A. Staff Report from the October 10, 2024 Planning Commission hearing with the following attachments:
1. Site Plan (Updated August 19, 2024)
2. Draft Conditions of Approval for PC
3. Public Comments (as of December 3, 2024)
4. Biological Survey Scoping Report (Updated June 21, 2024)
5. Noise Impact Study (October 29, 2023)
6. Agency Comments
7. Initial Study (Revised September 16, 2024)
B. Planning Commission Minutes from October 10, 2024 Public Hearing
C. Appeal Application (AB 24-04)
D. Lake County Planning Commission Bylaws
I. EXECUTIVE SUMMARY
On January 25, 2024, and October 10, 2024, the Lake County Planning Commission considered Major Use Permit (UP 22-24) and Mitigated Negative Declaration (IS 22-29) for a special event venue with a 16-site campground for weddings and gatherings at 5680 Blue Lake Road, Upper Lake (APN 003-007-03). The Planning Commission denied the project without prejudice by a 4-1 vote, noting issues related to traffic hazards, noise, and the project not fitting the character of the neighborhood and surrounding uses.
The October 10, 2024, Planning Commission Staff Report and associated attachments are included as Exhibit A, and the Minutes of the meeting are included in Exhibit B. The October 10, 2024, Planning Commission meeting may be viewed online at: https://lakecounty.granicus.com/player/clip/746?view_id=1&redirect=true
The January 25, 2025, 2024, Planning Commission meeting and related materials may be found online at: https://lakecounty.granicus.com/player/clip/698?view_id=1&redirect=true
In accordance with County of Lake Zoning Code Section 58.31, the applicants (now Appellants) Amy and Juan Novoa, filed an appeal (AB 24-04) of the Planning Commission's decision on October 11, 2024. The appeal application is included in Exhibit C. As described in their application, the Appellants note they feel the hearing was unfair because noise related issues raised by two of the Commissioners were based on their personal opinions and experiences living near and recreating at Blue Lakes (and other lakes) and not based on findings from the Noise Impact Analysis prepared for the project. Additionally, the Appellants claim Community Development Director Turner has a conflict of interest because she has recreated at the Narrows Family Resort and has communicated with the owner, who is in opposition of the project.
II. SUMMARY OF PROJECT
Setting. The �26.97 acre parcel is located on Blue Lakes Road, a narrow, paved County-maintained road. The general area is characterized by resorts and smaller developed lots to the north and east adjacent to Blue Lakes, and large, sparsely developed lots to the west. Specifically, there are three other resorts in the vicinity of the proposed project including 'The Narrows Resort", located across Blue Lakes Road from the project site; "La Trianon Resort", located about 1/2 mile from the project site, and Pine Acres Resort, located within a mile southeast of the project site.
The Project site contains an existing single-family dwelling (under construction); an existing permitted groundwater well and pumphouse; two 2,500-gallon water tanks; a septic system and leach field, water and electric utilities, a 10' x 12' shed, a water fountain feature and some outdoor lighting. The Project area is currently fenced with a six-foot tall, solid wood fence and gate that are accessed via Blue Lakes Rd. The portion of the site that would be developed with the Project contains some Oak trees but is flat and previously disturbed. The remainder of the parcel has significant tree coverage and varies in slope.
Proposed Project. An application for Major Use Permit (UP 22-24) was originally submitted on July 20, 2022. The project is proposed to be built in two stages, as follows (refer to Exhibit A for a detailed Project Description and Site Plans):
* Stage I: main parking lot with 35 parking spaces; 16 campsites (for event attendees only-not open to general public); an outdoor stage; one 12' x 22' restroom building.
* Stage II: a second 12' x 22' restroom building; a 20' x 24' office building, an RV dump station, and a 30' x 40' barn/storage building.
Operation will be seasonal, generally from April to October, but some holiday events may occur as well. One event per week (up to 250 guests) is anticipated. The use of the campsites would be restricted to use by attendees of booked special events and not open to the general public. Hours of operation for special events would be primarily on weekends (Friday through Sunday) from 7:00 a.m. to 10:00 p.m., depending on each event's needs. However, amplified music will be turned off by 9:45 p.m.
Environmental Review. The California Environmental Quality Act (CEQA) requires agencies to evaluate the environmental impacts of land use actions. A Draft Initial Study and Mitigated Negative Declaration (Attachment 7 of the Planning Commission Staff Report in Exhibit A) was prepared and circulated for public review in compliance with CEQA on May 10, 2023, and recirculated on March 29, 2024. The Initial Study found that the Project would result in potentially significant impacts to Biological Resources, Cultural Resources, Hazards and Hazardous Materials, Noise, Transportation, Tribal Cultural Resources and Wildfire. However, with implementation of the identified mitigation measures, all impacts can be reduced to a less than significant level. Public comments from the circulation of the Initial Study, as well as all other comments received as of December 3, 2024, are included in Attachment 3 of Exhibit A).
FIGURE 1-VICINITY MAP
Source: Lake County GIS
FIGURE 2-SITE PLAN
Source: Application Materials
III. BASIS FOR THE DENIAL
The Planning Commission noted the following issues to support their denial of the project.
1. Project (and specifically, large events with amplified music) is not consistent with surrounding uses.
2. Impacts associated with traffic and road hazards.
3. Impacts from noise related to events with amplified music.
The issues noted by the Commission were analyzed within the Staff Report and Initial Study for the project (See Exhibit A and associated attachments). Community Development Staff recommended approval of the project, but the Commission ultimately found that the findings to approve the Use Permit could not be made and denied the project.
IV. APPEAL ANALYSIS
Per Lake County Zoning Ordinance Section 58.31, decisions of the Planning Commission may be appealed by an interested party within seven (7) calendar days of the decision and shall be accompanied by a written statement setting forth the grounds upon which the appellant asserts there was an error or abuse of discretion by the Planning Commission.
In accordance with County of Lake Zoning Code Section 58.31, the applicants (Amy and Juan Novoa) filed an appeal (AB 24-04) of the Planning Commission's decision on October 11, 2024. The appeal application is included in Exhibit C. As described in their application, the Appellants note they feel the hearing was unfair because noise related issues raised by two of the Commissioners were based on their personal opinions and experiences living near and recreating at Blue Lakes (and other lakes) and not based on findings from the Noise Impact Analysis prepared for the project. Additionally, the Appellants claim Community Development Director Turner has a conflict of interest because she has recreated at the Narrows Family Resort and has communicated with the owner, who is in opposition of the project.
Noise. The information below was presented to the Planning Commission at the October 10, 2024, hearing, and also described within the Staff Report and Initial Study reviewed by the Commission. The Commission took this information, as well as public comment received, into consideration when making their decision.
A Noise Impact Study was prepared by The Acoustics & Vibration Group, Inc. (October 29, 2023; Attachment 5 of Exhibit A). The study included taking noise measurements for baseline levels, as well as levels projected by different types of music at different volume levels. Monitoring locations included several on the site, at the entrance, and also at the Narrows Family Resort (across from the proposed Project). In summary, the study found that the noise levels measured at the property lines will not exceed the noise limits established in the General Plan and in Article 41, "Performance Standards" if several measures are implemented, including but not limited to, construction of a sound attenuation wall; placing speakers at specific heights; pointing speakers in a specific direction; and requiring amplified music to be turned off by 9:45 p.m. This information was incorporated into the Initial Study (Section XIII, Noise) that was prepared for the project; and all suggested measures identified within the noise study were included into Mitigation Measures NOI-1 through NOI-10. With implementation of these measures, impacts from noise are mitigated to a 'less than significant' level, as further discussed in the Project Analysis and Environmental Review sections of the Planning Commission Staff Report. These requirements were also added to the proposed conditions of approval for the project.
FIGURE 3-NOISE MONITORING LOCATIONS
Source: Noise Impact Study, prepared by The Acoustics & Vibration Group, Inc.
Conflict of Interest Claims. The basis of the Appellants appeal is related to claims of conflict of interest and not received a fair hearing. According to Section18700, Basic Rule and Guide to Conflict of Interest Regulations, of the California Fair Political Practices Commission, a conflict of interest includes the following,
"(a) Basic Rule: A public official at any level of state or local government has a prohibited conflict of interest and may not make, participate in making, or in any way use or attempt to use the official's position to influence a governmental decision when the official knows or has reason to know the official has a disqualifying financial interest. A public official has a disqualifying financial interest if the decision will have a reasonably foreseeable material financial effect, distinguishable from the effect on the public generally, directly on the official, or the official's immediate family, or on any financial interest described in subdivision (c)(6)(A-F) herein. (Sections 87100, 87101, & 87103)."
When considering whether or not to approve the project, the Planning Commission reviewed information presented in the Staff Report, Initial Study, and associated technical documents such as the Noise Study, as well as information provided during public comment from both the applicant (now Appellant) and members of the public during the January 25, 2024, and October 10, 20204, public hearings. In addition to noise concerns, other issues raised by the public and Commission included traffic hazards, evacuation, wildfire, and illegal activity at the project site. The Community Development Department recommended approval of the project, but based on the aforementioned, the Commission felt that the findings to approve the Use Permit could not be made, and denied the project (4-1).
While two of the four Commissioners who voted to deny the project noted that they agreed with some of the public comment related to the aforementioned issues, including noise and the quiet nature of the area from personal experience, they did not base their decision solely on personal opinion or experience. Further, neither the Commissioner nor Director Turner have noted that they have a financial interest in the decision that was made or the outcome of the project.
Lastly, both of the public hearings for the project were held in compliance with the Commission's adopted Bylaws (included in Exhibit D), the Brown Act, and Rosenberg's Rules of Order.
V. RECOMMENDATION
Staff recommends that the Board of Supervisors:
Deny the appeal (AB 24-04), upholding the Planning Commission's denial of Use Permit (UP 22-24) and Initial Study (IS 22-29) for Rancho Novoa special event venue on a property located at 5680 Blue Lakes Road, Upper Lake (APN: 003-007-03).
Sample Motion:
Appeal Denial (AB 24-04)
I move that the Board of Supervisors deny Appeal AB 24-04, in concept, and direct Staff to prepare Draft Findings of Fact.
On motion of Supervisor Sabatier, and by vote of the Board, denied the appeal AB 24-04 in concept and uphold the planning commission's Denial of Major Use Permit (UP 22-24) and Initial Study (IS 22-29) for Rancho Novoa a property located at 5680 Blue Lakes Road, Upper Lake (APN: 003-007-03) and directed staff to draft findings of fact with special reference to findings 1 and 3 of the October 10, 2024 Planning Commission staff report as grounds where the Board has found that these findings were not satisfied in support of denial of the appeal. The motion carried by the following vote:
Ayes- Supervisors: 3 - Sabatier, Pyska, and Green
Nays- Supervisor: 1 - Simon
Recused- Supervisor: 1 - Crandell
Clerk’s notes: Principal Planner Michelle Irace presented the PowerPoint Presentation to the Board. Appellant Attorney Brian Momsen, Appellant Juan Novoa, Consultant Steve Pettyjohn, and County Counsel Lloyd Guintivano spoke.
Chair Green asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Amy Novoa, Angela Carter, Amy Campbell, Craig Carter, Jim Moretta, Cynthia Engstrom, Cathy, Christopher Alexander, Drew Wallace, and Pamela Rosetti. The following people spoke via Zoom: Tim Engstrom, Brooke Engstrom, Teddie Pierce, Zo Herring, Maria Novoa, Kay Summerfield, and Todd Engstrom.
6.69:45 A.M. - Public Hearing - Consideration of a) Closeout of the Community Development Block Grant - Business Assistance Loan Grant number 20-CDBG-12081 b) Closeout the Community Development Block Grant CARES Act Grant number 20-CDBG-CV2-3-003
Public Hearing
Motion carried · 2 motions
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
A. The County was awarded grant number 20-CDBG-12081 in the amount of $500,000 in Community Development Block Grant (CDBG) funding for loans to support small businesses. These loans have a 1% interest rate and terms up to twenty years depending on use and debt capacity. The County contracted with Community Development Services (CDS) to implement the loan program. Four loans were approved by the loan committee. The Saw Shop Public House, Agro Lake Garden Supply, Finch Gardens, and the Blue Lakes Market received financing. In all, 46 jobs were created or retained by the allocated funding. Of the 46 jobs created or retained 20 were full time employment and 26 were part-time employment. The CDBG business assistance grant funds have been fully utilized.
B. The County was also awarded grant number 20-CDBG-CV2-3-00324 in the amount of $738,187 in CARES Act CDBG funding to support local businesses recovering from the effects of the COVID-19 pandemic (CV program). This grant is also administrated by CDS. Three loans were approved by the loan committee. A/T Wanzer Excavating and Grading, Lakeport Pet Resort, and the Round River Farms received financing. In all, 5 jobs were created and 11 jobs retained by the allocated funding. The County is disencumbering $200,082 in available loan funds due to changes in the CV program guidelines made by the California Department of Housing and Community Development (HCD) mid-way through the grant term after loans had been disbursed. HCD implemented new restrictions on the use of funds and additional program guideline requirements limiting the use of funds for equipment directly related to protecting employees and customers from covid exposure.
Recommended Action
Approve the Closeout of A) Community Development Block Grant - Business Assistance Loan Grant number 20-CDBG-12081 and B) Community Development Block Grant CARES Act Grant number 20-CDBG-CV2-3-00324
a) On motion of Supervisor Pyska, and by vote of the Board, approved Closeout of the Community Development Block Grant - Business Assistance Loan Grant number 20-CDBG-12081 and authorized the CAO to sign the closeout packet. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
b) On motion of Supervisor Pyska, and by vote of the Board, approved Closeout the Community Development Block Grant CARES Act Grant number 20-CDBG-CV2-3-00324 and authorized the CAO to sign the closeout packet. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Deputy County Administrative Officer Ben Rickleman presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.710:00 A.M. - Consideration and Discussion of the Broadband Implementation Plan and Update on Broadband Initiatives
Presentation
Staff memo
Executive Summary
The County contracted with CBG Communications to build upon the 2023 Lake County Master Broadband Plan Update with the Lake County Broadband Implementation Plan. The Implementation Plan is designed to identify actions, initiatives, and strategic directions that the County can take soon or longer term. The Implementation Plan has eight sections: deployment strategies so all Community Anchor Institutions have internet access at 1 gigabit per second, rights-of-way management processes and procedures, partnerships and collaborations with broadband providers, improving reliability and resiliency of broadband systems, regional cooperation for the benefit of Lake County residents, advocacy and grant funding, expanding public access to broadband - including working with community partners, and continuing outreach and engagement with the public regarding broadband planning efforts.
An update will also be provided on the State's middle-mile broadband network remaining 83.5 miles to be installed in Lake County, the State's Last Mile Federal Fund Account $28.4 million Lake County allocation for last mile fiber to the premise, the upcoming Broad Equity, Access, and Deployment (BEAD) program, Golden State Connect Authority's planned open access network, and the State Digital Equity Capacity Subgrant program.
Recommended Action
No Action Is Required At The Moment
Clerk’s notes: This item was pulled and continued to a future date.
6.810:20 A.M. - a) Consideration of a Revised Cover Memo for Submittal to the California Office of Emergency Services (CalOES) Seeking Funding under the California Disaster Assistance Act (CDAA) to Provide Emergency Tree Mortality Response and Authorize Chair to Sign; and b) Consideration of Hazard Tree Survey Analysis Requested By CalOES, to be Attached With Cover Memo
Letter
Motion carried · 2 motions
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The County of Lake proclaimed a Local State of Emergency due to Pervasive Tree Mortality on May 3, 2022, after decades of extreme drought and groundwater depletion that led to widespread tree mortality across the county. We delayed submitting our official CDAA application while vetting potential sources of funding to meet the 25% match requirement. To date, these efforts have included preparing grant applications and speaking to our State and Federal and Legislative delegations, representatives from State Agencies and natural resources- and wildfire-focused staff from County advocacy organizations, and peers from other Counties facing Tree Mortality. Grant applications have not been successful, thus far, but Senate President pro Tempore Mike McGuire secured $1 million to support initial work on this project.
At the request of CalOES, the County contracted for a Pre-Assessment of dead and dying trees in the hardest hit area of the County between Cobb and Middletown. This survey has been completed by Tetra Tech.
Based on the findings of this Pre-Assessment and other accessible data, it is estimated 3,100 hazard trees threaten public infrastructure and public safety in the Southern Lake County focus area. Costs to mitigate these hazard trees far exceed the capacity of the County of Lake.
Recommended Action
a) Approve the Cover Memo and Authorize Chair to Sign; and b) Approve Hazard Tree Analysis for Submittal to the California Office of Emergency Services with Cover Memo.
| Estimated Cost | $6,015,000 |
|---|
a) On motion of Supervisor Pyska, and by vote of the Board, approved the Cover Memo and Authorized Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
b) On motion of Supervisor Pyska, and by vote of the Board, approved Hazard Tree Analysis for Submittal to the California Office of Emergency Services with Cover Memo. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Chief Climate Resiliency Officer Terre Logsdon presented the item to the Board. Tetra Tech Project Manager Mike Shaw spoke.
Chair Green asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Julia Bono and Carlos Bono. The following person spoke via Zoom: Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
6.910:30 A.M. - Presentation of Update by the Middletown Area Town Hall
Report
Staff memo
Executive Summary
The Middletown Area Town Hall will give a short presentation on their work over the past year and goals for the next year.
Recommended Action
Presentation Only.
Clerk’s notes: This item was pulled and continued to a future date.
6.1011:15 A.M. - Public Hearing - Consideration of a revised County of Lake Ambulance Ordinance
Public Hearing
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Lake County Emergency Medical Care Committee has reviewed this drafted Ambulance Ordinance and has voted in favor of recommending that the Lake County Board of Supervisors adopt this new ordinance with review of key items around compliance and performance. The sections around compliance and performance are Sec. 87.2, Sec 88.2, Sec 9-86, and 9-88.
This Ambulance Ordinance addresses permitting Public and Private Ambulances within the operational area of Lake County. The Ordinance establishes the permit process, permittee standards and regulations to follow, as well as defining the roles of the local Emergency Medical Care Committee, the Local Emergency Medial Services Agency, and the Local Health Department.
Recommended Action
Continue the public hearing to February 11, 2024 at 9:15 A.M.
On motion of Supervisor Sabatier, and by vote of the Board, continued the item to February 11, 2025 at 9:15 A.M. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: This item was pulled and continued.
6.1111:45 A.M. - Presentation of Proclamation Commending Supervisor Moke Simon for his Eight Years of Service to the County as District 1 Supervisor
Proclamation
Staff memo
Executive Summary
COMMENDING SUPERVISOR MOKE SIMON ON HIS
EIGHT YEARS OF SERVICE TO THE COUNTY AS DISTRICT 1 SUPERVISOR
WHEREAS, after eight years of exceptional service and dedication, spanning two terms as an elected member of the Lake County Board of Supervisors, Moke Simon is retiring from County service on January 7, 2025; and
WHEREAS, Moke was born and raised in Middletown, cultivating lifelong ties to his community and Lake County, and those relationships and Moke's forthright nature have been a gift to many; and
WHEREAS, football has played a key role for Moke, from his days at Middletown High School, to Butte College (where he was inducted into the Hall of Fame in 2018), Texas A&M-Kingsville, and even the National Football League and World League of American Football, and he has particularly treasured the opportunity to developed young people as an Assistant Coach for his beloved Middletown Mustangs; and
WHEREAS, Moke became the youngest Tribal Chairman of Middletown Rancheria of Pomo Indians of California at age 27, and has returned to the role for the last 12 years; and
WHEREAS, when elected as District 1 Supervisor in 2017, Moke became the first Native person to serve on the Lake County Board of Supervisors, and he has brought a deeply-held intention to build our communities to thrive for the next seven generations, and that legacy and long-term lens helped enable a commitment to planning efforts such as Vision 2028 and Lake County 2050 that will reverberate on and on in every Lake County community; and
WHEREAS, he demonstrated compassionate leadership during Valley and Clayton fire response and recovery, focusing efforts on temporary housing and support for survivors; in the aftermath of the Valley Fire, Moke and partners stepped up to help the Anderson Springs Water Masters reconstruct and restore their water system; and
WHEREAS, for "courage, guidance, and strength that helped bring the community together," Moke was named the 2015 Lake County "Man of the Year," and he was also recipient of the 2018 Wendell Chino Humanitarian Award, for his service following the Valley Fire; and
WHEREAS, as one of the most creative business minds on the Board in recent memory, Moke advocated for forward-thinking energy projects and policies, and supported bold steps to invest in County facilities and our collective future; and
WHEREAS, he likewise served on the Lake County Area Planning Council, and his decision-making and advocacy have helped facilitate many miles of improvements to Lake County's highways and transportation infrastructure; and
WHEREAS, he delivered a powerful State of the County address in 2018, outlining his vision for Lake County's growth and development and committing himself to innovative and forward-looking programs and projects for Lake County; and
WHEREAS, in September 2019, Governor Gavin Newsom appointed Moke to the State Board of Fire Services, the only County Supervisor out of California's 58 Counties to serve on the Board; and
WHEREAS, as Board Chair in 2020, Moke was a positive voice in the County's response to the COVID-19 epidemic, never backing down in his efforts to keep citizens safe and informed, while ensuring the full complement of voices had their time to speak under historic conditions; and
WHEREAS, Moke has served on numerous County Boards and Commissions, including the Disaster Council, Countywide Oversight Board, Mental Health Advisory Board, Middletown Area Town Hall, and the Lake County Community Risk Reduction Authority; and
WHEREAS, over the years, Moke has brought project concepts to reality in District 1, recently including the Middletown Multi-Use Path, which runs from Middletown Rancheria to the Calpine Visitors Center and has encouraged active recreation in South Lake County; and
WHEREAS, the strength of Simon has resonated in his leadership in the community, focusing on fire recovery, protection of Clear Lake and our amazing environment, supporting and expanding housing opportunities, and partnering with communities, agriculture, and the private sector to determine the economic direction and future of our region; and
WHEREAS, Moke is "not a frills guy," but a "Middletown guy," and he has spoken from the heart throughout his tenure, and all have known where they stood - and that has earned him the abiding respect of many in Lake County's communities and each member of this Board.
NOW, THEREFORE, BE IT PROCLAIMED, the Board of Supervisors of the County of Lake does hereby commend Supervisor Moke Simon for his dedicated service to the people of Lake County and belief in the County's enormous potential, and we extend to our colleague and friend best wishes for good health, happiness and great success in the years ahead.
PASSED AND ADOPTED this 17th day of December 2024.
Recommended Action
Presentation of Proclamation Commending Supervisor Moke Simon for his Eight Years of Service to the County as District 1 Supervisor
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Crandell read the proclamation into the record and presented it to Supervisor Simon. Congressman Thompson Representative Luca Moretti spoke.
Chair Green asked if anyone present wished to speak. No one else wished to speak and the public input portion of this item was closed.
6.1211:55 A.M. - Presentation of Proclamation Michael S. Green on his Two Years of Service to the County as District 4 Supervisor
Proclamation
Staff memo
Executive Summary
COMMENDING SUPERVISOR MICHAEL S. GREEN ON HIS
TWO YEARS OF SERVICE TO THE COUNTY AS DISTRICT 4 SUPERVISOR
WHEREAS, after two years of service and dedication as an Appointed member of the Lake County Board of Supervisors, Michael S. Green is retiring from the Board on January 7, 2025; and
WHEREAS, Green was appointed by Governor Gavin Newsom on October 21, 2022, and subscribed to his Oath of Office on October 26, 2022, to represent District 4, which includes Lakeport, Scotts Valley, Highland Springs, Riviera Heights, together constituting the largest agricultural area in Lake County; and
WHEREAS, he previously served the community as a Lakeport Planning Commissioner and Lakeport City Councilmember, where he was known for tough conversations to ensure local policies were effective and represented all stakeholders; and
WHEREAS, Green played a seminal role in securing declaration of a "Clear Lake Hitch Emergency," which resulted in ongoing efforts to improve conditions for the endangered species, and funded additional staff positions in Water Resources, promoting healthier ecosystems for generations to come; and
WHEREAS, he was additionally a valued contributor to 2023's "Honoring All Voices" Community Visioning Forum Series and the Countywide committee that sponsored those events, which provided the opportunity to listen and learn from members of the public, promoting inclusion, community healing, and respect, and participants were heartened by Supervisor Green's courage and eagerness to learn the experiences of others; and
WHEREAS, as Supervisor, Green has likewise been appointed to several Boards and Commissions, including First 5 Commission, the Blue Ribbon Committee for the Rehabilitation of Clear Lake, the Emergency Medical Care Committee, Juvenile Justice Coordinating Council, Mental Health Advisory Board, North Coast Emergency Medical Service, and Scotts Valley Advisory Council; and
WHEREAS, Michael S. Green is known for his tremendous meeting preparation, digging into the agenda items, researching laws and ordinances, and asking clarifying questions to encourage transparency and keep the public well informed and engaged in local government; and
WHEREAS, his attention to detail and journalistic nose for finding the thread in a story have brought unique and rich contributions to Board discussions, leaving an indelible mark.
NOW, THEREFORE, BE IT PROCLAIMED, the Board of Supervisors of the County of Lake does hereby commend Supervisor Michael S. Green for his service to the people of Lake County and relentless support of environmental and ecological protection, local businesses, and government accountability, and we extend to our colleague and friend best wishes for good health, happiness and great success in the years ahead.
PASSED AND ADOPTED this 17th day of December 2024.
Recommended Action
Presentation of Proclamation Commending Supervisor Michael S. Green on his Two Years of Service to the County as District 4 Supervisor
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Vice-Chair Crandell read the proclamation into the record and presented it to Supervisor Michael Green. Congressman Thompson Representative Luca Morretti spoke.
Vice-Chair Crandell asked if anyone present wished to speak and the following person spoke via Zoom: Nara Dahlbacka. No one wished to speak and the public input portion of this item was closed.
6.131:00 P.M. - Presentation of National Flood Insurance Program
Presentation
Staff memo
Executive Summary
As part of the County's ongoing efforts to maintain the current status with the Federal Emergency Management Agency's NFIP, this presentation is to continue the Board's awareness of the aspects of the NFIP and how it is implemented within the County of Lake.
This item is informational only. No Board action is requested.
Recommended Action
No Board action is requested.
Clerk’s notes: Community Development Director Mireya Turner pulled and continued this item to February 11, 2025.
6.141:30 P.M.- Informational Update on Cannabis Ordinance Task Force Recommendations
Report
Motion carried · 5 motions
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 4-1 — moved by Crandell
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Staff memo
MEMORANDUM
TO: Board of Supervisors
FROM: Mireya G. Turner, Community Development Director
Mary Claybon, Senior Planner
DATE: December 17, 2024
SUBJECT: 1:30 P.M. - Informational Update on Cannabis Ordinance Task Force Recommendations
EXHIBITS
A- Summary of COTF, PC and BOS Permit Type Recommendations
B- COTF recommendations as of November 18, 2024, and remaining focus topics for discussion
I. EXECUTIVE SUMMARY
Since its formation by the Board of Supervisors on July 12, 2022, the Cannabis Ordinance Task Force (COTF) has met regularly, working on a number of draft ordinances which were Board priorities, and more recently, on recommendations for revising the current cannabis policy.
COTF began meeting on August 1, 2022, and has held bi-weekly meetings over the last two years to discuss current regulations and provide recommendations for revisions of the ordinance (which will become Article 73). Article 27 containing existing County cannabis regulations (beginning on pg. 27-110) can be found online at: Zoning Ordinance | Lake County, CA (lakecountyca.gov). The COTF meeting agendas, videos and minutes may be found online at: https://www.lakecountyca.gov/agendacenter . The COTF webpage containing information and presentations may be found at: https://www.lakecountyca.gov/1691/Cannabis-Ordinance-Task-Force
Between August 2022 and October 2023, the COTF developed recommendations related to level of review for different permit types. These recommendations were reviewed by the Planning Commission on December 14, 2023, and by the Board on February 6, 2024. A summary of these recommendations is included in Exhibit A.
In an effort to bring recommendations forward to the Board of Supervisors by the end of this calendar year, the COTF began holding a series of weekly, three-hour special meetings in November and December. Additionally, COTF has narrowed the scope of discussion to a specific list of topics, rather than reviewing the ordinance line by line; this list includes suggestions from Staff, the public and COTF. Suggestions are based on an effort to align with the State's Department of Cannabis Control's regulation, which can be found online at: https://cannabis.ca.gov/wp-content/uploads/sites/2/2024/08/dcc_commercial_cannabis_regulations-1.pdf
Exhibit A includes a list of recommendations made by the COTF as of November 18, 204 (Table 1), and the remaining focus topics COTF plans to discuss (Table 2). Because of the complexity of some of the issues, multiple meeting have been needed to cover certain topics, and a formal recommendation will not be ready to bring forward to the Board this calendar year. As such, this item includes an informational update for the Board; no action is required. Staff provided the Planning Commission with the same informational update on November 6, 2024. However, Table 1 has been updated with actions taken by the COTF as of November 18, 2024.
II. Recommendation
Receive informational update.
On motion of Supervisor Sabatier, and by vote of the Board, continued the item to January 7, 2025 at 11:00 A.M. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
On motion of Supervisor Sabatier, and by vote of the Board, moved to reopened the item. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
On motion of Supervisor Sabatier, and by vote of the Board, moved to rescind the previous motion setting the date to January 7th. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
On motion of Supervisor Sabatier, and by vote of the Board, approved moving the item to January 14, 2025 at 1:30 P.M. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
On motion of Supervisor Crandell, and by vote of the Board, moved to reopened the item. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Pyska
Nays- Supervisor: 1 - Green
Clerk’s notes: Community Development Director Mireya Turner pulled the item from the agenda and continued it to January 7, 2025 at 11:00 A.M. County Counsel Lloyd Guintivano spoke.
Chair Green asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Julia Bono. The following person spoke via Zoom: Nara Dahlbacka and Monica Rosenthal. No one else wished to speak and the public input portion of this item was closed.
6.151:45 P.M. - Consideration of Child Welfare Services Social Workers to Exceed 1,500 Map Distance Miles Round Trip, or Travel to or Around the Las Vegas, Nevada Area, Due to Client Contact.
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Under County of Lake Travel Policy, section 1.6 "travel exceeding 1,500 map distance miles round trip, and travel to or around the Las Vegas, Nevada area, shall require prior approval by Motion of the Board of Supervisors."
In Child Welfare Services, circumstances may arise that require a Social Worker to accompany a youth out of state. The timeline involved in this kind of travel does not allow Social Services to bring each request before your board prior to the need to travel.
Social Services is seeking approval from your board for Child Welfare Services Social Workers to exceed 1,500 map distance miles round trip, or travel to or around the Las Vegas, Nevada area, due to client contact.
Recommended Action
We respectfully request approval by Motion of the Board of Supervisors for Child Welfare Services Social Workers to exceed 1,500 map distance miles round trip, or travel to or around the Las Vegas, Nevada area, due to client contact.
On motion of Supervisor Sabatier, and by vote of the Board, approved waiving the policy for Child Welfare Services Social Workers to Exceed 1,500 Map Distance Miles Round Trip, or Travel to or Around the Las Vegas, Nevada Area, Due to Client Contact with request of an annual report to the Board of Supervisors. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Social Services Director Rachael Dillman Parsons presented the item to the Board.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.162:00 P.M. - Presentation of Code Enforcement Illegal Dumping Abatement Grant Activities
Report
Staff memo
Executive Summary
In July 2024, the Community Development Department received a grant award from CalRecycle for $250,000 to help clean up and combat the illegal dumping of trash and hazardous waste throughout Lake County. The Code Enforcement Division worked tirelessly to identify areas around the county prone to illegal dumping and identified 42 sites and the parties responsible for the properties. These properties have been designated through the grant for cleanup as well as to receive signage to discourage future dumping.
The County of Lake Code Enforcement Division is implementing its initiative to begin illegal dumping abatements in the beginning of the new year, focusing on removing waste and debris from public and private property. This effort aims to improve community health, safety, aesthetics, and the environment while discouraging future violations. The program includes site cleanups, community outreach, community targeted free dump days, and enforcement actions against offenders. Residents are encouraged to report illegal dumping and participate in cleanup events to help create a cleaner, more vibrant environment.
Targeted abatement locations include sites in Nice, Lucerne, Kelseyville, Clearlake Oaks, Lower Lake, Middletown, and North Lakeport. Code Enforcement will target one community at a time starting in January, to ensure complete cleanup leaving a pristine environment.
The grant will run through June of 2026 and help to develop a structure for ongoing activities to discourage illegal dumping into the future past the grant term.
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary") ? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)
? Other (Please describe in Executive Summary)
? Well-being of Residents ? Public Safety ? Disaster Preparedness, Prevention, Recovery
? Economic Development ? Infrastructure ? County Workforce
? Community Collaboration ? Business Process Efficiency ? Clear Lake
Recommended Action
No recommended action
Clerk’s notes: Community Development Director Mireya Turner pulled the item and continued it to January 7, 2025 at 11:00 A.M.
6.172:15 P.M. - Presentation of Code Enforcement Final Draft Drone Usage Policies
Report
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Exhibits:
A- Draft Drone Operations Policy
B- Draft Data Retention Policy
C- Draft Internal Inspection Warrant Policy for Drone Use
Executive Summary
As part of our commitment to improving operational efficiency and ensuring compliance with legal and ethical standards, we have developed Code Enforcement Drone Operations, Inspection Warrants, and Data Retention policies (with consultation from Civica Law and County Counsel. Drones or UAS (Unmanned Aerial Systems) use in code enforcement can enhance enforcement. These policies provide clear guidelines on how drones can be utilized to enhance our ability to investigate and address code violations while maintaining transparency and respect for privacy.
According to draft policies, drones may be deployed for inspecting inaccessible areas, documenting potential violations, and responding to emergencies related to code enforcement. Operations must comply with all privacy laws. Data collection will be limited to areas directly related to active investigations. All drone operations must adhere to FAA regulations, including operator certification and pre-flight approvals.
Additionally, all Code Enforcement Drone Operators have completed the necessary training with PSI Services LLC., a drone consultant training company in preparation for FAA Part 10. All Code Enforcement Drone Operators have acquired their Temporary Airman Certificate to allow for flight of small, unmanned aircraft. Flight plans and safety protocols must be followed for every mission. Data will be securely stored and retained in full compliance with retention guidelines. Access to this data will be strictly limited to authorized personnel. Operators will undergo regular training on drone usage, privacy laws, and ethical standards. All flights will be logged and reviewed to ensure compliance with the policy. All drone-related activities moving forward must align with this policy.
Our Code enforcement officers have evolved into highly trained professionals who play a vital role in maintaining community standards and ensuring compliance with local regulations. Through comprehensive education and ongoing training, they have elevated their level of professionalism, equipping themselves with the knowledge and skills necessary to address complex issues effectively and respectfully. Their expertise extends beyond enforcing codes-they are professionally trained drone operators with extensive knowledge in flight planning, weather variables, topography and they often serve as community liaisons, working collaboratively with residents, businesses, and other agencies to promote public safety, health, and quality of life. This commitment to excellence reflects their dedication to fostering vibrant, well-maintained, and compliant communities. These officers have become extremely valuable to the successful operation of the Code Enforcement Division.
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary") ? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)
? Other (Please describe in Executive Summary)
? Well-being of Residents ? Public Safety ? Disaster Preparedness, Prevention, Recovery
? Economic Development ? Infrastructure ? County Workforce
? Community Collaboration ? Business Process Efficiency ? Clear Lake
Recommended Action
No recommended action.
On motion of Supervisor Sabatier, and by vote of the Board, continued the item to January 7, 2025 at 11:15 A.M. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Community Development Director Mireya Turner pulled and continued the item to a future date.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.183:00 P.M. - a) Consideration of Resolution and MOU to create the Lake County Regional Housing Trust Fund (LCRHTF); and b) Consideration of Direction to staff regarding the Allocation of Remaining Permanent Local Housing Allocation (PLHA) Program Funds for the Lake County Regional Housing Trust Fund for years 2021, 2022 and 2023
Action Item
Staff memo
Executive Summary
Staff would like to request the Board approve the creation of the Lake County Regional Housing Trust Fund via the Resolution and Memorandum of Understanding between the County of Lake, Lakeport and Clearlake. The Housing Action and Implementation Plan (HAIP) and the Regional Housing Needs Assessment (RHNA) are both regional approaches to addressing housing needs in Lake County therefore it follows that the Housing Trust Fund should also be at a regional level to promote greater collaboration and pooling of resources to address critical housing needs that encompass the entirety of Lake County.
The Lake County Regional Housing Trust Fund (LCRHTF) is funded by with $1,000,000.00 of General Funds and $1,000,000.00 American Rescue Plan Act of 2021 (ARPA) Funds, Fund 417. With direction from the Board, the Permanent Local Housing Allocation (PLHA) funds in the amount of $847,981.00 for years 2021, 2022 and 2023, will be allocated to the LCRHTF pending HCD approval.
At its meeting on June 28, 2022, the Board adopted Resolution 2022-76, authorizing the application for the Permanent Local Housing Allocation (PLHA) Program for the Collier Avenue Apartment Project for the years 2019, 2020 and 2021. The PLHA Program is a five-year funding program. While the 2019 and 2020 funds were expended for the Collier Avenue Apartment Project, staff requests that the Board give direction for the 2021, 2022, and 2023 allocation in the amount of $847,981.00 to be allocated to the Lake County Regional Housing Trust Fund (LCRHTF).
Recommended Action
Offer the Resolution and approve the MOU to create the Lake County Regional Housing Trust Fund and direction from the Board to pursue an amendment for the Permanent Local Housing Allocation (PLHA) Funds for years 2021, 2022 and 2023.
Supervisor Pyska offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Deputy County Administrative Officer Lisa Judd presented the item to the Board.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.193:30 P.M. - Consideration of a An Engagement Letter Between the County of Lake and Nielsen-Merksamer Parrinello Gross & Leoni, LLP, at a Monthly Retainer Rate of $4,500 for an Initial Term of Two Years, with the Option to Annually Extend for Up to Three Additional Years
Action Item
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
As members of your Board may be aware, on August 26, 2024, the County Administrative Office issued Request for Proposals (RFP) No. 2024-33 for State Legislative and Regulatory Advocacy (Lobbying) Services. To encourage the most competitive possible process, the County Administrative Office staff directly contacted six highly qualified firms on August 30, 2024. As of the September 23, 2024, deadline for Proposals, only one response had been received.
Thankfully, that Proposal came from the County's excellent existing provider of State Level Advocacy services, Nielsen Merksamer Parrinello Gross & Leoni, LLP.
You will recall, on March 19, 2024, Geoff Neill, Senior Legislative Advocate, provided a presentation to your Board, and responded to questions. Over the course of 2024, Mr. Neill and Michelle Rubalcava have been strong and persistent advocates for the County, providing a consistent presence in Sacramento and fighting for your Board's Legislative Priorities.
The Engagement Letter attached to your Board's Agenda describes a retainer of $4,500 for advocacy services; particularly in an environment of relative budget scarcity at the State level, effective advocacy for Lake County's needs is essential, and Staff finds the proposed level of cost is very reasonable.
Per the Engagement Letter, the term of our Proposed Agreement is October 1, 2024 (retroactive), to September 30, 2026. The Agreement can likewise be extended via three one-year extensions.
Approving this Agreement will provide for high quality advocacy on behalf of the County of Lake over at least three Legislative Sessions. Staff recommends your Board Approve the Engagement Letter, and authorize CAO Parker to sign.
Geoff Neill and Michelle Rubalcava of Nielsen Merksamer will be available to answer any questions from your Board.
Recommended Action
Approve the Engagement Letter Between the County of Lake and Nielsen-Merksamer Parrinello Gross & Leoni, LLP, at a Monthly Retainer Rate of $4,500 for an Initial Term of Two Years, with the Option to Annually Extend for Up to Three Additional Years, and Authorize County Administrative Officer Susan Parker to Sign.
On motion of Supervisor Pyska, and by vote of the Board, approved Engagement Letter Between the County of Lake and Nielsen-Merksamer Parrinello Gross & Leoni, LLP, at a Monthly Retainer Rate of $4,500 for an Initial Term of Two Years, with the Option to Annually Extend for Up to Three Additional Years. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Chief Deputy County Administrative Officer Matthew Rothstein presented the item to the Board. Assistant County Administrative Officer Stephen Carter and Nielsen-Merksamer Representative Geoff Neil spoke.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of the Lake County Community Risk Reduction Authority "Tree Mortality & Forest Health Task Force Subcommittee" to be transferred to the Lake County Board of Supervisors as the acting Authority
Action Item
Staff memo
Executive Summary
The Lake County Community Risk Reduction Authority (LCCRRA) created a subcommittee, the Tree Mortality & Forest Health Task Force, to investigate and address the extensive tree mortality in Lake County caused primarily by wildfire, drought, and insect damage. This task force is an agency-only meeting that reports out on projects, programs, and plans to address tree mortality.
The subcommittee recommended to the LCCRRA Directors to bring to the Board of Supervisors a resolution proclaiming the existence of a local emergency due to pervasive tree mortality, which was adopted by your Board on May 3, 2022. The Board of Supervisors requested California Disaster Assistance Act funding from CalOES on July 25, 2023. The LCCRRA discussed moving the task force under the purview of the Board of Supervisors. However, this item was never brought to your Board for consideration.
Agencies invited to attend the Task Force include:
� Agricultural Commissioner
� Big Valley Band of Pomo Indians
� Board of Supervisors
� Bureau of Land Management
� Cal Trans
� CalFire
� Clear Lake Environmental Research Center
� County of Lake Administration
� County of Lake Public Services
� County of Lake Public Works
� County of Lake Special Districts
� Habematolel Pomo of Upper Lake
� Lake County Office of Emergency Services
� Lake County Resource Conservation District
� Lake County Sheriff's Office
� Mendocino National Forest
� Middletown Rancheria of Pomo
� Natural Resource Conservation Service
� North Coast Opportunities
� Northshore Fuels Crew
� Pacific Gas & Electric
� Red Bud Audubon Society
� Robinson Rancheria Band of Pomo
� Scotts Valley Band of Pomo
� Tribal Eco Restoration Alliance
� Univ of CA Cooperative Extension
Once the local emergency due to pervasive tree mortality is rescinded and dead and dying trees posing a hazard to public infrastructure is no longer an issue, the task force may be disbanded.
Recommended Action
Approve the Lake County Community Risk Reduction Authority "Tree Mortality & Forest Health Task Force Subcommittee" to be transferred to the Lake County Board of Supervisors as the acting Authority.
Consensus to have staff return with the item at a future date.
Clerk’s notes: Chief Climate Resiliency Officer Terre Logsdon presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Green asked if anyone present wished to speak and the following person spoke via Zoom: Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
7.3Consideration of a Letter of Support for Chief Climate Resiliency Officer Serving as Co-Investigator for Second Phase of Climate Health, Adaptation, and Resilience Mobilizing (CHARM) Lake County Project
Letter
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The proposed CHARM Lake County's Phase II project, informed by the community partners involved in the first phase of CHARM funding, aims to increase resilience to climate driven events (CDE) among vulnerable populations by working directly with select communities to increase access to services, knowledge and awareness of the effects of CDEs, and community connectedness. The project team leading CHARM Lake County recognizes the need to develop resilience at the individual, household, and community levels for sustained effect.
The project will recruit individuals and households within target communities, focusing on the most vulnerable populations identified in Phase I of the CHARM project. These participants will be invited to participate in resilience workshops (with time compensated and travel supported or provided), supplied with basic resilience supplies, and connected with already existing services. These workshops and connection events will be led by trusted messengers in the target communities and will be informed by the vital and impactful work that NGOs, Tribes, advocates, and county and municipal governments are doing.
The Chief Climate Resiliency Officer for the County of Lake, Terre Logsdon, will serve as Co-Investigator on the Phase II project. The time commitment is estimated to be about 24 hours per year for four years until Spring of 2029.
Recommended Action
Approve Letter of Support for Chief Climate Resiliency Officer Serving as Co-Investigator for Second Phase of Climate Health, Adaptation, and Resilience Mobilizing (CHARM) Lake County Project and authorize the Chair to sign.
On motion of Supervisor Pyska, and by vote of the Board, approved Letter of Support for the Chief Climate Resiliency Officer Serving as Co-Investigator for Second Phase of Climate Health, Adaptation, and Resilience Mobilizing (CHARM) Lake County Project and authorized the chair to sign as amended. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Chief Climate Resiliency Officer Terre Logsdon presented the item to the Board.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of a Letter of Support for the Lake County Fire Safe Council’s Application to Coalitions and Collaboratives’ Action, Implementation, and Mitigation Program Grant
Letter
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Lake County Fire Safe Council (LCFSC), a program of the Lake County Resource Conservation District, is seeking a letter of support from your Board for their application to Coalitions and Collaboratives' (COCO) Action, Implementation, and Mitigation (AIM) program grant.
The LCFSC is seeking support for capacity building and Phase II of CMAT (Community Mitigation Assistance Team) implementation. If funded, the project would expand upon previous capacity building initiatives for the LCFSC.
Recommended Action
Letter of Support for the Lake County Fire Safe Council's Application to Coalitions and Collaboratives' Action, Implementation, and Mitigation Program Grant and authorize the Chair to sign.
On motion of Supervisor Pyska, and by vote of the Board, approved Letter of Support for the Lake County Fire Safe Council's Application to Coalitions and Collaboratives' Action, Implementation, and Mitigation Program Grant and authorized the chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Chief Climate Resiliency Officer Terre Logsdon presented the item to the Board.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of North Coast Opportunities BUILD Program Amendment Number 1 Between the County of Lake and North Coast Opportunities, Inc. for the Purpose of increasing the contract by $265,000 to fund an additional cohort, and Authorize Chair to Sign
Action Item
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On January 6, 2023, the Board of Supervisors approved an agreement to provide funding in support of the BUILD program, facilitated by North Coast Opportunities, Inc. The funding came from the American Rescue Plan Act (ARPA) and the $800,000.00 has been fully transferred to support multiple cohorts.
The cost of a BUILD cohort is $265,000. The ARPA committee met on August 22, 2024, and recommended for your board's approval, to fund one additional cohort while North Coast Opportunities, Inc. try to secure ongoing funding through grants.
Staff recommends approving North Coast Opportunities, Inc. Amendment Number 1 to complete an additional BUILD Cohort.
Recommended Action
Approve North Coast Opportunities BUILD Program Amendment Number 1 Between the County of Lake and North Coast Opportunities, Inc. for the Purpose of increasing the contract by $265,000 to fund an additional cohort and Authorize Chair to Sign.
On motion of Supervisor Pyska, and by vote of the Board, approved North Coast Opportunities BUILD Program Amendment Number 1 Between the County of Lake and North Coast Opportunities, Inc. for the Purpose of increasing the contract by $265,000 to fund an additional cohort, and Authorized Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Deputy County Administrative Officer Casey Moreno presented the item to the Board.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of a Request for Use of County Staff Time in Excess of 8 Hours in Support of Duties Associated with the National Association of Counties’ Intergovernmental Disaster Reform Task Force.
Action Item
Motion carried
Carried 4-1 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Staff memo
Executive Summary
I am very pleased to report I was recently Appointed to the National Association of Counties' (NACo's) Intergovernmental Disaster Reform Task Force. NACo is seeking to, "strengthen and streamline our nation's disaster preparedness and response framework." This Committee will be developing a White Paper recommending operational efficiency improvements to the Federal Emergency Management Agency's (FEMA's) programs.
NACo President and Sonoma County Supervisor James Gore distills the task as, "[Bringing] our on-the-ground truth to the table and [giving] clear guidance on what we need from our federal partners to build a more resilient America, county by county.
This is a great opportunity for Lake County's unique experiences to inform national policy, and it is an honor to be a part of this process. Data from at least the Auditor-Controller's Office (Disaster Finance), the Lake County Sheriff's Office of Emergency Services, and County Administration will be necessary to ensure Lake County's needs are optimally represented in this process.
Further information on the Task Force is accessible here:
https://www.naco.org/program/intergovernmental-disaster-reform-task-force
I am asking that our Board approve greater than 8 hours of County staff time to contribute to this important effort, and look forward to our discussion.
Recommended Action
Approve Use of County Staff Time in Excess of 8 Hours in Support of Duties Associated with the National Association of Counties' Intergovernmental Disaster Reform Task Force.
On motion of Supervisor Pyska, and by vote of the Board, approved Request for Use of County Staff Time in Excess of 8 Hours in Support of Duties Associated with the National Association of Counties' Intergovernmental Disaster Reform Task Force and come back with a report in February. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Pyska, and Green
Nays- Supervisor: 1 - Sabatier
Clerk’s notes: Supervisor Pyska presented the item to the Board.
Chair Green asked if anyone present wished to speak and the following person spoke via Zoom: Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
7.7Consideration of Revised Emergency Medical Care Committee Bylaws
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Lake County Emergency Medical Care Committee has decided to amend their current By-Laws that were recently amended on March 5th 2024 to add additional clarity on attendance requirements including structure around attending meetings virtually. These revisions make clear that in-person attendance is expected whenever practical. The new By-Laws also require in-person attendance by a representative from the Local Emergency Medical Services Authority (LEMSA) North Coast EMS. These changes do allow some flexibility to attend virtually when needed for good cause, and supports virtual attendance and participation by any number of stakeholders and citizens.
Recommended Action
Approve amended EMCC By-Laws.
On motion of Supervisor Sabatier, and by vote of the Board, approved Revised Emergency Medical Care Committee Bylaws. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Health Services Director Anthony Arton presented the item to the Board.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.8a) Consideration of a Resolution Creating Revenues and Appropriations in Budget Unit 1785 - Public Safety Facilities; and b) Consideration of the Award of Bid No. 250816 for the Lake County Sheriff Administration Facility Renovation Project in the amount of $11,965,000 to Wright Contracting General Builders
Action Item
Motion carried
Carried 4-1 — moved by Simon
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On November 12, 2024, bids were received and publicly opened for the Lake County Sheriff Administration Facility Renovation Project. Ten bids were received, and the apparent lowest responsible bidder was Wright Contracting General Builders, with a bid of $11,965,000. The bid price is less than the two independent estimates of probable construction costs prepared for this portion of the project. It is important to note, however, that other portions of construction planned for the project are not included in this construction contract. These include: a solar carport array; furniture, fixtures, and equipment (FFE); and project soft costs, such as architectural engineering and construction management. A local workforce participation discount was included in the project specifications; however, the discount did not affect the calculation of the low bidder. A bid tabulation is included with this staff report.
Subject to your Board's Approval of the Resolution appropriating funds in Budget Unit 1785, staff recommends you likewise Approve the award of Bid No. 250816 to Wright Contracting General Builders in the amount of $11,965,000, and authorizing the Chair to sign the Agreement and Notice of Award.
Recommended Action
a) Adopt Resolution Creating Revenues and Appropriations in Budget Unit 1785 - Public Safety Facilities, and b) Approve the award of Bid No. 250816 to Wright Contracting General Builders in the amount of $11,965,000; and authorize the Chair to sign the Agreement and the Notice of Award
Supervisor Sabatier offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
On motion of Supervisor Simon, and by vote of the Board, approved Award of Bid No. 250816 to Wright Contracting General Builders in the amount of $11,965,000 and authorized the chair to sign the agreement and the award of bid. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Pyska
Nays- Supervisor: 1- Green
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. Assistant County Administrative Officer Stephen Carter spoke.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.9Consideration of (a) Contract Change Order No. 4 to the construction contract between Lake County and Argonaut Constructors, Inc. for the construction of the Middletown Multi-Use Path Project (State Project No. ATPL-5914(102)) in the amount of $8,032.66, increasing the contract amount from $1,408,959.29 to a new contract amount of $1,416,991.95; (b) Resolution Accepting the Work of the Middletown Multi-Use Project (State Project No. ATPL-5914(102)) ; and (c) Direction to the Director of Public Works to file the Notice of Completion with the County of Lake Recorder’s Office
Action Item
Motion carried · 2 motions
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On May 24, 2022, the Board executed a construction contract between Lake County (County) and Argonaut Constructors, Inc. (Contractor) in the amount of $1,117,449.60, for construction of the Middletown Multi-Use Path Project (Project).
Staff prepared Contract Change Order (CCO) No. 4, in the amount of $8,032.66. CCO No.4 will increase the current contract amount of $1,408,959.29 to the new contract amount of $1,416,991.95. CCO No. 4 (1) adjusts the estimated quantity of certain bid items shown on the bid form to the actual final in-place quantities; (2) compensates Contractor for placing additional hot mix asphalt; modifying five bollards; and replacing one bollard. CCO No. 4 and the associated change order memorandum are attached.
On November 15, 2024, the work was completed to the satisfaction of the Director of Public Works and Caltrans staff. The Director of Public Works recommends the Board of Supervisors accept the work.
The Director of Public Works recommends the filing of the Notice of Completion, which decreases the time for the release of retention from 90 days after the completion of the work to 30 days after filing the notice of completion. The Notice of Completion is attached.
A resolution accepting the work of the Middletown Multi-Use Path Project (State Project No. ATPL-5914(102)) and directing the Director of Public Works to file the Notice of Completion with the County of Lake's Recorder's Office is attached.
Recommended Action
The Director of Public Works recommends:
(a) Approve Contract Change Order no. 4 to the construction contract between Lake County and Argonaut Constructors, Inc. for the construction of the Middletown Multi-Use Path Project (State Project No. ATPL-5914(102)) in the amount of $8,032.66, increasing the contract amount from $1,408,959.29 to a new contract amount of $1,416,991.95 and authorize the Chair to sign the Change Order.
(b) Adopt Resolution accepting the work of the Middletown Multi-Use Path Project (State Project No. ATPL-5914(102)).
(c) Direct the Director of Public Works to file the Notice of Completion with the County of Lake Recorder's Office
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order No. 4 to the construction contract between Lake County and Argonaut Construction, Inc. for the construction of the Middletown Multi-Use Path Project (State Project No. ATPL-5914(102)) in the amount of $8,032.66, increasing the contract amount from $1,408,959.29 to a new contract amount of $1,416,991.95 and authorize the chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Supervisor Simon offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
On motion of Supervisor Simon, and by vote of the Board, directed to the Director of Public Works to file the Notice of Completion with the County of Lake Recorder's Office and authorized both CAO and Public Works Director to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Public Works Director Glen March presented the item to the Board.
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.10Consideration of (a) Contract Change Order No. 1 to the construction contract between Lake County and Lamon Construction Co., Inc. for the construction of the Nice-Lucerne Cutoff Asphalt Rehabilitation Project (State Project No. CRARPL-5914(126)) in the amount of $266.41, increasing the contract amount from $210,215.20 to a new contract amount of $210,481.61; (b) Resolution Accepting the work of the Nice-Lucerne Cutoff Asphalt Rehabilitation Project (State Project No. CRARPL-5914(126)); and (c) Direction to the Public Works DIrector to file the Notice of Completion with the County of Lake Recorder’s Office
Action Item
Motion carried · 2 motions
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On May 7, 2024, the Board executed a construction contract between Lake County (County) and Lamon Construction Co., Inc. (Contractor) in the amount of $210,215.20, for construction of the Nice-Lucerne Cutoff Asphalt Rehabilitation Project (Project).
Staff prepared Contract Change Order (CCO) No. 1, in the amount of $266.41. CCO No.1 will increase the current contract amount of $210,215.20 to the new contract amount of $210,481.61. CCO No. 1 adjusts the estimated quantity of certain bid items shown on the bid form to the actual final in-place quantities. CCO No. 1 and the associated change order memorandum are attached.
On November 18, 2024, the work was completed to the satisfaction of the Director of Public Works and Caltrans staff. The Director of Public Works recommends the Board of Supervisors accept the work.
The Director of Public Works recommends the filing of the Notice of Completion, which decreases the time for the release of retention from 90 days after the completion of the work to 30 days after filing the notice of completion. The Notice of Completion is attached.
A resolution accepting the work of the Nice-Lucerne Cutoff Asphalt Rehabilitation Path Project (State Project No. CRARPL-5914(126)) and directing the Director of Public Works to file the Notice of Completion with the County of Lake's Recorder's Office is attached.
Recommended Action
(a) Approve Contract Change Order No. 1 to the construction contract between Lake County and Lamon Construction Co., Inc. for the construction of the Nice-Lucerne Cutoff Asphalt Rehabilitation Project (State Project No. CRARPL-5914(126)) in the amount of $266.41, increasing the contract amount from $210,215.20 to a new contract amount of $210,481.61 and authorize the Chair to sign the Change Order.
(b) Adopt Resolution Accepting the work of the Nice-Lucerne Cutoff Asphalt Rehabilitation Project (State Project No. CRARPL-5914(126)); and
(c) Direct the Public Works Director to file the Notice of Completion with the County of Lake Recorder's Office
On motion of Supervisor Crandell, and by vote of the Board, approved Contract Change Order No. 1 to the construction contract between Lake County and Lamon Construction Co., Inc. for the construction of the Nice-Lucerne Cutoff Asphalt Rehabilitation Project (State Project No. CRARPL-5914(126)) in the amount of $266.41, increasing the contract amount from $210,215.20 to a new contract amount of $210,481.61. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Supervisor Crandell offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
On motion of Supervisor Crandell, and by vote of the Board, directed the Public Works DIrector to file the Notice of Completion with the County of Lake Recorder's Office and authorized the County Administrative Officer and Public Works Director to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Pyska, and Green
Clerk’s notes: Public Works Director Glen March introduced the item to the Board. Assistant Engineer Estrella Munoz presented the item to the Board. County Counsel Lloyd Guintivano spoke
Chair Green asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed