Board Of Supervisors — Tuesday, June 18, 2024
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Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Recognizing June 19, 2024, as Juneteenth National Freedom Day: A Day of Observance
Proclamation
passed on consent
Staff memo
Executive Summary
RECOGNIZING JUNE 19, 2024, AS JUNETEENTH
NATIONAL FREEDOM DAY: A DAY OF OBSERVANCE
WHEREAS, on June 19th each year, we look back to this day in 1865, on which Union General Gordon Granger led troops into Galveston, Texas, to announce the end of the Civil War and the insidious institution of slavery. Thousands of enslaved people in Texas - among the last to learn of their independence - tasted hard-won freedom for the first time; and
WHEREAS, over the next several decades, African Americans who journeyed out of the South seeking better lives brought Juneteenth celebrations with them. The thousands who settled in California, especially in Los Angeles and the San Francisco Bay Area, taught our state that America's struggle for independence did not end in 1776 or 1865, but continues to this day; and
WHEREAS, take time to reflect on the ongoing cause of freedom for Black Americans - remembering that, though General Granger's announcement in 1865 called for "absolute equality," that vision was, and remains, far from complete; and
WHEREAS, Juneteenth is a profoundly significant American celebration of freedom, symbolizing the end of the oppressive era of slavery in the United States; and
WHEREAS, let us celebrate how far we have come and take stock of how far we must go, and honor all those who have lived and died in pursuit of a more perfect union.
NOW THEREFORE BE IT PROCLAIMED, the Lake County Board of Supervisors does hereby recognize June 19, 2024, as Juneteenth National Freedom Day: A Day of Observance.
PASSED AND ADOPTED this 18th day of June 2024.
Recommended Action
Adopt Proclamation Recognizing June 19, 2024, as Juneteenth National Freedom Day: A Day of Observance
5.2Adopt a Proclamation Commending Scott De Leon for his Dedication and Service to the County of Lake
Proclamation
passed on consent
Staff memo
Executive Summary
COMMENDING SCOTT DE LEON FOR HIS DEDICATION
AND SERVICE TO THE COUNTY OF LAKE
WHEREAS, following nearly twenty-five total years of dedicated and inspiring service with the County of Lake, and four decades of rich and valuable community and professional contributions to Lake County's communities, Scott De Leon will retire June 28, 2024; and
WHEREAS, Scott gained early experience as part of the Ruzicka Associates' Summer Survey crew, and assumed a County of Lake role as an Engineering Tech III shortly after graduating from Chico State University in 1987; and
WHEREAS, he additionally earned his Civil Engineering License in 1991, and was recognized with numerous Board of Supervisors Commendations (and multiple promotions) in the first decade of his career for outstanding service to the community; and
WHEREAS, Scott is a proud husband of nearly thirty years to his wife, Melody, a highly engaged and loving father to their two sons, Joseph and Max, and has been a supportive and dedicated teacher and coach to Lake County youth, founding the Westshore Youth Basketball League with Melody in 2007, and leading the basketball team at his alma mater, Clear Lake High School, to the greatest successes in the school's history while developing multiple athletes who went on to play high level college sports; and
WHEREAS, following a decade of successful work in the private sector, including management of his own engineering firm, he returned to County service as Water Resources Director in May of 2010, and has served in Director-level roles for the full intervening period, bringing positive and team-focused leadership during times of normal operations, developing numerous staff that have become valued County of Lake leaders, and critically contributing to County Emergency Response and Recovery efforts; and
WHEREAS, in 2015, Scott was honored alongside Congressman Mike Thompson for Outstanding Leadership in protecting America's Environment and Economy by reducing invasive-species related risk through Lake County's innovative Quagga and Zebra Mussel program, earning the "Outstanding Achievement by a Local Government Agency" award; and
WHEREAS, in 2022, he was recognized as the County Engineer Association of California's Engineer of the Year, culminating decades of contributions to CEAC; and
WHEREAS, Scott has made diverse and dynamic career-long contributions to his home community, providing an example for all Lake County youth of what can be achieved by leveraging experiences gained through professional opportunities and training for public service.
NOW, THEREFORE, BE IT PROCLAIMED, Scott De Leon is hereby commended for his dedication, passion, and tireless efforts to uplift Lake County's communities and the County of Lake organization, and we wish him good health and rich and enduring happiness during his retirement.
PASSED AND ADOPTED this 18th day of June 2024.
Recommended Action
Adopt a Proclamation Commending Scott De Leon for his Dedication and Service to the County of Lake
5.3Adopt Proclamation Commending Captain Billy Richard Inman Jr. for his 32 Years of Service Protecting and Serving the Residents of Lake County
Proclamation
passed on consent
Staff memo
Executive Summary
COMMENDING CAPTAIN BILLY RICHARD INMAN JR. FOR HIS 32 YEARS
OF SERVICE PROTECTING AND SERVING THE RESIDENTS OF LAKE COUNTY
WHEREAS, Billy Inman Jr. grew up in Covelo and Corning prior to moving to Lake County; and
WHEREAS, in 1985, he married his high school sweetheart, Pam and started their family in 1986 with their first born, Jessica; and
WHEREAS, Billy began his firefighting career as a seasonal firefighter for South Lake County Fire in 1992; and
WHEREAS, he dedicated himself to his community as a volunteer firefighter for the Lakeshore Fire Department Volunteer Association, climbing the ranks to Volunteer Captain; and
WHEREAS, Billy was eventually hired by the Lake County Fire Protection District as a firefighter and continued his education by taking various fire science courses and becoming a Firefighter/Emergency Medical Technician; and
WHEREAS, in 2008 he promoted to Fire Captain of the Lake County Fire Protection District; and
WHEREAS, Billy has set a high bar to follow as a mentor to colleagues and his community; and
WHEREAS, he was instrumental in protecting the township of Lower Lake during the Clayton Fire in 2016 and the areas threatened by the Sulphur Fire in 2017. Through his heroic and decisive actions, Captain Inman and his team saved many more homes from being damaged and destroyed on those tragic days, including the Lower Lake Schoolhouse; and
WHEREAS, Billy has shown an immense dedication and passion for both his biological and fire families; and
WHEREAS, Billy is retiring from the Lake County Fire Protection District in July 2024 leaving behind a legacy of public service and courage that defines him as an individual and the badge he has worn so proudly.
NOW, THEREFORE, BE IT PROCLAIMED that the County of Lake Board of Supervisors commend Billy Richard Inman Jr. for his 32 years of service protecting and serving the residents of Lake County. His extraordinary service to this community and heroic actions that have impacted lives will never be forgotten and we wish him the best in retirement.
PASSED AND ADOPTED this 18th day of June 2024.
Recommended Action
Adopt Proclamation Commending Captain Billy Richard Inman Jr. for his 32 Years of Service Protecting and Serving the Residents of Lake County
5.4Approve Amendment No. 1 to the Service Agreement Between the County of Lake and Community Development Services for the Community Development Block Grant Microenterprise Technical Assistance Program to utilize program income not to exceed $372,232 and extend the term of service to May 31, 2027 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
On March 12, 2024, the Board of Supervisors passed a Resolution for an application to the California Department of Housing and Community Development (HCD) to utilize Community Development Block Grant (CDBG) program income, not to exceed $372,232, to provide microenterprise technical assistance program funding and to extend the program to May 31, 2027. The State has reviewed the application, and the County anticipates approval. A condition of approval is the extension of the existing agreement between Community Development Services and the County to match the three-year grant period of the anticipated standard agreement between HCD and the County.
Recommended Action
Approve Amendment No. 1 to the Service Agreement Between the County of Lake and Community Development Services for the Community Development Block Grant Microenterprise Technical Assistance Program to utilize program income not to exceed $372,232 and extend the term of service to May 31, 2027 and authorize the Chair to sign.
| Estimated Cost | 0 |
|---|
5.5Adopt Resolution to Appropriate Unanticipated Revenue in Budget 2601 Agricultural Commissioner
Resolution
passed on consent
Staff memo
Executive Summary
The Lake County Agricultural Commissioner has received $69,897 in unrealized revenue this fiscal year. This is the result of unanticipated revenue received from the Unclaimed Gas Tax (UCGT) and Department of Pesticide Regulation licensed cannabis permit activity reimbursements (001.2601.452.53-90). With your Board's approval, this revenue will be used to fund portions of the County's aquatic weed control program.
This unanticipated revenue needs to be spent this fiscal year if the County expects to meet the Maintenance of Effort (MOE) with the California Department of Food and Agricultural requirements for receiving Unclaimed Gas Tax (UCGT) funds in FY 23/24. If the County does not meet the MOU requirement, UCGT funding could be jeopardized in FY 24/25. The UCGT is the largest single revenue source for the Agricultural Commissioner's budget.
Recommended Action
Approve Resolution to Spend Unanticipated Revenue to Fund
Aquatic Weed Control Program
5.6Adopt Resolution Establishing 2024-2025 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
Action Item
passed on consent
Staff memo
Executive Summary
As required by Government Code �7910 and in accordance with Article XIII B of the California State Constitution, I submit for your review and approval the annual calculation of the appropriations limit of County and Special Districts under your authority.
Additional background information provided:
In 1979 California voters approved Proposition 4, also known as the GANN initiative. Proposition 4 added Article XIIIB to the California State Constitution, which subsequently resulted in the addition of Division 9 (beginning with section 7900) to Title I of Government Code. This addition to government code requires that the governing body of a local jurisdiction establish a tax appropriation limit each year using established factors and criteria. Proposition 111 approved by voters in June 1990 amended Article XIIIB and expanded the factors and criteria for limit calculations.
The appropriation limit becomes the maximum for which a jurisdiction may spend based on the proceeds of tax that they receive in any given fiscal year. The County and the Special Districts under your Board authority have maintained compliance with annually established limit. The limit and the subject to limit calculations are performed by the Auditor-Controller's Office and are available for review at any time.
I respectfully request your review and approval of the Resolution Establishing 2024-2025 Appropriations Limits for the County of Lake and Special Districts Governed by the Board of Supervisors.
Recommended Action
Adopt Resolution Establishing 2024-2025 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
5.7a) Approve rescinding the June 25th, 2024 continuance for the public hearing on consideration of conduit financing for the Caritas Affordable Housing Project; and b) Approve continuing the public hearing on consideration of conduit financing for the Caritas Affordable Housing Project to July 9, 2024 at 11:30 A.M.
Public Hearing
passed on consent
Staff memo
Executive Summary
Your Board continued the TEFRA hearing that was originally scheduled for June 11, 2024, to a date and time certain of June 25, 2024 at 10:15A.M. On the afternoon of June 13, 2024, the Clerk of the Board was informed that the Board of Supervisors no longer had enough Supervisors to meet quorum for the regularly scheduled June 25, 2024, Board of Supervisors Meeting.
This item is to rescind the action taken on June 11, 2024, and continue the TEFRA hearing to a new date and time of July 9, 2024 at 11:30 A.M. A new notice for this date will be circulated in the local newspaper.
Recommended Action
a) Approve rescinding the June 25th, 2024 continuance for the public hearing on consideration of conduit financing for the Caritas Affordable Housing Project; and b) Approve continuing the public hearing on consideration of conduit financing for the Caritas Affordable Housing Project to July 9, 2024 at 11:30 A.M.
5.8Approve Health Services Request to Apply for California Department of Justice Tobacco Grant Program Funds in the Amount of $500,000
Action Item
pulled on consent
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
We respectfully request your Board's approval to apply for the Department of Justice's Tobacco Grant Program for $500,000 to fund the implementation of tobacco enforcement activities if they are required by a Tobacco Retail License ordinance.
This funding will be used to hire needed staff, purchase supplies, and partner with local law enforcement agencies to provide education and enforcement, supporting initial activities for up to 36 months.
Recommended Action
Approve Health Services Request to Apply for California Department of Justice Tobacco Grant Program Funds in the Amount of $500,000
On motion of Supervisor Pyska, and by vote of the Board, approved Health Services Request to Apply for California Department of Justice Tobacco Grant Program Funds in the Amount of $500,000. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Health Services Director Anthony Arton presented the item to the Board. Health Program Coordinator Liberty Francis spoke.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Brock Faulkenberg. No one else wished to speak and the public input portion of this item was closed.
5.9Approve Leave of Absence request for Department of Public Works Employee Jaliece Simons, from April 20, 2024 through July 20, 2024, and authorize the Chair to Sign
Action Item
passed on consent
Staff memo
Executive Summary
Jaliece Simons, Public Works Worker Senior, has requested a leave of absence that extends beyond Family Medical Leave, Department Leave and County Administrative Officer leave.
At this time Department of Public Works and Human Resources are requesting Board of Supervisors approval for additional discretionary leave from April 20, 2024 through July 20, 2024, during which time the employee will initiate the interactive process with Human Resources.
The Department of Public Works and Human Resources requests that the Board authorize the Board of Supervisors Chair to sign the leave of absence request.
Recommended Action
Approve Leave of Absence request for Department of Public Works employee Jaliece Simons, from April 20, 2024 through July 20, 2024 and authorize the Chair to sign.
5.10Approve Agreement for the Placement of Juveniles in Tehama County not to exceed $250,000 annually; and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
On August 23, 2022, an Agreement between the County of Tehama and the County of Lake was approved by this Board for the housing of Juvenile offenders. The agreement had a cap of $150,000 per year. On April 20, 2023, this Board approved increasing the cap to $250,000 per year due to the increase of juvenile incarcerations. That Agreement expires June 30, 2024.
The Agreement before you covers the next fiscal year. The Probation Department anticipates that the cost of housing juveniles will not exceed $250,000 based on the numbers of juveniles incarcerated this past year. This amount is budgeted in next year's budget.
Tehama County has agreed to the terms of this agreement, and their Board is set to Approve on June 11, 2024.
Recommended Action
Approve Agreement for the Placement of Juveniles in Tehama County not to exceed $250,000
annually; and authorize the Chair to sign.
5.11A) Approve the General Services Agreement between the County of Lake and California Engineering Company, Inc. for Capital Project Management Services, and authorize the Chair to sign; and B) Approve Supplemental Services Agreement Number One for the Kelseyville Senior Center Project in the amount of $339,715.00, and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
On February 27, 2024 your Board approved a pre-qualified list of capital project management service providers available for future work with the County. Since then, Public Services staff negotiated with one of the firms on the list, California Engineering Company (CEC), for a scope of work for professional planning, design and construction management services for the renovation of the Kelseyville Senior Center.
For your Board's consideration are two agreements with CEC:
1) General Services Agreement that defines general terms and conditions; and
2) Supplemental Service Agreement One that covers CEC's scope of work for the Kelseyville Senior Center, which includes master planning, design development, construction documents, bid assistance, and construction administration. Funding for this scope of work is included in Budget Unit 1778, Capital Projects.
Staff recommends your Board's approval of the General Services Agreement and Supplemental Services Agreement One.
Recommended Action
A) Approve the General Services Agreement between the County of Lake and California Engineering Company, Inc. for Capital Project Management Services, and authorize the Chair to sign; and B) Approve Supplemental Services Agreement Number One for the Kelseyville Senior Center Project in the amount of $339,715.00, and authorize the Chair to sign
5.12A) Approve the General Services Agreement between the County of Lake and Vanir Construction Management, Inc. for Capital Project Management Services, and authorize the Chair to sign; and B) Approve Supplemental Services Agreement Number One for the Remodel of the National Guard Armory to the Sheriff Administration Facility in the amount of $94,620.00, and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
On February 27, 2024 your Board approved a pre-qualified list of capital project management service providers available for future work with the County. Since then, Public Services staff negotiated with one of the firms on the list, Vanir Construction Management, Inc., for a scope of work for professional project management, estimating, and constructability reviews for the remodel of the National Guard Armory to the Sheriff Administration Center.
For your Board's consideration are two agreements with Vanir:
1) General Services Agreement that defines general terms and conditions; and
2) Supplemental Service Agreement One that covers Vanir's scope of work for the armory project. Appropriations for this scope of work are included in Budget Unit 1785, Public Safety Facilities, through ARPA funding.
Staff recommends your Board's approval of the General Services Agreement and Supplemental Services Agreement One.
Recommended Action
A) Approve the General Services Agreement between the County of Lake and Vanir Construction Management, Inc. for Capital Project Management Services, and authorize the Chair to sign; and B) Approve Supplemental Services Agreement Number One for the Remodel of the National Guard Armory to the Sheriff Administration Facility in the amount of $94,620.00, and authorize the Chair to sign
5.13A) Approve the General Services Agreement between the County of Lake and Roach & Campbell Landscape Architecture for Landscape Architecture and Planning Services, and authorize the Chair to sign the Agreement; and
B) Approve Supplemental Services Agreement Number One for Environmental Planning and Preliminary Design Services for the future Cobb Community Park in the amount of $213,743.00, and authorize the Chair to sign the Agreement
Action Item
passed on consent
Staff memo
Executive Summary
On March 12, 2024, your Board approved a pre-qualified list of landscape architecture and planning service providers available for future work with the County. Since then, Public Services staff negotiated with one of the firms on the list, Roach & Campbell Landscape Architecture, for a scope of work for environmental planning and preliminary design services for a future park in Cobb on property recently purchased by the County.
For your Board's consideration are two agreements with Roach & Campbell:
1) General Services Agreement that defines general terms and conditions; and
2) Supplemental Service Agreement One that covers Roach & Campbell's scope of work for Cobb Community Park, which includes preparation of design development level plans, a phasing exhibit, and environmental planning services. Funding for this scope of work is included in Budget Unit 7011, Parks and Recreation.
Staff recommends your Board's approval of the General Services Agreement and Supplemental Services Agreement One.
Recommended Action
A) Approve the General Services Agreement between the County of Lake and Roach & Campbell Landscape Architecture for Landscape Architecture and Planning Services, and authorize the Chair to sign the Agreement; and
B) Approve Supplemental Services Agreement Number One for Environmental Planning and Preliminary Design Services for the future Cobb Community Park in the amount of $213,743.00, and authorize the Chair to sign the Agreement
5.14Adopt Resolution of Intent to Conduct a Public Hearing for the Consideration of the Vacation of a Portion of a Roadway known as Collier Avenue (CR#306C) in the Nice area
Public Hearing
passed on consent
Staff memo
Executive Summary
Ms. Diane DeMichele, owner of the Boathouse Bar and Grill, has petitioned the Board of Supervisors (Board) for the vacation of a portion of the roadway known as Colllier Avenue (CR#306C). The portion to be vacated is approximately 220 feet in length and extends from the intersection with Lakeshore Blvd southerly to Clear Lake. The portion north of Lakeshore Blvd will not be vacated.
The attached Resolution of Intent will set forth the location of the proposed vacation, the date and time of the public hearing, and directs the Clerk of the Board to give notice pursuant to Sections 8322 and 8323 of the Streets and Highways Code.
BACKGROUND
Ms. DeMichele's and the Boathouse Bar and Grill wish to expand their docks and parking lot for seasonal customer use. The proposed vacation will not 'landlock' any parcel. All recorded private access easements will remain in place as will any public or private utility easements.
On May 23, 2024, the Planning Commission heard the request for the vacation and found it to be in conformance with the Lake County General Plan. During this public hearing there was no public opposition to the proposed vacation.
Also attached is a map showing the portion of Collier Avenue to be vacated as well as an Exhibit "A" describing the vacated portion.
Attachments
1) Resolution of Intent to vacate a portion of Colllier Avenue
2) Exhibit "A" and Map
3) Application from Diane DeMichele, DBA The Boathouse
4) Planning Commission Report and Findings
Recommended Action
Adopt Resolution setting a public hearing for the consideration of the vacation of a portion of a roadway known as Collie3r Avenue (CR#306C) in the Nice area and authorize the Chair to sign.
5.15Adopt Resolution Setting a Public Hearing to Name a Certain Existing Unnamed Road in the Middletown Area - Gliderport Road
Public Hearing
passed on consent
Staff memo
Executive Summary
A request has been made by a property owner to name an existing road located off Grange Road in the Middletown area. The road to be named is not in the County-maintained Road System, nor is it proposed to be. The proposed road name is to be for identification purposes only. For the convenience of the Board, a sketch of the road and the request to name this road are attached.
There are no other roads in the County with the name of GLIDERPORT ROAD.
The attached Resolution of Intention sets forth the location and the proposed name of this road.
Your favorable consideration of the Resolution will facilitate a proper name for this existing unnamed road.
Recommended Action
Adopt Resolution Setting a Public Hearing to Name a Certain Existing Unnamed Road in the Middletown Area - Gliderport Road
5.16Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2024/25 in the amount of $75,000 and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract with A&P helicopter services for Fiscal Year 2024/25.
Helicopter services are utilized by the Sheriff's Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments. Due to fire suppression activity, it is unknown which vendors will be available during the various times of the year.
The Sheriff's Office contacted Helico Sonoma Helicopter, who provides this type of service, however, they will not be able to contract with us as they will primarily be working with the U.S. Forest Service. The Sheriff's Office has also contacted Sierra Air and Redding Air but both companies are unable to meet our requirements regarding availability and ability for our operations. PJ Helicopters is currently contracted with PG&E and is unavailable during the eradication season.
In addition to being contracted with these larger agencies and companies, most of the Heliocopter Companies do not and will not carry the required amount of insurance required by the County of Lake as is the case with Sierra Air. The only company that can perform the required duties and possesses the desired amount of insurance is A&P Helicopter.
Funding for marijuana eradication including flight time is paid through DEA and there is no cost to the county. It is allocation in the Sheriff/Marijuana budget 2203/23.80.
Recommended Action
Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2024/25 in the amount of $75,000 and authorize the Chair to sign
| Estimated Cost | 75,000 |
|---|---|
| Amount Budgeted | 109,500 |
5.17Approve Second Amendment to the Lease Agreement between the County of Lake and Pauline Usher Revocable Trust for the Premises Located at 9245 Hwy 53 in Lower Lake, in the Amount of $6,078.12 per Fiscal Year, from July 1, 2024 to June 30, 2027, and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
The Lease Agreement with Pauline Usher Revocable Trust is for storage space located in Lower Lake, which has been utilized by the Department of Social Services since 1998. This Second Amendment will extend the term of the Lease by 3 years for an end date of June 30, 2027. There are no other changes included within this Amendment.
The Department of Social Services maintains leases for all buildings it occupies and cannot evaluate purchasing an office location, or relocating as a possible long-term cost saving alternative due to the consequential disruption a relocation would pose for the community, insufficient office space availability in the County, and the projected fiscal impact to the Department. Waiving the formal bidding process provides the community uninterrupted services at a familiar location and financial savings for the Department.
Recommended Action
a) Waive the Formal Bidding Process Pursuant to County Ordinance 3109 Section 2-38 due to 38.2(3), not in the public interest as competitive bidding would produce no economic benefit to the County; and, b) Approve Second Amendment to the Lease Agreement between the County of Lake and Pauline Usher Revocable Trust for the premises located at 9245 Hwy 53 in Lower Lake, in the amount of $6,078.12 per fiscal year, from July 1, 2024 to June 30, 2027, and authorize the Chair to sign.
| Estimated Cost | 18,234.36 |
|---|---|
| Amount Budgeted | 18,234.36 |
5.18a) Waive the Formal Bidding Process Pursuant to County Ordinance 3109 Section 2-38 due to 38.2(3), Not in the Public Interest as Competitive Bidding Would Produce No Economic Benefit to the County; and, b) Approve Lease Agreement Between County of Lake and Sheila Sada for the Property Located at 926 S. Forbes in Lakeport, in the Amount of $86,932.68 per fiscal year from July 1, 2024 to June 30, 2027, and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
The current Lease agreement for the Child Welfare Services (CWS) office at 926 S. Forbes in Lakeport will expire on June 30, 2023. The Department of Social Services (DSS) has negotiated a new three year Lease with the building owner, Sheila Sada. The Department of Social Services maintains leases for all buildings it occupies and cannot evaluate purchasing an office location, or relocating as a possible long-term cost saving alternative due to the consequential disruption a relocation would pose for the community, insufficient office space availability in the County, and the projected fiscal impact to the Department. Waiving the formal bidding process provides the community uninterrupted services at a familiar location and financial savings for the Department. DSS has rented the space at this location since 2002. This new Lease will extend occupation for 3 more years and increase the monthly rent by $305.61, bringing the new total monthly rent due to $7,550.00.
Recommended Action
a) Waive the Formal Bidding Process Pursuant to County Ordinance 3109 Section 2-38 due to 38.2(3), not in the public interest as competitive bidding would produce no economic benefit to the County; and, b) Approve Lease Agreement between County of Lake and Sheila Sada for the property located at 926 S. Forbes in Lakeport, in the amount of $86,932.68 per fiscal year from July 1, 2024 to June 30, 2027, and authorize the Chair to sign.
| Estimated Cost | $271,800 |
|---|---|
| Amount Budgeted | $271,800 |
5.19a) Waive the Formal Bidding Process Pursuant to County Ordinance 3109 Section 2-38 due to 38.2(3), not in the public interest as competitive bidding would produce no economic benefit to the County; and, b) Approve Third Amendments to the Lease Agreements between County of Lake and Ronn and Montie Westhart for the Warehouse and Office Space located at 15890 Kugelman Street in Lower Lake, From July 1, 2024 to June 30, 2027, and Authorize the Chair to Sign Both Amendments.
Agreement
passed on consent
Staff memo
Executive Summary
The Department of Social Services has leased office and storage space at 15890 Kugelman Street in Lower Lake since 2012. This location houses our Facility Maintenance staff and department equipment. The Third Amendment to the Lease Agreement for Unit D is to extend the Lease Term by 3 years and increase the monthly rent by $292. The Third Amendment to the Lease Agreement for Unit #1 is to extend the Lease Term by 3 years and increase monthly rent by $410. With these Amendments, the yearly rent cost for Unit #1 will increase to $19,360.00 and the yearly rent cost for Unit D will increase to $12,584.00.
The Department of Social Services maintains leases for all buildings it occupies and cannot evaluate purchasing an office location, or relocating as a possible long-term cost saving alternative due to the consequential disruption a relocation would pose for the community, insufficient office space availability in the County, and the projected fiscal impact to the Department. Waiving the formal bidding process provides the community uninterrupted services at a familiar location and financial savings for the Department.
Recommended Action
a) Waive the Formal Bidding Process Pursuant to County Ordinance 3109 Section 2-38 due to 38.2(3), not in the public interest as competitive bidding would produce no economic benefit to the County; and, b) Approve Third Amendments to the Lease Agreements between County of Lake and Ronn and Montie Westhart for the Warehouse and Office Space located at 15890 Kugelman Street in Lower Lake, from July 1, 2024 to June 30, 2027, and authorize the Chair to sign both Amendments.
| Estimated Cost | $95,832.00 |
|---|---|
| Amount Budgeted | $95,832.00 |
5.20a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.1, as an extension of an annual agreement; (b) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2024-25 MPTS property tax system maintenance, Online Business Property Filing License/Support and the Transient Occupancy Tax Licensing/Support in the amount of $232,613.70 and authorize the Chair to sign; (c) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc. for FY 2023-24 online tax bills and e-payment processing services, in the amount of $6,682.73 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
The 2024-25 Megabyte Property Tax System maintenance contract and database support and web services addendums are presented herein for your consideration and approval.
The MPTS Property Tax System Maintenance Agreement includes software maintenance, database administration, user training, Online Business Property Filing Licensing/Support, Tax Sale Maintenance/Support and Transient Occupancy Tax Licensing/Support. The Maintenance Agreement for fiscal year 2023-24 is $232,613.70. The Web Services addendum provides online tax bills and e-payment processing for an additional $6,682.73.
These expenditures are offset by the Tax Cost fee of $20 for delinquent 2nd installments. Primary users of the system are the Tax Collector, Auditor and the Assessor. The county has more than 150 registered users on the system and provides online public access via the Tax Collector's website.
Recommended Action
a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.1, as an extension of an annual agreement; (b) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2024-25 MPTS property tax system maintenance, Online Business Property Filing License/Support and the Transient Occupancy Tax Licensing/Support in the amount of $232,613.70 and authorize the Chair to sign; (c) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc. for FY 2023-24 online tax bills and e-payment processing services, in the amount of $6,682.73 and authorize the Chair to sign.
5.21(Sitting as the Board of Directors Lake County Watershed Protection District) (a) Adopt Resolution authorizing the County of Lake Water Resources Director to apply for California Department of Water Resources (DWR) Flood Maintenance Assistance Program (FMAP) for much-needed levee maintenance areas within the Upper Lake levee system and Authorize the Chair to Sign
(b) Adopt Resolution for Operation, Maintenance, Repair, Rehabilitation, and Replacement (OMRR&R) and Authorize the Chair to Sign
(c) Approve the OMRR&R Agreement and Direct the Water Resources Director to Sign
Action Item
passed on consent
Staff memo
Executive Summary
Staff is requesting the Board of Supervisors, acting as the Directors of the Lake County Watershed Protection District (District), authorize the Water Resources Director to apply for the California Department of Water Resources (DWR) Flood Maintenance Assistance Program (FMAP) and Operation, Maintenance, Repair, Rehabilitation, and Replacement (OMRR&R) agreement.
The FMAP is a program that provides state funds for eligible maintenance activities to Local Maintaining Agencies (LMAs), including Maintenance Areas (MAs), for the purpose of obtaining acceptable maintenance if the State Plan of Flood Control facilities (Levees, channels, and structures).
The primary goal of the program is to reduce the chance of flooding and property damage during high water events; and, to improve the public safety, community preparedness, and emergency response. Supporting goals are to improve operations and maintenance, promote ecosystem functions, improve institutional support, and promote multi-benefit projects.
This application, if approved from DWR, would allow the District to participate in FMAP program with DWR, to complete much-needed levee maintenance areas within the Upper Lake levee system.
The Operation, Maintenance, Repair, Rehabilitation, and Replacement (OMRRR) agreement and its resolution only needs to be signed/passed once when the County first joins the program. The resolution designating an agent to deal with the state, must be renewed annually. (Reference Attachment B in the packet). There will be a third and final resolution accepting state funds which will need to approved to participate in FMAP.
Therefore, staff is requesting the Board to approve and sign the resolution(s) authorizing the Water Resources Director to submit an application to the FMAP and enter into agreement negotiations if granted. The final agreement, with project descriptions, will come before the Board for approval if awarded.
Recommended Action
(a) Adopt Resolution authorizing the County of Lake Water Resources Director to apply for California Department of Water Resources (DWR) Flood Maintenance Assistance Program (FMAP) for much-needed levee maintenance areas within the Upper Lake levee system and Authorize the Chair to Sign
(b) Adopt Resolution for Operation, Maintenance, Repair, Rehabilitation, and Replacement (OMRR&R) and Authorize the Chair to Sign.
(c) Approve the OMRR&R Agreement and Direct the Water Resources Director to Sign
5.22(Sitting as the Board of Directors Lake County Watershed Protection District) A) Approve the addition of a fixed asset titled Skid Steer in 2023-2024 Capital Asset Listing in the amount of $100,000; and B) Approve budget transfer of $100,000 to account 781.62-74, and $27,500 to various expense accounts; and C) Authorize the Water Resources Director to issue a purchase order in the amount of $98,723.63 to PAPE Machinery for a John Deere 325G
Action Item
passed on consent
Staff memo
Executive Summary
In the Fiscal Year 2023-2024 budget, the Watershed Protection District ("District"), Fund 200, Budget Unit 8109, did not account for an interfund transfer in the amount of $127,500 from the County of Lake Department of Agriculture for vegetation control and invasive species plant management. The attached budget transfer allocates the necessary appropriations to purchase needed supplies and equipment - which will be used for invasive vegetation management on the Lake County levee system and Highland Springs Recreation Area for the purposes of wildfire risk reduction, flood protection, and general maintenance. Serving as the Board of Directors of the Watershed Protection District, your board is authorized to perform this action by various sections of the Government Code, and this adjustment will make it possible for the District to complete the purchase of the needed supplies and capital fixed asset equipment.
The District also requests the authorization of a purchase order in the amount of $98,723.63 to be issued to PAPE Machinery for the purchase of a John Deere 325G skid steer as outlined in Exhibit A. The vendor (PAPE Machinery) has utilized Sourcewell, a County-approved cooperative purchasing consortium, to secure a price quotation for the equipment. The use of Sourcewell meets the requirements of Ordinance #2406, Purchasing Code No. 38.4 Cooperative Purchases and, as an authorized dealer of John Deere equipment, the vendor is authorized to utilize Sourcewell pricing, and their proposal reflects their Sourcewell contract number.
Recommended Action
A) Approve the addition of a fixed asset titled Skid Steer in 2023-2024 Capital Asset Listing in the amount of $100,000; and B) Approve budget transfer of $100,000 to account 781.62-74, and $27,500 to various expense accounts; and C) Authorize the Water Resources Director to issue a purchase order in the amount of $98,723.63 to PAPE Machinery for a John Deere 325G
5.23Approve Request to Waive 900 Hour Limit for Extra-Help Water Resources Ramp Monitor Mark Duncan
Action Item
passed on consent
Staff memo
Executive Summary
The Water Resources Department is requesting the approval to exceed the 900 hour extra-help limit for ramp monitor Mark Duncan. Funds for this position is allocated under Budget Unit 8109, and sourced through several State Division of Boating and Waterways Quagga Mussel Prevention grants, and a federal grant through the US Fish and Wildlife Service. Between these current grants, there are sufficient funds to cover this request. If this request is approved, hours are not to exceed 999.
Water Resources Extra-Help ramp staff have been working this year since the season started in February, and have been working additional hours to maintain ramp coverage during a very busy fishing tournament season that is taking advantage of our very full lake. February through June is the busiest season for ramp monitoring due to fishing tournaments and the start of the season with boats going back into the water. Additionally, we currently have some staff shortages we are trying to supplement to maintain ramp coverage during this busy time.
Thank you for your consideration on waiving the 900-hour limit for Extra-Help Water Resources ramp monitor Mark Duncan.
Recommended Action
Approve Request to Waive 900 Hour Limit for Extra-Help Water Resources Ramp Monitor Mark Duncan
5.24(Sitting as the Board of Directors Lake County Watershed Protection District)a) Waive the Competitive Bidding Process per County Code Section 2-38.2(3) No Economic Benefit to the County, and;
b)Approve Engineering Services Agreement for Staff Augmentation Services between the Lake County Watershed Protection District and Coastland Civil Engineering, LLP and authorize the Chair to sign the Agreement
Agreement
passed on consent
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
In November, 2023, your Board approved an Engineering Services Agreement with Coastland Civil Engineering, LLP (Coastland) to provide on-call staff augmentation services for the Engineering and Inspection Division of the Department of Public Works. The Water Resources Department seeks to utilize Coastland for similar engineering support services; however the current agreement is specific to the Department of Public Works and considering the recent Board action to separate the Departments, staff feels it is necessary to have separate agreements. Today's item is for your Board to approve an Engineering Services Agreement between Coastland and the Watershed Protection District, which will allow the Water Resources Department to use Coastland for engineering support.
Staff recommends that your Board waive the competitive bidding process in accordance with County Code Section 2-38.2(3) and find that a competitive bid would produce no economic benefit to the County. The Department of Public Works performed a competitive procurement for staff augmentation services, and the Request for Proposal (RFP) process resulted in a single proposal from Coastland. Considering only six months have passed, staff feels it is likely a new RFP will have a similar low response. Furthermore, the Water Resources Department has been without a Water Resources Engineer since June, 2023, and with the pending retirement of the Director (who has been performing the engineering functions for the Department) time is of the essence to secure an engineering consultant.
It should be noted that staff is not recommending a waiver of the competitive process based on County Code Section 2-38.4 Cooperative Purchases, as professional services are not eligible for that exemption. Rather, we are arguing that due to the limited interest and single response received for a recent RFP for the same services, there is no economic benefit to spending staff time for a duplicate procurement process when the outcome is likely to be the same.
Recommended Action
Staff recommends that the Board of Supervisors: a) Waive the Competitive Bidding Process per County Code Section 2-38.2(3) determining that there is No Economic Benefit to the County, and b) Approve Engineering Services Agreement for Staff Augmentation Services between the Lake County Watershed Protection District and Coastland Civil Engineering, LLP and authorize the Chair to sign the Agreement.
On motion of Supervisor Crandell, and by vote of the Board, approved consent agenda items 5.1 through 5.24 with the exception of item 5.8 which was pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
6. Timed Items
6.19:02 A.M. - Public Input
Clerk’s notes: Public Member Francis Ford spoke.
6.29:03 A.M. - Pet of the Week
Presentation
Presentation Only.
Clerk’s notes: Animal Care and Control Officer Kaitlyn Murry presented the pet of the week to the Board.
6.39:05 A.M. - Presentation of Proclamation Commending Scott De Leon for his Dedication and Service to the County of Lake
Proclamation
Staff memo
Executive Summary
COMMENDING SCOTT DE LEON FOR HIS DEDICATION
AND SERVICE TO THE COUNTY OF LAKE
WHEREAS, following nearly twenty-five total years of dedicated and inspiring service with the County of Lake, and four decades of rich and valuable community and professional contributions to Lake County's communities, Scott De Leon will retire June 28, 2024; and
WHEREAS, Scott gained early experience as part of the Ruzicka Associates' Summer Survey crew, and assumed a County of Lake role as an Engineering Tech III shortly after graduating from Chico State University in 1987; and
WHEREAS, he additionally earned his Civil Engineering License in 1991, and was recognized with numerous Board of Supervisors Commendations (and multiple promotions) in the first decade of his career for outstanding service to the community; and
WHEREAS, Scott is a proud husband of nearly thirty years to his wife, Melody, a highly engaged and loving father to their two sons, Joseph and Max, and has been a supportive and dedicated teacher and coach to Lake County youth, founding the Westshore Youth Basketball League with Melody in 2007, and leading the basketball team at his alma mater, Clear Lake High School, to the greatest successes in the school's history while developing multiple athletes who went on to play high level college sports; and
WHEREAS, following a decade of successful work in the private sector, including management of his own engineering firm, he returned to County service as Water Resources Director in May of 2010, and has served in Director-level roles for the full intervening period, bringing positive and team-focused leadership during times of normal operations, developing numerous staff that have become valued County of Lake leaders, and critically contributing to County Emergency Response and Recovery efforts; and
WHEREAS, in 2015, Scott was honored alongside Congressman Mike Thompson for Outstanding Leadership in protecting America's Environment and Economy by reducing invasive-species related risk through Lake County's innovative Quagga and Zebra Mussel program, earning the "Outstanding Achievement by a Local Government Agency" award; and
WHEREAS, in 2022, he was recognized as the County Engineer Association of California's Engineer of the Year, culminating decades of contributions to CEAC; and
WHEREAS, Scott has made diverse and dynamic career-long contributions to his home community, providing an example for all Lake County youth of what can be achieved by leveraging experiences gained through professional opportunities and training for public service.
NOW, THEREFORE, BE IT PROCLAIMED, Scott De Leon is hereby commended for his dedication, passion, and tireless efforts to uplift Lake County's communities and the County of Lake organization, and we wish him good health and rich and enduring happiness during his retirement.
PASSED AND ADOPTED this 18th day of June 2024.
Recommended Action
Presentation of Proclamation Commending Scott De Leon for his Dedication and Service to the County of Lake
This ceremonial item was read into the record and presented.
Clerk’s notes: Supervisor Green read the proclamation into the record and presented it to Public Works/ Water Resources Director Scott De Leon. Scott De Leon, Congressman Mike Thompson Representative Brad Oronato, Public Works Director Glen March, and Public Services Director Lars Ewing spoke.
Chair Sabatier asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Joan Moss and Rob Brown. No one else wished to speak and the public input portion of this item was closed.
6.49:10 A.M. - Presentation of Proclamation Recognizing June 19, 2024, as Juneteenth National Freedom Day: A Day of Observance
Proclamation
Staff memo
Executive Summary
RECOGNIZING JUNE 19, 2024, AS JUNETEENTH
NATIONAL FREEDOM DAY: A DAY OF OBSERVANCE
WHEREAS, on June 19th each year, we look back to this day in 1865, on which Union General Gordon Granger led troops into Galveston, Texas, to announce the end of the Civil War and the insidious institution of slavery. Thousands of enslaved people in Texas - among the last to learn of their independence - tasted hard-won freedom for the first time; and
WHEREAS, over the next several decades, African Americans who journeyed out of the South seeking better lives brought Juneteenth celebrations with them. The thousands who settled in California, especially in Los Angeles and the San Francisco Bay Area, taught our state that America's struggle for independence did not end in 1776 or 1865, but continues to this day; and
WHEREAS, take time to reflect on the ongoing cause of freedom for Black Americans - remembering that, though General Granger's announcement in 1865 called for "absolute equality," that vision was, and remains, far from complete; and
WHEREAS, Juneteenth is a profoundly significant American celebration of freedom, symbolizing the end of the oppressive era of slavery in the United States; and
WHEREAS, let us celebrate how far we have come and take stock of how far we must go, and honor all those who have lived and died in pursuit of a more perfect union.
NOW THEREFORE BE IT PROCLAIMED, the Lake County Board of Supervisors does hereby recognize June 19, 2024, as Juneteenth National Freedom Day: A Day of Observance.
PASSED AND ADOPTED this 18th day of June 2024.
Recommended Action
Presentation of Proclamation Recognizing June 19, 2024, as Juneteenth National Freedom Day: A Day of Observance
This ceremonial item was read into the record and presented.
Clerk’s notes: Supervisor Crandell read the proclamation into the record and presented it to the President of the Lake County Chapter of the NAACP Rick Mayo. Rick Mayo spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:13 A.M. - Presentation of Proclamation Commending Captain Billy Richard Inman Jr. for his 32 Years of Service Protecting and Serving the Residents of Lake County
Proclamation
Staff memo
Executive Summary
COMMENDING CAPTAIN BILLY RICHARD INMAN JR. FOR HIS 32 YEARS
OF SERVICE PROTECTING AND SERVING THE RESIDENTS OF LAKE COUNTY
WHEREAS, Billy Inman Jr. grew up in Covelo and Corning prior to moving to Lake County; and
WHEREAS, in 1985, he married his high school sweetheart, Pam and started their family in 1986 with their first born, Jessica; and
WHEREAS, Billy began his firefighting career as a seasonal firefighter for South Lake County Fire in 1992; and
WHEREAS, he dedicated himself to his community as a volunteer firefighter for the Lakeshore Fire Department Volunteer Association, climbing the ranks to Volunteer Captain; and
WHEREAS, Billy was eventually hired by the Lake County Fire Protection District as a firefighter and continued his education by taking various fire science courses and becoming a Firefighter/Emergency Medical Technician; and
WHEREAS, in 2008 he promoted to Fire Captain of the Lake County Fire Protection District; and
WHEREAS, Billy has set a high bar to follow as a mentor to colleagues and his community; and
WHEREAS, he was instrumental in protecting the township of Lower Lake during the Clayton Fire in 2016 and the areas threatened by the Sulphur Fire in 2017. Through his heroic and decisive actions, Captain Inman and his team saved many more homes from being damaged and destroyed on those tragic days, including the Lower Lake Schoolhouse; and
WHEREAS, Billy has shown an immense dedication and passion for both his biological and fire families; and
WHEREAS, Billy is retiring from the Lake County Fire Protection District in July 2024 leaving behind a legacy of public service and courage that defines him as an individual and the badge he has worn so proudly.
NOW, THEREFORE, BE IT PROCLAIMED that the County of Lake Board of Supervisors commend Billy Richard Inman Jr. for his 32 years of service protecting and serving the residents of Lake County. His extraordinary service to this community and heroic actions that have impacted lives will never be forgotten and we wish him the best in retirement.
PASSED AND ADOPTED this 18th day of June 2024.
Recommended Action
Presentation of Proclamation Commending Captain Billy Richard Inman Jr. for his 32 Years of Service Protecting and Serving the Residents of Lake County
This ceremonial item was read into the record and presented.
Clerk’s notes: Supervisor Simon read the proclamation into the record and presented it to Liberty Francis on behalf of Captain Billy Richard Inman Jr.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.69:15 A.M. - Consideration of the Following Appointments to the Blue Ribbon Committee for the Rehabilitation of Clear Lake
Appointment
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
California Assembly Bill 707 (Aguiar-Curry) created the Blue Ribbon Committee and requires that the committee consist of at least nine members, one of which being an expert representing a public water supplier that draws its drinking water supply from Clear Lake who is appointed by the Board of Supervisors of the County of Lake. Currently the Special Districts Administrator serves in that capacity and Keith Ahart, a representative from Golden State Water, has been serving as the alternate. With the upcoming retirement of the Special Districts Administrator it is prudent to select a successor to serve on the Blue Ribbon Committee and to designate an alternate. Applications were received from both Keith Ahart and Scott Hornung, Special Districts Deputy Administrator and are attached for your consideration. Keith has served as the alternate and faithfully attended the meetings and is familiar with the many programs the BRC is involved in. Both applicants are qualified representatives from public water systems drawing drinking water from Clear Lake.
Recommended Action
Appoint Keith Ahart to serve on the Blue Ribbon Committee and designate Scott Hornung as the alternate effective July 1, 2024.
On motion of Supervisor Green, and by vote of the Board, appointed Keith Ahart to serve on the Blue Ribbon Committee and designated Scott Hornung as the alternate effective July 1, 2024. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier introduced the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input
portion of this item was closed.
6.79:20 A.M. - Consideration of Ordinance to Regulate Smoking and Commercial Tobacco Use in efforts to address the health risk of second and third hand smoke to the community
Action Item
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The proposed smoke-free ordinance for Lake County parks and properties seeks to enhance public health and preserve the natural environment. By prohibiting smoking in these areas, we aim to reduce exposure to harmful secondhand smoke and mitigate the risk of wildfires caused by discarded cigarette butts. This initiative aligns with our commitment to creating safe and healthy recreational spaces for residents and visitors alike.
Tobacco is still the leading cause of preventable disease, disability, and death, killing nearly 40,000 in California every year. The US Surgeon General has determined that there is no safe level of exposure to secondhand smoke or vapor. Tobacco smoke contains more than 7000 chemicals, hundreds are dangerous and more than 69 are known to cause cancer.
Recommended Action
a) Waive the reading of the ordinance and have it read in title only by the Clerk of the Board.
b) Advance the second reading to the ordinance to the next available Board of Supervisors Meeting.
On motion of Supervisor Green, and by vote of the Board, continued the item to August 6, 2024 at 10:00A.M. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Health Program Coordinator Liberty Francis and Health Services Director Anthony Arton presented the item to the Board. Chief Deputy Probation Officer Kevin Luis, Public Services Director Lars Ewing, and Social Services Director Rachel Dillman-Parsons spoke.
Chair Sabatier asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Blue Zones Representative Greg Damron, First Five Representative Samantha Bond, Francis Ford, Erin McCarrick, Lower Lake Public Member, and Jennifer Smith. No one else wished to speak and the public input portion of this item was closed.
6.810:00 A.M. - Consideration of the Final Report of the Lake Countywide Community Visioning Forum Planning Committee
Action Item
Staff memo
Executive Summary
Residents from Lake County's richly diverse communities watched on Tuesday, February 23, 2021, as your Board unanimously proclaimed "Promoting Tolerance, Respect, Equity and Inclusion" among your utmost priorities:
https://www.youtube.com/watch?v=KnmnWM70JFI
You will recall, this historic moment culminated significant community efforts, and was punctuated by each Supervisor reading a portion of the Proclamation, and affirming their commitment to host a Community Visioning Forum to unearth priorities in the following categories:
� Meaningful actions and activities that will build bridges where there may be walls;
� Fostering tolerance, respect, understanding, equity and inclusion;
� Promoting non-violence and non-violent conflict resolution;
� Focusing resources on underlying causes and conditions that lead to inequitable resource and justice distribution; and
� Relevant solutions for any social injustices, as they may come to light.
Community members and leaders from the County of Lake, Cities of Lakeport and Clearlake and Tribal governments that resonated with the Board's Proclamation volunteered to be a part of this historic effort, and served on the Lake Countywide Community Visioning Forum Planning Committee. Nicole Anderson and Associates, LLC, provided excellent professional facilitation services for a series of Public Forums in 2023, supported by a $33,000 Agreement. Findings from those Forums led to the Final Report attached to your Board's agenda.
https://www.youtube.com/watch?v=IX4qGErjX6s&list=PLnsbFsPxlTfrPAVx7q4MjICPj2vwNvya8
Staff appreciates the invaluable leadership and contributions Supervisors Crandell and Green, and former Supervisor Scott, have brought to this process on behalf of your Board, and your Board's collective and strong commitment to promoting the well-being of every County resident.
Recommended Action
Informational report, only. Consider direction to staff on when to bring Recommendations back for further consideration and/or action.
| Additional Requested | $ 0 |
|---|---|
| Future Annual Cost | $ 0 |
There was board consensus to return on July 9, 2024 to create an ad hoc committee.
Clerk’s notes: Georgina Marie Guardado introduced the item to the Board. Chief Deputy County Administrative Officer Matthew Rothstein, Beniakem Cromwell, Joann Scotto, and Delores Farrell presented a PowerPoint Presentation to the Board. County Administrative Officer Susan Parker spoke.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Sally Peterson and Fred Briones. The following people present in the Board of Supervisors Chambers spoke: Lorna Sides, Rachael White, Mark Borgissani, Alan Fletcher, Marilyn Holden-Reed, Elaine Brown, Verge Blancher, Barbara Green, Mary Morris, and Francis Ford. No one else wished to speak and the public input portion of this item was closed.
6.910:30 A.M. - Consideration of a Comprehensive Retailer Licensing Tobacco Ordinance (TRL) and Code of Ordinance in efforts to address the continual decline of Lake County’s Health Rankings and the high rates of youth tobacco use.
Action Item
Staff memo
Executive Summary
The proposed tobacco retail license ordinance aims to regulate the sale of tobacco products within our community. By requiring retailers to obtain a license, Lake County can effectively monitor and enforce compliance with laws regarding age restrictions, product sales and product safety. This initiative not only promotes public health by reducing youth access to tobacco but also enforces state regulations.
Tobacco use remains the leading cause of preventable disease, disability, and death in the United States. Commercial Tobacco cost Californians annually $9.8 Billion in Health Care Costs, $1.4 Billion in Lost Productivity, $3.8 Billion costs to the Medi-Cal program, and $41 Billion for Tobacco Product Waste Cleanup. Policies like this address the youth vaping epidemic including health risks of Tobacco Products, and effects of tobacco litter on the environment!
Recommended Action
a) Waive the reading of the ordinance and have it read in title only by the Clerk of the Board.
b) Advance the second reading to the ordinance to the next available Board of Supervisors Meeting.
Clerk’s notes: This item was pulled and continued to a future date.
6.1011:00 A.M. - Consideration of MOU between LACOSAN and Earth Foundries, Inc. for the Operation and Placement of a Mobile Pyrolysis Unit in Middletown at the West End of the Middletown Wastewater Treatment Plant and Authorize the Chair to Sign the MOU.
Agreement
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
There is currently an Air Curtain Incinerator at the Middletown Treatment Plant as part of a collaboration between the County, CalFire, and South Lake Fire Protection District for fuels reduction. This proposed MOU seeks to allow collaboration between the County, Clear Lake Environmental Research Center (CLERC), PG&E, and Earth Foundries for fuels reduction and management of woody biomass with the benefit of production of a biochar material as the output. The effort seeks to remove from 2,000 to 3,000 tons of material and convert it to a marketable product which can be used in the local area. Staff is recommending a term of 18 months commencing July 1, 2024 through December 31, 2025 for this pilot program.
Environmental concerns, including coordination with the Lake County Air Quality Management District, are being addressed by both Earth Foundries and CLERC.
This program is at no cost to the County/District with minimal impact to staff resources to facilitate it.
Recommended Action
Approve the MOU between LACOSAN and Earth Foundries, Inc. for the Operation and Placement of a Mobile Pyrolysis Unit in Middletown at the West End of the Middletown Wastewater Treatment Plant Commencing July 1, 2024 for a Period of Eighteen Months Through December 31, 2025, and Authorize the Chair to Sign the MOU.
On motion of Director Simon, and by vote of the Board, approved MOU between LACOSAN and Earth Foundries, Inc. for the Operation and Placement of a Mobile Pyrolysis Unit in Middletown at the West End of the Middletown Wastewater Treatment Plant and Authorized the Chair to Sign the MOU. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Special Districts Administrator Scott Harter presented the item to the Board. Earth Foundaries Representative Dee spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.1111:15 A.M. - Presentation of Rate Study for the Following Districts: Kelseyville Waterworks District #3, Northwest Regional Wastewater Collection System, CSA-2 Spring Valley
Report
Staff memo
Executive Summary
On July 10th, 2023 Lake County Special Districts entered into an agreement with Lechowicz & Tseng Municipal Consultants for Utilities Rate Studies. The rate studies were conducted for Water and Sewer Rates for Kelseyville County Waterworks District #3, Sewer Rates for LACOSAN- NW Regional, and Water Rates for CSA #2 Spring Valley.
The studies developed the districts rates via the Proposition 218 process. The implementation of utility rates in California is governed by the substantive and procedural requirements of Proposition 218 the "Right to Vote on Taxes Act" which is codified as Articles XIIIC and XIIID of the California Constitution. The District must follow the procedural requirements of Proposition 218 for all utility rate increases.
A noticing requirement is required to be mailed to all affected property owners followed by a public hearing not less than 45 days after the required notices are mailed. The rate increases are subject to majority protest, if more than 50% of affected property owners or ratepayers submit written protests against the proposed rate increases, the increases cannot be adopted.
Lake County Special Districts with Lechowicz & Tseng Municipal Consultants will present the results of the rate studies, the proposed new rates and address any potential concerns from the board. Special Districts will be looking to establish direction from the Board then proceed with the required mailing notices.
Recommended Action
Receive Presentation considering Water and Sewer Rate Study for Kelseyville County Waterworks District #3, Sewer Rate Study for LACOSAN- NW Regional, and Water Rate Study for CSA #2 Spring Valley
Presentation Only.
Clerk’s notes: Special Districts Administrator Scott Harter introduced the item to the Board. Alison Lechowicz presented a PowerPoint Presentation to the Board. County Counsel Lloyd Guintivano spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.1211:45 A.M. - Consideration and Approval of Occupancy Agreement for the Konocti Gardens, LLC Development in Clearlake.
Agreement
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Konocti Gardens Development project is a 102 unit low income project in the City of Clearlake. Construction is finalized and the project is seeking connection to the public sewer system. Capacity fees have been paid, the onsite infrastructure has been inspected and meets district standards. However, the hydraulic capacity analysis identified mitigation improvements needing to be completed prior to connection to the collection system. The design of those improvements is underway with construction anticipated to commence later this year.
In order to facilitate occupancy of the project in a more timely manner and meet critical housing needs the Developer and the District have agreed to mitigate potential flow impacts though the use a sewer bypass project. This will route flows from the project to a point where there is no negative impact. This will allow occupancy of the Development prior to completion of the mitigation improvements.
This agreement seeks to formalize the proportionate share costs for the Development, payment of those costs, and occupancy prior to completion of the mitigation improvements.
Recommended Action
Consideration and Approval of Occupancy Agreement for the Konocti Gardens, LLC Development in Clearlake
On motion of Director Green, and by vote of the Board, Approved the Occupancy Agreement for the Konocti Gardens, LLC Development in Clearlake and authorized the Board of Directors chair to sign. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Special Districts Administrator Scott Harter presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.1Consideration of the Following Appointment to the Big Valley Advisory Council (BVAC)
Appointment
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Big Valley Advisory Council (BVAC): One (1) vacancy - Public Member-Alternative
Sabrina Andrus
Stephanie Moranda
Rachel White
Richard White
Recommended Action
Appoint qualified applicant.
On motion of Supervisor Pyska, and by vote of the Board, appointed Richard White to the Big Valley Advisory Council. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Supervisor Pyska presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.2CalWORKs Outcome & Accountability Program (Cal-OAR)
System Improvement Plan (SIP)
Action Item
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Cal-OAR program is a 5-year repetitive continuous quality review cycle which includes a County Self-assessment, Stakeholder Peer Review, a System Improvement Plan and regular progress reports to California Department of Social Services.
This is the third year of the Cal-OAR process and we have created a System Improvement Plan for CalWORKs based on the identified focus areas in the County Self-Assessment that we presented back in 2023 to the Board of Supervisors.
California Department of Social Services has reviewed the plan which is now ready for Board of Supervisors' signature on Attachment A.
A Simple presentation to the Board of Supervisors will summarize the contents of the plan.
Recommended Action
We respectfully request the Board to review the plan and approve via signature on the signature sheet attached with the written plan.
| Estimated Cost | $249,360 |
|---|---|
| Amount Budgeted | $249,360 |
On motion of Supervisor Green, and by vote of the Board, approved CalWORKs Outcome and Accountability Program (Cal-OAR) system improvement plan (SIP) and authorized the chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Social Services Director Rachel Dillman-Parsons introduced the item to the Board. CalWORKs Program Manager Theresa Showen presented a PowerPoint Presentation to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Change Order No. 1 to the Agreement with Rege Construction for the Eastlake Sanitary Landfill Phase One Cell Expansion Project, Bid No. 23-32, for an increase of $1,054,248.00 and a revised contract amount of $6,215,911.00, and authorize the Chair to sign
Action Item
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Summary
Attached for the Board's review and approval is Change Order No. 1 to the Agreement with Rege Construction, Inc. for the Eastlake Sanitary Landfill Phase One Cell Expansion Project.
This change order includes scope, schedule, and cost increases to the contract in response to landfill slope stability comments from the Central Valley Regional Water Quality Control Board. The scope and cost increases are the result of the addition of a newly designed underdrain system along the entire cell floor area, and enhanced perimeter storm drain erosion control measures. The change order also includes contract scope and cost deductions that become obsolete because of the proposed modifications, as well as added contract working days.
The result is an increase of $1,054,248.00 to the original contract amount for a revised contract total of $6,215,911.00. Sufficient FY 23-24 capital appropriations are included in Budget Unit 4121, Integrated Waste Management, for costs that will be incurred this fiscal year. The FY 24-25 budget will include appropriations for costs incurred next fiscal year.
Recommended Action
Approve Change Order No. 1 to the Agreement with Rege Construction for the Eastlake Sanitary Landfill Phase One Cell Expansion Project, Bid No. 23-32, for an increase of $1,054,248.00 and a revised contract amount of $6,215,911.00, and authorize the Chair to sign
On motion of Supervisor Green, and by vote of the Board, approved Change Order No. 1 to the Agreement with Rege Construction for the Eastlake Sanitary Landfill Phase One Cell Expansion Project, Bid No. 23-32, for an increase of $1,054,248.00 and a revised contract amount of $6,215,911.00, and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Discipline/Dismissal/Release
Closed Session Item
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
On motion of Supervisor Crandell, and by vote of the Board, accepted resignation of Animal Care and Control Director Jonathan Armas effective June 14, 2024. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier