Board Of Supervisors — Tuesday, December 3, 2024
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Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Resolution Approving Agreement # 23-0529-016-SF with California Department of Food Agriculture for Glassy-Winged Sharpshooter (GWSS) Program of $28,257.75 for July 1, 2024, through June 30, 2025
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached resolution approving the agreement with the California Department of Food and Agriculture for the Glassy-Winged Sharpshooter (GWSS) Agreement for FY 24/25. The agreement amount is $28,257.75 and includes reimbursement for trapping, inspection, and control of the Glassy Wing Sharpshooter. The Glassy Wing Sharpshooter is a serious pest to wine grapes because it carries Pierce's Disease, which is detrimental to the wine grape industry.
Should the Board adopt the proposed Resolution, please have the chair sign one (1) original of the standard agreement form and one (1) copy of the Board Resolution and return them to the Agricultural Department for further processing. A signed, completed copy will be returned for your records.
Recommended Action
Adopt Resolution Approving Agreement with California
Department of Food Agriculture for Glassy-Winged Sharpshooter (GWSS) Program in the
Amount of $28,257.75 for July 1, 2024, through June 30, 2025
5.2Adopt Resolution Approving Agreement No. 24-0388-025-SF with the California Department of Food and Agriculture for Compliance with the Sudden Oak Death Quarantine program for the period July 1, 2024, through June 30, 2025, in the Amount of $2,809.91
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for the Sudden Oak Death Quarantine program in Lake County from July 1, 2024, through June 30, 2025. The agreement amount is $2,809.91. The Sudden Oak Death (SOD) Agreement includes enforcement activities in support of the State Oak Mortality Disease Control regulation and State and Federal Quarantines.
Should the board adopt this resolution, please have the chair sign and return one copy of the agreement and one copy of the board resolution to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Recommended Action
Approve a Resolution Adopting Agreement No. 24-0388-025-SF with the California Department of Food and Agriculture for Compliance with the Sudden Oak Death Quarantine program for the period July 1, 2024 through June 30, 2025 in The Amount of $2,809.91.
5.3Approve Closure of the Auditor-Controller/Clerk Office from 1:00 p.m. to 5:00 p.m. on Friday, December 13th.
Action Item
passed on consent
Staff memo
Executive Summary
I respectfully request the Board's approval to approve the closure of the Auditor-Controller/Clerk Office from 1:00 p.m. to 5:00 p.m. on Friday, December 13th. During the closure, the department will be focused on training and preparing for more year end processes.
5.4Approve Continuation of Emergency Proclamation Declaring a Shelter Crisis in the County of Lake
Proclamation
passed on consent
Staff memo
Executive Summary
The Board of Supervisors originally approved an emergency declaration for shelter crisis on January 24, 2023. The proclamation cited the lack of beds available for those experiencing homelessness and would assist in allowing shelters to continue as well as new shelters to be initiated.
Due to the fact that the original proclamation discussed rain and snow as being part of the reason for declaring an emergency, a revised version of the emergency declaration is being brought back to the board to approve with revised recitals.
We are still short of beds needed to provide shelter for all of those who are experiencing homelessness. However, great strides are being made at both Behavioral Health and the Continuum of Care with the support of the Board of Supervisors to make progress in what is available.
Recommended Action
Approve Continuation of Emergency Proclamation Declaring a Shelter Crisis in the County of Lake
5.5Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality
Action Item
passed on consent
Staff memo
Executive Summary
The California Department of Forestry and Fire Protection found that its aerial and group surveys in Napa and Lake County revealed widespread conifer mortality leaving trees vulnerable to insect attacks and fire damage. On March 28, 2022, Governor Newsom issued Executive Order No. 7-77, that states the ongoing drought will have significant immediate impacts on communities. In response, the Lake County Risk Reduction Authority created the Lake County Tree Mortality Task Force established to investigate and address the extensive tree mortality in the County caused primarily by wildfire, drought and insect damage.
The Lake County Tree Mortality Task Force members have attended several presentations from individuals with considerable expertise in both entomology and tree mortality, including Forest
Advisor Dr. Michael Jones, an entomologist from University of California Cooperative. The overriding message was that failure to actively address tree mortality could result in the potential loss or degradation of forest habitats and associated ecological impacts, including the impact of wildlife, water and soil. And as such, create dangerous wildfire conditions that also threaten the safety of persons and property and will likely extend beyond the capacity of public safety services, personnel, equipment, and facilities of this County.
This Resolution requests the following actions from Governor Newsom; 1) Proclaim a State of Emergency in Lake County and other afflicted areas of the State, 2) Seek designation of tree mortality areas within Lake County and other afflicted areas of the State under Section 8204 of the Agriculture Act of 2014 and seek additional Federal program support; and 3) Request a Presidential Declaration of Emergency or Major Disaster for this emergency.
Recommended Action
Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality
5.6Approve Continuation of Proclamation declaring a Clear Lake Hitch Emergency
Proclamation
passed on consent
Staff memo
Executive Summary
This Proclamation was adopted February 7, 2023.
Recommended Action
Approve Continuation of Proclamation declaring a Clear Lake Hitch Emergency
| Additional Requested | $100,000 |
|---|
5.7Approve Continuation of Local Emergency by the Lake County Sheriff/OES Director for the 2024 Late January, Early February Winter Storms
Resolution
passed on consent
Staff memo
Executive Summary
This proclamation was adopted on February 6, 2024.
Recommended Action
Approve Continuation of Local Emergency by the Lake County Sheriff/OES Director for the 2024 Late January, Early February Winter Storms
5.8Approve Continuation of Proclamation of a Local Health Emergency by the Lake County Health Officer for the Boyles Fire
Proclamation
passed on consent
Staff memo
Executive Summary
This proclamation was approved on September 10, 2024.
Recommended Action
Approve Continuation of Proclamation of a Local Health Emergency by the Lake County Health Officer for the Boyles Fire
5.9Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the 2024 Boyles Fire
Action Item
passed on consent
Staff memo
Executive Summary
Section 6-5 of the Lake County Code empowers the Director of Emergency Services to declare the existence or threatened existence of a Local Emergency when Lake County is affected or likely to be affected by a public calamity. The Sheriff/OES Director's Proclamation expires seven days after issuance unless confirmed and ratified by the Lake County Board of Supervisors.
As your Board is aware, as OES Director, I declared a Local Emergency in response to the devastating effects of the Boyles Fire, which ignited September 8, 2024, near Boyles and 8th Avenues in the City of Clearlake.
While the City of Clearlake bore the brunt of the fire's destruction, including the loss of approximately 30 homes and the evacuation of over 4,000 residents, the fire's effects were felt beyond the city's borders; infrastructure damage resulting from the fire has caused widespread power outages, affecting nearby unincorporated areas Lake County.
This is the 30 day continuation of the emergency.
Recommended Action
Approve Continuation of a Local Emergency Proclamation by the Lake County Sheriff/OES Director for the 2024 Boyles Fire
| Estimated Cost | $0 |
|---|---|
| Amount Budgeted | $0 |
| Additional Requested | $0 |
| Future Annual Cost | $0 |
5.10Approve Continuation of Local Emergency Proclamation by the Lake County Sheriff/OES Director for the Glenhaven Fire
Action Item
passed on consent
Staff memo
Executive Summary
Section 6-5 of the Lake County Code empowers the Director of Emergency Services to declare the existence or threatened existence of a Local Emergency when Lake County is affected or likely to be affected by a public calamity. The Sheriff/OES Director's Proclamation expires seven days after issuance unless confirmed and ratified by the Lake County Board of Supervisors.
As your Board is aware, as OES Director, I declared a Local Emergency in response to the Glenhaven Fire, which ignited October 4, 2024, near Hwy 20 and Glenhaven Drive in Glenhaven, CA. Over 400 acres burned, threatening over 2,000 structures and resulting in mass evacuations.
Staff recommends your Board recognize emergency conditions persist, and ratify the Local Emergency related to the Glenhaven Fire.
Recommended Action
Approve Continuation of Local Emergency Proclamation by the Lake County Sheriff/OES Director for the Glenhaven Fire
5.11Approve Board of Supervisors Minutes June 20-21, 2024, October 22, 2024 and November 5, 2024
Action Item
passed on consent
5.12Authorize Closure of Community Development Department to the Public on Wednesday, December 11th, 2024, from 12:00 p.m. to 5:00 p.m. for All-Staff Training.
Action Item
passed on consent
Staff memo
Executive Summary
We respectfully request the Board's approval to close the Community Development Department (CDD) to the public on Wednesday, December 11th, 2024, from 12:00 p.m. to 5:00 p.m. for an All-Staff training to be held off site at the City of Lakeport Community Center, covering a wide range of topics including policy and procedures, E-Drive organization, and thorough training on upcoming systems updates.
While closed we will be training new and veteran staff to ensure all staff members are proficient and knowledgeable in policies and procedures, including but limited to travel policies, Executime policies, inventory tracking, understanding of expectations in the use of the E-Drive to maintain efficient access to documents and file retention, training to ensure a comprehensive understanding of the upcoming launch of the OpenGov system and procedures to ensure a smooth rollout of the new system making sure the staff can inform the public accurately in the use of the OpenGov systems and benefits, training staff on the use of Microsoft Teams platform, and creating a cohesive team environment with team building exercises.
The Board's approval of this request will ensure that staff are providing the most accurate up to date information to the public and establish efficient use of the new OpenGov and Microsoft Teams systems, thorough training and process streamlining, development of a structured use of the E-Drive to ensure efficient use of staff time in research and document creation, and ultimately improve staff morale and overall customer satisfaction.
Recommended Action
Authorize Closure of Community Development Department to the Public on Wednesday, December 11th, 2024, from 12:00 p.m. to 5:00 p.m. for All-Staff Training.
5.13Approve SafeRx grant application for the California Overdose Prevention Network Coalition Funding for $75,000 per Year for 3 Years
Action Item
passed on consent
Staff memo
Executive Summary
The California Overdose Prevention Network (COPN), based at PHI Center for Health Leadership and Impact (CHLI) and funded by the California Department of Health Care Services (DHCS) is pleased to release the following funding opportunity for local overdose prevention coalitions to reduce overdose deaths from illicitly manufactured fentanyl and other drugs through implementation of overdose prevention, treatment, and harm reduction strategies. Multi-sector coalitions are encouraged to apply for this opportunity to fortify and sustain strategies that are responsive to local needs in their community and/or region. Funded coalitions will receive one of two funding tiers ($45k per year or $75k per year) based on the number of objectives included in their workplan.
SafeRx is going for the full $75,000 per year and the application is due on December 6th. Notification if awarded will be on January 13th, 2025.
The grant agreement, if awarded, will run from January 1st, 2025 - August 30th, 2027
The seven grant objectives SafeRx has chosen for its workplan include:
1. Expand overdose prevention education, awareness, and/or stigma reduction
2. Improve access to medication assisted treatment (MAT) and recovery services
3. Increase availability of harm reduction sources and services
4. Implement prevention, treatment, and/or harm reduction strategies with youth across the lifespan
5. Integrate local strategies and services to address polysubstance use
6. Increase outreach and overdose prevention interventions with a high-risk population (e.g., justice-involved, people who are unhoused, pregnant, veterans, older adults, youth)
7. Integrate prevention, treatment, and/or harm reduction strategies with local behavioral health services
The $75,000 dollars will go towards staff time, education materials, and to stock the Narcan Newstands and Vending Machines we have previously purchased.
RFA Here: COPN Coalition Funding RFA.pdf | Powered by Box
Recommended Action
Approve SafeRx grant application for the California Overdose Prevention Network Coalition Funding for $75,000 per year for 3 years
5.14Approve Request to Close the Probation Department on Thursday, December 12, 2024, from 10:30AM to 5 PM for All-Staff Training
Action Item
passed on consent
Staff memo
Executive Summary
I respectfully request the Board's approval to close the Probation Department to the public on Thursday, December 12, 2024, from 10:30AM to 5 PM for All-Staff Training.
While closed, the Probation Department will participate in a Wellness Workshop event facilitated by Think Hopeful to enhance team wellness, cohesion, morale, and team building.
The Chief Probation Officer and Department management staff will remain on call during these times to respond as needed to emergent situations.
Your approval of these requests will enhance Department wellness and morale.
Recommended Action
Approve Request to Close the Probation Department on Thursday, December 12, 2024, from 10:30AM to 5PM for All-Staff Training
5.15Approve the Qualified List from the Request for Qualifications for On-Call Civil Engineering Services
Action Item
passed on consent
Staff memo
Executive Summary
In October of this year the Public Services Department solicited a Request for Qualifications (RFQ) for professional civil engineering services. The general scope of requested work was for civil engineering services in support of the design and construction of County-owned and/or operated facilities, grounds, and parks. Examples of services include project planning and programming, feasibility analysis, environmental studies, CEQA/NEPA analysis, regulatory permit assistance, topographic and boundary surveys, conceptual/schematic designs, construction documents, specification writing, bid assistance, construction site inspection, and other related tasks. There were no specific projects included with the solicitation; rather, the objective was to establish a list of firms most qualified to complete the type of services requested, with the intent to enter into contracts for specific projects in the future, as the need arises, with a firm (or firms) from that list.
Public Services received nine responses to the RFQ. A selection committee reviewed the responses in accordance with the County's Policy for Review and Selection of Professional Consultants and Other Contract Service Providers, which resulted in a short list of firms to consider for future work. The qualified list is based strictly on the requirements and criteria of the County's RFQ and does not in any way reflect judgement of any responding firms' capabilities to perform work outside of this specific solicitation. The County may use the resulting list for contracts on an "as-needed" basis depending on project priorities and available funding.
Staff recommends your Board's approval of the attached "Qualified List of Civil Engineering Service Providers", effective for 24 months from the date of approval.
Recommended Action
Approve the Qualified List from the Request for Qualifications for On-Call Civil Engineering Services
5.16Accept the Offers of Dedication and Adopt the Resolution Approving the Final Subdivision Map - Valley Oaks Subdivision Village PDC II Phase I
Resolution
passed on consent
Staff memo
Executive Summary
On October 24, 2024, the Planning Commission reviewed the final map for this project and found it to be in conformance with the approved tentative map. Per the attached Planning Commission memo, the subdivider has met all the requirements of the subdivision ordinance and all the tentative map conditions.
The Department of Public Works recommends acceptance of the offer of dedication of Oak Meadow Drive as a public roadway and public utility easements, along with the public utility easements and public sidewalk easement, drainage easements and Parcel G, all as shown on the subdivision map, but not for maintenance purposes.
Offsite dedications for Emergency Vehicle Access easements, drainage easements, public utility easement and roadway easement shown as Oak Meadow Drive, and Roadway dedication along Hartmann Road will also be recorded concurrently with the final subdivision map.
Recommended Action
Accept the Offers of Dedication and Adopt the Resolution Approving the Final Subdivision Map - Valley Oaks Subdivision Village PDC II Phase I.
5.17Adopt Resolution Expressing Support for the Lower Lake HoliDAZE Street Fair, and Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to post signs
Resolution
passed on consent
Staff memo
Executive Summary
The Lower Lake HoliDaze Street Fair has been planned for Sunday, December 8, 2024, from 7:00 AM to 5:00 PM.
The Street Fair will take place on the following roads: (1) Main Street, from Hwy 53/29 to the intersection with Mill Street; (2) Lake Street, from Main Street to Second Street; and (3) Adams Street, from Main Street to Second Street.
Based on previous Lower Lake events, no-parking zones and road closures are needed to limit congestion and allow for emergency services access to the Street Fair area.
The Public Works Director recommends that the Board of Supervisors approve the attached resolution expressing support for the Lower Lake HoliDAZE Street Fair, and temporarily authorizing a road closure, prohibiting parking and authorizing removal of vehicles and ordering the Department of Public Works to post signs.
Recommended Action
Adopt Resolution Expressing Support for the Lower Lake HoliDAZE Street Fair, and Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to post signs.
5.18Approve the Purchase of One (1) Vehicle from Pape’ Kenworth in the Amount of $244,728.49 for the Heavy Equipment Fleet and Authorize the Public Works Director/Assistant Purchasing Agent to Sign the Sales Order
Action Item
passed on consent
Staff memo
Executive Summary
The Public Works Director recommends the approval of the purchase of a 2025 Kenworth Model T880 Dump Truck from Pape' Kenworth in the amount of $244,728.49 and the authorization for the Public Works Director/Assistant Purchase Agent to sign the sales (purchase) order.
The adopted FY 2024 - FY 2025 budget for the Internal Service Fund (ISF) Heavy Equipment-Restricted (BU 9908) of the Public Works Department budgeted $245,281.00 for the purchase of the dump truck.
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state. The vehicle is purchased under Sourcewell Contract No. 032824-KTC.
Staff were unable to identify local vendors that sold dump trucks to solicit bids.
Recommended Action
The Public Works Director recommends that the Board of Supervisors approve the purchase of one (1) vehicle from Pape' Kenworth in the amount of $244,728.49 for the Heavy Equipment Fleet and authorize the Public Works Director/Assistant Purchasing Agent to sign the sales order.
5.19Approve Amendment Two to the Engineering Services Agreement for Staff Augmentation between County of Lake and Coastland Civil Engineering, LLC that increases the not to exceed amount to $750,000 and Authorize the Chair to Sign Amendment Two
Action Item
passed on consent
Staff memo
Executive Summary
The Public Works Director recommends the approval of Amendment Two that increases the not-to-exceed amount for FY 2024 - FY 2025 from $250,000 to $750,000 and adjusts the billable rates for that period, and the authorization for the Chair to sign the amendment.
On November 14, 2023, the Lake County ("COUNTY") Board of Supervisors ("BOARD") approved the Engineering Services Agreement ("AGREEMENT") for Staff Augmentation dated November 14, 2023, between the COUNTY and Coastland Civil Engineering, LLC ("Coastland") in an amount not to exceed $250,000.00 per year for a period of three years.
On June 7, 2024, the BOARD executed Amendment One to the Agreement dated May 21,2024, which changed the applicable period for the not-to-exceed amount from each calendar year to each fiscal year.
The Public Works Director anticipates requiring more engineering support than currently allowed by the contract.
Coastland has provided a variety of staff augmentation services including but not limited, (a) drafting a Title VI Implementation Plan, a Quality Assurance Plan for Construction Materials Testing, several Requests for Qualifications; (b) supporting grant applications and modifications; (c) providing geotechnical recommendations for road repairs; and (d) providing project management support for design and construction projects.
As the County is currently attempting to fill the Assistant Public Works Director and four (4) Engineering and Inspection Division positions, staff augmentation services provided by Coastland are necessary.
The staff augmentation costs are billed to the existing budget of specific projects or other allowable fund for the type of work requested.
Recommended Action
Approve Amendment Two to the Engineering Services Agreement for Staff Augmentation between County of Lake and Coastland Civil Engineering, LLC that increases the not to exceed amount to $750,000 and Authorize the Chair to Sign Amendment Two.
5.20Authorize the Department of Public Works to apply for a FY 2025 Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant for the South Main Street / Soda Bay Road Project and Authorize the Chair to Sign a Letter of Support
Action Item
pulled on consent
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The U.S. Department of Transportation (USDOT) Rebuilding American Infrastructure with Sustainability and Equity (RAISE) program provides grants for surface transportation infrastructure projects with significant local or regional impact.
The Department of Public Works (DPW) has begun assembling a team to submit a FY 2025 RAISE grant application for the South Main Street / Soda Bay Road Project ("Project"). The team currently includes staff from the DPW, Lake Area Planning Council, Caltrans, and Coastland Civil Engineering, LLC. The DPW intends to submit a grant application on/or before January 24, 2024.
Because Lake County is considered "Rural," the grant requires no local matching funds.
Once the additional information for the grant application is developed, DPW will prepare a letter of support for the Chair to sign.
Authorizing the DPW to apply for the grant allows the DPW to request letters of support from partner agencies and other entities.
Recommended Action
The Public Works Director recommends the Board of Supervisors authorize the Department of Public Works to apply for a for a FY 2025 Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant for the South Main Street / Soda Bay Road Project and authorize the Chair to sign a letter of support.
On motion of Supervisor Green, and by vote of the Board, Authorized the Department of Public Works to apply for a FY 2025 Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant for the South Main Street / Soda Bay Road Project. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Public Works Director Glen March presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.21Adopt Resolution that will Authorize the Department Head of LCDSS to Apply for and Accept the County Allocation Award Under Round 6 of the Transitional Housing Program and Round 3 of the Housing Navigation and Maintenance Program.
Resolution
pulled on consent
Staff memo
Executive Summary
The Transitional Age Youth (TAY) Program Encompasses several programs to prevent homelessness and secure and maintain housing for young adults aged 18 to 24 years, with priority given to those currently or formerly in the foster care or probation systems.
1. The THP program allocates grants to counties based on each count's percentage of the total statewide number of young adults aged 18 to 24 years, inclusive, in foster care or probation systems. LCDSS allocation for acceptance in FY 24-25 is $73,289.
2. The HNMP program allocates grants to counties based on each county's percentage of the total statewide number of young adults aged 18 to 24 years of age, inclusive, currently or formerly in the foster care system. LCDSS allocation for acceptance in FY 24-25 is $22,975.
CDSS requires a Board of Supervisors resolution to apply for and accept these funds.
Recommended Action
Adopt Resolution that will authorize the Department Head of LCDSS to apply for and accept the county allocation award under Round 6 of the Transitional Housing Program and Round 3 of the Housing Navigation and Maintenance Program.
Clerk’s notes: This item was pulled and continued to a future date.
5.22(Sitting as the Lake County Sanitation District, Board of Directors) Approve Purchase of a submersible Pump Assembly to Replace Pump at Lift Station #2 in Northwest Waterwater System from DXP Enterprises, Inc. in the amount not to exceed $120,372.40.
Action Item
passed on consent
Staff memo
Executive Summary
A replacement pump is needed for Lift Station #2 within the Northwest Wastewater Collection System. Staff solicited five quotes to replace the pump. The quotes are listed in the below table:
Supplier and Pump Model
Quote
Comments regarding the Quote
DXP Enterprises, Inc.: Turbo - K 150-503/1554XNG-S
$118,822.44
Adjusted quote to correct tax of 7.25%; no modifications needed - LOW BID
Cortech Engineering: K 150-503/1554XNG-S
$129,982.93
No modifications needed
Xylen Water Solutions USA, Inc.: Flygt NO 3231, 63-480
$165,776.42
Added tax to quote; no modifications needed
Thomas & Associates: HOMA Model AKX844-415/214H/C FM
$95,737.69
None responsive - modifications to the wet well would be needed; corrected tax
Flo-Line Technology, Inc.Sulzer ABS SFP Pump
$128,838.28
None responsive - modifications to the wet well would be needed; added tax
The cost for the pump is included in our operating budget and staff will perform the installation. No additional funds are needed for this purchase.
Recommended Action
Approve the purchase of a KSB KRT with K Impeller Pump from DXP Enterprises, Inc. in the amount not to exceed $120,372.40.
5.23(Sitting as the Lake County Sanitation District, Board of Directors) Adopt Resolution revising the Fiscal Year 2024-2025 Adopted Budget of the County of Lake by closing out Fund 702 State Revolving Loan Fund Northwest and appropriating unanticipated revenues to Lake County Sanitation District Northwest Regional Capital Improvement Reserve Designation, in the amount of $2,521,281 to make appropriations in the Budget Units 8355, Object Code 783.18-00,783.61-60 and 783.62-74 for multiple Capital Improvement Projects.
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
A loan contract was made on February 27, 2001, between the State Water Resources Control Board and Lake County Sanitation District to provide funding for the Northwest Regional Wastewater Treatment Plant Improvement Project. The project consisted of upgrades to pump stations, construction of a force main and aerated lagoons, installation of a disinfection system and SCADA system and was part of the Basin 2000 Phase of the Lake County Wastewater Resue System Project.
The first disbursement from Loan No. C-06-4086-110 was on October 17, 2001, and a payment schedule was established for the loan to be repaid by the customers of LACOSAN NW via a line item on their bi-monthly sewer bill. Fund 702 was established as a separate fund for proper tracing of the loan revenues and expenditures and the final payment on the loan was made on February 1, 2018. There is a remaining balance in Fund 702.
The funds collected for the loan were designated for the Northwest Sewer treatment plant improvements and the appropriate use of the remaining balance would be for Capital Improvement Projects (CIPs). The remaining balance in Fund 702 should be moved to Fund 255 through a residual equity transfer and the funds be made available for capital improvement projects within the district. These capital improvements include the purchase of backup Lift Station pumps that are critical for keeping the collection system operating and preventing spills in the event of a pump failure, backup generators for the lift stations, sludge removal, aeration system replacement, divider curtains for the wastewater ponds, road grading, and the purchase of capital equipment.
Staff respectfully request your Board approve the Resolution to close out Fund 702 State Revolving Loan Fund Northwest and appropriate unanticipated revenues to Lake County Sanitation District Northwest Regional for Capital Improvement projects.
_____________________________________________________________________________
Recommended Action
(Sitting as the Lake County Sanitation District, Board of Directors) Adopt Resolution revising the Fiscal Year 2024-2025 Adopted Budget of the County of Lake by closing out Fund 702 State Revolving Loan Fund Northwest and appropriating unanticipated revenues to Lake County Sanitation District Northwest Regional Capital Improvement Reserve Designation, in the amount of $2,521,281 to make appropriations in the Budget Units 8355, Object Code 783.18-00,783.61-60 and 783.62-74 for multiple Capital Improvement Projects.
| Estimated Cost | $2,521,281 |
|---|---|
| Amount Budgeted | 0 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
5.24Approve Agreement between the County of Lake on behalf of CSA #02 Spring Valley, CSA #6 Finley, CSA #13 Kono Tayee, CSA #20 Soda Bay, CSA #21 North Lakeport, Kelseyville County Water Works District #3, and Lake County Sanitation District and Brelje & Race Consulting Engineers and LACO Associates for On Call Civil Engineering and Design Services, award the identified task orders, and Authorize the Chair to Sign.
Action Item
passed on consent
Motion carried · 3 motions
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Lake County Special Districts solicited proposals from qualified consultants to perform a variety of "on-call" engineering services to help assist District staff in engineering assignments and tasks that are needed for the District to perform at various times. This will enable staff to quickly and efficiently address needed engineering and design services without having to go through the individual Request for Proposal and Consultant Selection process for each needed engineering design.
Engineering design is fully funded through various grants and funding sources, including operations budgets.
A Request for Proposals (Solicitation No. 250731) was distributed to fifteen (15) firms, was advertised in the Record Bee and placed on the County and Special Districts websites. We received three (3) proposals; Brelje & Race Consulting Engineers of Santa Rosa, CA., LACO Associates of Santa Rosa, CA. and California Engineering Company of Yuba City, CA. A Consultant Selection Board (CSB) was convened in accordance with County policy and the recommendation of the CSB was that Brelje & Race Consulting Engineers was the highest ranked firm with LACO Associates ranked as the second highest ranked firm and California Engineering Company was ranked as the third highest ranked firm. Due to the number of projects and engineering and design needs, the District decided to move forward with getting Brelje & Race Consulting Engineers and LACO Associates under contract for the on-call services.
Attached for your consideration are agreements for On-Call Engineering and Design Services with Brelje & Race Consulting Engineers and LACO Associates. Also attached for your consideration and approval are Task Orders to be assigned for each of the consultants.
The following task orders need to be approved and assigned as soon as possible due to funding deadlines. Additional task orders will be submitted in the future under separate Board actions.
Brelje & Race Consulting Engineers Task Orders to be Assigned
* Task Order 2 - Water Model and Capacity / Improvement Needs; budget: $100,000
* Task Order 3 - Wastewater Model and Capacity / Improvement Needs; budget: $100,000
* Task Order 4 - Waterline for Soda Bay Rd to South Main St and Fire Hydrant Locations; budget $2,000,000
* Task Order 5 - Northwest Sewage Dump Station; $400,000
LACO Associates Task Orders to be Assigned
* Task Order 2 - Kelseyville Tertiary Treatment Plant Study; budge: $300,000
Recommended Action
Approve Agreement between the County of Lake on behalf of CSA #02 Spring Valley, CSA #6 Finley, CSA #13 Kono Tayee, CSA #20 Soda Bay, CSA #21 North Lakeport, Kelseyville County Water Works District #3, and Lake County Sanitation District and Brelje & Race Consulting Engineers and LACO Associates for On Call Civil Engineering and Design Services, award the identified task orders, and Authorize the Chair to Sign.
On motion of Supervisor Green, and by vote of the Board, approved consent agenda items 5.1 through 5.24 with the exception of item 5.20 which was pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
On motion of Supervisor Simon, and by vote of the Board, approved reopening the consent agenda. The motion carried by the following:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
On motion of Supervisor Crandell, and by vote of the Board, rescinded prior action taken on the consent agenda. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
On motion of Supervisor Crandell, and by vote of the Board, approved consent agenda items 5.1 through 5.24 with the exception of items 5.20 and 5.21 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
6. Timed Items
6.19:02 A.M. - Public Input
Clerk’s notes: There was no public input to consider.
6.29:03 A.M. - Pet of the Week
Presentation
Presentation Only.
Clerk’s notes: Animal Care and Control Officer Francisco Pelayo Moreno presented the pet of the week to the Board.
6.39:05 A.M. - PUBLIC HEARING - (a) Consideration of Lease Financing by the County of Lake and Lake County Public Financing Authority (the “Authority”) to provide financing for certain public capital improvements (Seated as the Lake County Board of Supervisors and Board of Directors for Lake County Public Financing Authority)
(b) Seated as the Lake County Board of Supervisors, Consideration of Resolution of the County of Lake approving proceedings by the Lake County Public Financing Authority for the issuance of Lease Revenue Bonds in an initial aggregate principal amount not to exceed $25,000,000
(c) Seated as the Board of Directors for Lake County Public Financing Authority, Consideration of Resolution of the Lake County Public Financing Authority authorizing the issuance of Lease Revenue Bonds in an initial aggregate principal amount not to exceed $25,000,000
Public Hearing
Staff memo
(b) Seated as the Lake County Board of Supervisors, Consideration of Resolution of the County of Lake approving proceedings by the Lake County Public Financing Authority for the issuance of Lease Revenue Bonds in an initial aggregate principal amount not to exceed $25,000,000 in connection with financing certain capital improvements for the County, authorizing and directing execution of a site lease and a lease agreement, and certain other documents, approving an official statement, and authorizing other related actions
(c) Seated as the Board of Directors for Lake County Public Financing Authority, Consideration of Resolution of the Lake County Public Financing Authority authorizing the issuance of Lease Revenue Bonds in an initial aggregate principal amount not to exceed $25,000,000 in connection with financing certain capital improvements for the County of Lake, authorizing and directing execution of an indenture of trust, a site lease, a lease agreement, an assignment agreement, and certain other documents, approving an official statement, and authorizing other related actions.
Executive Summary
On July 16, 2024, your Board provided authorization for staff to explore two options to finance the Armory Repurposing Project and directed staff to bring back final bond issuance documents for Approval. Additionally, you acted to Approve the Fund Balance, General Reserve, and Debt Management Policy, and Lake County Debt Advisory Committee Policy. In the time since, finance leadership and staff have worked diligently to prepare the County for bond issuance.
Before your Board, for Approval, are a series of documents pertinent to execution and delivery of Lake County Public Financing Authority 2024 Lease Revenue Bonds ("2024 LRBs"), which will support renovation of the former National Guard Armory Facility (located in North Lakeport) and further public capital improvements to be completed in the next three years.
For this item, your Board will be sitting as the Board of Supervisors of the County of Lake and Board of Directors for the Lake County Public Financing Authority.
The Sheriff's Facility Project
As your Board is aware, the County took possession of the former National Guard Armory Facility (located in North Lakeport) on September 8, 2023. The 2024 LRBs are being issued primarily to finance renovation that facility into an enduring and appropriate home for the Lake County Sheriff's Office. The new Sheriff's Facility will support their 126-member staff and include a secure evidence storage area, locker room, and training facility. The Construction Agreement is expected to be brought before your Board Tuesday, December 17, and a sixteen-month timeframe for construction is anticipated.
2024 Lease Revenue Bonds (LRBs)
To fund these improvements, the County will be issuing Lease Revenue Bonds (LRBs), which is a borrowing tool commonly utilized by California municipal entities, including counties, to finance capital projects. The 2024 LRBs will be issued as tax-exempt fixed-rate obligations that will pay principal annually and interest semi-annually for a term of approximately 25 years. Their final maturity date is June 1, 2049.
The 2024 LRB structure includes lease and sublease of County-owned property between the County of Lake and Lake County Public Financing Authority ("LCPFA"). The leased property will consist of the Hill Road Correctional Facility and the site of the former National Guard Armory Facility, which staff determined to add as additional leased property upon recommendation of the County's financing team. Following completion of the new Sheriff's Facility, the intent is to release the Hill Road Correctional Facility from the financing.
* The County will lease the leased property to the LCPFA pursuant to a Site and Facility Lease, in return for an upfront site lease payment equal to the principal amount of the 2024 LRBs; and
* The County will simultaneously sublease the property back from the LCPFA pursuant to a Lease Agreement, in return for semi-annual lease payments that will be sized to equal debt service on the 2024 LRBs; and
* LCPFA will assign its right to receive the County's lease payments to the Trustee pursuant to an Assignment Agreement; and
* The Trustee will apply the lease payments to make debt service payments on the 2024 LRBs.
Estimated Sources and Uses
Below is an estimate of the sources and uses of the 2024 LRBs, based on market conditions as of November 18, 2024. Please note, these figures are preliminary and subject to changes in market conditions until the pricing of the 2024 LRBs has occurred.
Footnotes:
1. Project fund is gross funded.
2. Reserve fund is sized to equal maximum annual debt service payment.
3. Cost of issuance includes fees for bond counsel, disclosure counsel, municipal advisor, credit rating, bond trustee, title insurance, financial printer, etc.
4. Underwriter's discount assumed at $5.00 per $1,000 of bond par amount.
5. True interest cost based on market conditions for "A" rated LRBs as of November 18, 2024 (Preliminary and subject to changes in market conditions).
Documentation for Approval
The Lake County Board of Supervisors, in its capacities as County Board of Supervisors and Board of Directors of the LCPFA, is approving the form of several documents, each of which is summarized below:
County Resolution (Approved as Lake County Board of Supervisors)
The County Resolution approves the form of the further documents described below, as well as key parameters for the sale of the 2024 LRBs, including not-to-exceed par amount, borrowing rate, underwriter's discount, and others. The County Resolution instructs County staff to complete the transaction, pursuant to specified parameters, and designates certain County Officers as "Designated Officers" who are authorized to sign the documents approved by the County Resolution.
Authority Resolution (Approved as LCPFA Board of Directors)
The Authority Resolution (signed by your Board, seated as the Board of Lake County Public Financing Authority) similarly approves the form of each of the documents described below, as well as key parameters for the sale of the 2024 LRBs, including not-to-exceed par amount, borrowing rate, underwriter's discount, and others. The Authority Resolution and designates certain Authority Officers as "Designated Officers" who are authorized to sign the documents approved by the Authority Resolution.
Indenture of Trust (Approved as LCPFA Board of Directors)
The Indenture of Trust is an agreement between the bond trustee (U.S. Bank) and the LCPFA that effectuates the execution and delivery of the 2024 LRBs. The Indenture of Trust sets forth all of the terms and conditions of the 2024 LRBs.
Preliminary Official Statement (Approved as Lake County Board of Supervisors and LCPFA Board of Directors)
The Preliminary Official Statement (POS) serves as the primary disclosure document summarizing key credit features of the County. Potential investors will base their investment decision on information disclosed in the POS. While prepared and reviewed by third party consultants, the POS is ultimately a County of Lake document, and should be reviewed carefully for accuracy. Under federal securities laws, the Preliminary Official Statement must include all facts that would be material to an investor. Information is "material" if there is a substantial likelihood it would have actual significance in the deliberations of a reasonable investor when deciding whether to buy or sell securities. The proposed Resolutions approve the Preliminary Official Statement, and delegates to staff (a) the ability to make additional changes if needed, and (b) to sign a certificate on behalf of the County that deems the Preliminary Official Statement final for purposes of the federal securities laws.
Site and Facility Lease (Approved as Board of Supervisors and LCPFA Board of Directors)
The County of Lake will lease the leased property to the LCPFA under the Site and Facility Lease.
Lease Agreement (Approved as LCPFA Board of Directors and Board of Supervisors)
LCPA will sublease the leased property to the County of Lake under the Lease Agreement. Key provisions in the Lease Agreement include a covenant to budget and appropriate lease payments each year while the 2024 LRBs are outstanding, and to maintain insurance on the leased property.
Memo of Lease Agreement (Approved as Board of Supervisors and LCPFA Board of Directors)
The Memo of Lease Agreement will be recorded with the Lake County Assessor-Recorder, in lieu of recording the entirety of the Lease Agreement.
Assignment Agreement (Approved as LCPFA Board of Directors)
The LCPFA assigns its rights to receive Lease payments under the Lease Agreement to the Trustee for the benefit of the 2024 LRBs owners via the Assignment Agreement.
Official Notice of Sale (Approved as Board of Supervisors and LCPFA Board of Directors)
The 2024 LRBs are anticipated to be sold via a competitive method of sale. The Official Notice of Sale sets forth the terms and conditions on which underwriting firms will submit competitive bids.
Bond Purchase Agreement (Approved as Board of Supervisors and LCPFA Board of Directors)
It is anticipated the 2024 LRBs will be sold via a competitive method of sale. However, if market conditions change, the Resolution authorizes staff to switch to a negotiated method of sale. The selected underwriter commits to the purchase of the 2024 LRBs under the terms and conditions specified in the draft Bond Purchase Agreement, which is finalized and executed on the day of sale of the 2024 LRBs.
Continuing Disclosure Certificate (Approved as Board of Supervisors and LCPFA Board of Directors)
The Continuing Disclosure Certificate is an undertaking by the County for the benefit of the investors in the 2024 LRBs under which County agrees to provide annual updates regarding the County and its finances, in the form of the ACFR and updates to certain tables in the Official Statement.
Recommended Action
(a) Conduct the Public Hearing, in your capacities as Board of Supervisors and Board of Directors.
(b) As the Lake County Board of Supervisors:
* Adopt Resolution of the County of Lake Approving proceedings by the Lake County Public Financing Authority for the issuance of Lease Revenue Bonds in an initial aggregate principal amount not to exceed $25,000,000 in connection with financing certain capital improvements for the County, authorizing and directing execution of a site lease and a lease agreement, and certain other documents, approving an official statement, and authorizing other related actions.
(c) As the Board of Directors for Lake County Public Financing Authority:
* Adopt Resolution of the Lake County Public Financing Authority authorizing the Issuance of Lease Revenue Bonds in an initial aggregate principal amount not to exceed $25,000,000 in connection with financing certain capital improvements for the County of Lake, authorizing and directing execution of an indenture of trust, a site lease, a lease agreement, an assignment agreement, and certain other documents, approving an official statement, and authorizing other related actions.
Supervisor Green offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Crandell, Green, and Pyska
Nays- Supervisor: 1 - Sabatier
Supervisor Green offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Crandell, Green, and Pyska
Nays- Supervisor: 1 - Sabatier
Clerk’s notes: Assistant County Administrative Officer Stephen Carter presented the item to the Board. KNN Representative Bobby presented a PowerPoint Presentation to the Board. Jones Hall Representative Scott Ferguson spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:45 A.M. - (a) Presentation of the County of Lake's Opioid Settlement Funds Expenditure Plan; and (b) Approve Letter of Support for Lake County Behavioral Health Services' Behavioral Health Continuum Infrastructure Program Grant Application.
Letter
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
This will be a presentation of the County of Lake's Opioid Settlement Funds, the planning process to develop the expenditure plan, and the final draft of the plan.
Formal approval of a plan is not required by the Department of Health Care Services but the Department is bringing this forward for visibility of the Board.
Recommended Action
a) Provide general feedback or endorsement of the plan;
b) Approve Letter of Support for Lake County Behavioral Health Services' Behavioral Health Continuum Infrastructure Program Grant Application.
On motion of Supervisor Pyska, and by vote of the Board, Approved Letter of Support for Lake County Behavioral Health Services' Behavioral Health Continuum Infrastructure Program Grant Application and authorized the chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Elise Jones presented the item to the Board. Deputy Public Health Director Kim Tangermann spoke.
Chair Sabatier asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Victoria Kelly and Carolyn Jared. No one wished to speak and the public input portion of this item was closed.
6.510:15 A.M. - Presentation of National Flood Insurance Program
Presentation
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
As part of the County's ongoing efforts to maintain the current status with the Federal Emergency Management Agency's NFIP, this presentation is to continue the Board's awareness of the aspects of the NFIP and how it is implemented within the County of Lake.
This item is informational only. No Board action is requested.
Recommended Action
No Board action is requested.
On motion of Supervisor Green, and by vote of the Board, continued the item to December 17, 2024 at 1:00 P.M. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier introduced the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.611:15 A.M. - PUBLIC HEARING - Consideration of Resolution Adopting the Title VI Implementation Plan
Public Hearing
Staff memo
Executive Summary
Lake County is a recipient of Federal funds and is required to meet federal regulatory requirements for Title VI of the Civil Rights Act of 1964, established by 49 CFR part 21.7.
Title VI ensures that "No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance"
As a recipient of federal funds, Lake County's Public Works Department is required to have a Title VI Implementation Plan ("Plan"). Caltrans requested that the Public Works Department prepare and submit a Plan, which is attached hereto.
Because other departments receive federal funds, those departments will be subject to the requirements of the Plan. Departments may have different oversight agencies which may have specific requirements. For example, both Caltrans and the Federal Highway Administration oversee the Public Works Department's adherence to Title VI.
The Plan is based on similar agencies' plans; however, it was modified for Lake County's needs. The Plan identifies the Human Resources Director as the Title VI Coordinator and Department Heads as Title VI Liaisons, with each having responsibilities for administering the Plan. The Plan includes noticing requirements and a complaint process with required forms, which are written in English and Spanish. The Plan also addresses the County's requirements for access to services, programs, and activities by persons with Limited English Proficiency.
The Plan may be updated annually.
Recommended Action
The Public Works Director recommends that the Board of Supervisors Approve the Resolution Adopting the Title VI Implementation Plan and Authorize the Chair to Sign.
Supervisor Green offered the resolution as amended and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Public Works Director Glen March presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.711:30 A.M. - Consideration of a Lease Agreement Between the County of Lake and Lakeport Plaza, LLC, for Office Space at 55 1st St, Lakeport
Action Item
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
As your Board is aware, the Public Defender's Office, with assistance from County Administrative Office staff, has been searching for an appropriate office space for several months. Over that time, two viable spaces were identified. One of those (not proposed for Lease) would have required many months of renovation to be suitable for occupancy by the Public Defender's staff. The other, 55 1st St, Lakeport, is relatively move-in ready, and proposed to your Board for Lease today. When all expenses are considered over the course of a ten-year lease, the costs for each of the viable facilities was effectively equal.
On September 12, 2024, Chief Public Defender, Ray Buenaventura, presented to the Space Use Committee, proposing Lease of space at 55 1st St. The Committee approved moving forward with a proposed ten-year Lease for the Board of Supervisors' consideration. In the time since, County Administrative Office and County Counsel staff have worked with the owners of the building to negotiate the best possible terms for Lease of this space.
The space proposed for lease is 4,716 square feet, which is sufficient to accommodate existing and anticipated future Public Defender staffing requirements. The monthly Base Rent amount is $9,903.60, static for ten years (i.e., no CPI or other increases). Additionally, the terms of the Lease require a $1/square foot charge for Operating Expenses, which encompass electricity, sewer, trash, disposal, water service, elevator service, Heating, Ventilation and Air Conditioning (HVAC) maintenance, pest control, basic landscaping and an alarm system. The Operating Expenses Flat Fee will be re-evaluated, and adjusted to reflect actual costs, at the start of years four and seven of the proposed Agreement.
Pending your Board's approval, this Lease will immediately commence (retroactive to December 1, 2024), and end November 30, 2034.
Staff recommends your Board approve the proposed Lease Agreement.
Recommended Action
Approve the Lease Agreement Between the County of Lake and Lakeport Plaza, LLC, for Office Space at 55 1st St, Lakeport and authorize the Chair to sign.
| Estimated Cost | $119,250.80 |
|---|---|
| Amount Budgeted | $119,250.80 |
| Future Annual Cost | $181,908 |
There was Board consensus to return with a policy.
On motion of Supervisor Green, and by vote of the Board, approved Lease Agreement Between the County of Lake and Lakeport Plaza, LLC, for Office Space at 55 1st St, Lakeport as amended to include the termination clause. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Assistant County Administrative Officer Stephen Carter presented the item to the Board. Chief Public Defender Ray Buenaventura spoke.
Chair Sabatier asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Angela Carter and Rob Brown. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Advanced Salary Step Appointment of Danielle Dizon to Health Services Administrative Manager
Action Item
Motion carried
Carried 3-2 — moved by Simon
Crandell: aye Green: nay Pyska: aye Sabatier: nay Simon: aye
Crandell: aye Green: nay Pyska: aye Sabatier: nay Simon: aye
Staff memo
Executive Summary
Health Services Administration has had several failed recruitments for Administrative Manager (Fiscal), and a history of difficulty filling this role. The role's current vacancy has been longer than one year. We ask your Boards assistance in filling this role, by allowing us to offer an advanced step to an exceptional candidate.
Danielle Dizon has served Lake County for more than 18 years, having previously been part of the Auditor-Controller's team, leaving her role at Step 5.
Given her extensive background in County fiscal processes and auditing, she brings a wealth of experience that will significantly benefit Lake County Health Services.
Danielle has demonstrated a strong understanding of County financial operations, which is critical for the Administrative Manager role. She will play a pivotal role in enhancing budget tracking, improving financial analysis, and ensuring accurate reporting within the Health Services Department. Her experience, combined with her familiarity with Lake County policies and procedures, makes her an ideal candidate for this position.
Justification for Step 5 Approval:
Danielle's previous role with the Auditor-Controller's office, where she was placed at Step 5 of the wage scale, reflects her qualifications and expertise. The skills she developed during her tenure, especially in fiscal management and auditing, make her uniquely qualified to excel in this role. Furthermore, Danielle's performance in her interview and her exceptional results on the skills test she completed strongly support her suitability for the position.
Step 5 in the Administrative Manager position is equivalent in pay to her previous role at Step 5.
By offering her Step 5, we are ensuring that the Health Services team is strengthened with a highly skilled individual who is already well-versed in County processes and will be able to contribute immediately to the Department's goals.
Recommended Action
Approve Advanced Salary Step Appointment of Danielle Dizon to Health Services Administrative Manager
On motion of Supervisor Simon, and by vote of the Board, approved Advanced Salary Step Appointment of Danielle Dizon to Health Services Administrative Manager. The motion carried by the following vote:
Ayes- Supervisors: 3 - Simon, Crandell, and Pyska
Nays- Supervisor: 2 - Green and Sabatier
Clerk’s notes: Health Services Director Anthony Arton presented the item to the Board. Human Resources Director Pam Samac spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3(a) Consideration of Contract Change Order No. 1 to the Construction Contract Between Lake County and Stewart Engineering, Inc. for the Construction of the Chalk Mountain Bridge Replacement Project (Federal Project No. BRLO-5914(094)) in the amount of $25,270.77, increasing the original contract amount of $6,176,906.00 to a new contract amount of $6,202,176.77 and Authorize the Chair to Sign the Change Order; and (b) Consideration of Contract Change Order No. 2 to the Construction Contract Between Lake County and Stewart Engineering, Inc. for the Construction of the Chalk Mountain Bridge Replacement Project (Federal Project No. BRLO-5914(094)) in the amount of $52,668.00, increasing the contract amount of $6,202,176.77 to a new contract amount of $6,254,844.77 and Authorize the Chair to Sign the Change Order.
Action Item
Motion carried · 2 motions
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Chalk Mountain Bridge Replacement Project is currently under construction. Staff has prepared two construction contact change orders. The change orders require approval by the Lake County Board of Supervisors.
The Public Works Director recommends that the Board of Supervisors approve Contract Change Orders Nos. 1 and 2 that incorporate (a) federal funding contract requirements; (b) design changes to improve drainage; and (c) environmental mitigation measures. Contract Change Order Nos.1 and 2 increases the contract amount by $77,938.77, from $6,176,906.00 to a new contract amount of $6,254,844.77.
The change orders costs will be paid from Highway Bridge Program funds. No local funds will be used to pay for the change orders.
Contract Change Order No. 1
Contract Change Order No. 1 incorporates (a) certain federal funding contract requirements (FHWA Form-1273 and Federal Wage Rates) and (b) installation of a larger diameter culvert and additional grading to improve drainage into the contract.
Contract Change Order No. 1 increases the contract amount by $25,270.77, from the original contract amount of $6,176,906.00 to a revised contract amount of $6,202,176.77.
Contract Change Order No. 2
Contract Change Order No. 2 incorporates environmental mitigation measures described in the environmental documents and permits into the contract. The environmental mitigation measures include planting willow trees and a 90-day plant establishment/maintenance period. In the past, these type of environmental mitigations measures were completed as separate construction contracts.
Contract Change Order No. 2 increases the contract amount by $52,668.00, increasing the contract amount from $6,202,176.77 to a new contract amount of $6,254,844.77.
Recommended Action
The Public Works Director recommends that the Board of Supervisors:
(A) Approve Contract Change Order No. 1 to the Construction Contract Between Lake County and Stewart Engineering, Inc. for the Construction of the Chalk Mountain Bridge Replacement Project (Federal Project No. BRLO-5914(094)) in the amount of $25,270.77, increasing the original contract amount of $6,176,906.00 to a new contract amount of $6,202,176.77 and Authorize the Chair to Sign the Change Order.
(B) Approve Contract Change Order No. 2 to the Construction Contract Between Lake County and Stewart Engineering, Inc. for the Construction of the Chalk Mountain Bridge Replacement Project (Federal Project No. BRLO-5914(094)) in the amount of $52,668.00, increasing the contract amount of $6,202,176.77 to a new contract amount of $6,254,844.77 and Authorize the Chair to Sign the Change Order.
On motion of Supervisor Crandell, and by vote of the Board, approved Contract Change Order No. 1 to the Construction Contract Between Lake County and Stewart Engineering, Inc. for the Construction of the Chalk Mountain Bridge Replacement Project (Federal Project No. BRLO-5914(094)) in the amount of $25,270.77, increasing the original contract amount of $6,176,906.00 to a new contract amount of $6,202,176.77 and Authorized the Chair to Sign the Change Order. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
On motion of Supervisor Crandell, and by vote of the Board, approved Contract Change Order No. 2 to the Construction Contract Between Lake County and Stewart Engineering, Inc. for the Construction of the Chalk Mountain Bridge Replacement Project (Federal Project No. BRLO-5914(094)) in the amount of $52,668.00, increasing the contract amount of $6,202,176.77 to a new contract amount of $6,254,844.77 and Authorized the Chair to Sign the Change Order. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Public Works Director Glen March and Engineering Assistant Estrella Munoz presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4(a) Consideration of Contract Change Order No. 1 to the Construction Contract Between Lake County and Greg Simpson Trucking, Inc. for the Construction of the Socrates Mine Road Landslide Repair Project (Federal Project No. FEMA-4308-DR-CA) in the amount of $9,722.10, increasing the original contract amount of $491,864.53 to a new contract amount of $501,586.63 and Authorize the Chair to Sign the Change Order; and (b) Consideration of Contract Change Order No. 2 to the Construction Contract Between Lake County and Greg Simpson Trucking, Inc. for the Construction of the Socrates Mine Road Landslide Repair Project (Federal Project No. FEMA-4308-DR-CA) in the amount of $139,200.25, increasing the contract amount from $501,586.63 to a new contract amount of $640,786.88 and Authorize the Chair to Sign the Change Order
Action Item
Motion carried · 2 motions
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Socrates Mine Road Landslide Repair Project is currently under construction. Staff has prepared two construction contact change orders. The change orders require approval by the Lake County Board of Supervisors.
The Public Works Director recommends that the Board of Supervisors approve Contract Change Orders Nos. 1 and 2 that incorporate (a) the construction of a culvert headwall and (b) additional road repairs and grading into the contract. Contract Change Order Nos.1 and 2 increases the contract amount by $148,922.35, from the original contract amount of $491,864.53 to a revised contract amount of $640,786.88.
Contract Change Order No. 1
Contract Change Order No. 1 incorporates the construction of a culvert headwall to prevent / limit soil erosion at a culvert opening at MP.
Contract Change Order No. 1 increases the contract amount by $9,722.10, from the original contract amount of $491,864.53 to a new contract amount of $501,586.63.
The cost of the Contract Change Order will be paid from non-discretionary local road funds.
Contract Change Order No. 2
Contract Change Order No. 2 incorporates additional road reconstruction and grading to address roadway damage not shown on the plans.
Contract Change Order No. 2 increases the contract amount by $139,200.25, from a contract amount of $501,586.63 to a new contract amount of $640,786.88.
Contract Change Order No. 2 will be paid from Geyser Geothermal Mitigation Funds for Socrates Mine Road.
Recommended Action
The Public Works Director recommends that the Board of Supervisors:
a. Approve Contract Change Order No. 1 to the Construction Contract Between Lake County and Greg Simpson Trucking, Inc. for the Construction of the Socrates Mine Road Landslide Repair Project (Federal Project No. FEMA-4308-DR-CA) in the amount of $9,722.10, increasing the original contract amount of $491,864.53 to a new contract amount of $501,586.63 and Authorize the Chair to Sign the Change Order.
b. Approve Contract Change Order No. 2 to the Construction Contract Between Lake County and Greg Simpson Trucking, Inc. for the Construction of the Socrates Mine Road Landslide Repair Project (Federal Project No. FEMA-4308-DR-CA) in the amount of $139,200.25, increasing the contract amount from $501,586.63 to a new contract amount of $640,786.88 and Authorize the Chair to Sign the Change Order.
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order No. 1 to the Construction Contract Between Lake County and Greg Simpson Trucking, Inc. for the Construction of the Socrates Mine Road Landslide Repair Project (Federal Project No. FEMA-4308-DR-CA) in the amount of $9,722.10, increasing the original contract amount of $491,864.53 to a new contract amount of $501,586.63 and Authorized the Chair to Sign the Change Order. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order No. 2 to the Construction Contract Between Lake County and Greg Simpson Trucking, Inc. for the Construction of the Socrates Mine Road Landslide Repair Project (Federal Project No. FEMA-4308-DR-CA) in the amount of $139,200.25, increasing the contract amount from $501,586.63 to a new contract amount of $640,786.88 and Authorized the Chair to Sign the Change Order. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Public Works Director Glen March presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluation:
Title: Public Works Director
Closed Session Item
8.2Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code section 54956.9(d)(2), (e)(1) – One potential case
Closed Session Item