Board Of Supervisors — Tuesday, October 24, 2023
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve joining Operation Green Light and Lighting the County Courthouse with Green Lights
Action Item
passed on consent
Staff memo
Executive Summary
NACo's National Association of County Veterans Service Officers (NACVO) is inviting all 3,069 counties across the country to join them in Operation Green Light. By lighting up our County Courthouse green, Lake County will be joining hundreds, if not thousands, of other counties nationwide to show their support for veterans.
During the week of November 6-12, 2023, I am requesting that the Board consider joining Operation Green Light and lighting up our courthouse green during that time period. We did this, for the first time, last year and hope to continue this tradition for the foreseeable future.
Lake County is home to approximately 4500 veterans, representing 7% of our population. The sacrifice, courage, and grit of our veterans to protect our freedoms and the ideals of the United States of America are second to none and should not go unnoticed.
For more information regarding Operation Green Light, please follow this link.
https://www.naco.org/program/operation-green-light-veterans
Recommended Action
Approve joining Operation Green Light and light the County Courthouse with green lights
5.2a) Rescind Resolution 2002-71, Resolution Approving Waste Reduction and Recycled Products Procurement Policy; and b) Adopt Resolution Approving the County of Lake Environmentally Preferable Purchasing Policy
Resolution
passed on consent
Staff memo
Executive Summary
The current policy was last adopted by the Board of Supervisors in 2005. The Waste Reduction and Recycled Products Procurement Policy is located in Chapter 10-Miscellaneous, on page 10.24.1 in the county policies.
It was brought to Administration's attention; the current policy had not been updated in 21 years and is vital in applying for and receiving grants through CalRecycle. The Administration department worked closely with Community Development to compile a robust and updated policy for your board's consideration.
Staff recommends changing the title to the County of Lake Environmentally Preferrable Purchasing Policy and replacing the content with the updated policy attached to this memorandum.
Recommended Action
a) Rescind Resolution 2002-71, Resolution Approving Waste Reduction and Recycled Products Procurement Policy; and b) Adopt Resolution Approving the County of Lake Environmentally Preferable Purchasing Policy
5.3a) Approve Budget Transfer in Budget Unit 3011 – Roads for $32,420 from account 730.53-55 to Capital Asset account 730.62-74; and, b) Approve amendment to the list of capital assets of the 2023-2024 budget to include a Fecon FMX 28’ Brush Cutter and authorize the Chair to the Board of Supervisors to sign
Action Item
passed on consent
Staff memo
Executive Summary
On September 19, 2023, your board approved the Department of Public Works to purchase two Fecon FMX 28' Brush Cutters which are capital assets. This capital asset was missed in the Final Recommended Budget.
The budget transfer from 730.53-55, Other Charges/Road Improvements, to 62.74 Cap. FA-Equipment, is necessary to purchase two Fecon brush cutters. Roads did previously have one Fecon brush cutter budgeted however it was under budget by $2,710. The $32,420 budget transfer along with the $27,000 already budgeted will allow the purchase of 2 Fecon brush cutters.
Recommended Action
a) Approve Budget Transfer in Budget Unit 3011 - Roads for $32,420 from account 730.53-55 to Capital Asset account 730.62-74; and, b) Approve amendment to the list of capital assets of the 2023-2024 budget to include a Fecon FMX 28' Brush Cutter and authorize the Chair to the Board of Supervisors to sign
5.4Approve Update to the Property Policy, Section 8 Purchasing Real Property by the County, Item 3 Exemption
Action Item
passed on consent
Staff memo
Executive Summary
The current Property Policy was last updated by the Board of Supervisors in 2012. It was brought to Admin's attention, with the vacancy of the Right-Of-Way Agent, acquisition of necessary right-of-way properties are not as easily completed.
Property Policy: Section 8 Purchasing Real Property by the County, item 3 Exemption, reflects a request to change the positions which are exempt for the sole purpose of right-of-way purchases. Below is the current verbiage and the proposed change.
Current
Acquisitions by the County Right-of-Way Agent done in the normal course of business, including but not limited to roadways, bridges, and water and sewer infrastructure projects, are exempt from this procedure.
Proposed Change
Acquisitions pertaining to right-of-way, including but not limited to roadways, bridges, and water and sewer infrastructure projects are exempt from the following procedure when conducted by the County Right-of-Way Agent, Public Works Director, or Special Districts Administrator. When purchasing real property outside of right-of-way purposes, this exemption does not apply.
Staff is recommending approval of the Property Policy effective immediately.
Recommended Action
Approve Update to the Property Policy, Section 8 Purchasing Real Property by the County, Item 3 Exemption effective immediately
5.5Approve Agreement Between County of Lake and the California Mental Health Services Authority (CalMHSA) for the State Hospital Program in the Amount of $8,412 for FYs 2023-25 and Approve the Memorandum of Understanding (MOU) Between CalMHSA and the California Department of State Hospitals for County Use of State Hospital Beds and Authorize the Department Head to Sign the Agreement and MOU.
Agreement
passed on consent
Staff memo
Executive Summary
Bi-annually, County Mental Health Plans must come to an Agreement with the Department of State (DSH) Hospitals regarding bed utilization. Lake, along with most other California counties, have partnered with the California Mental Health Services Authority to negotiate terms on behalf of Counties. The attached Participation Agreement allows CalMHSA to continue these services on Lake's behalf and the MOU details the agreement reached with DSH.
Recommended Action
Approve Agreement Between County of Lake and the California Mental Health Services Authority (CalMHSA) for the State Hospital Program in the Amount of $8,412 for FYs 2023-25 and Approve the Memorandum of Understanding (MOU) Between CalMHSA and the California Department of State Hospitals for County Use of State Hospital Beds and Authorize the Department Head to Sign the Agreement and MOU.
| Estimated Cost | $8,412 |
|---|
5.6Approve Request to Close Health Services Office on Thursday, November 9, 2023, from 8:00 a.m. - 5:00 p.m. and Thursday, December 14, 2023, from 1:00 p.m. - 5:00 p.m. for All-Staff Training.
Action Item
passed on consent
Staff memo
Executive Summary
We respectfully request the Board's approval to close all Health Services offices to the public on Thursday, November 9, 2023, from 8:00 a.m. to 5:00 p.m. and December 14, 2023, from 1:00 p.m. to 5:00 p.m. for All-Staff training.
While closed on November 9, 2023, the Health Services Department will participate in a facilitated training program to enhance team communication, cohesion, and morale.
While closed on December 14, 2023, the Health Services Department will conduct its annual All Staff Training. Training will include grant updates, team-building activities, and Public Health integration into Emergency Management.
The Public Health Officer and Department management staff remain on call during these times to respond as needed to emergent situations.
Your approval of these requests will enhance Department communication and morale and provide timely training.
Recommended Action
Approve Request to Close Health Services Office on Thursday, November 9, 2023, from 8:00 a.m. - 5:00 p.m. and Thursday, December 14, 2023, from 1:00 p.m. - 5:00 p.m. for All-Staff Training
5.7(a) Approve a Side Letter to Lake County Employee Association October 21, 2021 – June 30, 2025; (b) Approve a Side Letter to Lake County Safety Employees Association October 21, 2021 – June 30, 2025; (c) Approve a Side Letter to Lake County Correctional Officer Association October 21, 2021 – June 30, 2023; (d) Approve a Side Letter to Lake County Deputy District Attorney Association October 21, 2021 – June 30, 2025; (e) Approve a Side Letter to Lake County Deputy Sheriff Association October 21, 2021 – June 30, 2025; (f) Approve a Side Letter to Lake County Sheriff’s Management Association November 1, 2021 – June 30, 2025; and authorize Chair to sign all letters
Agreement
passed on consent
Staff memo
Executive Summary
Due to recent changes to bereavement leave under the California Family Rights Act the County Paid Bereavement Leave must be updated to abide by California Law.
The changes include:
� Travel distances shall be computed using the employee's residence as the starting point and the site of the memorial or funeral as the endpoint.
� Paid bereavement leave must be used within three months of the family member's death.
Enclosed are the Resolutions and side letters for the following groups:
� Lake County Employee Association
� Lake County Safety Employees Association
� Lake County Correctional Officer Association
� Lake County Deputy District Attorney Association
� Lake County Deputy Sheriff Association
� Lake County Sheriff's Management Association
Recommended Action
(a) Approve a Side Letter to Lake County Employee Association October 21, 2021 - June 30, 2025; (b) Approve a Side Letter to Lake County Safety Employees Association October 21, 2021 - June 30, 2025; (c) Approve a Side Letter to Lake County Correctional Officer Association October 21, 2021 - June 30, 2023; (d) Approve a Side Letter to Lake County Deputy District Attorney Association October 21, 2021 - June 30, 2025; (e) Approve a Side Letter to Lake County Deputy Sheriff Association October 21, 2021 - June 30, 2025; (f) Approve a Side Letter to Lake County Sheriff's Management Association November 1, 2021 - June 30, 2025; and authorize Chair to sign all letters.
5.8a) Approve Budget Transfer in Budget Unit 1904-Information Technology for $2,000 from Salaries & Wages account 719.01-11; and b) Increase the allocation for Account 719.62-72 Autos & Light Trucks to $36,000; and c) Approve the purchase of a Ford Bronco Sport from Folsom Lake Ford for $35,967.88 and authorize the Information Technology Director to issue a purchase order
Action Item
passed on consent
Staff memo
Executive Summary
The Information Technology Department wishes to purchase a compact SUV for day-to-day service needs as well as to have a vehicle capable of safely making it to Buckingham Peak on Mt. Konocti where the department has communications equipment. Central Garage has obtained three quotes for a Ford Bronco Sport and Folsom Lake Ford produced the lowest bid, in the amount of $35,967.88, after taxes and other fees.
The department originally budgeted $34,000 for a vehicle, but because of the market conditions and lack of availability of these vehicles, we will need to increase this budget allocation in order to purchase the vehicle.
We are requesting that your Board approve a budget transfer from account 719.01-11 (Salaries & Wages) to account 719.62-72 (Autos & Light Trucks) in the amount of $2,000. Additionally, we are requesting authorization for the Information Technology Director to issue a purchase order to Folsom Lake Ford in the amount of $35,967.88 for a Ford Bronco Sport SUV.
Recommended Action
A.) Approve Budget Transfer in Budget Unit 1904-Information Technology for $2,000 from Salaries & Wages account 719.01-11.
B.) Increase the allocation for Account 719.62-72 Autos & Light Trucks to $36,000.
C.) Approve the purchase of a Ford Bronco Sport from Folsom Lake Ford for $35,967.88 and authorize the Information Technology Director to issue a purchase order for same.
5.9Approve Purchase Order for the Purchase of a vehicle from Matt Mazzei Chevrolet for the Probation Mobile Services Unit and authorize the Chief Probation Officer to sign Purchase Order
Action Item
passed on consent
Staff memo
Executive Summary
The adopted FY 23/24 budgets for the Probation Department (BU2302) to purchase a vehicle for a Mobile Services Unit as a result of the Department receiving a grant from the Board of State and Community Corrections (BSCC) to implement this program.
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Due to a lack of inventory, vehicles are difficult to find, and prices have escalated significantly. The State contract has proven to be unreliable, and we have been forced to obtain price quotes from vendors outside of that contract. The Department looked at a variety of options, including used vehicles. Attached is a summary of the efforts made to search for a vehicle that would meet the needs of the Department and fits within the price allocated by the BSCC grant.
The vehicle the Department is seeking to purchase was in coordination with the Central Garage Fleet Superintendent.
Recommended Action
Approve Purchase Order for the Purchase of a vehicle from Matt Mazzei Chevrolet for the Probation Mobile Services Unit and authorize the Chief Probation Officer to sign Purchase Order.
5.10Approve Amendment No. 6 to the Lease Agreement with New Cingular Wireless Relative to Space Allocation on the Courthouse Roof, and Authorize the Chair to Sign.
Action Item
passed on consent
Staff memo
Executive Summary
Since 2005, New Cingular Wireless (aka AT&T) has leased space from the County on the Courthouse roof to facilitate cellular communications antennas. The current agreement expires in 2030 but New Cingular Wireless desires to extend the agreement through 2035.
While reviewing their proposal, staff discovered that the "Leased Area" as defined in the current agreement, is overly broad. Consequently, in addition to extending the Term of the Agreement, this Amendment establishes precise boundaries of the Leased Area.
Recommended Action
Approve Amendment No. 6 to the Lease Agreement with New Cingular Wireless Relative to Space Allocation on the Courthouse Roof, and Authorize the Chair to Sign
5.11Approve the Facilities Capital Improvement Plan for FY 2023-24 through FY 2027-28.
Action Item
passed on consent
Staff memo
Executive Summary
In March of this year your Board authorized the creation of the County Facilities Capital Improvement Plan Policy. That policy established the process for adopting and amending a facilities capital improvement plan (FCIP), which is a planning document that identifies buildings & grounds, parks, and integrated waste management capital improvement projects that the County intends to deliver over a five-year period. Last month, the FY 2023-24 final budget included a summary presentation of the draft FCIP. After a favorable review of the plan by the Space Committee (serving as the Capital Improvement Committee), provided for your Board's consideration is the FY 2023-24 through FY 2027-28 FCIP.
Staff is recommending this item for the consent agenda in consideration of the fact that a presentation on this topic was provided to your Board just last month. However, staff is prepared to present an overview of the FCIP if that is the will of your Board. In future years staff intends to provide a full FCIP presentation to your Board after the adoption of the budget to allow for decisions made at final budget to be implemented into the FCIP.
Recommended Action
Approve the Facilities Capital Improvement Plan for FY 2023-24 through FY 2027-28
5.12Approve Change Order No. 1 Middletown Multi-Use Path Improvement Project, State Project No. ATPL - 5914(102) Bid No. 22-05 for an increase of $158,700.00 and a revised contract amount of $1,276,149.60 and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
Contract Change Order No. 1 addresses the need to increase costs in labor, materials, equipment, subcontractors, and trucking due to project delay.
This results in an increase of $158,700.00 to the contract amount of $1,117,449.60 for the a revised contract amount of $1,276,149.60.
This project is funded 100% from the State's ATP funds and local funds. Therefore, this project is 100% funded thru construction.
RECOMMENDATION
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $158,700.00 and a revised contract amount of $1,276,149.60.
Recommended Action
Approve Change Order No. 1 Middletown Multi-Use Path Improvement Project, State Project No. ATPL - 5914(102) Bid No. 22-05 for an increase of $158,700.00 and a revised contract amount of $1,276,149.60 and authorize the Chair to sign
5.13a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.2 (2) based on the unique nature of services provided; and, b) Approve Contract Between County of Lake and Evident Change for Safe Measure Internet Access, in the Amount of $29,000 Per Year from October 1, 2023 to September 30, 2025, and authorize the Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
Lake County Child Welfare Services (CWS) has contracted with the non-profit Evident Change, previously titled National Council on Crime and Delinquency (NCCD) and used SafeMeasure since 2011. SafeMeasure is a web-based program created by NCCD that collects data from the CWS Case Management System and creates concise, interactive reports to monitor service delivery. The reports created by SafeMeasure can also be used by CWS to ensure compliance with state and federal performance audits. This is a sole source provider of web-based reports for the CWS Case Management System. It is used to track CWS data crucial to assist in compliance with laws and regulations and ensuring best outcomes for children and families.
Pursuant to Lake County Ordinance 3109 Section 28.3, we request a waiver of the formal bidding process due to the unique nature of service provided by Evident Change, more specifically the access and use of SafeMeasure. California Department of Social Services (CDSS) contracts with Evident Change to track data for all California counties, and as specified in Division 31 (Child Welfare Services Manual), all counties must continuously provide program data to CDSS in order to successfully administer all programs. Using the CDSS preferred and approved program allows for CWS to ensure all data is consistent and correct.
Recommended Action
a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.2 (2) based on the unique nature of services provided; and, b) Approve Contract Between County of Lake and Evident Change for Safe Measure Internet Access, in the Amount of $29,000 Per Year from October 1, 2023 to September 30, 2025, and authorize the Chair to sign.
| Estimated Cost | $58,000 |
|---|---|
| Amount Budgeted | $58,000 |
5.14(Sitting as the Board of Directors Lake County Watershed Protection District) Adopt the Resolution authorizing the Lake County Watershed Protection District to accept a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2023/2024 Grant for $330,755 and approve Water Resources Director as Signature Authorization to Execute Agreement.
Resolution
passed on consent
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve an updated resolution authorizing the Water Resources Director to accept and execute a grant agreement with the California State Parks Division of Boating and Waterways to continue the Quagga Mussel Prevention Program for Lake County. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
The grant agreement is attached for your reference and provides $330,775 in funds from the California State Parks Division of Boating and Waterways.
This grant agreement and approved resolution will provide funds to continue the staffing of boat ramp monitors, program administrative staff, some water quality monitoring, education and outreach through video and audio methods, maintain improved boater inspection support by contracting with Mussel Dogs, and complete the transfer to a digital database boater tracking system. The funds this grant will provide further supports other funding sources such as current grants provided by the Division of Boating and Waterways, the US Fish and Wildlife Service, and local revenues from Quagga Sticker sales.
Approval of this agreement and resolution will allow for the continued protection of Clear Lake and Lake County from a devastating invasive mussel introduction.
Recommended Action
Approve the resolution authorizing the Lake County Watershed Protection District to accept a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2023/2024 Grant for $330,755 and approve Water Resources Director as Signature Authorization to Execute Agreement
On motion of Supervisor Sabatier, and by vote of the Board, approved the consent agenda as presented. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
6. Timed Items
6.19:06 A.M. - Public Input
Clerk’s notes: Public Members Zachary Ray and Dr. Rayan Aava spoke.
6.29:07 A.M. - Pet of the Week
Presentation
Presentation Only.
Clerk’s notes: Animal Control Officer Sadie Egan presented the pet of the week to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:08 A.M. - New and Noteworthy at the Library
Action Item
Presentation Only.
Clerk’s notes: County Librarian Christopher Veach presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:15 A.M. - Presentation on CalWORKs Outcome & Accountability Review (Cal-OAR) Presentation by Social Services, Employment Services Program Manager Theresa Showen
Presentation
Staff memo
Executive Summary
Cal-OAR is a local, data-driven program management system that facilitates continuous improvement of county CalWORKs programs by collecting, analyzing, and disseminating outcomes and best practices. As required by Welfare and Institutions Code (WIC) 11523, Cal-OAR consists of three core components: performance indicators, a county CalWORKs self-assessment (Cal-CSA), and a CalWORKs system improvement plan (Cal-SIP). The Cal-OAR continuous quality improvement (Cal-CQI) process (which includes the Cal-CSA and Cal-SIP) will take place over five-year cycles. The first Cal-OAR cycle commences on July 1, 2021 with the implementation of Cal-OAR. The Lake County Social Services Cal-OAR presentation will provide information to the Board of Supervisors, and the public, that was gleaned as an outcome of our Cal-CSA. This information will be foundational in developing our Cal-SIP. This presentation is being provided to give the Board of Supervisors context for the Cal-SIP when it comes before them for approval in early 2024.
Recommended Action
Presentation Only.
Presentation Only.
Clerk’s notes: Employment Services Program Manager Theresa Showen presented the item to the Board. Deputy Social Services Director Rachael Dillman-Parsons spoke.
Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Zachary Ray and Greta Meryl. No one else wished to speak and the public input portion of this item was closed.
6.510:30 A.M. - Consideration of a Resolution amending the Master Fee Schedule for departmental services rendered by the County
Action Item
Staff memo
Executive Summary
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates to the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to amend fees related to Behavioral Health, Code Enforcement, Environmental Health, and Library fees.
The Behavioral Health Department is requesting their private pay rates for substance use disorder be lowered to their previous rate, plus CPI. The reason for the drastic change is due to a state mandate for medical payors to pay the higher rate, however this does not mandate private pay rates.
Description
Rate Approved Effective 7/1/23
New Rate
ODF Group Counseling - Non-Perinatal (per service)
$ 463.12
$ 40.40
Intensive Outpatient Treatment
$ 463.12
$ 87.24
ODF Individual Counseling - Non-Perinatal (per service)
$ 463.12
$ 95.07
The Code Enforcement Department is requesting advertising, postage, and photocopying, as well as copy fees be added to be in line with the rest of the Community Development Department.
The Environmental Health Department is submitting a comprehensive fee study which reflects the changes approved in May and amending them to a slight increase from last year's rates.
The Library is amending the description of one of their fees to include "or damaged". The fee will now say "Missing or damaged cases or chargers for library devices. (Books on CD will be charged the list price.)".
All fees set forth in this Master Fee Schedule adjustment shall become effective upon approval of this resolution.
Recommended Action
Adopt Resolution amending the Master Fee Schedule for departmental services rendered by the County
Supervisor Sabatier offered the resolution as amended and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Deputy County Administrative Officer Casey Moreno presented the PowerPoint Presentation to the Board. County Counsel Lloyd Guintivano spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.611:30 A.M. - Consideration of Agreement between County of Lake - Behavioral Health Services as the Lead Administrative Entity for the Lake County Continuum of Care and Blue Horizons Foundation in the Amount of $104,400 for Fiscal Year 2023-24.
Agreement
Motion carried · 3 motions
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Lake County Continuum of Care made a decision to fund an Emergency Warming Shelter via grant funding on September 15, 2022. A request for proposals was issued on November 20, 2022, and Sunrise Special Services was selected by the LCCoC. The contract for services with Sunrise was approved by the Lake County Board of Supervisors on January 27, 2023. The LCCoC determined it was necessary to issue another request for proposals for 24/7 shelter services and issued this request on August 1, 2023. The LCCoC selected the proposal issued by Redwood Community Services and announced this decision on September 11, 2023. Lake County Behavioral Health Services convened a transition meeting between Sunrise Special Services and Redwood Community Services to discuss the transition of providers on September 18, 2023. RCS indicated that, if approved by the Board of Supervisors, they would not be prepared to take over shelter operations until mid-December and Sunrise indicated they would continue to provide shelter operations until they could be taken over by RCS. On October 4, 2023, Sunrise Special Services issued the letter attached in the agenda packet informing the Board that Sunrise would not be extending their contract past October 24th, 2023.
The LCCoC convened a special meeting on October 10, 2023 to discuss the potential disruption of shelter services between October 24th and mid-December. During this meeting Blue Horizons Foundation offered to provide interim shelter services during this transition period. The contract now before your Board represents the proposal submitted by Blue Horizons Foundation.
These services are funded by Homeless Housing Assistance Program (HHAP) and the Housing and Homelessness Incentive Program (HHIP) grant funds. We are requesting an exemption from competitive bidding based on Section 38.2(1) and 42.2: On every emergency purchase for materials, supplies, equipment, and contractual services made in excess of twenty-five thousand dollars ($25,000.00), the agency head shall, not later than one (1) week thereafter, submit to the Chairman of the Board of Supervisors a tabulation of bids received if any, a delivery receipt and a written explanation of the circumstances of the emergency. The records of such emergency transaction shall be open to public inspection during regular business hours in the office of the Board of Supervisors. Purchases made under this provision shall be exempt from Section 2-41.
Recommended Action
A. Approve use of the old juvenile hall facility located at 1111 Whalen Way, Lakeport, CA 95453 for shelter operations; and
B. Approve request to waive competitive bidding based on Section 38.2(1) and 42.2 state of emergency; and
C. Approve Agreement between County of Lake - Behavioral Health Services as the Lead Administrative Entity for the Lake County Continuum of Care and Blue Horizons Foundation in the Amount of $104,400 for Fiscal Year 2023-24 and Authorize the Board Chair to Sign.
| Estimated Cost | $104,400 |
|---|---|
| Amount Budgeted | $104,400 |
On motion of Supervisor Green, and by vote of the Board, approved continued use of the old juvenile hall facility located at 1111 Whalen Way, Lakeport, CA for continued shelter operations. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Green, and by vote of the Board, moved to Request to waive competitive bidding based on Section 38.2(1) and 42.2 state of emergency. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Green, and by vote of the Board, approved of Agreement between County of Lake - Behavioral Health Services as the Lead Administrative Entity for the Lake County Continuum of Care and Blue Horizons Foundation in the Amount of $104,400 for Fiscal Year 2023-24 and authorized the chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Behavioral Health Director Elise Jones presented the item to the Board. Public Services Director Lars Ewing and County Counsel Lloyd Guintivano spoke.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Yvonne Cox, Nicole Pagan, Lakeport Police Chief Brad Rasmussen, Dr. Rayan Aava spoke. No one else wished to speak and the public input portion of this item was closed.
6.71:00 P.M. - Consideration of Report to the Board of Supervisors explaining the emergency conditions that necessitated the summary abatement for the property located at 10305 Hok Has Ha Lane, Kelseyville / APN#043-343-07
Report
Staff memo
Executive Summary
On October 16th and 17th, 2023, Code Enforcement conducted a summary abatement pursuant to Chapter 5 and 13 of the Lake County Code of the immediate health and safety issues occurring at/on 10305 Hok Has Ha Lane (property). Pursuant to Chapter 5, Article IX, Section 5-42.2 of the Lake County Code, "The Director shall provide a report to the Board of Supervisors at the next scheduled meeting explaining the emergency conditions that necessitated the summary abatement."
This report will be supported with evidence introduced during the power point presentation.
Facts leading to request for summary abatement:
On or about October 3, 2023, Code Enforcement (CE) received a written complaint for the subject property alleging: (1) raw sewage on the ground; (2) trash on the front of the property; (3) odor emanating from the property; and (4) lack of water.
On October 4, 2023, an initial site visit was conducted by CE Manager, Marcus Beltramo, CE Supervisor Norman Valdez; CE Officer Chris Colen. Upon arrival CE was able to observe from the street (1) trash on the front porch not bagged or containerized, exposed to elements; (2) a strong foul odor emanating from inside the house. CE made contact with the occupant and one of the property owners and made a verbal request to inspect the inside of the dwelling. The occupant would only allow CE to stand in the front doorway to view the interior of the dwelling. CE sensed a stronger foul odor emanating from inside the dwelling; and CE was allowed to view the inside of the garage through a side window and observed at the time at least garbage piled to about four (4) ft in height. CE made a second request for consent to conduct a full inspection of the interior, which was refused by the occupant and property owner. Photos were taken to document the observation(s) occurring on October 4, 2023. In addition, the occupant admitted there was a lack of running water to the fixtures and toilet. CE confirmed lack of water service with the local water company. A Red Tag was posted on the property for violation of California Health and Safety Code 17920.3 (a) - Inadequate sanitation; (a) (3) - Lack of running water to fixtures.
Based on CE's experience and training and the totality of facts observed and made known while at the property, CE had reasonable cause to believe additional or more serious health and/or safety violation(s) were occurring inside the dwelling. CE sought an inspection warrant and executed the inspection warrant on October 11, 2023. CE made the following observations: (1) each room had its own distinct foul odor; (2) dog and rat feces was found throughout the dwelling; (3) trash and unsanitary issues, such as clothes and materials were saturated with urine or feces, rat nests; two rooms containing trash and unsanitary issues were barricaded shut with mattresses; (4) the door to the garage from inside the house could only be partially opened to view garbage bags stacked to approximately five (5) ft in height, with evidence of rodents tearing into the bags of garbage; and (5) unbagged trash exposed to the elements on the front and back deck. Based on the before-mentioned, CE determined immediate health and safety issues existed meeting the criteria for a summary abatement and made such a request in accordance with LCC Chapter 13, Article I, Section 13-9.
Summary abatement:
On October 11, 2023, a 48 Hour Summary Abatement was posted at the property citing the following violation(s) of Chapter 13, Article I, Section 13-3.1 of the Lake County Code: (Attachment A)
(4) Any condition dangerous to human life, unsafe, or detrimental to the public health or safety;
(5) Any use of land, buildings, or premises established, operated, or maintained contrary to the provisions of Chapters 5, 9, 13, 21 of this Code;
(7) The existence of garbage, rubbish, refuse, or waste matter, and weeds upon the premises contrary to the provisions of Chapters 9 and 21 of the Lake County Code and/or which creates a fire hazard;
(8) Any items causing an unsightly appearance which is visible from the scenic corridor or public right of way or sites of neighboring properties or which provides harborage for rats and/or other vermin, or creates other potential health hazard or public nuisance.
On October 16th and 17th, 2023, CE conducted the summary abatement. Leonard's Hauling was hired as the contractor. The costs of the abatement totaled: $6,867.35. Approximately 11,720 lbs of unsanitary, health, and/or safety issues were abated and disposed of property. (Attachment B)
Recommended Action
Staff does not have a recommendation for the Board of Supervisors as the current proceeding / report is a statutory requirement and does not require an action by the Board of Supervisors. CE will be issuing a Notice of Nuisance and Order to Abate (NONOTA) for the remaining violations. After the expiration of the NONOTA, CE will proceed with a second abatement, if compliance is not attained prior to the expiration of the NONOTA.
Presentation Only.
Clerk’s notes: Community Development Director Mireya Turner introduced the item to the Board. Code Enforcement Manager Marcus Beltramo presented the PowerPoint Presentation to the Board. Code Enforcement Officer Christopher Colen spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.81:30 P.M. - (Sitting as the Board of Directors of the Lake County Watershed Protection District) Consideration of draft comment letter to the State Water Resources Control Board regarding draft emergency regulations proposed for the Clear Lake watershed
Action Item
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
In response to the Clear Lake hitch emergency, the State Water Resources Control Board ("State Water Boards") has circulated draft emergency information order regulations for public comment. The State Water Board convened an in-person workshop in Lakeport on Oct. 19, 2023, and a virtual workshop is planned for 10 a.m. Oct. 24. Written comments will be accepted no later than noon on Tuesday, Oct. 31. The State Water Boards' notice and draft regulations are attached. Additional information is available online at https://waterboards.ca.gov/clearlakehitch/.
This agenda item requests discussion and timely action to submit comments to the State Water Boards on behalf of the Lake County Watershed Protection District, the lead agency in the county's Clear Lake hitch response. A draft comment letter has been prepared for consideration and possible approval by the district's board of directors following discussion and public input.
Recommended Action
Sitting as the Board of Directors of the Lake County Watershed Protection District, approve draft comment letter to the State Water Boards, as may be amended, and authorize the chair to sign.
On motion of Director Green, and by vote of the Board, Sitting as the Board of Directors of the Lake County Watershed Protection District approved draft comment letter to the State Water Resources Board as amended and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Supervisor Green and Supervisor Sabatier presented the item to the Board. Water Resources Director Scott De Leon spoke.
Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Rebecca Harper. Chair Pyska read public comment from Maile Field. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
8. Closed Session
8.1Conference with Real Property Negotiators pursuant to Government Code Section 54956.8
Property: APN 024-083-06; 5245 Third St, Kelseyville, CA
Negotiating parties: (a) County Negotiators Susan Parker, Stephen Carter and (b) Karlene Ellis and Lorna Sue Sides.
Under negotiation: Terms of payment
Closed Session Item
8.2Conference with Labor Negotiator: (a) County Negotiators: S. Parker, P. Samac, and Rob Howe; and (b) Employee Organizations: LCDSA and LCCOA
Closed Session Item
8.3Conference with Legal Counsel: Existing litigation pursuant to Government Code section 54956.9 (d)(1): Earthways Foundation, Inc. v. County of Lake, et al
Closed Session Item