Board Of Supervisors — Tuesday, March 5, 2024
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To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click the link below to join the webinar: https://lakecounty.zoom.us/j/82496159038?pwd=aVNsWG0yQTN1UEVSRjNySU52SFlFZz09 Passcode: 093564 Or One tap mobile : +16694449171,,82496159038#,,,,*093564# US +16699006833,,82496159038#,,,,*093564# US (San Jose) Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 669 444 9171 US +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 719 359 4580 US +1 253 205 0468 US +1 253 215 8782 US (Tacoma) +1 360 209 5623 US +1 386 347 5053 US +1 507 473 4847 US +1 564 217 2000 US +1 646 931 3860 US +1 689 278 1000 US +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) Webinar ID: 824 9615 9038 Passcode: 093564
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve Continuation of Emergency Proclamation Declaring a Shelter Crisis in the County of Lake
Proclamation
passed on consent
Staff memo
Executive Summary
The Board of Supervisors originally approved an emergency declaration for shelter crisis on January 24, 2023. The proclamation cited the lack of beds available for those experiencing homelessness and would assist in allowing shelters to continue as well as new shelters to be initiated.
Due to the fact that the original proclamation discussed rain and snow as being part of the reason for declaring an emergency, a revised version of the emergency declaration is being brought back to the board to approve with revised recitals.
We are still short of beds needed to provide shelter for all of those who are experiencing homelessness. However, great strides are being made at both Behavioral Health and the Continuum of Care with the support of the Board of Supervisors to make progress in what is available.
Recommended Action
Approve Continuation of Emergency Proclamation Declaring a Shelter Crisis in the County of Lake
5.2Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Low Elevation Snow and Extreme Cold
Action Item
passed on consent
Staff memo
Executive Summary
Please see attached proclamation.
Recommended Action
Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Low Elevation Snow and Extreme Cold
5.3Approve Continuation of an Emergency Declaration for Drought Conditions
Action Item
pulled on consent
Motion carried
Carried 4-1 — moved by Pyska
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
Recommended Action
Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
There was board consensus to have staff bring back information on various impacts of closing the local drought emergency.
On motion of Supervisor Pyska, and by vote of the Board, Approved Continuation of an Emergency Declaration for Drought Conditions. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Pyska, and Sabatier
Nays- Supervisor: 1 - Green
Clerk’s notes: Supervisor Green presented a PowerPoint Presentation to the Board. Water Resources Director Scott De Leon and Community Development Director Mireya Turner spoke.
Chair Sabatier asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Joan Moss and Rebecca Harper spoke. No one else wished to speak and the public input portion of this item was closed.
5.4Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality
Action Item
passed on consent
Staff memo
Executive Summary
The California Department of Forestry and Fire Protection found that its aerial and group surveys in Napa and Lake County revealed widespread conifer mortality leaving trees vulnerable to insect attacks and fire damage. On March 28, 2022, Governor Newsom issued Executive Order No. 7-77, that states the ongoing drought will have significant immediate impacts on communities. In response, the Lake County Risk Reduction Authority created the Lake County Tree Mortality Task Force established to investigate and address the extensive tree mortality in the County caused primarily by wildfire, drought and insect damage.
The Lake County Tree Mortality Task Force members have attended several presentations from individuals with considerable expertise in both entomology and tree mortality, including Forest
Advisor Dr. Michael Jones, an entomologist from University of California Cooperative. The overriding message was that failure to actively address tree mortality could result in the potential loss or degradation of forest habitats and associated ecological impacts, including the impact of wildlife, water and soil. And as such, create dangerous wildfire conditions that also threaten the safety of persons and property and will likely extend beyond the capacity of public safety services, personnel, equipment, and facilities of this County.
This Resolution requests the following actions from Governor Newsom; 1) Proclaim a State of Emergency in Lake County and other afflicted areas of the State, 2) Seek designation of tree mortality areas within Lake County and other afflicted areas of the State under Section 8204 of the Agriculture Act of 2014 and seek additional Federal program support; and 3) Request a Presidential Declaration of Emergency or Major Disaster for this emergency.
Recommended Action
Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality
5.5Approve Continuation of Proclamation declaring a Clear Lake Hitch Emergency
Proclamation
passed on consent
Staff memo
Executive Summary
This Proclamation was adopted February 7, 2023.
Recommended Action
Approve Continuation of Proclamation declaring a Clear Lake Hitch Emergency
| Additional Requested | $100,000 |
|---|
5.6Approve Continuation of Local Emergency by the Lake County Sheriff/OES Director for the 2024 Late January, Early February Winter Storms
Resolution
passed on consent
Staff memo
Executive Summary
This proclamation was adopted on February 6, 2024.
Recommended Action
Approve Continuation of Local Emergency by the Lake County Sheriff/OES Director for the 2024 Late January, Early February Winter Storms
5.7Adopt Proclamation Designating the Week of March 10-16, 2024 As All Americorps Week in Lake County
Proclamation
passed on consent
Staff memo
Executive Summary
WHEREAS, service is a hallmark of the American character and has the unique ability to bring people of all backgrounds together in common cause, and throughout our history citizens have stepped up to meet our most pressing challenges of the day by volunteering in their communities; and
WHEREAS, AmeriCorps and AmeriCorps Seniors programs provide opportunities for more than 200,000 Americans to serve their country through service at nonprofits, schools, public agencies, and community and faith-based groups across the country; and
WHEREAS, in the County of Lake, many AmeriCorps members and AmeriCorps Seniors volunteers of diverse ages and backgrounds help to meet various local needs by responding to community clean ups around the Lake, supporting veterans and military families, canvassing and traffic flagging in communities to assist with fuels mitigation and evacuation routes, planning or preparedness huddles, participating in Neighborfest events to promote preparedness, helping neighborhoods to be ready for disasters, as well as climate resiliency and promotion of restoration of the environment, assisting seniors with meals, and mentoring students at the schools through the Foster Grandparent Program; and
WHEREAS, AmeriCorps members and AmeriCorps Seniors volunteers encourage collaboration and partnerships, leveraging millions of volunteers in service and acquiring the support of business, foundation, and other local partners to increase the effectiveness of their initiatives; and
WHEREAS, AmeriCorps and AmeriCorps Seniors programs bring people together across race, age, and zip code to address critical issues facing the country, forge relationships and cultivate mutual respect, and help build resilient and thriving communities; and
WHEREAS, AmeriCorps members and AmeriCorps Seniors volunteers demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and
WHEREAS, through their service, AmeriCorps members and AmeriCorps Seniors volunteers strengthen the lives of their families, communities, and the County of Lake; and
WHEREAS, National Service represents a unique public-private partnership that invests in community solutions and leverages non-federal resources to strengthen community impact and increase the return on taxpayer dollars.
NOW THEREFORE, BE IT RESOLVED, the Lake County Board of Supervisors proclaims next week, March 10 - 16, 2024 AmeriCorps week in Lake County to recognize the dedication and commitment of more than 1.2 million Americans.
Recommended Action
Adopt Proclamation Designating the Week of March 10-16, 2024 As All Americorps Week in Lake County
5.8Approve travel to Phoenix, Arizona exceeding 1,500 miles for Deputy County Administrative Officer, Casey Moreno, and Emergency Event Fiscal Manager, Dakhota Hockett, to attend the Government Finance Officers Association Leadership Academy from March 24-29, 2024.
Action Item
passed on consent
Staff memo
Executive Summary
Staff is requesting the Board's approval for Casey Moreno and Dakhota Hockett to travel in excess of 1,500 miles to the Government Finance Officers Association Leadership Academy at Arizona State University in Phoenix from March 24-29, 2024.
GFOA represents the entire United States and Canada. This Leadership Academy is held in a different location each session, and Phoenix Arizona is the nearest location available in 2024. Mrs. Moreno and Ms. Hockett applied for the Leadership Academy and were two of forty-five selected. Although there is some additional travel, the Leadership Academy is highly competitive, and the benefit of taking this opportunity far outweighs any additional cost due to the event location.
The Leadership Academy steps away from day-to-day technical areas in public finance and encourages participants to think about their individual development and the leadership role they play within their own departments or agencies as well as the broader organization. The academy focuses on work done in the classroom through various exercises, as well as through the networking time participants will have to interact with each other. The program's overall goal is to present added information and ideas to participants to take back to their own organizations and to further develop their own leadership capabilities.
Recommended Action
Approve travel to Phoenix, Arizona exceeding 1,500 miles for Deputy County Administrative Officer, Casey Moreno, and Emergency Event Fiscal Manager, Dakhota Hockett, to attend the Government Finance Officers Association Leadership Academy from March 24-29, 2024.
5.9Approve Public Defender Contract Amendment Number 12 between the County of Lake and Lake Indigent Defense, LLP for the Purpose of Replacing Thomas Feimer with Edward Savin as Individual and/or Partner and Authorize Chair to Sign
Agreement
passed on consent
Staff memo
Executive Summary
Lake County currently contracts with Lake Indigent Defense, LLP (LID) to provide free legal counsel to indigent defendants as required by the 1963 U.S. Supreme Court case Gideon v. Wainwright. The existing annual contract equals $1,725,000 or a $143,750 monthly payment. The increase in the previous fiscal year FY2023 allowed for the hiring of an additional 8th felony attorney.
On April 18, 2023, your Board approved the transition from a private contractor public defender model to a Chief Public Defender Office. On September 19, 2023 your Board appointed Chief Public Defender Raymond Buenaventura to assess the service level needs as they relate to staffing and resources and develop a Public Defender Office. After he conducted public outreach efforts and other analytics, he presented a workplan to your Board on February 27, 2024 for your consideration which included a proposed timeline and transition plan.
This amendment represents one of the first steps in that transition plan.
Proposed changes to the existing LID agreement include the following bolded changes:
NOW, THEREFORE, the parties hereby agree as follows:
A. Section 1(B) Definitions is hereby amended to read:
B. "CONTRACTOR" shall mean Edward Savin, who shall be severally held to the obligations, terms, and conditions of this Agreement.
B. Section 1(G) Definitions is hereby amended to read:
Lake Indigent Defense, shall mean the identification of Edward Savin, who, as of the date of execution of this Agreement, is presently acting in the performance of this Agreement. The organizational and legal status and structure of CONTRACTOR hereunder may subsequently be modified upon written consent of the COUNTY and the agreement of the parties hereto to execute any necessary amendments/adjustments to this Agreement.
The Parties agree that all other terms and conditions of the original Agreement shall remain in full force and effect.
This amendment illustrates the first of many tasks needed for the transition to develop the Chief Public Defenders Office to provide federally mandated free legal counsel to indigent defendants. A future update will address conflict issues common among communities with limited legal representation and the additional steps needed for the transition.
Recommended Action
Approve Public Defender contract Amendment Number 12 between the County of Lake and Lake Indigent Defense, LLP for the purpose of replacing Thomas Feimer with Edward Savin as Individual and/or Partner and authorize Chair to sign.
5.10Approve Human Resources (HR) Recruitment Process for the Special Districts Administrator and Social Services Director
Action Item
passed on consent
Staff memo
Executive Summary
On February 21, 2024, Special Districts Administrator, Scott Harter submitted his retirement notice effective June 28, 2024. In addition, on February 26, 2024, Social Services Director, Crystal Markytan submitted her retirement notice effective May 3, 2024.
In light of the challenging efforts to recruit for Department Head positions, HR would like to review the steps staff will be taking to recruit for both positions.
HR had both Department Heads review the current job descriptions and they had no suggested revisions.
The recruitment process is outlined below:
* On Wednesday, March 6, 2024, HR staff will open a continuous and promotional recruitment.
* The continuous and promotional recruitment will have a "first review" of applications on Thursday March 20, 2024.
HR will advertise in the following sites:
1. International City/County Management Association (ICMA)
2. Careers in Government
3. California Statewide Communities Development Authority (CSCDA)
4. Municipal Management Association of Northern California (MMANC)
5. Public Risk Innovation, Solutions, and Management (PRISM)
6. National Association of Counties (NACO)
7. National Association of County Human Services Administrators
8. Social Media: LinkedIn, Facebook, Instagram, Twitter
HR will advertise in the following Industry sites:
1. National Association of Clean Water Agencies (NACWA)
2. California Association of Sanitation Agencies (CASA)
3. American Water Works Association (AWWA)
4. California Rural Water Association (CRWA)
5. National Association of Social Workers (NASW)
Staff will update the Board as requested.
Recommended Action
Approve Recruitment Process for the Special Districts Administrator and Social Services Director.
5.11Approve Closure of all Lake County Behavioral Health Services locations on Wednesday, April 24, 2024 for a mandatory training from 8am to 1pm
Action Item
passed on consent
Staff memo
Executive Summary
Extensive training on ethical issues and confidentiality is critical and mandatory for Lake County Behavioral Health Services Department staff. We will be participating in a training provided by Garrett Law, one of the most reputable sources of information about ethics and confidentiality in California behavioral health on April 24, 2024 and request to close all office locations for the morning to allow staff to attend. This training will focus specifically on Medical Malpractice and Risk Management.
Recommended Action
Approve closure of all Lake County Behavioral Health Services locations on Wednesday, April 24, 2024 for a mandatory training from 8am to 1pm.
5.12Approve Amendment No. 1 to the Agreement Between County of Lake and June Wilson-Clarkin, LMFT For Specialty Mental Health Services in the amount of $50,000.00 for Fiscal Year 2023-24 and Authorize the Board Chair to Sign.
Agreement
pulled on consent
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
June Wilson-Clarkin is a licensed provider credentialed with Medi-Cal to provide Specialty Mental Health Services. As the County Mental Health Plan, LCBHS is required to maintain a network of providers, whether in-house, subcontracted, or a combination of both, to meet network adequacy standards. Additionally, LCBHS clients are entitled to a choice of providers. We conducted a Request for Qualifications with Ms. Wilson-Clarkin to ensure she remains in good standing for the continued provision of outpatient Specialty Mental Health Services including psychotherapy. There are a very limited number of providers of psychotherapy both in-house and in the community.
Graciously and fortuitously, Ms. Wilson-Clarkin has been able to take on more of LCBHS' clients for services and we are increasing the contract maximum to ensure continue provision of these services on behalf of our beneficiaries.
Recommended Action
Approve Amendment No. 1 to the Agreement Between County of Lake and June Wilson-Clarkin, LMFT For Specialty Mental Health Services in the amount of $50,000.00 for Fiscal Year 2023-24 and Authorize the Board Chair to Sign.
| Estimated Cost | $50,000 |
|---|---|
| Amount Budgeted | $50,000 |
On motion of Supervisor Crandell, and by vote of the Board, Approved Amendment No. 1 to the Agreement Between County of Lake and June Wilson-Clarkin, LMFT For Specialty Mental Health Services for Fiscal Year 2023-24 as amended and authorized the Board Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Elise Jones presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.13Approve Board of Supervisors Meeting Minutes January 9, 2024
Action Item
passed on consent
5.14Approve Leave of Absence request for Social Services Employee Angela Wynacht, from March 2, 2024 through July 10, 2024, and authorize the Chair to Sign
Action Item
passed on consent
Staff memo
Executive Summary
Angela Wynacht has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Department of Social Services is requesting the Board of Supervisors approve additional leave from 3/2/2024 through 7/10/2024. The Department of Social Services requests that the Board authorize the Board of Supervisors Chair to sign the request.
Recommended Action
Approve Leave of Absence request for Social Services employee Angela Wynacht, from March 2, 2024 through July 10, 2024 and authorize the Chair to sign.
5.15Approve Eighth Amendment to Contract Between County of Lake and Ewing and Associates for the Child Welfare Services Parking Lot Located on South Forbes Street in Lakeport, for the Amount of $4,800 from July 1, 2024 to June 30, 2025, and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
The Department of Social Services has leased this portion of the Ewing and Associates parking lot since 2001 to provide parking for our Child Welfare Services staff. This Amendment extends the lease for 1 year, and there is no increase to the monthly rent of $400.
Recommended Action
Approve eighth amendment to contract between County of Lake and Ewing and Associates for the Child Welfare Services Parking Lot located on South Forbes Street in Lakeport, for the amount of $4,800 from July 1, 2024 to June 30, 2025, and authorize the Chair to sign.
| Estimated Cost | $4,800.00 |
|---|---|
| Amount Budgeted | $4.800.00 |
5.16(Sitting as the Lake County Sanitation District, Board of Directors) Approve budget transfer allocating money from Gorman Rupp 6” Pump to Eddy Pump Sewer Pond Dredge in object code 62.74.
Action Item
passed on consent
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Purchase of Gorman Rupp 6 Inch Pump came in under budget leaving sufficient funds for budget transfer. Eddy Pump Sewer Pond Dredge was purchased and paid for in the Fiscal Year 22/23 budget, however an additional invoice for shipping which was delayed until the equipment delivery and was not previously paid has been received from the vendor. The current Fiscal Year budget does not have an appropriation for this item. The budget transfer will allow for the final payment for the Eddy Pump Sewer Pond Dredge.
Recommended Action
(Sitting as the Lake County Sanitation District, Board of Directors) Approve
budget transfer allocating money from Gorman Rupp 6" Pump to Eddy Pump
Sewer Pond Dredge
On motion of Supervisor Green, and by vote of the Board, approved consent agenda items 5.1 through 5.16 with the exception of items 5.3 and 5.12 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
6. Timed Items
6.19:02 A.M. - Public Input
Clerk’s notes: County Counsel Lloyd Guintivano and Deputy County Counsel Pamela Sandberg spoke.
6.29:03 A.M. - Pet of the Week
Presentation
Presentation Only.
Clerk’s notes: Animal Care and Control Officer Kaitlyn Murry presented the pet of the week to the Board.
6.39:04 A.M. - Presentation of Proclamation Designating the Week of March 10-16, 2024 As All Americorps Week in Lake County
Proclamation
Staff memo
Executive Summary
WHEREAS, service is a hallmark of the American character and has the unique ability to bring people of all backgrounds together in common cause, and throughout our history citizens have stepped up to meet our most pressing challenges of the day by volunteering in their communities; and
WHEREAS, AmeriCorps and AmeriCorps Seniors programs provide opportunities for more than 200,000 Americans to serve their country through service at nonprofits, schools, public agencies, and community and faith-based groups across the country; and
WHEREAS, in the County of Lake, many AmeriCorps members and AmeriCorps Seniors volunteers of diverse ages and backgrounds help to meet various local needs by responding to community clean ups around the Lake, supporting veterans and military families, canvassing and traffic flagging in communities to assist with fuels mitigation and evacuation routes, planning or preparedness huddles, participating in Neighborfest events to promote preparedness, helping neighborhoods to be ready for disasters, as well as climate resiliency and promotion of restoration of the environment, assisting seniors with meals, and mentoring students at the schools through the Foster Grandparent Program; and
WHEREAS, AmeriCorps members and AmeriCorps Seniors volunteers encourage collaboration and partnerships, leveraging millions of volunteers in service and acquiring the support of business, foundation, and other local partners to increase the effectiveness of their initiatives; and
WHEREAS, AmeriCorps and AmeriCorps Seniors programs bring people together across race, age, and zip code to address critical issues facing the country, forge relationships and cultivate mutual respect, and help build resilient and thriving communities; and
WHEREAS, AmeriCorps members and AmeriCorps Seniors volunteers demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and
WHEREAS, through their service, AmeriCorps members and AmeriCorps Seniors volunteers strengthen the lives of their families, communities, and the County of Lake; and
WHEREAS, National Service represents a unique public-private partnership that invests in community solutions and leverages non-federal resources to strengthen community impact and increase the return on taxpayer dollars.
NOW THEREFORE, BE IT RESOLVED, the Lake County Board of Supervisors proclaims next week, March 10 - 16, 2024 AmeriCorps week in Lake County to recognize the dedication and commitment of more than 1.2 million Americans.
Recommended Action
Presentation Only.
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Crandell read the proclamation into the record and presented it to Lake County Americorps. North Coast Opportunities Community Projects Manager Tammy Alakszay, Amanda Collins, Amanda Sampson, Amy, Pamela Coleman, and Dawn Kennedy spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:10 A.M. - Sitting as the Lake County Housing Commission - Approve First Amendment to the Regulatory Agreement and Declaration of Restrictive Covenants for the Permanent Local Housing Allocation (PLHA) Program and Authorize the Chair to Sign.
Agreement
Motion carried
Carried 6-0 — moved by Green
Crandell: aye Figueroa: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Figueroa: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On June 28, 2022 a Resolution Authorizing the Application for the Permanent Local Housing Allocation (PLHA) Program for the Collier Avenue Apartment Project was approved by the Board. On January 13, 2023 the Lake County Board of Supervisors, sitting as the Lake County Housing Commission, approved the PLHA Loan Agreement, PLHA Deed of Trust, PLHA Promissory Note and PLHA Regulatory Agreement. On March 14th, 2023 the Board approved a revision to the Resolution approved on June 28, 2022 to include all five years of PLHA funding, as the original Resolution only spoke to the first two years of funding for the Collier Avenue Project.
Now, the original PLHA Agreement that was entered into on March 14, 2023 must be amended. The first sentence of Section 3 of the Agreement is hereby deleted and replaced with the following: "The term of this PLHA Regulatory Agreement (the "Term") shall commence on the date first written above, and this PLHA Regulatory Agreement shall remain in full force and effect until fifty-five (55) years after the date the first building located on the Property is constructed and obtains a certificate of occupancy, or equivalent document, from the County of Lake (or, if such date cannot be determined, fifty-seven (57) years after the date of the recordation of this PLHA Regulatory Agreement in the official records of the County of Lake)."
Recommended Action
Sitting as the Lake County Housing Commission - Approve First Amendment to the Regulatory Agreement and Declaration of Restrictive Covenants for the Permanent Local Housing Allocation (PLHA) Program and Authorize the Chair to Sign.
On motion of Commissioner Green, and by vote of the Board, Approved First Amendment to the Regulatory Agreement and Declaration of Restrictive Covenants for the Permanent Local Housing Allocation (PLHA) Program and Authorized the Chair to Sign. The motion carried by the following vote:
Ayes- Commissioners: 6 - Simon, Crandell, Green, Pyska, Figueroa, and Sabatier
Clerk’s notes: Behavioral Health Director Elise Jones presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:45 A.M. - Consideration of an Update on Lake County Community Risk Reduction Authority’s Inclusion in Biomass Aggregation Pilot Project
Presentation
Staff memo
Executive Summary
For several years, directors of the Lake County Community Risk Reduction Authority (RRA) requested that the Governor's Office of Planning and Research (OPR) admit the RRA into the statewide Biomass Aggregation Pilot Project. The intent of these pilot projects is to form or modify the scope of Joint Powers Authorities (JPAs) to serve as biomass brokers for forested lands, both public and private, hire staff, apply for and manage grant funds, and more. Lake County is one of two counties in California with a wildfire prevention JPA, making the RRA's admission into the pilot project more attractive to the State.
As your Board will recall, at your November 28, 2023 meeting, Terre Logsdon, Chief Climate Resiliency Officer and Tribal Liaison, presented an overview of OPR's Biomass Aggregation Pilot Project during a presentation about the RRA's grant application to the Regional Climate Collaboratives, Round 2 grant program. That presentation included information about OPR's pilot project goals, and different models for forming JPAs to improve forest biomass feedstock supply chains by providing a feedstock supply agreement that includes a publicly managed price mechanism and contract risk protection. The RRA was seeking funding to position itself to copy what earlier pilot projects had accomplished. Since that presentation, the RRA was invited to join the pilot project.
Today, Ms. Logsdon will again present the framework for the Biomass Aggregation Pilot Projects and also include the goals of the draft contract the RRA has approved to join the pilot projects when the consultant selection is complete. Funding under this contract for the next year is expected to be $175,000, with the following deliverables, and if successfully executed, $1-$2 million dollars in seed monies in the following year or two if appropriated:
* Creation of a public entity model report to guide how to modify the existing Lake County Community Risk Reduction Authority JPA (RRA) to operate as a woody biomass feedstock broker.
* Summary and report of recently completed feedstock feasibility assessments in the county.
* Creation of a sustainable financing model report.
The RRA is expected to receive this award May 1, 2024.
Recommended Action
Informational report only, no action required. Consider Direction to Staff.
Presentation Only.
Clerk’s notes: Chief Climate Resiliency Officer Terre Logsdon presented a PowerPoint Presentation to the Board.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.61:00 P.M. - Consideration of Presentation from California Department of Fish and Wildlife providing an overview of Clear Lake Hitch Summit meeting, explanation of the Relative Population Estimate, and related hitch topics
Report
Staff memo
Executive Summary
As your board is aware, the Clear Lake Hitch was listed as Threatened under the California Endangered Species Act (ESA) in 2014. In 2022 there was a local call for action in response to the denied federal ESA listing of Clear Lake Hitch in combination with low observations during spawning season. In February of 2023 your board declared a Proclamation of the Existence of a Local Emergency Due to Persistent Drought, Habitat Loss, and Potential Extinction of Clear Lake Hitch. Since then, collaborative efforts have occurred among many local, State, Tribal, and Federal agencies.
To update the Board and the public, California Department of Fish and Wildlife (CDFW) Senior Environmental Scientist, Felipe La Luz, will be presenting on the Clear Lake Hitch, whose population is still threatened, regardless of 2023's observations.
This presentation will provide information on:
a) The commitments and outcomes resulting from the November 2023 Clear Like Hitch Summit
b) Explanation of the Relative Population Estimates of the hitch
c) Hitch habitat use and related influences
Water Resources will host and introduce CDFW staff and presentation.
Felipe La Luz, will lead the presentation and be available for any questions that may arise from the Board or the public.
Recommended Action
Presentation only.
Presentation Only.
Clerk’s notes: Water Resources Program Coordinator Jordan Beaton introduced the item to the Board. California Department of Fish and Wildlife Senior Biologist Felipe La Luz presented a PowerPoint Presentation to the Board.
Chair Sabatier asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Pat Scully and Ron Zoller. The following people spoke via Zoom: Michelle Scully and Sarah Ryan. No one else wished to speak and the public input portion of this item was closed.
6.71:30 P.M. - Consideration of Presentation of the 2022-2023 Weights and Measures Report
Report
Staff memo
Executive Summary
The Lake County Department of Agriculture and Weights & Measures is pleased to present the first Weights and Measures Report. This report highlights some of the programs that provide consumer protection and equity in the marketplace throughout Lake County. In FY 22/23, staff performed 1048 inspections at 231 unique Lake County business locations, and 19 consumer complaints were investigated.
Recommended Action
Presentation only.
Presentation Only.
Clerk’s notes: Agricultural Commissioner Katherine Vanderwall presented a PowerPoint Presentation to the Board. Deputy Agricultural Commissioner Sam Upton spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Changing the Committee Assignments
Action Item
Motion carried
Carried 4-1 — moved by Pyska
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
I received a request to review the committee assignments for AgAdvisory and it was suggested that due to Vice-Chair Crandell being involved with the US Environmental Protection Agency Farm Ranch and Rural Communities Advisory Committee, as well as having a large spectrum of agricultural geographical needs from Spring Valley and High Valley to the Upper Lake Basin that it would be helpful to have Vice-Chair Crandell become an appointed member of the AgAdvisory Board. Due Supervisor Green's term ending at the end of the year, having Vice-Chair Crandell take on the AgAdvisory Board especially in light of activities surrounding the emergency declaration regarding the hitch, having continuity in membership will be important.
It is important for our local tribes and those involved in agriculture to find common ground and to navigate through upcoming changes due to the emergency declaration and Vice-Chair Crandell is a consensus builder and has the ability to bring both sides together in meaningful ways.
I wanted to place this request in front of the Board and see if there is interest in making the change.
Recommended Action
Approve any changes made to the January 9, 2024 Committee Assignments
On motion of Supervisor Pyska, and by vote of the Board, moved to exchange Supervisor Green for Supervisor Crandell on the Ag Advisory Committee. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Pyska, and Sabatier
Nays- Supervisor: 1 - Green
Clerk’s notes: Supervisor Sabatier and Supervisor Crandell presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Rebecca Harper and Sharon Zoller. No one else wished to speak and the public input portion of this item was closed.
7.3Consideration of Amending the Emergency Medical Care Committee By-Laws
Action Item
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Emergency Medical Care Committee (EMCC) has been at a standstill for several months due to a lack of quorum attributed to several vacant "consumer" seats. Among other issues, failure to achieve quorum has stymied a long-proposed revision of the EMCC bylaws to clarify operations of the committee and its subcommittees. Additionally, several EMS stakeholders desire to present their proposed revisions to the county's ambulance ordinance to the EMCC for its review and recommendations prior to the matter coming to the Board of Supervisors. This important work needs to move forward.
To assist the EMCC achieve its primary purpose - advising your board on the best ways to provide efficient and effective emergency medical care to the people of Lake County - we have prepared a simple draft amendment of the EMCC bylaws that restructures the membership while still complying with state laws governing the committee. This modest change, if adopted, would give the committee the chance to regroup and timely consider proposed revisions to the ambulance ordinance. It also would allow the health services director and public health officer to participate in longer-term discussions, including future bylaws revisions if needed.
The prior by-laws offered a minimum of 24 positions and required 2/3 of the membership to show up for a meeting in order to meet quorum. The recommended changes would shrink the minimum number of members to nine (9) members with a requirement of 50% + 1 to make quorum. The nine positions are already filled and are constant participants in the EMCC.
Below is the membership positions we are offering:
* Timothy Stephens and Dr. Evan Bloom for hospital representation
* Dr. Noemi Doohan - Public Health Officer
* Anthony Arton - Health Services Director
* Chief Willie Sapeta and Jim Dowdy - Fire Districts
* Jaison Chand and Ashley Giangrosso - Private Ambulance
* Michael Green - Board of Supervisors
We also recommend eliminating certain committee seats for which participation has been less regular:
* Sheriff Howe - Sheriff
* Najia Sadiq - ER Affiliated-Medical Care
* Lt Gavin Wells - OES Director
* Zach Pindell - Fire District
* Patrick Reitz - Fire District
* Katie Baza - EMT Representative
* Lynne Smith Kinniburgh - EMT Representative
Again, our goal was to satisfy the need to establish quorum. The EMCC has two tasks ahead that it has failed to achieve: Updating its by-laws and reviewing the new ambulance ordinance that has been crafted. The simplified bylaws offered here are intended to help EMCC accomplish its important mission.
Recommended Action
Approve proposed changes to the EMCC By-Laws.
On motion of Supervisor Green, and by vote of the Board, approved the Emergency Medical Care Committee By-Laws with seats designated as stated by Supervisor Sabatier. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Supervisor Green and Supervisor Sabatier presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4(a) Consideration of Priorities for FY 2025 Community Project Funding; and (b) Discussion and Direction to Staff on Which Priorities to Further Pursue for Potential Submittal to Congressman Thompson
Action Item
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On Wednesday, February 14, 2024, the County received a Letter from Congressman Mike Thompson inviting Community Project Funding requests. His letter noted final guidance from the Appropriations Committee had not been developed, and that remains the case; nonetheless, Congressman Thompson is asking that priorities be submitted by end of day March 15, 2024.
Staff quickly reached out to County Department Heads and staff seeking input on projects that should be granted priority for the County's FY 2025 submittal(s).
As you will recall, past successful submittals have been well-established, community supported projects (Armory Repurposing Project, Middle Creek, update to the Full Circle Effluent Pipeline Project Feasibility Study and the Kelseyville Sidewalk Project, a Safe Routes to School Project that provides sidewalks that separate children walking/biking to school from vehicular traffic, and Clearlake Burns Valley Sports Complex/Recreation Center, which included a joint request with both Cities and the County; multiple more recent requests are still working their way through the process).
As noted in the attached Letter, "Members of Congress are limited to submitting 15 Community Project Funding requests," responsive to needs across the entirety of their Districts. There is no guarantee all requests submitted will be funded, and strong local support for projects is frequently pivotal in the Committee on Appropriations' competitive evaluation process. Congressman Thompson advises this year's environment will be especially challenging, so it is critical only the highest priority projects are submitted for consideration.
Departmental staff submitted Project summaries for 7 potential submittals, which are attached to your Board's Agenda. For all projects detailed here, collaboration with Congressman Thompson's staff will be needed to determine the most appropriate subcommittee fit, and those determinations will drive additional considerations.
(1) The Developer Incentive and Engagement Project ($2,160,500) envisions a suite of services to encourage further housing development in Lake County, potentially to include completion of environmental studies for publicly-owned lands that could be developed for housing, and/or land acquisition. For this to be included among the County's submittals, work with Congressman Thompson's staff would be necessary to determine which elements can be eligible; as your Board will be aware, Community Project Funding cannot be directly provided to for-profit entities.
(2) The Flood Protection and Stream Channel Habitat Improvement Project ($1,000,000 Requested, $1,350,000 project) would seek to holistically and effectively manage in-stream channels in the Upper Lake area of Lake County to allow high flows through rainy winter months, and maintain baseline flows in spring to support Clear Lake Hitch spawning runs. Major tasks described envision working with agency and Tribal partners, and others, to ensure a comprehensive approach that promotes environmentally responsible flood protection.
(3) The Lake County Sheriff Administration and Operations Center Project ($10,000,000 Requested, ca. $20,000,000 project) seeks funding for the construction phase of repurposing the former Armory facility in N. Lakeport for use as the new Lake County Sheriff Administration and Operations Center. The preliminary design phase has been completed, including a facility assessment report, staffing and space needs analysis, conceptual and schematic design. Construction costs are anticipated to reach $20M, and Federal support would greatly enhance the County's ability to complete this project.
(4) The Lower Lake Schoolhouse Museum and Events Center Seismic & Historic Restoration Project ($3,500,000 Requested) seeks to modify an existing multi-use facility to prevent catastrophic structural failure in the event of serious earthquake event, in alignment with FEMA disaster mitigation priorities and federal goals under the National Historic Preservation Act. Diverse and safer use of the space would be promoted by energy efficiency upgrades and aesthetic improvements, while preserving a long-time fixture in the Lower Lake community for future generations.
(5) The Rural Behavioral Health Clinic Expansion and Revitalization Project ($4,100,000 Requested) would complement previous State and Local allocations dedicated to expanding and renovating the Lake County Behavioral Health Services-owned and operated Clinic in Clearlake, CA. The greater access to mental health and substance use disorder treatment services this project would facilitate would powerfully improve local capacity to meet growing demand.
(6) The South Main Street/Soda Bay Road Widening and Resurfacing Project ($5,041,000 Requested) would provide for construction of a continuous center left-turn lane and bicycle lanes on both sides of the roadway for the entire South Main Street/Soda Bay Road Corridor. This is expected to reduce rear-end traffic accidents, and promote increased utilization of active transportation in the project area. This project is included in the current State Transportation Improvement Program, and the current engineer's total construction cost estimate is $9.156M.
(7) The Spring Valley Lake Reservoir Recovery Project ($6,322,609 Project Total), intends to reclaim the original design capacity of the Spring Valley Lake reservoir, of approximately 320 Acre Feet (AF) from the current 43 AF. Reclaiming this capacity would allow for a redundant source of raw water for the treatment plant, to better mitigate drought conditions, as well as providing water for fire suppression.
The deadline for submittals is Sunday, March 15, 2024. Staff asks that your Board consider which of these projects should be further vetted for potential submittal as Community Project Funding Priorities.
Recommended Action
Direction to staff regarding which of these projects should be further vetted for potential submittal as Community Project Funding, or alternative direction, as needed.
On motion of Supervisor Simon, approve the priorities FY 2025 Community Project Funding as presented. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Susan Parker presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of Amendment No.3 to the Agreement Between County Of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services with no change to the Contract Maximum for Fiscal Years 2022-23, 2023-24, and 2024-25 and Authorize the Board Chair to Sign.
Agreement
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
This amendment will update the rates for this facility for the 2023-24 fiscal year. The rate changes are not significant enough to impact the total contract maximum and we project that with the current utilization the current contract maximum will be sufficient to carry us through the end of the fiscal year.
Recommended Action
Consideration of Amendment No.3 to the Agreement Between County Of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services with no change to the Contract Maximum for Fiscal Years 2022-23, 2023-24, and 2024-25 and Authorize the Board Chair to Sign.
| Estimated Cost | $885,500.00 |
|---|---|
| Amount Budgeted | $885,500.00 |
On motion of Supervisor Green, and by vote of the Board, approved Amendment No.3 to the Agreement Between County Of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services with no change to the Contract Maximum for Fiscal Years 2022-23, 2023-24, and 2024-25 and Authorized the Board Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Elise Jones presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Rule 235 Unrepresented Grievance Procedure
Report
Motion carried
Carried 4-1 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Staff memo
Executive Summary
Staff submits for your Board's consideration and approval the attached Rule 235 unrepresented Grievance Procedure.
The County of Lake does not have a grievance procedure for extra help and unrepresented employees. Staff recommends adding a grievance procedure to allow all employees access to the grievance procedure.
Recommended Action
Approve Rule 235 unrepresented Grievance Procedure.
On motion of Supervisor Green, and by vote of the Board, Approved Rule 235 Unrepresented Grievance Procedure. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Green, and Pyska
Nays- Supervisor: 1 - Sabatier
Clerk’s notes: Human Resources Director Pam Samac presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluation:
Title: Behavioral Health Director
Closed Session Item
8.2Public Employee Evaluation:
Title: County Counsel
Closed Session Item
8.3Conference with Labor Negotiator: (a) County Negotiators: S. Parker and P. Samac; and (b) Employee Organizations: LCDDAA, LCDSA, LCCOA, LCEA, LCSEA and LCSMA
Closed Session Item