Board Of Supervisors — Tuesday, January 9, 2024
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Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve Continuation of Emergency Proclamation Declaring a Shelter Crisis in the County of Lake
Proclamation
passed on consent
Staff memo
Executive Summary
The Board of Supervisors originally approved an emergency declaration for shelter crisis on January 24, 2023. The proclamation cited the lack of beds available for those experiencing homelessness and would assist in allowing shelters to continue as well as new shelters to be initiated.
Due to the fact that the original proclamation discussed rain and snow as being part of the reason for declaring an emergency, a revised version of the emergency declaration is being brought back to the board to approve with revised recitals.
We are still short of beds needed to provide shelter for all of those who are experiencing homelessness. However, great strides are being made at both Behavioral Health and the Continuum of Care with the support of the Board of Supervisors to make progress in what is available.
Recommended Action
Approve Continuation of Emergency Proclamation Declaring a Shelter Crisis in the County of Lake
5.2Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Low Elevation Snow and Extreme Cold
Action Item
passed on consent
Staff memo
Executive Summary
Please see attached proclamation.
Recommended Action
Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Low Elevation Snow and Extreme Cold
5.3Approve Continuation of an Emergency Declaration for Drought Conditions
Action Item
passed on consent
Staff memo
Executive Summary
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
Recommended Action
Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
5.4Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality
Action Item
passed on consent
Staff memo
Executive Summary
The California Department of Forestry and Fire Protection found that its aerial and group surveys in Napa and Lake County revealed widespread conifer mortality leaving trees vulnerable to insect attacks and fire damage. On March 28, 2022, Governor Newsom issued Executive Order No. 7-77, that states the ongoing drought will have significant immediate impacts on communities. In response, the Lake County Risk Reduction Authority created the Lake County Tree Mortality Task Force established to investigate and address the extensive tree mortality in the County caused primarily by wildfire, drought and insect damage.
The Lake County Tree Mortality Task Force members have attended several presentations from individuals with considerable expertise in both entomology and tree mortality, including Forest
Advisor Dr. Michael Jones, an entomologist from University of California Cooperative. The overriding message was that failure to actively address tree mortality could result in the potential loss or degradation of forest habitats and associated ecological impacts, including the impact of wildlife, water and soil. And as such, create dangerous wildfire conditions that also threaten the safety of persons and property and will likely extend beyond the capacity of public safety services, personnel, equipment, and facilities of this County.
This Resolution requests the following actions from Governor Newsom; 1) Proclaim a State of Emergency in Lake County and other afflicted areas of the State, 2) Seek designation of tree mortality areas within Lake County and other afflicted areas of the State under Section 8204 of the Agriculture Act of 2014 and seek additional Federal program support; and 3) Request a Presidential Declaration of Emergency or Major Disaster for this emergency.
Recommended Action
Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality
5.5Approve Continuation of Proclamation declaring a Clear Lake Hitch Emergency
Proclamation
passed on consent
Staff memo
Executive Summary
This Proclamation was adopted February 7, 2023.
Recommended Action
Approve Continuation of Proclamation declaring a Clear Lake Hitch Emergency
| Additional Requested | $100,000 |
|---|
5.6Adopt Proclamation Designating the Month of January 2024 as Human Trafficking Awareness Month in Lake County
Proclamation
passed on consent
Staff memo
Executive Summary
WHEREAS, human trafficking is a serious crime that affects people of all races, age, and gender; and
WHEREAS, human trafficking is a borderless crime against individuals that violates the most basic human rights and deprives victims of human dignity and denies freedom to 32 million people around the world; and
WHEREAS, human trafficking is the fastest growing criminal industry globally; and
WHEREAS, California ranks first among the states in the number of potential reports of human trafficking; and
WHEREAS, a serious form of human trafficking involves the exploitation of children and youth for commercial sex acts. It is imperative that our young people and their families learn how to recognize risks and resist predators who use coercion and threats to manipulate children and young adults into sex and labor trafficking; and
WHEREAS, Lake Family Resource Center is instrumental in leading the way in the County of Lake in addressing human trafficking by providing 24-hour hotline services, and continuing support, advocacy and accompaniment to survivors; and
WHEREAS, preventing human trafficking in Lake County must include active public and private efforts to help recognize and acknowledge existence; and it is time to start conversations, take appropriate action and support one another to create a safer environment for all residents; and
WHEREAS, many organizations such as the District Attorney's Office, Sheriff's Office, Lakeport Police Department, Clearlake Police Department and Lake Family Resource Center are committed to ending Human Trafficking in Lake County and provide essential crisis intervention and prevention services to all members of our community.
NOW, THEREFORE, BE IT PROCLAIMED that the month of January 2024 is designated as Human Trafficking Awareness Month in Lake County, and our community is urged to support the efforts of the agencies assisting victims of human trafficking and urges all local governments, schools, businesses and community members to be aware and report any suspicious activity to local police departments and help shine the light on trafficking.
Recommended Action
Adopt Proclamation Designating the Month of January 2024 as Human Trafficking Awareness Month in Lake County
5.7Approve Long Distance Travel for Supervisor E.J. Crandell from January 29 to February 2, 2024 to Santa Fe, New Mexico for the U.S. Environmental Protection Agency, Farm Ranch and Rural Communities Advisory Committee (FRRCC) meeting as an appointed member of the committee
Action Item
passed on consent
Staff memo
Executive Summary
Supervisor E.J. Crandell has been appointed to the U.S. Environmental Protection Agency, Farm Ranch and Rural Communities Advisory Committee (FRRCC).
The purpose of the FRRCC is to provide policy advice, information, and recommendations to the EPA Administrator on a range of environmental issues and policies that are of importance to agriculture and rural communities. Members serve on the Committee in a voluntary capacity. However, EPA may provide reimbursement for travel expenses associated with official government business.
Recommended Action
Approve Long Distance Travel for Supervisor E.J. Crandell from January 29 to February 2, 2024 to Santa Fe, New Mexico for the U.S. Environmental Protection Agency, Farm Ranch and Rural Communities Advisory Committee (FRRCC) meeting as an appointed member of the committee.
5.8Approve Reissuance of Property Tax Refund Check from FY 14/15 in the amount of $363.42 issued to Catherine Orloff Trustee
Action Item
passed on consent
Staff memo
Executive Summary
The Auditor-Controller's office has received a request to reissue a check that was not cashed within six months of the date of issuance and is now void.
Check number 712206 was a supplemental tax refund in the amount of $363.42, issued to Catherine Orloff Trustee on 06/24/2015. Mrs. Orloff states that the check was misplaced and recently discovered outside of the two-year timeframe allowable for the Auditor-Controller to approve reissuance. She has returned the check to our office uncashed and has requested that we reissue the check.
Government Code �29802 sets guidelines by which the Auditor-Controller or your Board may authorize replacement for void checks. The date of the checks falls outside the two-year timeframe allowable for the Auditor-Controller to approve reissuance; therefore, I respectfully request your approval to reissue the check to Catherine Orloff Trustee.
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary")
? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)
? Other (Please describe in Executive Summary)
? Well-being of Residents ? Public Safety ? Disaster Prevention, Preparedness, Recovery
? Economic Development ? Infrastructure ? County Workforce
? Community Collaboration ? Business Process Efficiency ? Clear Lake
Recommended Action
Approve Reissuance of Property Tax Refund Check from FY 14/15 in the amount of $363.42 issued to Catherine Orloff Trustee
5.9Adopt Resolution of the Lake County Board of Supervisors Deferring Implementation of the Changes Made to Welfare and Institutions Code Section 5008 by Senate Bill 43 (2023-2024 Reg Session).
Resolution
pulled on consent
Staff memo
Executive Summary
Bill Summary:
SB 43 makes several significant changes to the state's involuntary detention and conservatorship laws under the Lanterman-Petris-Short (LPS) Act by:
* Expanding the state's "gravely disabled" criteria to allow for the involuntary detention and conservatorship of individuals on the basis of a standalone "severe" substance use disorder or co-occurring mental health disorder and severe SUD;
* Expanding the definition of grave disability to include individuals who are unable to provide for their basic personal need for personal safety or necessary medical care;
* Defining "necessary medical care" to mean care that a licensed health care practitioner determines to be necessary to prevent serious deterioration of an existing medical condition which is likely to result in serious bodily injury if left untreated;
* Modifying hearsay evidentiary standards for conservatorship hearings in order to expand the array of testimony that can be submitted into conservatorship proceedings without requiring in-person cross examination; and,
* Requiring counties consider less restrictive alternatives such as assisted outpatient treatment (AOT) and CARE Court in conducting conservatorship investigations.
SB 43 also expands reporting requirements to align with the new criteria and allows counties to delay implementation until January 1, 2026 through adoption of a county board resolution.
What will be needed to implement SB 43?
Counties will need to develop an extensive array of new policies, procedures, workforce, and treatment capacity in order to implement SB 43, which is detailed, in part, below. The California Behavioral Health Director's Association (CBHDA) is conducting further analysis to understand the full scope of state and local secondary guidance and other changes that will be required to support full implementation. Because SB 43 has not come with dedicated state funding to support these expanded obligations, counties will need additional lead-time to arrange the staffing and resources necessary to support implementation. Thus far, only two counties out of 58 have moved forward with implementation of SB 43: San Francisco and San Diego. All other Counties have already requested deferment.
Key Issues/Concerns:
Expansion of the involuntary treatment and conservatorship criteria in the ways proposed under SB 43 would be unprecedented.
* Counties are already largely responsible for implementation of the LPS Act.
* CBHDA's membership agrees with concerns expressed by the author and sponsors that too many individuals suffer without adequate and appropriate treatment and housing, and we share in the urgency to bring about real change to address the needs of unhoused individuals with serious mental illness and substance use disorders (SUDs).
* By expanding LPS to capture any person who has a severe SUD, this change in policy would significantly expand the portion of the population potentially subject to detention and conservatorship under LPS from around 1% to around 10% of the population.
o For example, according to the California HealthCare Foundation (CHCF), 16% of young adults have a substance use disorder.
* Under LPS, only peace officers and individuals designated by the county may, with probable cause, detain a person and take them into custody for an assessment.
o Counties will need to develop criteria for a "severe SUD" grave disability assessment, as no such assessment currently exists.
o Counties will need to develop criteria and policies, as well as protocols for designating individuals to perform severe SUD grave disability assessments.
o Counties will need to recruit and hire staff to perform severe SUD grave disability assessments.
* Often, when a person is detained by law enforcement, they are taken to a hospital emergency department or a designated facility for an assessment.
o Because SB 43 expands LPS criteria to include an assessment of whether an individual is unable to survive safely in community or provide for necessary medical care without involuntary detention, counties will need to develop policies and procedures for how these determinations will be made, along with qualified licensed health care providers.
o In addition, hospitals will be without qualified designated individuals to perform the assessments needed to remove involuntary holds, when appropriate, or recommend conservatorship when appropriate.
o CBHDA is concerned that in addition, because there is no locked treatment capacity for individuals with severe SUD, hospitals may be impacted by additional individuals who are boarding (awaiting placement) in the absence of this new treatment capacity.
* Furthermore, there are very few treatment settings that have the capacity to serve individuals with complex co-occurring medical, SUD and mental health treatment needs.
* If conserved on the basis of a severe SUD, clinicians would have no way to determine when a conservatorship should end, since there are no clinical standards to determine when to end involuntary SUD treatment.
* By adding physical health conditions as a basis for conservatorship, the state would require counties to develop a new set of medical services to evaluate and assess physical health risks and status.
* However, under any LPS structure, counties would still only be able to treat the mental health or SUD needs of the individual which are within the county behavioral health system's scope.
State Investments in Behavioral Health
* Recent state investments in capacity under the BHCIP were not designed to address this policy change, and that capacity will take years to build out.
o County behavioral health was not the primary recipient of BHCIP funding:
* They represent 1/3 of grantees in competitive rounds and received less than half of the BHCIP funding
* Counties will see very little of the $4.4 billion in CYBHI investments which will primarily benefit IT vendors, CBOs, education partners, and MCPs
* Proposition 1, if passed by the voters in March 2024, could address these issues:
o The state has been clear that the new step-down capacity could be locked, although preference is given for the least restrictive and least costly settings for treatment and rehabilitation. However, we remain concerned that two years is an inadequate amount of time to build out necessary residential and inpatient SUD treatment capacity to enact this policy change.
o Proposition 1 also allows for MHSA to be used for SUD treatment , but this would draw from funding already dedicated to mental health treatment services, and would not augment, but rather replace existing dollars going to county mental health services.
* The SUD workforce is significantly impacted: a recent UCSF analysis found that the state of California is facing a significant workforce gap, particularly for SUD counselors.1 Despite the fact that SUD counselors account for close to 70% of the SUD workforce in the county behavioral health safety net, graduates of certificate and associate degree programs for SUD counselors based at colleges and universities have decreased significantly in the last five years.
Fiscal Impacts
* LPS law changes do not trigger new state funding. The state pays nothing toward public guardians, funding for designated individuals to conduct assessments, or the Patient's Rights Advocates needed to make determinations and conduct investigations and manage conservatorships. In fact, county behavioral health often funds these functions within their existing resources.
* It also would not require funding for expanded treatment services, including SUD, mental health, or new physical health providers necessary to evaluate grave disability on the basis of failing to meet basic medical needs.
* The federal and state governments provide no reimbursement for long-term residential and inpatient drug treatment under Medi-Cal.
o The Drug Medi-Cal ODS waiver allows for limited Medi-Cal coverage (up to 30 days only) of these services.
* Commercial insurance plans often deny counties' requests for reimbursement for mobile crisis, crisis, and inpatient residential SUD treatment services.
* If courts were to order involuntary SUD treatment, they would not be bound by what Medi-Cal or other insurance payers would cover, leaving counties with a significant unfunded mandate.
* This structural lack of reimbursement, across our major public and private insurance payers has directly led to the scarcity of SUD residential and inpatient treatment capacity.
* Addressing reimbursement for involuntary long-term inpatient and residential care, which would not be reimbursed through Medi-Cal or other payers, particularly those in locked settings, would need to be addressed in order to ensure adequate access to humane treatment.
* California needs to invest more in consistent, sustainable reimbursement for longer-term residential and inpatient SUD treatment to both prevent the deterioration of individuals and to assist with long-term treatment and recovery. Unfortunately, this policy allows for policymakers to side-step that larger structural need, along with the need to address long-term housing needs for Californians.
Recommended Action
Adopt Resolution of the Lake County Board of Supervisors Deferring Implementation of the Changes Made to Welfare and Institutions Code Section 5008 by Senate Bill 43 (2023-2024 Reg Session).
1 Coffman, Janet and Fix, Margaret, Building the Future Behavioral Health Workforce: Needs Assessment: Executive Summary, Healthforce Center at UCSF, February 2023: https://static1.squarespace.com/static/5b1065c375f9ee699734d898/t/63e695fee785253f65f4b6f0/1676056064594/CBHDA_Needs_Assessment_Executive_Summary_FINAL_2-23.pdf
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Supervisor Pyska offered the resolution as amended and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
There was board consensus to bring back the discussion in six months.
Clerk’s notes: Behavioral Health Director Elise Jones presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.10Approve Request to Hire Extra-Help OAIII, Denise Danae Bowen, at Advanced Step 4.
Action Item
pulled on consent
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Community Development Department hired an OAIII on April 10, 2023, to serve as the Clerk to the Planning Commission. Unfortunately, there was no overlap between the hire and the resignation of the previous person filling that position. As a result, essential training services have not been provided to bring our current staff up to speed with the intricate processes and regulations governing the creation of agendas and maintenance of vital records.
Ms. Bowen served as the Planning Commission Clerk in an OAIII position for sixteen years. She is very experienced in the creation of agendas, staff support at the meetings, and maintenance of vital records. She also assisted the department during the transition to the Legistar electronic agenda system. She is uniquely qualifies to provide the detailed training needed to our current staff. Additionally, with this added staff resource capacity, we intend to assign additional tasks to assist the department in its management of the various contracts held in each division.
The funding for this position will come from an unfilled Staff Services Analyst position.
The Classification, Compensation, Recruitment, and Retention Committee (CCRR) reviewed the department's request and supports the advanced step hiring.
Recommended Action
Approve Request to Hire Extra-Help Office Assistant III (OAIII), Denise Danae Bowen, at Advanced Step 4 due to Extraordinary Qualifications.
On motion of Supervisor Crandell, and by vote of the Board, approved Request to Hire Extra-Help OAIII, Denise Danae LoDolce, at Advanced Step 4. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Community Development Director Mireya Turner presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
5.11Approve Agreement between Human Resources and ExamWorks, LLC to provide professional services to arrange and facilitate medical assessment services including independent medical examinations and peer review services with an amount not to exceed $25,000 per fiscal year for a 5 year term, and authorize the Chair to sign
Agreement
pulled on consent
Staff memo
Executive Summary
It is the County of Lake's responsibility to determine an industrial disability retirement in accordance with Government Code sections 21154 and 21156. Disability and industrial disability determination for safety employees is made by the local safety agency. Exam Works, LLC will facilitate medical assessment services including but not limited to independent medical examinations and peer review services to obtain competent medical opinion. This will help the County of Lake determine if an Industrial Disability Retirement should be approved or denied. Exam Works has different specialist doctors and multiple locations in California.
Additionally, this vendor is closest to proximity to the County of Lake.
Attached for your Board's consideration is the agreement with ExamWorks, LLC
Recommended Action
Approve Agreement between Human Resources and ExamWorks, LLC to provide professional services to arrange and facilitate medical assessment services including independent medical examinations and peer review services with an amount not to exceed $25,000 per fiscal year for a 5 year term, and authorize the Chair to sign.
5.12Adopt Resolution of Intention and set a time for Public Hearing on February 6, 2024, at 9:25 AM to Name Existing Unnamed Roadway in the County of Lake.
Public Hearing
passed on consent
Staff memo
Executive Summary
A request has been made by a property owner to name an existing road located off Little High Valley and Snow Road in the Lower Lake area. The road to be named is not in the County-maintained Road System, nor is it proposed to be. The proposed road name is to be for identification purposes only. For the convenience of the Board, a sketch of the road and the request to name this road are attached.
There are no other roads in the County with the name of SGT GIFFY ROAD.
The attached Resolution of Intention sets forth the location and the proposed name of this road.
Your favorable consideration of the Resolution will facilitate a proper name for this existing unnamed road.
Recommended Action
Adopt Resolution of Intention and set a time for Public Hearing on February 6, 2024 at 9:25am to Name a Certain Existing Unnamed Road in the County of Lake to Sgt. Giffy Road.
5.13Adopt Resolution Amending Position Allocations for FY23-24, Budget Unit 1908 - Engineering and Inspection, to Fund the Assistant Engineer Senior Position
Resolution
passed on consent
Staff memo
Executive Summary
The Department of Public Works seeks to modify the position allocations within the Engineering and Inspection Division - Budget Unit 1908 - to facilitate the hiring of a new employee. The division struggles to hire qualified individuals, and the individual who is currently working in an extra-help capacity has the skills and experience to fill an Assistant Engineer position, however the two allocations we have are currently taken. The position allocation table for the division is shown in the attached Resolution, and we propose to simply fund a position that is currently unfunded.
The position will generate revenue for the division by working on road and bridge construction projects that are largely funded by Federal, State and local Road Division, as well as perform in-house design for smaller projects funded by various sources
Recommended Action
Staff recommends that the Board of Supervisors Adopt Resolution Amending Position Allocations for FY23-24, Budget Unit 1908 - Engineering and Inspection, to Fund the Assistant Engineer Senior Position.
5.14Adopt Resolution Setting Rate of Pay for Election Officers for the March 5, 2024 Presidential Primary Election
Resolution
passed on consent
Staff memo
Executive Summary
The Registrar of Voters is charged with the duty to appoint persons to serve in various positions in order to conduct the March 5, 2024, Presidential Primary Election as well as setting the rate of pay for each person working as a result of the Presidential Primary Election. Pursuant to section 12310 of the California Elections Code, I am submitting a resolution setting the rate of compensation for members of the precinct board and support staff for the upcoming March 5, 2024, Presidential Primary Election.
Recommended Action
Adopt Resolution Setting Rate of Pay for Election Officers for the March 5, 2024, Presidential Primary Election.
5.15Approve late travel claims for the period 7/30/2023-8/2/2023 and 7/23/2023-7/28/2023 for Correctional Deputy Sara Vierra
Action Item
passed on consent
Staff memo
Executive Summary
Correctional Deputy Sara Vierra was mandated to attend 832PC Firearms and Arrest and Control classes as part of her job requirements. Upon her return, she submitted travel claims for these trainings. As the department was still working its way through the new travel policy, these claims did not contain each of the documents required for processing. As such, the claims were returned to the jail facility from the administrative office. Several weeks later, the employee inquired about the status of payment. It was not until that time it was determined that the claims had not been processed. Due to no fault of either party, these claims are now over 60 days old.
Your Boards' approval is requested so that these claims can be processed and the employee reimbursed for training costs. STC (Standards and Training for Corrections) costs are paid by the State and there is no cost to the county.
Recommended Action
Approve late travel claims for the period 7/30/2023-8/2/2023 and 7/23/2023-7/28/2023 for Correctional Deputy Sara Vierra
| Estimated Cost | 484.00 |
|---|---|
| Amount Budgeted | 35,000 |
5.16Approve First Amendment to Contract between County of Lake and Lake Family Resource Center for Differential Response Services, in the Amount of $112,000 from July 1, 2023 to June 30, 2024 and $134,200 per Fiscal Year from July 1, 2024 to June 30, 2026, and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
The Lake County Department of Social Services (LCDSS) has contracted with the Lake Family Resource Center (LFRC) for the provision of Differential Response (DR) Services since 2007. DR services are community-based preventative activities designed to alleviate stress and to promote competency and behavior that will increase the ability of families to successfully nurture their children, to enable families to use other resources and opportunities that are available in the community, to create supportive networks that enhance childrearing abilities of parents, and to help compensate for the increased social isolation and vulnerability of families in an attempt to prevent entry or reentry with Child Welfare Services. The current Contract between LCDSS and LFRC includes provisions for DR pathways 1 and 2.
This first Amendment adds DR Pathway 3 to the Contract's Scope of Services. Pathway 3 is selected when clear instances of risk or harm to children have been noted, requiring more frequent contact between families and DR service providers, higher levels of direct assistance, and increased coordination between LFRC and relevant parties. The Contract's Compensation has been increased to reflect the wider range of services provided.
Recommended Action
Approve First Amendment to Contract between County of Lake and Lake Family Resource Center for Differential Response Services, in the amount of $112,000 from July 1, 2023 to June 30, 2024 and $134,200 per fiscal year from July 1, 2024 to June 30, 2026, and authorize the Chair to sign.
| Estimated Cost | $365,000 |
|---|---|
| Amount Budgeted | $365,000 |
5.17Approve First Amendment to Contract Between County of Lake and California Department of Social Services for Quality Assurance Case Review, in the Amount of $130,434 per Fiscal Year From July 1, 2023 to June 30, 2024, and Authorize the Chair to Sign
Agreement
passed on consent
Staff memo
Executive Summary
In accordance with 45 C,F,R, 1355.34(c) and California Welfare and Institutions Code (WIC) Section 10601.2(a), local county child welfare agencies are responsible for implementing a qualitative case review process for child welfare services by child welfare and probation agencies. Cases are pulled on a continuous quarterly basis and provided to each county by the California Department of Social Services (CDSS). Through the standard agreement, the Lake County Department of Social Services (LCDSS) agrees to coordinate with CDSS for the provision of case review, reviewing case lists, securing interviews, preparing all necessary case files, and tracking and addressing safety and policy concerns.
This first amendment to contract increases the amount payable from $108,695.00 to $130,434.00, and updates agreement language in section I. Background, III. Responsibilities of the Parties, and V. Project Representatives.
Recommended Action
Approve First Amendment to Contract Between County of Lake and California Department of Social Services for Quality Assurance Case Review, in the Amount of $130,434 per Fiscal Year From July 1, 2023 to June 30, 2024, and Authorize the Chair to Sign.
| Estimated Cost | $130,434.00 |
|---|---|
| Amount Budgeted | $130,434.00 |
5.18Sitting as the Board of Directors for the Lake County Watershed Protection District a) Approve the Purchase and Sale Agreement with Christine Reck for Property within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project in the amount of $650,000.00 and b) authorize the Chair of the Board of Directors to sign the Purchase and Sale Agreement
Agreement
pulled on consent
Motion carried · 4 motions
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Our consultant Monument Inc. has reached an agreement for the purchase of a property known as Assessor's Parcel Number 004-015-120 owned by Shushan Vetzmadian. The purchase of this property will be a step closer toward the development of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project.
The purchase of parcel 004-015-120 totals $650,000.00 and is being completed using grant funds provided by the State of California, Department of Water Resources, and the Flood Corridor Program following the provisions required by the Uniform Relocation Assistance and Real Properties Acquisition Policies Act of 1970.
The appraisal was prepared by a third party hired by our consultant, Monument Inc., with review and approval by the State of California, Department of Water Resources Real Estate Division. The Purchase and Sale Agreement is attached for your review and approval.
Recommended Action
Sitting as the Board of Directors for the Lake County Watershed Protection District a) Approve the Purchase and Sale Agreement with Christine Reck for Property within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and b) authorize the Chair of the Board of Directors to sign the Purchase and Sale Agreement
| Estimated Cost | $650,000.00 |
|---|---|
| Amount Budgeted | $650,000.00 |
On motion of Supervisor Sabatier, and by vote of the Board, approved consent agenda items 5.1 through 5.18 with the exception of items 5.9, 5.11, and 5.18. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Pyska, and by vote of the Board, reopened the consent agenda. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
On motion of Supervisor Pyska, and by vote of the Board, approved consent agenda items 5.1 through 5.18 with the exception of items 5.9, 5.10, 5.11, and 5.18. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
On motion of Director Crandell, and by vote of the Board, approved the Purchase and Sale Agreement with Shushan Vetzmadian for Property within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project in the amount of $650,000.00 and authorized the Chair of the Board of Directors to sign the Purchase and Sale Agreement. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Water Resources Director Scott De Leon presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Timed Items
6.19:01 A.M. - Election of Chair of the Board of Supervisors and Vice-Chair of the Board of Supervisors for 2024 (Outgoing Chair conducts election)
Appointment
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
On motion of Supervisor Green, and by vote of the Board, appointed Supervisor Sabatier as Chair, and Supervisor Crandell as Vice-Chair of the Board of Supervisors for 2024. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Chair Pyska introduced the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.29:02 A.M. - (Sitting as the Lake County Board of Equalization) - Election of Chair and Vice-Chair of the Lake County Local Board of Equalization for 2024
Appointment
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
On motion of Supervisor Pyska, and by vote of the Board, appointed Supervisor Sabatier as Chair and Supervisor Crandell as Vice-Chair of the Lake County Local Board of Equalization for 2024. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier introduced the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:03 A.M. - (Sitting as the Lake County In-Home Supportive Services) - Election of Chair and Vice-Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2024
Appointment
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
On motion of Supervisor Green, and by vote of the Board, appointed Supervisor Sabatier as Chair, and Supervisor Crandell as Vice-Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2024. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier introduced the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:06 A.M. - Public Input
Action Item
Clerk’s notes: There was no public input.
6.59:07 A.M. - Pet of the Week
Presentation
Presentation Only.
Clerk’s notes: Animal Care and Control Officer Sadie Egan presented the pet of the week to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.69:15 A.M. - Presentation of Proclamation Designating the Month of January 2024 as Human Trafficking Awareness Month in Lake County
Proclamation
Staff memo
Executive Summary
WHEREAS, human trafficking is a serious crime that affects people of all races, age, and gender; and
WHEREAS, human trafficking is a borderless crime against individuals that violates the most basic human rights and deprives victims of human dignity and denies freedom to 32 million people around the world; and
WHEREAS, human trafficking is the fastest growing criminal industry globally; and
WHEREAS, California ranks first among the states in the number of potential reports of human trafficking; and
WHEREAS, a serious form of human trafficking involves the exploitation of children and youth for commercial sex acts. It is imperative that our young people and their families learn how to recognize risks and resist predators who use coercion and threats to manipulate children and young adults into sex and labor trafficking; and
WHEREAS, Lake Family Resource Center is instrumental in leading the way in the County of Lake in addressing human trafficking by providing 24-hour hotline services, and continuing support, advocacy and accompaniment to survivors; and
WHEREAS, preventing human trafficking in Lake County must include active public and private efforts to help recognize and acknowledge existence; and it is time to start conversations, take appropriate action and support one another to create a safer environment for all residents; and
WHEREAS, many organizations such as the District Attorney's Office, Sheriff's Office, Lakeport Police Department, Clearlake Police Department and Lake Family Resource Center are committed to ending Human Trafficking in Lake County and provide essential crisis intervention and prevention services to all members of our community.
NOW, THEREFORE, BE IT PROCLAIMED that the month of January 2024 is designated as Human Trafficking Awareness Month in Lake County, and our community is urged to support the efforts of the agencies assisting victims of human trafficking and urges all local governments, schools, businesses and community members to be aware and report any suspicious activity to local police departments and help shine the light on trafficking.
Recommended Action
Presentation Only.
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Chair Sabatier read the proclamation into the record and presented it to Lake Family Resource Center and the Lake County District Attorney's Office. Lake Family Resource Center Representative Cara Roberts spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.79:45 A.M. – Public Hearing – (Continued from December 12, 2023) Consideration of an Ordinance Amending the Purchasing Ordinance: Article X of Chapter Two of the Lake County Code to include increased purchasing limits, additional definitions, modify a requirement for exemptions from competitive bidding and additional procedures for informal and formal bidding
Public Hearing
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Staff requests the public hearing be moved to February 6, 2024, to allow for additional time to incorporate all necessary changes and allow for necessary review.
Recommended Action
Motion to continue the Public Hearing of the Purchasing Ordinance Update to February 6, 2024, Board of Supervisors meeting.
| Estimated Cost | 0 |
|---|---|
| Amount Budgeted | 0 |
On motion of Supervisor Crandell, and by vote of the Board, continued the item to the February 6, 2024 Board of Supervisors Meeting at 11:30 a.m. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Assistant County Administrative Officer introduced the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.810:00 A.M. - Consideration of Presentation on the California Tribal TANF Partnership
Presentation
Staff memo
Executive Summary
It is our goal to develop relationships with community resources to provide better services to our participants.
Recommended Action
Presentation Only
Presentation Only.
Clerk’s notes: California Tribal TANF Executive Director Yolanda Luque presented the PowerPoint Presentation to the Board. Social Services Director Crystal Markytan and Public Health Officer Dr. Noemi Doohan spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.910:30 A.M. - Consideration of Resolution Requesting Extension of Community Development Block Grant Microenterprise Program
Action Item
Staff memo
Executive Summary
The County entered into an agreement with the California Department of Housing and Community Development (HCD) on May 26, 2021, for the purpose of implementing a Community Development Block Grant (CDBG) funded microenterprise program to assist local small businesses. The grant is in the amount of $250,000. The microenterprise program began operation in January 2023 and is currently assisting over thirty micro businesses with business planning, cash flow management, accessing capital, marketing and using QuickBooks. Technical assistance is provided at workshops and through one-on-one consultations. The grant is scheduled to terminate on May 26, 2024.
HCD had previously informed local jurisdictions the next application cycle for CDBG funding would occur in January 2024. However, HCD announced on December 13, 2023, that the application cycle would be delayed until Summer or Fall of 2024 because HCD is intending to implement a new application and reporting software and needs time to prepare. Therefore, the grant application and funding cycle is now delayed for nine months.
We are recommending the Board of Supervisors request a twelve-month extension of agreement 20-CDBG-12082 so the microenterprise program can continue operations up to May 2025. This extension would provide program continuity which would mitigate the negative impacts of the recently declared delay in the funding application cycle and allow the county to utilize the full grant allocation. We anticipate that without the extension, approximately $85,000 of the grant funds would revert to HCD.
Recommended Action
Offer the resolution.
Supervisor Pyska offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Deputy County Administrative Officer Ben Rickleman presented the item to the Board. CDBG Representative Jeff Lucas spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.1010:45 A.M. - PUBLIC HEARING - a) Consideration of Resolution Making Findings Necessary to Authorize an Energy Services Contract for Design, Installation, and Commissioning of Energy Conservation Facilities Serving the Lake County Courthouse Campus; and b) Consideration of Agreement with Staten Solar Corporation for Design, Installation, and Commissioning of Energy Conservation Facilities Serving the Lake County Courthouse Campus
Public Hearing
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The County's policy for the development of the Facilities Capital Improvement Plan (FCIP) prioritizes projects that contribute to increased sustainability and environmental quality and generate long-term cost savings through energy efficiency, such as the installation of solar photovoltaic (PV) panels, electric vehicle (EV) charging stations, and similar measures at County-owned facilities. Over the last few years, Public Services staff, with the involvement and consent of the Space Use Committee and Capital Improvement Committee, has taken steps to advance a solar PV and EV charging station project at the courthouse campus to implement a high-visibility clean energy project. The purpose of this item is to consider a resolution making findings that the project will result in energy cost savings greater than the cost of the project, as well as a contract with Staten Solar Corporation to design, build, and commission the project.
Background
In September 2022, your Board received a presentation summarizing the findings of a preliminary energy audit report for County facilities. That report identified the Courthouse and District Attorney parking lot as a good candidate site for solar PV panels and EV charging stations. Subsequently, in FY 2022-23 your Board approved appropriations for the project, and in October 2022 the County contracted with Optony, Inc. to provide procurement and selection assistance as well as third-party financial and design analysis for the project. Optony's scope of work included solicitation of a Request for Proposals (RFP) to design and construct the project, which in June 2023 resulted in proposal submissions from six companies. The County's selection committee ranked Staten Solar Corporation's project proposal as the most qualified response to the RFP. Staff negotiated with Staten and recommends award of the attached contract.
The scope of work requested through the RFP was for both design and construction. Historically, public infrastructure projects have been delivered through a design-bid-build process, where the public entity contracts separately with a designer and a builder, and construction does not begin until the design process is complete and a bid for construction accepted. The Public Contract Code is traditionally geared toward this project delivery method. However, in recognition of the benefits of alternative methods, in recent years provisions have been included in state to allow for alternative options. One such allowance is Government Code Section 4217, which "provides the greatest possible flexibility to public agencies in structuring (alternate energy project) agreements". This law authorizes a public entity to select an energy services contractor and enter into an energy services agreement on terms that are determined to be in the best interest of the public agency if the cost of the project can be demonstrated to be less than the cost of electrical energy if the project is not completed, and if that determination is made at a scheduled public hearing with notice of the hearing given at least two weeks in advance. Notice for today's hearing was posted on December 22, 2023, and Optony provided the County with an analysis showing the financial benefits of the project. Consequently, staff prepared the attached resolution making findings necessary to authorize the energy services contract.
Project Summary:
The scope of the proposed project is a 444 kW solar PV carport array at the main parking lot situated West of the District Attorney building. Presently both the Courthouse and District Attorney buildings are powered by PG&E, with typical annual energy consumption and PG&E charges of approximately 870,000 kWh and $210,000 at the Courthouse, and 290,000 kWh and $70,000 at the District Attorney building. The proposed array will produce an estimated 670,000 kWh for the two buildings.
A carport parking lot array is recommended in this case rather than a rooftop system for a few primary reasons. First, the County holds revenue-generating facility space leases with AT&T, T-Mobile, and Verizon for telecommunications equipment located on both roofs, which makes available roof space extremely limited. Second, even if roof space were available, covering the roof with PV panels makes future roof repairs and general roof access very challenging. And third, a carport array will provide vehicle shade that offers an added, albeit non-quantifiable, benefit to employees and visitors who use the parking lot.
Optony's aforementioned financial analysis assumes a 3% assumed annual PG&E rate escalation, a 0.5% annual panel degradation rate, the County paying for O&M costs after the tenth year, and the County's receipt of a 30% investment tax credit. Their analysis anticipates that the proposed array will offset approximately 58% of facility use at both buildings and provide a payback period of approximately 10 years, resulting in total savings of approximately $3.27 million over the 25-year system life. The modules are power warranted for 30 years, so the cost savings may very well exceed these figures.
Also included in the project are three, dual-port EV charging stations. These stations were included in the project with the vision that the County would soon add electric vehicles to its fleet. Whether or not that occurs, the charging stations will be available on a pay-for-use basis for non-County EV's (this potential revenue was not included in Optony's financial analysis).
With regard to the California Environmental Quality Act (CEQA), County staff coordinated with City of Lakeport Community Development staff to evaluate the renewable energy project in accordance with CEQA guidelines. City staff made the determination that the project is ministerially exempt from CEQA review in accordance with Section 15268 of the CEQA guidelines.
If approved by all parties, it is anticipated the project would be commissioned by this Fall, if not earlier, with a detailed construction schedule to be provided following contract execution and pending results of schematic design.
Recommended Action
a) Adopt Resolution Making Findings Necessary to Authorize an Energy Services Contract for Design, Installation, and Commissioning of Energy Conservation Facilities Serving the Lake County Courthouse Campus
b) Approve the Agreement with Staten Solar Corporation for Design, Installation, and Commissioning of Energy Conservation Facilities Serving the Lake County Courthouse Campus and authorize the Chair to sign.
There was board consensus to return with a change order to add more electric vehicle charging stations.
Supervisor Green offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
On motion of Supervisor Green, and by vote of the Board, approved Agreement with Staten Solar Corporation for Design, Installation, and Commissioning of Energy Conservation Facilities Serving the Lake County Courthouse Campus. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. Optony Representative Jonathan Whelan, Assistant County Administrative Officer Stephen Carter, and County Counsel Lloyd Guintivano spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.1111:15 A.M. - (Sitting as the Lake County Watershed Protection District, Board of Directors) a) Consideration of Presentation on Proposed Project with SCI Consulting Group; and b) Consideration of Contract Agreement with SCI Consulting Group to conduct a Water Quality outreach study and assessment evaluation in an amount not to exceed $100,000 and Authorize the Water Resources Director to sign the agreement
Agreement
Motion carried
Carried 5-0 — moved by Greem
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
In 2022 the Lake County Watershed Protection District (District) was awarded $140,000 by the Blue Ribbon Committee for the Rehabilitation of Clear Lake (BRC) to conduct an outreach assessment to determine public perception, attitude, and knowledge gaps towards water quality, in order to best improve education, outreach and scientific communication within the communities around Clear Lake. Today's item requests your Board's approval of a contract with a consultant to complete the project as well as a short presentation of the projects goals and objectives.
In 2023, the District solicited proposals as part of the procurement of a qualified and experienced consultant to assist in the delivery of this project, which resulted in a single proposal from SCI Consulting Group (SCI). Though only one proposal was received, SCI is very qualified and experienced working with these types of projects, and SCI has a history of conducting work in Lake County with other public agencies. Staff concluded that because SCI is well suited to be working on this outreach effort and they have an excellent past record of performance, there would be no public benefit to re-advertising the project.
SCI will also be leveraging the information gathered from the grant-funded outreach portion of the project to complete an evaluation of a potential benefit funds assessment. This evaluation will gauge the public's interest in a potential tax assessment to generate funds for the District for much-needed projects. This additional task would be modeled after the successful efforts conducted for the Lake County Vector Control in 2008, and the additional task was supported by the members of the BRC at their September 14th meeting.
Attached for your review are the following documents:
1. Agreement
2. Exhibit A Scope of Services
3. Exhibit B Fiscal Provisions
4. Exhibit C Compliance Provisions
5. Attachment B BRC grant project factsheet
Following the discussion of the project and agreement, District staff and representatives from SCI will present information on the project to provide an opportunity for the Board and Public to engage in any discussion relevant to the outreach survey and benefit funds assessment.
Recommended Action
Approve the Contract Agreement with SCI Consulting Group to conduct a Water Quality outreach study and assessment evaluation in an amount not to exceed $100,000 and Authorize the Water Resources Director to sign the agreement.
| Amount Budgeted | $140,000.00 |
|---|
On motion of Supervisor Greem, and by vote of the Board, approved Contract Agreement with SCI Consulting Group to conduct a Water Quality outreach study and assessment evaluation in an amount not to exceed $100,000 and authorized the Water Resources Director to sign the agreement. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Invasive Species Manager Angela DePalma-Dow presented a PowerPoint Presentation to the Board. SCI Consulting Representative John Bliss spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.121:00 P.M. - Presentation and Consideration of the Housing Work Plan and Proposed Lake County Housing Trust Fund
Action Item
Staff memo
Executive Summary
The Housing Work Plan is structured into four primary focus areas: Housing Action and Implementation Plan, Housing Trust Fund creation, Prohousing Designation, and effective communication between community partners to increase and preserve housing supply throughout Lake County.
With the assistance of a consultant and community participation, a Housing Action and Implementation plan will be created for your Board's consideration. The initial part of this process will be community engagement to obtain valuable input from community partners including an analysis of current conditions will be performed, identification of gaps analysis, creation of goals, the action steps to attain these goals as well as a comprehensive manual which is basically a "how to" manual to be used to administer the plan. This manual will also identify funding sources and include all needed forms including legal instruments and documentation needed to implement the action steps. Additionally, sites for housing development and rehabilitation for the full spectrum of types of housing will be identified.
The creation of the Housing Trust Fund (HTF) is another element of the work plan.
The Housing Trust Fund will support and preserve housing projects. The Housing Trust Fund will create a revolving funding source to allow for a funding match required to secure low-income housing projects or other gaps identified in the Housing Action and Implementation Plan. Additionally, it will increase opportunities for low-income families and individuals to access decent, safe, and affordable homes. Lastly, it provides flexibility over state and federal funding sources. Funding sources will be identified, and a Board of Trustees will be created. The Housing Trust Fund will be managed by a Board of Trustees (with the make up to be determined) that will be comprised of seven to nine representatives from the County, Board of Supervisors, City Council, Tribes and public member representative(s). The Board will then implement a prioritization system to ensure key goals are met with the adoption of a 5-to-10-year Capital/Project Plan.
The Prohousing Designation will allow the County of Lake to be more competitive in obtaining grants by obtaining additional points for grant applications once this designation has been achieved. Community Development and Housing will work closely together to work toward attaining this designation.
Lastly, a key component of the Housing Work Plan will be to continue to build partnerships with County, City, Tribal and community organizations within Lake County to use a collaborative effort to face the many housing challenges that Lake County is striving to overcome.
Recommended Action
Direction from Board of Supervisors to staff on how to proceed.
Presentation Only.
Clerk’s notes: Deputy County Administrative Officer Lisa Judd presented a PowerPoint Presentation to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.131:30 P.M. - Consideration and Discussion of Quotation with High Level Enterprises, Inc. for the Design and Build Medical Mobile Vaccination Clinic, For an Amount Not to Exceed $407,200, and Authorize Department Head to Sign
Action Item
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Your Board approved the capital asset allocation of up to $495,877 to fund the purchase of a medical van. The medical van is fully funded through the Immunizations Activities Program grant which significantly expanded its funding with COVID-19. The addition of the mobile medical van to Public Health will allow for services to be provided to those who are homebound vulnerable populations and allow for pop-up clinics around the lake and within each district as the need presents itself.
With your Board's commitment in place, RFP 24-09 was issued October 13, 2023, with a submission deadline of Friday, November 3, 2023. Six Proposals were received and determined to be complete. A Consultant Selection Panel was convened Wednesday, December 20, 2023.
As a result of that process, High Level Enterprises, Inc., was identified as the only vendor which met all the criteria. In the intervening time, staff negotiated the terms of an Agreement, attached here for your review and public inspection.
Notices of Intent to Award were sent to all respondents by email Thursday, December 21, 2023. No protests are anticipated by the deadline of Thursday, December 28, 2023.
Staff recommends your Board Approve the Agreement with High Level Enterprises, Inc., not to exceed $407,200.
Recommended Action
Approve Quotation with High Level Enterprises, Inc. for the Design and Build Medical Mobile Vaccination Clinic, For an Amount Not to Exceed $407,200, and Authorize Department Head to Sign.
On motion of Supervisor Green, and by vote of the Board, approved Quotation with High Level Enterprises, Inc. for the Design and Build Medical Mobile Vaccination Clinic, For an Amount Not to Exceed $407,200, and authorized the Department Head to Sign this agreement and any other documentation. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Deputy Public Health Director Kim Tangerman presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.142:00 P.M. - Consideration and Discussion of an Agreement with black dog DESIGNS and Camoin Associates for Economic Development Design Services, for an amount not to exceed $44,289.97, and Authorize the Chair to Sign
Action Item
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On July 19, 2023, your Board was briefed on the County acquiring economic development design services as part of my economic development work plan. The Board has allocated funding for economic development activities with ARPA funds, which these design services will be part of. RFP 24-04 was issued August 4, 2023, with a submission deadline of Friday, September 8, 2023. Eight potentially qualified firms were proactively contacted. Six Proposal were ultimately received and determined to be complete. A Consultant Selection Panel was convened Friday, October 13, 2023, and a follow-up interview was conducted with the provisionally top-ranked candidate on Wednesday, October 18, 2023.
As a result of that process, black dog DESIGNS and Camoin Associates was identified as the most suitable firm to conduct the Scope of Work envisioned by RFP 24-04. In the intervening time, staff negotiated the terms of an Agreement, attached here for your review and public inspection.
Notices of Intent to Award were sent to all respondents by email Tuesday, December 22, 2023. No protests are anticipated by the deadline of Tuesday, December 29, 2023, at noon PST.
Staff recommends your Board Approve the Agreement with black dog DESIGNS and Camoin Associates not to exceed $44,289.97. Because of your Board's earlier action to allocate ARPA funds for economic development activities this is a budgeted expense.
Recommended Action
Approve the Agreement with black dog DESIGNS and Camoin
Associates for an Amount Not to Exceed $44,289.97 and Authorize the Chair to Sign.
On motion of Supervisor Green, and by vote of the Board, approved agreement with black dog DESIGNS and Camoin Associates for Economic Development Design Services, for an amount not to exceed $44,289.97, and with amendment to add signature for Camoin Associates and authorized the Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Deputy County Administrative Officer Ben Rickleman presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Letter of Commitment to Cal Fire for a Grant Application to provide funding for the LiDAR derivatives from the recent North Coast LiDAR Acquisition project and authorize the Chair to sign
Letter
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Your Board will recall that as part of a United States Geological Survey and California Department of Natural Resources-funded North Coast LiDAR Acquisition project, data has been collected for Lake County. This data will be processed in 2024. To make this data publicly available and useful to the public, it undergoes another process to create "derivatives" of the LiDAR data.
The County of Lake has partnered with Tukman Geospatial, who will create these derivatives after funding is secured that will allow the County of Lake as well as local agencies to:
* Allow a strategic approach to reducing wildfire risk informed by high quality data,
* Creation of fine-scale wildfire hazard and risk data layers, tools and maps to support efficient and effective wildfire risk planning throughout the county.
* The data sets and tools will be compatible with those created or in process in Santa Clara, Santa Cruz, Marin, San Mateo, Napa, and Sonoma counties to support region wide planning and analysis.
Grant award expected mid to late May 2024.
Recommended Action
Consideration of Letter of Commitment to Cal Fire for a Grant Application to provide funding for the LiDAR derivatives from the recent North Coast LiDAR Acquisition project and authorize the Chair to sign.
On motion of Supervisor Pyska, and by vote of the Board, approved Letter of Commitment to Cal Fire for a Grant Application to provide funding for the LiDAR derivatives from the recent North Coast LiDAR Acquisition project and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Supervisor Pyska presented the item to the Board. Chief Climate Resiliency Officer Terre Logsdon spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Appointment of County Supervisor as non-voting member of Commercial Cannabis Ordinance Task Force
Action Item
Staff memo
Executive Summary
On June 7, 2022, your board considered formation of a cannabis task force or ad hoc committee to address commercial cannabis permitting activities and enforcement. As stated in the memo, the initial recommendation by then-Community Development Director Mary Darby was to appoint a county supervisor as a member of the task force or ad hoc committee.
However, that same recommendation did not appear on the video presented at the June 7, 2022, meeting; instead, Darby proposed a planning commissioner "or two" be appointed to a nine-member "team" or task force. Darby additionally proposed several county employees to review any task force recommendations, including two (2) county supervisors and several department heads, as well as stakeholders including agriculture, the Chamber of Commerce and CalFire. After extended discussion of the proposed member categories, your board approved the formation of the task force with no supervisors or planning commissioners as sitting members. The primary driver of the board discussion was keeping the task force at a manageable size.
On July 12, 2022, your board considered applications submitted for appointment to the COTF. Seven (7) task force appointments were made in six (6) designated member categories.
On November 1, 2022, despite earlier concerns raised about the size of the task force, your board approved adding an eighth designated "fire district" seat to the COTF. Representatives of multiple fire districts have since participated in several COTF meetings, beginning November 28, 2022. However, the COTF continues to operate without direction to allow or receive supervisor input.
Supervisor Sabatier's efforts as chair of the industrial hemp ad hoc committee in 2019-2020 provide a highly relevant example of the value of providing early supervisor input and guidance on complex land-use issues. Today, multiple boards, committees and commissions benefit from supervisor input and consensus-building efforts. The board's concerns as first stated in 2022 regarding the size of the cannabis task force did not block the later addition of a fire district seat.
In like manner, as the COTF reviews the commercial cannabis ordinance and its amendments, having a supervisor contribute their understanding of the ordinance as it has evolved could be helpful, as this "long view" perspective may not otherwise be available to staff and task force members. The task force has been running very smoothly on all accounts, and the addition of another non-voting member is not intended or anticipated to complicate its working processes.
The sponsor requests appointment of a supervisor to sit on COTF in a non-voting capacity. Such an appointment would help improve business process efficiency and analysis of complex land-use and regulatory issues before COTF recommendations are elevated for Planning Commission and/or board review. Your board may wish to consider appointing an alternate, as well.
Recommended Action
Appoint Supervisor to sit on Cannabis Ordinance Task Force in a non-voting capacity.
No action taken.
Clerk’s notes: Supervisor Green presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Lakeport Fire Chief Patrick Reitz. The following people spoke via Zoom: Betsy Cawn and Paul Bernacchio. No one else wished to speak and the public input portion of this item was closed.
7.4Consideration of Presentation and Overview of the Cannabis Equity Program (CEG)
Action Item
Staff memo
Executive Summary
On February 5, 2020, the County of Lake entered into a grant agreement with the Governor's Office of Business and Economic Development for Type 1 funding in the amount of $150,000 for the purpose of developing its Local Equity Program. The county has received 3 grant awards of Type 2 funding for the purpose of assisting Local Equity Applicants successfully operate in the states regulated cannabis marketplace.
The Cannabis Equity Funding has been used to pay county owed taxes and fees which are not directly collected from any other source. To date, the county's Cannabis Equity Program has paid $1,429,969.83 in canopy taxes and $42,328.85 in permitting fees.
The county did not apply for the most recent round of Type 2 funding for two reasons. First due to the changes in the qualifiers of recipients, the county would need to completely rework the program assessment. Second, the county would not qualify because at least 50% of the grant funding was not spent in the past 12 months.
The county currently has $836,678.29 which will need to be spent by October 31, 2024 or sent back to the state. At this time, staff are not planning on continuing the Cannabis Equity Program as it would require a complete rework of the program.
Recommended Action
Presentation and Overview of the Cannabis Equity Program (CEG)
Presentation Only.
Clerk’s notes: Deputy County Administrative Officer Casey Moreno presented the PowerPoint Presentation to the Board. Community Development Director Mireya Turner spoke.
Chair Sabatier asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Erin McCarrick, Skiela Leiwa, Justin Quayle. The following people spoke via Zoom: Lewis Lincoln, Sarah Bodnar, Nara Dahlbacka, Jennifer Smith, and Elizabeth Lincoln. No one else wished to speak and the public input portion of this item was closed.
7.5Consideration of a Letter of Support for AB 817 (Pacheco), Which Proposes Changes to the Ralph M. Brown Act to Enable Indefinite Use of Two-Way Teleconferencing by Members of Non-Decision-Making Advisory Bodies
Action Item
Motion carried
Carried 4-1 — moved by Crandell
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Use of teleconferencing markedly expanded during the COVID-19 pandemic, and the availability and widespread adoption of electronic tools facilitated a significant increase in engagement in public meetings. Emergency provisions that allowed for remote participation in advisory bodies, boards and commissions were rolled back when the State of Emergency associated with COVID-19 was lifted. In Lake County, this meant increased travel time, and physical and geographical barriers to full participation for many residents, particularly for those serving as members of non-decision-making advisory boards and similar bodies.
AB 817, as amended March 16, 2023, would indefinitely allow members of non-decision-making advisory bodies subject to the Brown Act to meet using use two-way virtual teleconferencing, without requiring members to make their teleconference location (for some, a home address), open to the public and posted on the meeting's Agenda. Additionally, the requirement for a quorum to participate from a singular physical location within the boundaries of a local agency's jurisdiction would be lifted. This would be expected to positively affect recruitment and consistency of engagement in relevant groups, and provide more equitable opportunity for participation.
I recommend our Board formally Support AB 817, and authorize the newly-elected Chair to sign the attached Letter.
The Letter and AB 817 have likewise been reviewed by Matthew Rothstein, Chief Deputy County Administrative Officer and Legislative Coordinator. AB 817 has also gained the support of both RCRC and CSAC. Mr. Rothstein also recommends your Board approve the Letter of Support.
Recommended Action
Approve the Letter of Support for AB 817 (Pacheco), which proposes changes to the Ralph M. Brown Act to enable indefinite use of two-way teleconferencing by members of non-decision-making Advisory Bodies.
On motion of Supervisor Crandell, and by vote of the Board, approved Letter of Support for AB 817 (Pacheco), Which Proposes Changes to the Ralph M. Brown Act to Enable Indefinite Use of Two-Way Teleconferencing by Members of Non-Decision-Making Advisory Bodies. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Pyska, and Sabatier
Nays- Supervisor: 1 - Green
Clerk’s notes: Chair Sabatier presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Discussion of Structural Considerations Surrounding the Water Resources and Public Works Departments, and Consideration of Direction to Staff to Initiate Recruitment for Relevant Leadership Roles
Action Item
Staff memo
Executive Summary
On December 5, 2023, your Board received notice Public Works and Water Resources Director, Scott De Leon, will retire, effective June 30, 2024. This notice requires additional planning to best manage the subsequent time of transition. Some restructuring of County Departments may be necessary, as it has been challenging to recruit an individual with both Public Works and Water Resources leadership experience to fill a joint role.
Director De Leon's notice included a recommendation to reclassify the currently-allocated and vacant Deputy Water Resources Director position as Water Resources Director, and separate this position from the Public Works Department. Previously, Water Resources has been a distinct County Department as recently as 2019.
Should your Board choose to separate these Departments, it seems intuitive the Water Resources Director would supervise technical and program staff (Water Resources subject matter experts, those heading groundwater, invasive species, stormwater and other programs).
Recommendations presented by Director De Leon envisioned continuation of shared fiscal/administrative positions to serve both Departments. While Water Resources' scope is narrower than some County Departments, their programs are highly grant funding-dependent, and fiscal support from the Public Works fiscal team has been valuable.
Should this model ultimately be adopted, joint fiscal/administrative positions could be funded proportionate to the level of services provided to each department with no new positions requested to accommodate the recommendation.
Staff seeks direction from your Board to either pursue exploring the option recommended by Director De Leon and report back to your Board on February 6, 2024, or begin recruitment for Deputy Water Resources Director and Public Works Director roles, as they have most recently been structured.
Recommended Action
Direction to staff, as your Board deems appropriate.
There was Board Consensus to separate Public Works and Water Resources into two departments and return to the Board for further discussion.
Clerk’s notes: Assistant County Administrative Officer Stephen Carter introduced the item to the Board. Public Works/ Water Resources Director Scott De Leon presented the item to the Board. Human Resources Director Pam Samac spoke.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
7.7Sitting as the Lake County Air Quality Management District Board of Directors, Re-Appoint Cameron Reeves to the LCAQMD Hearing Board pursuant to Health and Safety Code.
Appointment
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
California Health & Safety Code Section 40801 requires one Legal Professional, one Professional Engineer, one Medical Professional, and two Public Members be represented on the Hearing Board.
Cameron Reeves has served for the past 18 years as the Legal Professional Member on the LCAQMD Hearing Board. Mr. Reeves is uniquely qualified, extensively experienced, and proficient in legal hearings of which the Hearing Board takes under consideration. Mr. Reeves has served as legal counsel to the LCAQMD for two decades, participated in hearings as the legal advisor to the Hearing Board, been involved in the development of the LCAQMD's program and rules during his two decade tenure as the County Counsel, and served as legal counsel for the San Diego Air District prior to that time. Mr. Reeves has shown a strong interest in the community and enthusiasm in attending meetings and bringing his expertise to the Hearing Board.
The Hearing Board has met less frequently in recent years, but in prior years the Hearing Board has met up to 8 times a year. The hearing process is both legalistic and technical in nature. Continuing Hearing Board members, as has been the case for the present Hearing Board, has helped greatly in making the process work smoothly and in the public's interest. Because of infrequent meetings, the advantages of having experienced Hearing Board members, and the fact that Mr. Reeves has indicated his willingness to continue, we ask that you reappoint him.
Staff believes the LCAQMD is fortunate to have Members with such strong credentials, history, and unique understanding of our community and environmental matters and are willing to continue to serve on the LCAQMD Hearing Board.
Recommended Action
That the Board of Directors re-appoint Cameron Reeves as the Legal Professional Member to the LCAQMD Hearing Board for a three year term.
On motion of Supervisor Green, and by vote of the Board, Re-Appointed Cameron Reeves to the LCAQMD Hearing Board pursuant to Health and Safety Code. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier introduced the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.8Consideration of 2024 Committee Assignments for Members of the Board of Supervisors
Appointment
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Please see the attached Committee Assignment sheet which displays the 2023 Board of Supervisors Committee appointments and proposed 2024 committee members to be considered, as well as updates regarding committee meeting days/times and revisions to committee membership.
Changes for 2024: The Risk Reduction Authority has requested your Board to appoint alternate seats for both the Board of Supervisors and the Watershed Protection District members, per their by-laws.
Recommended Action
Appoint 2024 Committee Assignments for Members of the Board of Supervisors.
On motion of Supervisor Green, and by vote of the Board, approved the 2024 Committee Assignments with amendments to make Supervisor Sabatier the designee and Supervisor Crandell the alternate on Lake County Clean Water Program Management Council, appoint Supervisor Sabatier as the designee to the Law Library Board of Trustees, add staff alternates to the Risk Reduction Authority, and change the name of the Continuum of Care to be the Continuum of Care Executive Committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier introduced the item to the Board.
7.9Consideration of the following advisory board appointments:
Central Region Town Hall (CeRTH)
Fish and Wildlife Advisory Committee
Lake County Ag Advisory Committee
Lower Lake Cemetery District
Lower Lake Waterworks District One Board of Directors
Scott’s Valley Community Advisory Board
Western Region Town Hall (WRTH)
Appointment
Motion carried · 7 motions
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Central Region Town Hall (CeRTH): Two (2) Vacancies - two (2) General Membership
Atlas Pearson - General Membership
Jon Karlsson - General Membership
Fish and Wildlife Advisory Committee: Seven (7) vacancies - two (2) Tribal Government, one (1) Agriculture, one (1) Fish and Wildlife Conservation, one (1) Land Conservation, and two (2) General Public- District 1 & 2
Daniella Cazares - Tribal Government
Luis Santana - Fish and Wildlife Conservation
Nellie Dorn - Agriculture
Michelle Scully - Land Conservation
Lake County Ag Advisory Committee: Seven vacancies - Four (4) Crop Growers, One (1) Organic Farmer and two (2) Ag Processors
Bruce Merrilees - Crop Grower
David Weiss - Crop Grower
Pat Scully - Crop Grower
Sharron Zoller - Crop Grower
Lower Lake Cemetery District: - four (4) General Membership (must live within the district boundaries and be registered to vote in Lake County)
Cheryl Craddick - General Membership
Michael Dean - General Membership
Lower Lake Waterworks District One Board of Directors: Three (3) vacancies - Public Member (must live within the district boundaries and be registered to vote in Lake County)
Jean Yanich - Public Member
Robin Evans - Public Member
Charles Farrell - Public Member
Scott's Valley Community Advisory Board: Two (2) vacancies - Public Members-at-Large
Greg Scott - Member at Large
Joel Coble - Member at Large
Western Region Town Hall (WRTH): Four (4) vacancies - one (1) Public Member-at-Large, one (1) Public Member - Blue Lakes, one (1) Public Member - Nice and one (1) Public Member - Upper Lake
Kate Parankema - Member at Large
Tim Chiara - Nice Member
Recommended Action
Appoint Qualified Applicants
On motion of Supervisor Crandell, and by vote of the Board, appointed Atlas Pearson and Jon Karlsson to the Central Region Town Hall. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Pyska, and by vote of the Board, appointed Nellie Dorn, Daniella Cazares, and Michelle Scully to the Fish and Wildlife Advisory Committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Pyska, and by vote of the Board, appointed Bruce Merrilees, David Weiss, Pat Scully, and Sharron Zoller to the Lake County Ag Advisory Committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Simon, and by vote of the Board, appointed Michael Dean and Cheryl Craddick to the Lower Lake Cemetery District. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Simon, and by vote of the Board, appointed Robin Evans, Charles Farrell, and Jean Yanich to the Lower Lake Water District Board of Directors. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Green, and by vote of the Board, appointed Greg Scott and Joel Coble to the Scotts Valley Advisory Committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Crandell, and by vote of the Board, appointed Tim Chiara and Kate Parankema to the Western Region Town Hall. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Chair Sabatier introduced the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.10Consideration of Request for Appointment of Members to the Building Board of Appeals in Compliance with 2022 California Building Code, Appendix B
Action Item
Staff memo
Executive Summary
The recently adopted Appendix B of the 2022 California Building Code specifies that the Chief Appointing Authority of the jurisdiction, the Board of Supervisors in this instance, shall appoint a five (5) member Board of Appeals to hear appeals of the Building Official's decisions. The Board of Appeals shall consist of individuals that are qualified by experience and training to pass judgement on matters pertaining to building construction and that are not employed by the jurisdiction. The Chief Appointing Authority is authorized to appoint two (2) alternate members.
Ordinance 1654 Section 19 was adopted on June 9, 1987, amending section 5-12 of Chapter 5 of the Lake County Code. This amended section specifies that the Board of Appeals shall be appointed by the Board of Supervisors and shall hold office at the Board of Supervisors ' pleasure. Currently, the Board of Appeals is comprised of the Board of Supervisors.
The City of Lakeport Building Division, Kelseyville Fire District and Lake County Fire Protection District have had internal discussions with the County and intend to use the same Board of Appeals to provide continuity throughout the County. When an appeal is requested at one of the above jurisdictions the process would include replacing the Board of Appeals member from that jurisdiction with William Collins, Chief Building Official, County of Lake.
Please see Exhibit A, Lake County Community Development Department Building Board of Appeals as the proposed roster.
Recommended Action
Staff recommends the Board appoint the recommended members to the Building Board of Appeals as outlined in Exhibit A.
Direction was given to staff to return with applications for appointment.
Clerk’s notes: Community Development Director Mireya Turner presented the item to the Board. Chief Building Official Bill Collins spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.11Consideration of Board Direction regarding Size and Member Categories for the General Plan Advisory Committee (GPAC)
Action Item
Staff memo
Executive Summary
Preparations have begun to launch "Lake County 2050"; the update to the 2008 Lake County General Plan and all eight Local Area Plans. These long range plans will be community vision driven, and the General Plan Update will take three years to complete. In order to maintain transparency and encourage community engagement, the Community Development Department intends to request at a future meeting that the Board appoint members to a General Plan Advisory Committee, made up of both stakeholders and general public.
The General Plan Advisory Committee (GPAC) will provide valuable community perspective for this process through the input of ideas, the review of draft and completed work, providing feedback to County staff and consultants, and by building community support for the plan they will help to create.
Five GPAC meetings are planned over the life of the project. The initial meeting will correspond with the Kick Off Public Meetings, with the remaining meetings connected to review of the local area plan updates, draft Safety Element, draft Environmental Impact Report (EIR), and final General Plan update review.
Staff and PlaceWorks, the update consultant, have compiled a list of potential categories of representation for the Board to consider. Staff welcomes input on other categories, should the Board prefer. In order to keep the meetings manageable, Staff recommends a total membership of no more than 15, with the recommended categories listed below in bold. With the Board's direction, Staff will work with Administration to advertise the vacant positions and return to the Board at a future meeting with the collected applications for possible Board appointments. The Lake County 2050 Project Schedule is attached for context.
Possible GPAC Membership Categories:
* Fire District
* Tribal
* Homeowners Association
* Education
* Water District
* Environmental Group
* Senior Support Services
* Business Association
* Conventional Agriculture
* Cannabis Industry
* At-Large, one seat for each Supervisorial District
* Service Organization
* County Departments
* Incorporated Cities
* Town Halls
* Media
* Airport
* Mining Operations
* Geothermal Operations
* Hospitals/Clinics
Recommended Action
Provide Board direction on the size and membership categories of the General Plan Advisory Committee.
There was Board Consensus to create a 15 member committee.
Clerk’s notes: Community Development Director Mireya Turner presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Elizabeth Larson and Betsy Cawn. No one wished to speak and the public input portion of this item was closed.
7.12Consideration to: (a) Waive the competitive bidding procedures pursuant to Lake County Code Section 2-39.2 and Section 1.C.2 of the County's Consultant Selection Policy; and (b) Approve Amendment One to Retention Agreement Between Friedman & Springwater LLP and the County of Lake increasing the contract amount by $15,000, not to exceed $40,000 and authorize the Chair to sign.
Action Item
Motion carried · 2 motions
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On August 30, 2023, your Board approved the retention agreement between the County of Lake and Friedman & Springwater LLP for legal representation in Proceeding No. P-77, the Potter Valley Project, currently pending before the Federal Energy Regulatory Commission and related matters regarding a proposal by Pacific Gas and Electric Company to de-commission the Potter Valley Project. Based on the costs incurred to date, Friedman & Springwater LLP anticipates incurring costs exceeding the $25,000 cap stated in the retention agreement. Therefore, the amendment proposes to increase the cap by $15,000.
This agreement is exempt from competitive bidding procedures pursuant to Lake County Code Section 2-39.2 and Section 1.C.2 of the County's Consultant Selection Policy.
Recommended Action
(a) Waive the competitive bidding procedures pursuant to Lake County Code Section 2-39.2 and Section 1.C.2 of the County's Consultant Selection Policy; and
(b) Approve Amendment One to Retention Agreement Between Friedman & Springwater
LLP and the County of Lake increasing the contract amount by $15,000, not to exceed
$40,000 and authorize the Chair to sign.
On motion of Supervisor Crandell, and by vote of the Board, waived the competitive bidding procedures pursuant to Lake County Code Section 2-39.2 and Section 1.C.2 of the County's Consultant Selection Policy. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
On motion of Supervisor Crandell, and by vote of the Board, approved Amendment One to Retention Agreement Between Friedman & Springwater LLP and the County of Lake increasing the contract amount by $15,000, not to exceed $40,000 and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: County Counsel Lloyd Guintivano presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.13Consideration of Letter of Support for Public Health Officer Noemi Doohan, MD, PhD, MPH, as an applicant for the 2024 American Academy of Family Medicine’s (AAFP) Public Health Award
Letter
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
I respectfully request that you consider endorsing the nomination of Public Health Officer Noemi Doohan, MD, PhD, MPH for the 2024 American Academy of Family Medicine's (AAFP) Public Health Award.
Dr. Doohan has been encouraged by the American Academy of Family Medicine to apply for the 2024 award. She qualifies as a nominee because she is a board-certified Family Physician and a member of the California Academy of Family Physicians (CAFP) and the American Academy of Family Medicine (AAFP) in good standing.
The Public Health Award seeks to honor champions of public health who demonstrate a willingness to work outside their normal duties to promote public health; who show strong leadership, innovation, and advocacy; and whose work has aided both patient and community health. Entries are judged by the executive committee for the Commission on Health of the Public and Science. The winner will officially be announced at the AAFP�Congress of Delegates meeting�in Phoenix, Arizona on September 25, 2024.
Recommended Action
Approve Letter of Support for Public Health Officer Noemi Doohan, MD, PhD, MPH, as an applicant for the 2024 American Academy of Family Medicine's (AAFP) Public Health Award.
On motion of Supervisor Green, and by vote of the Board, approved Letter of Support for Public Health Officer Noemi Doohan, MD, PhD, MPH, as an applicant for the 2024 American Academy of Family Medicine's (AAFP) Public Health Award. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Assistant County Administrative Officer Stephen Carter presented the item to the Board. Public Health Officer Dr. Noemi Doohan spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.14Consideration of Long Distance Travel for Chief Probation Officer Wendy Mondfrans to attend the American Probation and Parole Association Executive Summit in Seattle, Washington in February 2024
Action Item
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The American Probation and Parole Association (APPA) Executive Summit is being held in Seattle, Washington in February 2024. Chief Probation Officers from all over the country will be meeting to discuss updates on policies and practices relevant to our field as well as information that will aid in making decisions to shape the next level of success for both staff and individuals being supervised.
Pursuant to the County of Lake Travel Policy 15-1.3(D), I respectfully request your Board's approval for me to travel out of State to attend the APPA Executive Summit in Seattle, Washington.
Recommended Action
Approve Long Distance Travel for Chief Probation Officer Wendy Mondfrans to attend the American Probation and Parole Association Executive Summit in Seattle, Washington in February 2024.
On motion of Supervisor Crandell, and by vote of the Board, approved Long Distance Travel for Chief Probation Officer Wendy Mondfrans to attend the American Probation and Parole Association Executive Summit in Seattle, Washington in February 2024. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Green, Pyska, and Sabatier
Clerk’s notes: Chief Probation Officer Wendy Mondfrans presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code section 54956.9(d)(2), (e)(1) – One potential case
Closed Session Item
8.2Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – FERC Project No. 77, Potter Valley Hydroelectric Project
Closed Session Item
8.3Conference with Legal Counsel: Existing litigation pursuant to Government Code section 54956.9 (d)(1): Earthways Foundation, Inc. v. County of Lake, et al.
Closed Session Item
8.4Conference with Labor Negotiator: (a) County Negotiators: S. Parker, S Carter, P. Samac, and Crystal Markytan; and (b) Employee Organization: LCEA and Management Employees
Closed Session Item