Board Of Supervisors — Tuesday, October 22, 2024
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To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/86533544962?pwd=eFU3SWhhVlR4OGtqK1hPLzI0N2F0dz09 Passcode: 726865 Or One tap mobile: +16694449171,,86533544962#,,,,*726865# US +16699006833,,86533544962#,,,,*726865# US (San Jose) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 444 9171 or +1 669 900 6833 or +1 346 248 7799 or +1 719 359 4580 or +1 253 205 0468 or +1 253 215 8782 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847 or +1 564 217 2000 or +1 646 931 3860 or +1 689 278 1000 or +1 929 205 6099 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 Webinar ID: 865 3354 4962 Passcode: 726865 International numbers available: https://lakecounty.zoom.us/u/kcUkQmMtyj
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Recognizing the Month of October 2024 as Filipino American History Month
Proclamation
passed on consent
Staff memo
Executive Summary
RECOGNIZING OCTOBER 2024 AS
FILIPINO AMERICAN HISTORY MONTH IN LAKE COUNTY
WHEREAS, the celebration of Filipino American History Month in October commemorates the first recorded presence of Filipinos in the continental United States, which occurred on October 18, 1587, when "Luzones Indios" came ashore from the Spanish galleon Nuestra Senora de Esperanza and landed at what is now Morro Bay, California; and
WHEREAS, in 2009, U.S. Congress recognized October as Filipino American History Month in the United States. Various states, counties, and cities in the U.S. have established proclamations and resolutions declaring observance of Filipino American History Month; and
WHEREAS, the late Dr. Fred Cordova, along with his wife, Filipino American National Historical Society (FANHS) Founder Dr. Dorothy Laigo Cordova, first introduced October as Filipino American History Month in 1992 with a resolution from the FANHS National Board of Trustees, marking 2024 as the 32nd anniversary of Filipino American History Month celebration nationally; and
WHEREAS, as early as the 1930's, Filipino immigrants significantly contributed to the history Lake County, California, and the United States, most notably as laborers recruited to support the agricultural industry, as medical professionals to deliver healthcare, as servicemen and servicewomen to enlist in the Armed Services, and as pioneers who settled in the United States and Lake County to build communities; and
WHEREAS, Filipino Americans have made Lake County their place to live, work and play, continuing to present day and into the future, greatly contributing to the local and broader culture and economy which enriches greater Lake County; and Lake County takes great pride in the diverse workforce, which includes talented Filipino Americans in the workforce to include key leadership positions; and is exemplified by outstanding public servants such as Ray Buenaventura, who serves as the Public Defender Director, and Lloyd Guintivano, who holds the position of County Counsel; and
WHEREAS, the County of Lake will commemorate Filipino American History Month each October, a month-long observance to honor and share the rich tapestry of Filipino American art, history, culture, and identity.
NOW, THEREFORE BE IT PROCLAIMED, that the Lake County Board of Supervisors declares the month of October 2024 as Filipino American History Month in Lake County and encourages the community to engage and celebrate in Filipino American festivities throughout the month.
PASSED AND ADOPTED this 22nd day of October 2024.
Recommended Action
Adopt Proclamation Recognizing the Month of October 2024 as Filipino American History Month
5.2Adopt Resolution Approving Agreement No. 24-0510-000-SG with California Department of Food and Agriculture for compliance with the High Risk Pest Exclusion Program for the period July 1, 2024, through June 30, 2025, for $10,612.90
Resolution
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for High-Risk Pest Exclusion in Lake County from July 1, 2024, through June 30, 2025. The new agreement amount is $10,612.90.
This state program reimburses the Agricultural Commissioner's office for agricultural inspections at the UPS distribution center and other shipments received by local stores. This program is critical to Lake County agriculture to prevent invasive pests and diseases from becoming established in the county.
Should the Board adopt this Resolution, please have the chair sign and return one (1) copy of the Agreement, and one (1) copy of the Board Resolution. A signed completed copy will be returned for your records.
Recommended Action
Adopt Resolution Approving Agreement No. 24-0510-000-SG with California Department of Food and Agriculture for compliance with the High-Risk Pest Exclusion Program for the period July 1, 2024, through June 30, 2025, for $10,612.90
5.3Approve Amendment No.1 to the CalMHSA Participation Agreement for the Remote Supervision Program in the amount of $100,000.00 for Fiscal Years 2023-2025 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
An amendment is requested to increase the contract amount.
We are utilizing this service to invest in and grow our workforce. We have a number of professionals completing their clinical training hours as part of a licensure program. The remote supervision services ensure these professionals receive excellent training and guidance on their journey to licensure.
Recommended Action
Approve Amendment No. 1 to the CalMHSA Participation Agreement for the Remote Supervision Program in the amount of $100,000.00 for Fiscal Years 2023-2025 and Authorize the Board Chair to Sign.
| Estimated Cost | $100,000 |
|---|---|
| Amount Budgeted | $100,000 |
5.4Adopt Resolution of the Lake County Board of Supervisors of the County of Lake Authorizing Application to and Participation in the Behavioral Health Continuum Infrastructure Program ("BHCIP")
Resolution
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services Department is applying for a Proposition 1 Bond grant through the Behavioral Health Continuum Infrastructure Program. We have been working closely with the Public Services Department to prepare for this application.
This project will expand and revitalize the LCBHS Clinic in Clearlake, known as our "southshore" clinic. It will add 16 office spaces and remediate significant structural issues.
The application is due December 13, 2024 and a fully executed Resolution is required for submission.
Recommended Action
Adopt Resolution of the Lake County Board of Supervisors of the County of Lake Authorizing Application to and Participation in the Behavioral Health Continuum Infrastructure Program ("BHCIP").
5.5Approve Agreement Between County of Lake and Star View Children and Family Services, Inc. for Youth Community Treatment Services and Specialty Mental Health Services in the Amount of $150,000 for Fiscal Year 2024-25 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services requests a contract with Star View Children and Family Services and has held a contract since 2022. Star View is a very specialized placement for foster youth that includes a locked facility. We search for and contract with facilities across California for youth who are wards of the Court in collaboration with the Department of Probation and Social Services - Child Welfare Division.
Recommended Action
Approve Agreement Between County of Lake and Star View Children and Family Services, Inc. for Youth Community Treatment Services and Specialty Mental Health Services in the Amount of $150,000 for Fiscal Year 2024-25 and Authorize the Board Chair to Sign.
| Estimated Cost | $150,000.00 |
|---|---|
| Amount Budgeted | $150,000.00 |
5.6Approve Amendment No. 1 to the Agreement between County of Lake and Community Behavioral Health for Substance Use Disorder Medication Assisted Treatment Services with no changed to contract max for Fiscal Year 2024-2025 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
An Amend has been requested with no change to the contract max. The Amend will accommodate the addition of a Licensed Vocational Nurse and Registered Nurse that has been budgeted accordingly with the original approved contract max.
Recommended Action
Approve Amendment No. 1 to the Agreement between County of Lake and Community Behavioral Health for Substance Use Disorder Medication Assisted Treatment Services with no changed to contract max for Fiscal Year 2024-2025 and Authorize the Board Chair to Sign.
5.7Approve Amendment No. 4 to the Agreement between County of Lake and Community Behavioral Health for Specialty Mental Health Services with no change to the contract max for Fiscal Years 2023-24, 2024-25, and 2025-26 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
An Amendment has been requested with no change to the contract max. The Amendment will accommodate the addition of a Licensed Vocational Nurse, Registered Nurse, and a Psychologist that has been budgeted accordingly with the original approved contract max.
Recommended Action
Approve Amendment No. 4 to the Agreement between County of Lake and Community Behavioral Health for Specialty Mental Health Services with no change to the contract max for Fiscal Years 2023-24, 2024-25, and 2025-26 and Authorize the Board Chair to Sign.
5.8Approve Board of Supervisors Meeting Minutes September 24, 2024, October 1, 2024, and October 8, 2024
Action Item
passed on consent
5.9(a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, Cooperative Purchases, and (b) Authorize the IT Director to issue a purchase order to Dell Marketing L.P. for Microsoft 365 G3 ‘Step up’ licenses in the amount of $26,470.00
Action Item
passed on consent
Staff memo
Executive Summary
For Fiscal Year 2024-2025, the Information Technology Department requested funding to implement Microsoft Office G3 licensing, which your Board approved. We have begun a project to migrate from our on-premise e-mail system, and implement Microsoft Teams. This project will require Microsoft 365 G3 licensing. We purchase all Microsoft Licensing on the competitively bid Riverside County EA contract. We are requesting a waiving of the formal bidding requirement because the purchase will be made on this piggyback contract. We will be purchasing licenses in tranches of up to 250 licenses as the project progresses and will return to your Board for authorization as the project progresses. This request is for Tranche 2 of 4.
We are requesting your Board to approve the purchase of these 'Step up' licenses, which upgrade our current 'Apps for Enterprise' licenses to Microsoft 365 G3 licenses.
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, Cooperative Purchases, and (b) Authorize the IT Director to issue a purchase order to Dell Marketing L.P. for Microsoft 365 G3 'Step up' licenses in the amount of $26,470.00
5.10(a) Approve Purchase of one (1) 2024 Ford F-150 Police Responder Crew Cab 4x4 Vehicle from Napa Ford Lincoln in the amount not to exceed $63,000 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 62.72 and (b) authorize the Sheriff/Coroner or his designee to sign the purchase order
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Department is requesting your Boards' approval to purchase one (1) 2024 Ford F-150 Police Responder Crew Cab 4x4 Vehicle. This vehicle will be an unmarked vehicle used by a member of the Command Staff.
A request for sealed bid was issued on September 17, 2024 and bids were received from only one of the following dealers:
Redwood Ford - No longer have fleet sales
Folsom Chevy - Bid was not received
Downtown Ford - Bid was not received
Corning Ford - Bid was not received
Hansel Auto - Bid was not received
Napa Ford Lincoln - $62,303.85
Matt Mazzei - Bid was not received
Sanderson Ford - Bid was not received
Healdsburg Chevrolet - Bid was not received
Funds are budgeted in the Sheriff/Pursuit Vehicle Replacement Budget 2217 for fiscal year 2024/25.
Recommended Action
(a) Approve Purchase of one (1) 2024 Ford F-150 Police Responder Crew Cab 4x4 Vehicle from Napa Ford Lincoln in the amount not to exceed $63,000 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 62.72 and (b) authorize the Sheriff/Coroner or his designee to sign the purchase order
5.11(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve purchase of a Flygt Replacement Pump; (c) and Authorize the Department Head to issue a purchase order to Xylem not to exceed the amount of $194,400.
Action Item
passed on consent
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
A replacement pump is needed for Lift Station #1 within the Northeast Wastewater Collection System. There is one vendor that supplies Flygt pumps in our area. The existing pump is a Flygt and there are not any other models or brands available that fit the lift station without costly modifications. The lift station would need to be down for an extended period to complete modifications. The wastewater would need to be trucked, or a by-pass installed which would add additional costs over and above any modifications. Staff has determined it is more cost effective and expedient to purchase a replacement pump from Flygt as a sole source purchase. The total cost of the replacement pump is $176,724.25. A copy of the quote is attached.
The cost for the pump is included in our operating budget and staff will perform the installation. No additional funds are needed for this purchase.
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve purchase of a Flygt Replacement Pump; (c) and Authorize the Department Head to issue a purchase order to Xylem not to exceed the amount of $194,400.
| Estimated Cost | $176,724.25 |
|---|---|
| Amount Budgeted | $194,400 |
On motion of Supervisor Green, and by vote of the Board, approved consent agenda items 5.1 through 5.11. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
6. Timed Items
6.19:02 A.M. - Public Input
Clerk’s notes: There was no public input.
6.29:03 A.M. - Pet of the Week
Presentation
Presentation Only.
Clerk’s notes: Animal Control Officer Joel Saldana presented the pet of the week to the Board.
6.39:05 A.M. - Presentation of Proclamation Recognizing October 2024 as Filipino Heritage Month in Lake County
Proclamation
Staff memo
Executive Summary
RECOGNIZING OCTOBER 2024 AS
FILIPINO AMERICAN HISTORY MONTH IN LAKE COUNTY
WHEREAS, the celebration of Filipino American History Month in October commemorates the first recorded presence of Filipinos in the continental United States, which occurred on October 18, 1587, when "Luzones Indios" came ashore from the Spanish galleon Nuestra Senora de Esperanza and landed at what is now Morro Bay, California; and
WHEREAS, in 2009, U.S. Congress recognized October as Filipino American History Month in the United States. Various states, counties, and cities in the U.S. have established proclamations and resolutions declaring observance of Filipino American History Month; and
WHEREAS, the late Dr. Fred Cordova, along with his wife, Filipino American National Historical Society (FANHS) Founder Dr. Dorothy Laigo Cordova, first introduced October as Filipino American History Month in 1992 with a resolution from the FANHS National Board of Trustees, marking 2024 as the 32nd anniversary of Filipino American History Month celebration nationally; and
WHEREAS, as early as the 1930's, Filipino immigrants significantly contributed to the history Lake County, California, and the United States, most notably as laborers recruited to support the agricultural industry, as medical professionals to deliver healthcare, as servicemen and servicewomen to enlist in the Armed Services, and as pioneers who settled in the United States and Lake County to build communities; and
WHEREAS, Filipino Americans have made Lake County their place to live, work and play, continuing to present day and into the future, greatly contributing to the local and broader culture and economy which enriches greater Lake County; and Lake County takes great pride in the diverse workforce, which includes talented Filipino Americans in the workforce to include key leadership positions; and is exemplified by outstanding public servants such as Ray Buenaventura, who serves as the Public Defender Director, and Lloyd Guintivano, who holds the position of County Counsel; and
WHEREAS, the County of Lake will commemorate Filipino American History Month each October, a month-long observance to honor and share the rich tapestry of Filipino American art, history, culture, and identity.
NOW, THEREFORE BE IT PROCLAIMED, that the Lake County Board of Supervisors declares the month of October 2024 as Filipino American History Month in Lake County and encourages the community to engage and celebrate in Filipino American festivities throughout the month.
PASSED AND ADOPTED this 22nd day of October 2024.
Recommended Action
Present Proclamation Recognizing October 2024 as Filipino American History Month in Lake County
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Crandell and County Counsel Lloyd Guintivano read the proclamation into the record and presented it to the Community.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
6.49:15 A.M. - PUBLIC HEARING - CONTINUED FROM AUGUST 13, 2024-Consideration of Appeal (AB 24-02) of Planning Commission’s Approval of Major Use Permit (UP 20-96), Highland Farms, Appellants: Tom Lajcik, Margaux Kambara and Associates; Location: 7408, 7522, 7527, 7634, & 7746 Highland Springs Road and 7257 & 7357 Amber Ridge Road, Lakeport (APNs 007-006-27, 34, 35, 40, 41, and 007-057-01, 02)
Public Hearing
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Exhibits:
A- August 13, 2024, Board of Supervisors Memorandum and Attachments
B- Comments received for August 13, 2024, Board of Supervisors Hearing
C through H- Documents submitted by Appellant, October 11, 2024
I1 through I20- Documents submitted by Applicant, October 11, 2024
Executive Summary
On May 23, 2024, the Lake County Planning Commission adopted Mitigated Negative Declaration (IS 20-116) and approved a Major Use Permit (UP 20-96) for commercial cannabis cultivation of nineteen (19) A-Type 3 "Medium outdoor" licenses consisting of nineteen (19) acres of outdoor commercial cannabis canopy, two (2) A-Type 3B "Mixed-light" commercial cannabis canopy consisting of 34,404 square feet (sf), Type 4 Nursery, and a Type 13 B and C Distribution located at 7408, 7522, 7527, 7634, & 7746 Highland Springs Road and 7257 & 7357 Amber Ridge Road in Lakeport, CA. (APNs 007-006-27, 34, 35, 40, 41, and 007-057-01, 02). The May 23, 2024, Planning Commission Staff Report and meeting may be viewed online at:
https://lakecounty.granicus.com/player/clip/722?view_id=1&redirect=true
In accordance with County of Lake Zoning Code Section 58.31, the appellants and Tom Lajcik, Margaux Kambara and Associates, filed an appeal (AB 24-02) of the Planning Commission's decision on May 23, 2024, to the Board of Supervisors. At the August 13, 2024, hearing the Board of Supervisors heard public comment related to the continuance of the item only and granted a continuance of the hearing to a date and time certain of October 22, 2024, at 9:15 a.m., as requested by Staff to allow further review of the appellant-submitted materials, as well as the project and environmental analysis. The August 13, 2024, Board of Supervisors Staff Report and attachments are included in Exhibit A. Comments received for the August 13 meeting are included in Exhibit B. The August 13, 2024, Board meeting materials and video may also be viewed online at:
https://lakecounty.granicus.com/player/clip/737?view_id=1&redirect=true
Since the August 13, 2024, Board meeting Staff sought clarification from the Department of Public Works, Department of Water Resources and the County Surveyor regarding the Highland Springs Road access, presence of serpentine soils, and setbacks to the waterways. On August 31, 2024, the applicant submitted a revised site plan, but noted that they also planned to provide an updated Biological Report and other documentation that had not been submitted at the time this Memorandum was prepared and submitted to the Clerk of the Board (October 9, 2024).
After Staff's submission of this Memorandum on October 9, 2024, additional documents were submitted by both the appellant (Exhibits C through H) and applicant (Exhibits I-1 through I-9) on October 11, 2024. Staff requests an additional continuance to allow Staff to review and analyze the submitted materials.
Recommended Action
Continue the item to a time and date certain.
On motion of Supervisor Green, and by vote of the Board, continued the item to January 14, 2025 at 9:15 a.m. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Community Development Director Mireya Turner introduced the item to the Board. Appellant Representative Casey Shorrock, Applicant Representative James Anderson, and County Counsel Lloyd Guintivano spoke.
Chair Sabatier asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Tom Lajcik, Sara Bodnar, Margaux Kambara, Bill Wilson, Maria Kahn, Huia Pope, Lucia Acada, and Michelle Scully. No one else wished to speak and the public input portion of this item was closed.
6.59:45 A.M. - Consideration of Annual Report of the Maternal, Child, and Adolescent Health Advisory Board
Presentation
Staff memo
Executive Summary
MCAH Advisory Board has been working to rebuild and create structured, achievable goals in conjunction with the MCAH staff. The Advisory Board requests your Board appoint a Supervisor to attend meetings to support the efforts around maternal, child, and adolescent health.
Recommended Action
Presentation and possible appointment.
Direction to staff to come up with a Board of Supervisors position to sit on the Maternal, Child, Adolescent Health Advisory Board.
Clerk’s notes: First 5 Lake County Coordinator Samantha Bond presented a PowerPoint Presentation to the Board. Motherwise Representative Sabrina Andrus spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.610:00 A.M. - Consideration of Proposed Two-Year Plan to Complete the Wildfire Benefit Assessment Zone Pilot Project
Action Item
Staff memo
Executive Summary
Since the inception of Wildfire Zones of Benefit (Wildfire Benefit Assessment Zones) Pilot Program in 2019, the design and implementation has been wrought with challenges. The resolutions governing this project (and the supporting documentation) and the community understanding of the project do not align. Hazardous vegetation management has taken place, however the funds have not been recaptured as liens against the properties, and this cannot take place due to the "double-dipping" nature of charging property owners for a service that they paid for with their assessment. Thus, the fund balances have diminished as work has been done. The management of the pilot program fell to Code Enforcement, which operates within a structure of required steps to ensure proper notification and due process to property owners before abatement of the hazardous vegetation can take place. Management of this program has been a significant burden on existing staff, with initial notifications, collaboration with Home Owner Association representatives and contractors, follow up notices and warrants to enter properties for abatement.
Staff proposes to continue the pilot program for an additional two years, retain the project in the Code Enforcement division but with a new budget to adequately support project activities and staff time. A new code enforcement officer position would be created and 100% dedicated to this project. We have outlined a budget, essential duties and timeline for the position (attached in power point and proposed budget).
As advised by County Counsel, we would not process liens against property owners, as the cost of both staff time and abatement are covered by the assessment the property owners paid (fee for service).
Complaints regarding hazardous vegetation have increased countywide over the last few years, also emphasizing the need of the department to pivot and increase its capacity to respond to the new demand. The department requests Board direction to work with other county departments to develop a county-wide hazardous vegetation enforcement program before the end of this 2-year proposal, resulting in a transition at the end of the pilot program to a standard, countywide hazardous vegetation management program.
Recommended Action
(a) Approve Staff's proposal to complete the Wildfire Benefit Assessment Zone Pilot Project by December 2026; (b) Direct CDD and Administration to bring budget and position allocation changes at mid-year to support the proposal; and (c) Provide Board direction to Staff regarding development of a countywide hazardous vegetation management program, to return to the Board for consideration.
This item was pulled and continued to a future date.
Clerk’s notes: Community Development Director Mireya Turner and Deputy Community Development Director Shannon Walker-Smith presented a PowerPoint Presentation to the Board.
Chair Sabatier asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Phil Hartley and Kathy Andre. No one else wished to speak and the public input portion of this item was closed.
6.711:00 A.M. - Consideration of the proposed Lake County Hospital Improvement District (LCHID)
Report
Staff memo
Executive Summary
The Lake County Hospital Improvement District (LCHID) would be a business-based assessment of the two hospitals in Lake County - Sutter Lakeside Hospital and Adventist Health Clear Lake (Hospitals). These two Hospitals petitioned the County to form the LCHID by utilizing the Property and Business Improvement Law of 1994. The Hospitals anticipate the assessment would boost their Federal Financial Participation ("FFP") reimbursement from the Federal Government for Medi-Cal patients. The Hospitals plan to utilize the increase in FFP for both financial stability and increase in services.
On September 10, 2024, the Board considered the proposed LCHID and passed a Resolution of Intention for the formation process to proceed. State law for the creation of a business-based assessment district requires a Resolution of Intention, a public meeting, which is this item, then a public hearing, which is scheduled for November 5, and finally a Resolution of Formation.
Recommended Action
No action is required by your Board at this time.
Presentation Only.
Clerk’s notes: Deputy County Administrative Officer Ben Rickleman presented the item to the Board. Sutter Health Lakeside Representative Tim Stephens and Gjerset and Lorenz Representatives James Gjerset and Zachary Fichtenbaum spoke.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
6.811:15 A.M. - Consideration of “County of Lake, Department of Public Works, FY 2024-2025 Work Plan” Presentation
Report
Staff memo
Executive Summary
Staff requests the County of Lake (County) Board of Supervisors (Board) receive and file the "County of Lake, Department of Public Works, FY 2024-2025 Work Plan" presentation.
Department of Public Works Staffing. The Department of Public Works (DPW) has approximately 63 positions with 15 vacancies.
DPW division heads, Jim Hale, Roads Division; Chris Hamel, Vehicle Fleet Division; Alicia Ayala, Administration Division; and Vance Ricks, County Surveyor provide commendable leadership within DPW.
The leadership provided by each division head allows the Director to spend most of his time with the Engineering & Inspection Division (E&I) team. DPW continuously seeks additional licensed engineers (Deputy Director of Public Works and Associate Engineer) to lead the Engineering and Inspection Division (E&I). The E&I team is small but mighty. Due to the number of capital improvement projects, several existing positions were reclassified to project manager positions.
Accomplishments
Reclassified Positions. DPW and the Human Resources Department (HR) worked together to re-classify four roles in the Engineering and Inspection Division (E&I) and one role in the Roads Division. Positions have been re-classified as follows:
Division
Old Position
New Position
E&I
Principal Engineer
Capital Project Manager
E&I
Assistant Engineer
Capital Project Manager
E&I
Public Works Construction Project Manager
Capital Project Manager
E&I
Right of Way Agent
Engineering Technician
Roads
Public Works Inmate Crew Leader
Heavy Equipment Operator
The significant number of capital improvement projects require additional staff to manage projects; therefore, three positions were re-classified to project manager positions. The Right of Way Agent position was reclassified to an Engineering Technician position to (1) provide additional oversight of work by third-party utility companies (e.g., PG&E, Mediacom, etc.) in the right of way, and (2) perform other important engineering support duties. The changes result in a nominal reduction of DPW salaries. DPW no longer utilizes inmate crews, so the Public Works Inmate Crew Leader position was re-classified to a Heavy Equipment Operator position.
New Position. DPW created a Public Works Fiscal Coordinator position in the DPW Administration Division. The Fiscal Coordinator will work nearly exclusively for the E&I Division. In addition to accounts payable (e.g., consultant payments, contractor payments) and accounts receivable (e.g. billing grants), the Fiscal Coordinator will assist with project budgeting and grant coordination.
Modified Master Fee Schedule. DPW modified the Master Fee Schedule to require third parties, such as PG&E and Mediacom, to reimburse the County for actual costs for processing permits and inspecting construction work within the right of way. DPW will seek reimbursement for longer duration projects. DPW will utilize the encroachment permit fee for smaller projects.
Current Activities
Preparing 10-Year Capital Improvement Plan. DPW is working on its first Capital Improvement Plan. DPW is also working on a Federal Aviation Administration (FAA) 5-Year Capital Improvement Plan for FAA grant funding.
DPW has 40 active capital improvement projects and will work with numerous stakeholders to identify future capital improvement projects.
Improving Contracting Practices. DPW will be issuing Requests for Qualifications for Engineering, Construction Management, and other professional services related to Public Works. DPW has been working with Caltrans staff to ensure necessary grant requirements are addressed.
Future Activities
Improve Accounting Practices. DPW will implement job cost accounting to more easily budget, forecast, and cashflow projects. DPW's accounting system has job cost accounting functionality.
Improve Project Management Know-How. Implement internal training to improve project management skills of E&I staff.
Implement Road Maintenance Strategies. DPW addresses urgent road complaints as soon as possible. Non-urgent road complaints will be used to inform staff about road conditions. DPW will create a systematic, holistic approach to maintain roads on a regular schedule, as opposed to focus on addressing non-urgent road complaints.
Modify and/or Add Ordinances. DPW intends to prepare a pavement moratorium ordinance which prohibits most construction that disturbs roads that have been rehabilitated within the last 5 years. DPW intends to modify the airport ordinance to allow for more orderly airport management.
Modify Airport Fees. Airport operating expenses currently exceed revenues. DPW will work with stakeholders to identify ways to increase revenues. Fee modifications will be incorporated into the FY 2025 Master Fee Schedule.
Recommended Action
Staff recommends that the Board of Supervisors receive and file the "County of Lake, Department of Public Works, FY 2024-2025 Work Plan" presentation.
Presentation Only.
Clerk’s notes: Public Works Director Glen March presented a PowerPoint Presentation to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Proposed Letter to Charles M. Shulz Sonoma County Airport (STS) encouraging Development of Approach and Departure Procedures to Mitigate Noise Impacts by Aircraft on the Cobb Mountain Communities
Letter
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Charles M. Schulz Sonoma County Airport (STS) is in the process of updating their Runway Approach Protection Plan. This Approach Feasibility Study is a 5-year project to address noise concerns, receive input from the community surrounding the airport, and to "be a good neighbor".
The communities of Cobb Mountain and Middletown are impacted by the increasing air traffic approaching and departing runway 14 at STS. As STS develops its Fly Quiet Program through this feasibility study, it is timely and important that the County of Lake take the opportunity to suggest mitigations that will benefit our residents from noise impacts.
Recommended Action
Approve the letter to STS, and authorize the Chair to sign.
On motion of Supervisor Pyska, and by vote of the Board, approved Letter to Charles M. Shulz Sonoma County Airport (STS) encouraging Development of Approach and Departure Procedures to Mitigate Noise Impacts by Aircraft on the Cobb Mountain Communities. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Supervisor Pyska presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Upcoming Courthouse Facility Projects
Report
Staff memo
Executive Summary
As your Board is aware, the Public Services Department and Administrative Office have been planning several improvements to the courthouse building. These projects will enhance the operational efficiency of the building and provide a more comfortable and accommodating environment for both staff and visitors. Given the nature and interrelationship of the projects, and need to weigh financial considerations, staff is providing this update to your Board. We look forward to any relevant direction, and ensuring the path forward is clear.
Superior Court Fourth Floor
The new Lakeport Courthouse is under construction, and the Superior Court is preparing to vacate the existing Courthouse's fourth floor. The Administrative Office of the Courts (AOC) estimates the new Courthouse will be complete mid-2026; the Court expects to move soon thereafter.
This provides a unique opportunity to consider potential reallocation of that space for County use, and subsequent renovation based on the new use. Staff intends to work with the Space Committee to address the following questions:
- What County Departments or services would benefit from relocation or expansion to the fourth floor?
- What potential uses or tenants should be prioritized for this newly available space?
- Should the County explore any public-private partnership opportunities for the space? If so, which ones?
As your Board is aware, the AOC maintains equity rights in the current Courthouse, and use of the fourth floor would require the County's acquisition of those rights. The 2008 Joint Occupancy Agreement[MR1] outlines anticipated terms. County and AOC staff plan to order an independent appraisal of the AOC's equity rights in the summer of 2025 to establish the fair market value as a starting point for negotiations.
Board Chambers Renovation
The Board of Supervisors' Chambers remain essentially unchanged since 1968 Courthouse construction. Minor renovations have included: removal of a folding dividing door in the seating area; replacement of permanent theater seating for portable banquet chairs during the COVID-19 pandemic; refinishing of the dais furniture and lectern area; and progressive additions of Audio/Visual technology, to accommodate broader participation.
At the direction of your Board, staff has been developing plans[MR2] for a Chambers modernization to enhance functionality, technology integration, and public access. Preliminary architectural concept plans are complete and the estimated construction cost is approximately $650,000-750,000. However, staff anticipates the potential for cost savings by refining the scope of work, particularly through the selection of alternative building materials. Since your Board is the anchoring user of the Chambers, we invite your discussion regarding the scope of the renovation, construction budget and timelines. Artistic renderings will be presented during this discussion item, for your consideration.
HVAC Modernization
The existing Courthouse Heating, Ventilation and Air Conditioning (HVAC) system has come to require regular repair, and faces controllability issues. A recent mechanical engineering system evaluation recommended replacement of the aged heating equipment with a modern system. While the cooling systems serving the first, second, and third floors still have usable life, they are connected to a larger system that ultimately requires a level of remediation and equipment selection that leads to a building-wide modernization being the recommended solution.
HVAC modernization will increase energy efficiency, improve climate control, and ensure reliable service for all occupants. Designs are in progress and the estimated construction cost is approximately $2 million[MR3]. Additionally, the Superior Court owns and maintains an antiquated cooling system on the fourth floor. The fact the County may soon occupy the fourth floor lends greater support to the necessity of a building-wide renovation, as opposed to a phased approach[SC4]. Staff recommends sequencing this project with the vacancy of the fourth floor to minimize disruptions and simplify construction.
Restroom Renovations
Renovations to the first, second, and third floor restrooms have long been considered, and supported, in concept. This type of work generally would not merit discussion at the Board of Supervisors level; however, your Board's awareness of the full project scope is important, and there may be opportunity to sequence restroom renovation with some of the aforementioned projects to minimize disruptions to the public and staff.
Conclusion
Public Services and Administrative Office leadership and staff rely on your Board's guidance surrounding future use and improvement of the Courthouse building. We share your goal of promoting maintenance and repurposing of facilities to well serve the community, with appropriate consideration of future County of Lake operational needs. Ensuring your Board's Chambers and the Courthouse facility provide a welcoming environment for generations of Lake County residents to come requires investment, and we appreciate your Board's attention to the scope and prioritization of these projects.
Recommended Action
Discussion and consideration of direction to staff.
[MR1]Include as an attachment?
[MR2]Will any version of the plans be included and/or projected? If so, include the highlighted.
[MR3]Do we have this number?
[SC4]This what? Sentence needs a subject
There was board direction to have staff meet with the space committee.
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. Chief Deputy County Administrative Officer Matthew Rothstein spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration and Discussion of an Agreement with AMPM Consulting, LLC for Departmental and Countywide Capital Improvement Planning Services, For an Amount Not to Exceed $157,950 and Authorize the Chair to Sign
Agreement
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
RFP 24-25 Strategic Capital Improvement Plan sought consultant services to work with the Public Services Department, Public Works Department, the Special Districts Administration, and the Administration Office to build out departmental Capital Improvement Plans (CIP) and construct a Countywide CIP system. AMPM's proposal was selected.
The consultant would initially work with the aforementioned departments to systematize plans, metrics, and processes, then establish capital planning scenarios, constraints, and targets, and finally develop a dynamic capital planning system that can adjust for project prioritization and funding scenarios Countywide. The Treasurer-Tax Collector would be closely involved in developing financial scenarios.
The estimated timeframe for the project is approximately 180 days. Work products will include devising project summaries for every capital project, CIPs at the departmental and County levels, capital projects internal project management software, and GIS mapping of the CIP projects for bother internal and external websites.
Recommended Action
Approve the Agreement with AMPM Consulting, LLC For an Amount Not to Exceed $157,950 and Authorize the Chair to Sign.
On motion of Supervisor Pyska, and by vote of the Board, approved Agreement with AMPM Consulting, LLC for Departmental and Countywide Capital Improvement Planning Services, For an Amount Not to Exceed $157,950 and Authorized the Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Deputy County Administrative Officer Ben Rickleman presented the item to the Board. AMPM Consulting Representative Kevin Corwin spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of an Update to the CAL-Card Program Policies and Procedures Manual
Action Item
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
In January 2000, your Board adopted a CAL-Card Program Policies and Procedures Manual. Since that adoption, there have not been any revisions or updates to the manual. County Administrative Office staff worked closely with the Auditor's office to prepare the updates presented before your board today.
Changes consist of updated document names and reference locations and clearer and more intuitive and organization of the document, as a whole. A new Compliance section was likewise added, to provide for revocation of a CAL-Card, should the cardholder fail to comply with program requirements.
Staff recommends your Board approve the revised CAL-Card Program Policy. Changes to policy will immediately take effect on your Approval.
Recommended Action
Approve revised CAL-Card Program Policies and Procedures.
On motion of Supervisor Green, and by vote of the Board, approved Update to the CAL-Card Program Policies and Procedures Manual. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Deputy County Administrative Officer Casey Moreno presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6(Sitting as the Air Quality Management District, Board of Directors) Consideration of a Resolution Authorizing Hiring Incentives and Differential Add Pay for the Lake County Air Quality Management District Staff in Response to Critical Hiring and Staffing Issues in Lake County’s Air Quality Management District
Resolution
Staff memo
Executive Summary
Adopt a resolution authorizing hiring incentives and differential add pay for the Lake County Air Quality Management District staff in response to critical hiring and staffing issues in Lake County's Air Quality Management District.
Due to severe staffing shortages affecting the County of Lake Air Quality Management District, staff recommends implementing a temporary increased incentive program. This program would offer increased incentives of $20,000 each for up to four Air Quality Management District Engineer positions, with a total cost not to exceed $80,000. The temporary hiring incentive program will end either when four employees have received the hiring incentive or on June 30, 2025, whichever occurs first.
Any person accepting this hiring incentive must agree to remain employed with the County of Lake Air Quality Management District for two years or return the incentive on a pro-rated basis. Repayment shall be in accordance with the County Hiring Incentive Policy. The Incentive payments shall be made as follows:
1. $10,000 following 30 days after the initial appointment.
2. $5,000 after one year of employment.
3. $5,000 after second year of employment
In addition, due to complex geothermal engineering duties the County of Lake Air Quality Management District recommends adding Air Quality Engineer Differential / Add Pay to following classifications:
* Air Quality Engineer I, shall receive an additional five percent (5%) of their base pay rate for all hours they are assigned as an Air Quality Engineer I.
* Air Quality Engineer II and Air Quality Engineer, Senior, shall receive an additional ten percent (10%) of their base pay rate for all hours they are assigned as an Air Quality Engineer I, Air Quality Engineer II and Air Quality Engineer, Senior.
* Air Pollution Control Officer and Deputy Air Pollution Control Officer shall receive an additional ten percent (10%) of their base pay rate for all hours they are assigned as an Air Pollution Control Officer and Deputy Air Pollution Control Officer.
Air Quality Engineer I (at step 5 $ 39.40) at 5% $4,097.60
Current Allocations:
1. Air Quality Engineer II (at step 5 $42.43) at 10% $ 8,825.44
2. Air Quality Engineer, Senior (at step 5 $45.69) at 10% $ 9,503.52
3. Air Quality Engineer, Senior (at step 5 $ 45.69) at 10% $ 9,503.52
4. Deputy Air Pollution Control Officer (at step 5 $ 9,649) at 10% $ 11,578.80
5. Air Pollution Control Officer (at step 5 $12,050) at 10% $ 14,460.00
Recommended Action
Adopt a resolution authorizing hiring incentives and differential add pay for the Lake County Air Quality Management District staff in response to critical hiring and staffing issues in Lake County's Air Quality Management District pending a meet and confer with LCEA Unit 3, 4,& 5 Union.
Supervisor Pyska offer the resolution and it passed by roll call vote:
Ayes- Supervisors: 3 - Simon, Crandell, and Pyska
Nays- Supervisor: 1 - Green
Abstain- Supervisor: 1 - Sabatier
Clerk’s notes: Human Resources Director Pam Samac presented the item to the Board. Air Pollution Control Officer Doug Gearhart spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7Consideration of Agreement Between County of Lake and Hardeep Singh, MD to Perform Substance Use Disorder Treatment Medical Director Responsibilities on Behalf of Lake County Behavioral Health Services in the amount of $1,819,640.00 for Fiscal Year 2024-2025.
Agreement
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Lake County has contracted with Dr. Singh for these services since 2018. We conducted a Request for Qualifications with the provider to ensure the remain in good standing to provide services.
These services are funded through the Mental Health Block Grant and also include fee-for-service Drug MediCal Services to be reimbursed at a 65% pass through rate.
Recommended Action
Approve Agreement Between County of Lake and Hardeep Singh,
MD to Perform Substance Use Disorder Treatment Medical Director Responsibilities on
Behalf of Lake County Behavioral Health Services in the amount of $1,819,640.00 for
Fiscal Year 2024-2025 and Authorize the Board Chair to sign.
| Estimated Cost | $1,819,640.00 |
|---|---|
| Amount Budgeted | $1,819,640.00 |
On motion of Supervisor Crandell, and by vote of the Board, approved Agreement Between County of Lake and Hardeep Singh, MD to Perform Substance Use Disorder Treatment Medical Director Responsibilities on Behalf of Lake County Behavioral Health Services in the amount of $1,819,640.00 for Fiscal Year 2024-2025. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Elise Jones presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.8Consideration of Amendment No. 2 to the Agreement between County of Lake and Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the amount of $300,000.00 for Fiscal Year 2023-2024.
Agreement
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
This will be the final amendment to this Agreement, needed to pay the final invoices of the 2023-24 Fiscal Year.
Recommended Action
Approve Amendment No. 2 to the Agreement between County of Lake and Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the amount of $300,000.00 for Fiscal Year 2023-2024 and Authorize the Board Chair to Sign.
| Estimated Cost | $300,000 |
|---|---|
| Amount Budgeted | : _$300,000 |
On motion of Supervisor Green, and by vote of the Board, approved Amendment No. 2 to the Agreement between County of Lake and Sutter Center for Psychiatry Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the amount of $300,000.00 for Fiscal Year 2023-2024 and authorized the chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Elise Jones presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.9Consideration of the following Advisory Board Appointments:
Emergency Medical Care Committee
First Five Lake County
Spring Valley CSA #2
Appointment
Motion carried · 3 motions
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Emergency Medical Care Committee (Alternate Sutter-Lakeside) :
Najia Sadiq
First Five Lake County (Member-at-Large): Three (3) vacancies
Fawn Rave
Spring Valley CSA#2: Two (2) vacancies
Joe Welz
Recommended Action
Appoint qualified applicants
On motion of Supervisor Green, and, by vote of the Board, appointed Najia Sadiq as an alternate to the Emergency Medical Care Committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
On motion of Supervisor Green, and by vote of the Board, appointed Fawn Rave to the First Five Lake County Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
On motion of Supervisor Crandell, and by vote of the Board, appointed Joe Welz to the Spring Valley CSA #2 Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier introduced the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.10Consideration of Updated Hiring Incentive Policy
Action Item
Motion carried
Carried 4-1 — moved by Simon
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Staff submits for your Board's consideration and approval the attached updated Hiring Incentive Policy, pending the Meet and Confer meeting with the unions.
Staff recommends the following changes to the County of Lake Hiring Incentives Policy:
* Adjust the hiring incentive payment schedule to minimize the amount that needs to be recovered if the employee does not remain for two years.
* The first payment of 50% will be made to an employee within the next available pay period following the date of hire.
* The second payment of 25% will be made within the next payroll following the12th month of employment.
* The third payment of 25% will be made within the next payroll following two (2) years of employment.
* Change repayment requirement from full amount to paid back on a prorated basis.
* Add Deputy Public Defender, Employment and Eligibility Worker, and Resource Planner to the Hard to Fill list.
Recommended Action
Approve updated hiring incentive policy pending the Meet and Confer meeting with the unions.
On motion of Supervisor Simon, and by vote of the Board, approved the updated hiring incentive policy as amended pending the meet and confer meeting with the unions. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Pyska, and Sabatier
Nays- Supervisor: 1 - Green
Clerk’s notes: Human Resources Director Pam Samac presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.11Consideration of Resolution Amending Resolution No. 2024-100 Establishing Position Allocations for Fiscal Year 2024-25, Budget Unit No. 8799 Air Quality Management District
Resolution
Staff memo
Executive Summary
Position Allocation Changes
The position allocation resolution will remove two (2) Air Quality Engineer/Air Quality Engineer Senior allocations and add one (1) Air Quality Engineer I/II position allocation and one (1) Air Quality Engineer, Senior position allocation.
New Positions
The following positions are established in County services:
Classcode Classification Grade Entry Step 1
5-0122 Air Quality Engineer I T34 $32.41
5-0123 Air Quality Engineer II T37 $34.91
Recommended Action
Adopt Resolution Amending Resolution No. 2024-100 Establishing Position Allocations for Fiscal Year 2024-25, Budget Unit No. 8799, Air Quality Management District.
Supervisor Pyska offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Human Resources Director Pam Samac presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.12(Sitting as the Lake County Sanitation District, Board of Directors) Consideration of Agreement between the County of Lake on behalf of Lake County Sanitation District (LACOSAN), and Jacobs Engineering Group Inc. for LACOSAN Full Circle Effluent Pipeline Project Update to the 2004 Preliminary Design Report for an Amount not to Exceed Three Hundred Twenty Thousand Six Hundred Eleven Dollars and No Cents ($320,611.00) and Authorize the Chair to Sign
Agreement
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The LACOSAN Full Circle Effluent Pipeline Project, Update to the 2004 Preliminary Design Report (PDR) will update the PDR that was prepared for the full circle project in 2004. Lake County has a long history of beneficial wastewater recycling and reuse. In 1997 the first phase of a project between the Lake County Sanitation District (LACOSAN), Northern California Power Agency (NCPA), and Calpine Corporation saw the completion of a treated effluent pipeline between the Southeast Regional Wastewater Treatment Plant, the Middletown Treatment Plant and the two geothermal power producing partners operating in a known geothermal resource area referred to as the Geysers. This first phase was followed closely by a second phase of construction which gathered treated effluent from the Northwest Regional Wastewater Treatment Plant and the Clearlake Oaks County Waterworks District Treatment Plant and conveyed it to the SETP and ultimately on to the Geysers. This project known as the Basin 2000 project collected treated effluent from ten communities along the northern and eastern shores of Clear Lake and transported it to the Geysers for injection into the steam fields.
In 2004 a Preliminary Design Report was completed for a project which would provide the same collection of treated effluent from wastewater treatment plants located on the western and southern shores of Clear Lake. This work has been given the name "Full Circle" because it continues and completes the reuse of treated wastewater from wastewater treatment plants encircling Clear Lake. The goal of the Full Circle Effluent Pipeline is to convey treated wastewater from existing wastewater treatment plants (WWTPs) at Lakeport and Kelseyville around the south side of Clear Lake to inject this into the stream fields.
There is renewed interest in the Full Circle project and preliminary discussions with the multiple partners previously involved indicate support for the project. There is a need to review and revise the former Preliminary Design Report, which was completed in November 2004 to account for changes. New technologies have emerged, new pipeline alignments may need to be considered as the highway has shifted, and new partners may want to participate in the potential for beneficial reuse of the treated effluent.
The project has a seventy-five percent federal cost share authorized by the Congressionally Directed Spending (CDS) / Community Project Funding (CPF) (Community Grants) Water Infrastructure Project Pursuant to the FY2022 Consolidated Appropriations Act (P. L. 117-103), to capitalize LACOSAN's funding to support the planning and design of water improvement projects and activities to protect human health; through a grant agreement with the United States Environmental Protection Agency (U.S. EPA). A Request for Proposals (RFP No. 24-21) was published in the local record-bee and submitted by the Lake County Purchasing Agent through a government website platform CivicPlus for nearly (60) days, and we received one (1) proposal, Jacobs Engineering, Inc. of Redding, CA. A Consultant Selection Board (CSB) was convened in accordance with County policy and the recommendation of the CSB was to begin negotiations with the one firm that submitted a proposal, Jacobs. Negotiations were completed and an agreeable scope and price have been identified and incorporated into the proposed agreement for services. Attached for your consideration is an agreement for the Engineering and Design Services for the project.
Recommended Action
Approve Agreement Between the County of Lake on behalf of LACOSAN and Jacobs Engineering group, Inc. for Engineering and Design Services for the Full Circle Effluent Project Update to the 2004 Preliminary Design Report for an Amount not to Exceed Three Hundred Twenty Thousand Six Hundred Eleven Dollars and No Cents ($320,611.00) and Authorize the Chair to Sign.
| Estimated Cost | $320,611 |
|---|
On motion of Supervisor Pyska, and by vote of the Board, approved Agreement between the County of Lake on behalf of Lake County Sanitation District (LACOSAN), and Jacobs Engineering Group Inc. for LACOSAN Full Circle Effluent Pipeline Project Update to the 2004 Preliminary Design Report for an Amount not to Exceed Three Hundred Twenty Thousand Six Hundred Eleven Dollars and No Cents ($320,611.00) and Authorized the Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Special Districts Administrator Robin Borre presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.13Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Purchase of a 900 Eco 12 yard Truck Mounted Combination Sewer Cleaner; (c) and authorizing the Department Head to issue a Purchase Order to U-Rock not to exceed the amount of $653,040
Action Item
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
A new Pumper Truck is needed for a multitude of operational duties including line cleaning, line and lift station maintenance and repairs, and emergency response to mitigate or prevent spills. Staff has reached out to five vendors of pump trucks and had demonstrations of each. The U-Rock 900 Eco 12-yard Truck Mounted Combination Sewer Cleaner was the lowest bid. In addition, U-Rock has offered to provide the same truck that was their "demo" model for approximately $100,000 less. The demo model has very low hours on the equipment and the mileage on the truck is around 8,000. The demo truck is a great value for the county and staff recommends purchasing this model. The demo truck includes a lateral line cleaner which uses water instead of electricity. This is a feature that we currently don't have on any of our other trucks. This item will assist the crews in being able to cut roots and clear lateral backups which currently require other processes which can and often do damage the lines.
The cost for the Pumper Truck is included in our operating budget. No additional funds are needed for this purchase.
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services;
(b) Approve purchase of a 900 Eco 12 yard Truck Mounted Combination Sewer Cleaner;
(c) and Authorize the Department Head to issue a purchase order to U-Rock not to exceed the amount of $653,040.
| Estimated Cost | $588,727.50 |
|---|---|
| Amount Budgeted | $630,000 |
On motion of Supervisor Pyska, and by vote of the Board, waived the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services and approved Purchase of a 900 Eco 12 yard Truck Mounted Combination Sewer Cleaner and authorized the Department Head to issue a Purchase Order to U-Rock not to exceed the amount of $653,040. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Special District Administrator Robin Borre presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.14(Sitting as the Lake County Watershed Protection District, Board of Directors) Adopt Resolution to Approve the Memorandum of Understanding between Lake County Watershed Protection District, Habematolel Pomo of Upper Lake, and Robinson Rancheria to Execute the USEPA 2024-2027 Environmental Information Exchange Network Grant
Action Item
Motion carried
Carried 4-0 — moved by Pyska
Crandell: abstain Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: abstain Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Staff is requesting the Board of Directors (BOD) of the Lake County Watershed Protection District (District), adopt the Resolution approving the Memo of Understanding (MOU) between the Lake County Watershed Protection District (District), Habematolel Pomo of Upper Lake, and Robinson Rancheria (jointly referred to as "Tribes" herein) to execute the awarded US EPA 2024 Environmental Information Exchange Network Grant (NEIEN). The BOD approved Phase I of this grant program in 2020 and this MOU will continue the grant program into Phase 2 of the Lake County Water Quality Data Exchange Program, under a second awarded NEIEN grant, in the amount not to exceed a grant total of $499,604 with an allocated District portion of $170,031.
The goal of this grant is to collect, discover, organize, store, manage, and analyze past, current, and future lake and stream water and hitch quality and quantity data and make this data publicly accessible. The District is excited to continue this collaborative program with several of the Lake County tribes that are active and focused on aquatic resources science, management, and conservation.
Attached to this memo package:
1) The Resolution authorizing the NEIEN MOU
2) The MOU between the District and the Tribes
3) Attachment A includes the awarded grant narrative
4) Attachment B is the awarded grant budget and table of deliverables
This item is not anticipated to be controversial; therefore, staff are requesting this item to be placed on the consent agenda, however staff can be present and prepared should any questions from the public or the BOD arise.
Recommended Action
(Sitting as the Lake County Watershed Protection District, Board of Directors) Adopt Resolution to Approve the Memorandum of Understanding between Lake County Watershed Protection District, Habematolel Pomo of Upper Lake, and Robinson Rancheria to Execute the USEPA 2024-2027 Environmental Information Exchange Network Grant.
Director Green offered the resolution as amended and it passed by roll call vote:
Ayes- Directors: 4 - Simon, Green, Pyska, and Sabatier
Recused- Director: 1 - Crandell
On motion of Director Pyska, and by vote of the Board, approved the Memorandum of Understanding. The motion carried by the following vote:
Ayes- Directors: 4 - Simon, Green, Pyska, and Sabatier
Recused- Director: 1 - Crandell
Clerk’s notes: Supervisor Crandell recused himself from the item. Program Manager Angela DePalma-Dow presented the item to the Board. Daniella Santana and County Counsel Lloyd Guintivano spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.15ADDENDUM - Consideration of patch payment on a Public Guardian conservatee “BB” from general funds in an amount not to exceed $30,000 at $5,000 per month, continued from October 8, 2024, Board of Supervisors agenda, item 7.6
Action Item
Motion carried
Carried 4-1 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: nay
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: nay
Staff memo
Executive Summary
On October 8, 2024, we brought to your board a request for approval of a patch payment for BB, a conserved individual under our care as Public Guardian, for the County of Lake, at the recommendation of our Deputy Public Guardian, Lisa Walker-Kohlman. At the October 8, 2024, BOS meeting additional questions arose, necessitating continuation of this item. Those questions are addressed herein.
BB is currently held in Lake County Jail and has served his sentence. BB is a 290 registered sex offender. Releasing BB with IHSS provider support is not an option given his medical condition, he needs more support than IHSS can provide, which is why he is conserved.
BB will be enrolled in Medi-Cal via the CalAIM justice involved (JI) pre-release application process as soon as his release date is known. A release date is required for enrollment.
However, Medi-Cal coverage is not the barrier to BB's placement. We have contacted 15 facilities that take Medi-Cal and they are unwilling to take BB directly from jail due to the nature of his conviction. After exhausting facilities that accept Medi-Cal, we contacted 17 private-pay facilities.
We located one private-pay facility, Nazareth Classic Care, that is willing to take BB and is holding a place for him until 11/01/2024 pending the board's action on this issue. This facility, while willing to take BB, does not accept Medi-Cal or Medicare.
BB's placement at Nazareth Classic Care will ensure appropriate care and support for his unique needs. The patch payment will allow him to be placed in a facility that is well-suited for his medical and psychosocial needs, promoting both his well-being and stability, as well as public safety.
The Public Conservator is operated with General Funds, and this is not a unique request, although the last time this happened was in 2018. Social Services does not receive any state or federal funds to operate Conservatorship - in many counties Public Conservator is not under Social Services. If the conserved individual has money, we use the money in their estate. In this case, BB does not have any money in an estate. Although, we plan to use his Social Security back-pay to support him once it's released to us, that will be several months and not enough money to cover this patch.
We hope that it will take less than 6 months to move BB from Nazareth Classic Care to a facility that accepts Medi-Cal. The likelihood of his being accepted into a Medi-Cal covered facility increases once he's released from jail. We cannot predict how long it will take to place him, but our top priority is his placement in less than 6 months.
Attached, you will find additional documentation supporting this request, including an analysis of BB's current condition, the required level of care, and the cost breakdown for the placement, and two examples of similar historical patch payments for "TL" and "AB".
We appreciate your time and consideration in this matter.
Recommended Action
We respectfully request that your board approve $30,000 transfer from general funds to public conservator account for "BB" to be used for monthly patch payments not to exceed $5,000 per month for his placement at Nazareth Classic Care, a private-pay facility that does not accept Medi-Cal or Medicare.
On motion of Supervisor Green, and by vote of the Board approved transfer of general funds in an amount not to exceed $30,000 to public conservator account for patient known as "BB" to be used for monthly patch payments in an amount not to exceed $5,000 per month for placement at Nazareth Classic Care a private paid facility and authorized the chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 4 - Crandell, Green, Pyska, and Sabatier
Nays- Supervisor: 1 - Simon
Clerk’s notes: Social Services Director Rachael Dillman-Parson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the follow person present in the Board of Supervisors Chambers spoke: Wesley Ottan. No one else wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Discipline/Dismissal/Release
Closed Session Item
8.2Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – FERC Project No. 77, Potter Valley Hydroelectric Project
Closed Session Item
Clerk’s notes: 4:13
8.33:00 P.M. - Public Employee Appointment Pursuant to Gov. Code Section 54957(b) (1):
Appointment of Animal Control Director
Closed Session Item
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
On motion of Supervisor Crandell, and by vote of the Board, appointed Gregory Wilkins as Animal Care and Control Director effective October 21, 2024 at step 3. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier