Board Of Supervisors — Tuesday, October 17, 2023
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Recognizing the Month of October as Head Start Awareness Month in Lake County
Proclamation
passed on consent
Staff memo
Executive Summary
WHEREAS, Established Nationally in 1964, Head Start is a national, Federally funded early childhood development program that serves children and families and whose purpose is to help children achieve their full potential; and
WHEREAS, Head Start provides comprehensive health, nutritional, educational, social services, family and community development and meaningful parent involvement; and
WHEREAS, Head Start focuses on children's language development, early literacy, social skills, and providing their parents the skills in becoming their child's first and best teacher; and
WHEREAS, Head Start is committed to the development of each child and provides preventative and early intervention services to children and families regardless of their economic status; and
NOW, THEREFORE, BE IT WHOLEHEARTEDLY PROCLAIMED THAT THE BOARD OF SUPERVISORS OF THE COUNTY OF LAKE DOES HEREBY PROCLAIM THE
MONTH OF OCTOBER 2023 AS
"HEAD START AWARENESS MONTH"
BE IT FURTHER RESOLVED, The Board of County Supervisors recognizes that the needs of children and families in Lake County must become a top priority for future decision makers by investing financial resources and talent in the support of health, mental health, educational disabilities, early childhood education, child abuse and neglect, and family trauma sensitive care.
BE IT FURTHER RESOLIVED, The Board of County Supervisors encourages all parents of preschool age children to participate in literacy activities, such as reading a book with your child, attending a play with your child, and going to the library with your child during the month of October.
Recommended Action
Adopt Proclamation Recognizing the Month of October as Head Start Awareness Month in Lake County
5.2Approve Amendment No. 2 to Agreement Between the County of Lake and Mountain G Engineering Inc for Consulting Services for Development of a Lake County Hazard Tree Removal Project in the amount of $42,000 and authorize the Chair to sign
Action Item
pulled on consent
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
An agreement between the County and Mountain G Engineering was approved by the Board November 8th, 2022, for consulting services to develop an application to CalOES, with a not to exceed amount of $30,000.
On May 8th, 2023, the first Amendment was approved by the Board, to broaden the scope of services to include the development of an application to the USDA for grant funding.
Amendment 2 is necessary to refine Amendment 1 to clarify the not to exceed amount and specify the portion of funds that are specific to the USDA project portion of the agreement.
Section 2 of the Agreement is hereby amended as follows:
2. COUNTY shall compensate CONTRACTOR for said services at a time and material basis based upon rates and scope of services detailed in the CONTRACTOR'S proposal which is attached as Exhibit "A" and also Exhibit "B" with an overall not to exceed amount of $42,000.
COUNTY shall compensate CONTRACTOR for said services under Task 1 and Task 2 of the attached Exhibit "B" related to the USDA Grant Application at the time and material basis with a maximum of sixteen (16) hours for Task 1 and a total number of hours not to exceed eighty (80) hours if Task 2 is approved at $150.00 per hour for a not to exceed amount of $12,000 for Task 1 and 2 combined.
Section 2.5 of Amendment One is hereby deleted in its entirety.
We suggest the Board Approve Amendment No. 2 to Agreement Between the County of Lake and Mountain G Engineering Inc for Consulting Services for Development of a Lake County Hazard Tree Removal Project in the amount of $42,000 and authorize the Chair to sign.
Recommended Action
Approve of Amendment No. 2 to Agreement Between the County of Lake and Mountain G Engineering Inc for Consulting Services for Development of a Lake County Hazard Tree Removal Project in the amount of $42,000 and authorize the Chair to sign
On motion of Supervisor Simon, and by vote of the Board, Approved Amendment No. 2 to Agreement Between the County of Lake and Mountain G Engineering Inc for Consulting Services for Development of a Lake County Hazard Tree Removal Project in the amount of $42,000 and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Public Member Elaine Brown pulled the item from the consent agenda. Assistant County Administrative Officer Stephen Carter spoke.
Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
5.3Approve Long Distance Travel Retroactively for Supervisor E.J. Crandell to Denver, Colorado for the U.S. Environmental Protection Agency, Farm Ranch and Rural Communities Advisory Committee (FRRCC) meeting as an appointed member
Action Item
passed on consent
Staff memo
Executive Summary
Supervisor E.J. Crandell has been appointed to the U.S. Environmental Protection Agency, Farm Ranch and Rural Communities Advisory Committee (FRRCC). The July 2023 FRRCC meeting was held in Denver, Colorado. Airfare was paid for in advance by the U.S. Environmental Protection Agency and hotel costs were reimbursed.
The purpose of the FRRCC is to provide policy advice, information, and recommendations to the EPA Administrator on a range of environmental issues and policies that are of importance to agriculture and rural communities. Members serve on the Committee in a voluntary capacity. However, EPA may provide reimbursement for travel expenses associated with official government business.
Recommended Action
Approve Long Distance Travel Retroactively for Supervisor E.J. Crandell to Denver, Colorado for the U.S. Environmental Protection Agency, Farm Ranch and Rural Communities Advisory Committee (FRRCC) meeting as an appointed member of the committee.
5.4Adopt Resolution Approving an Agreement with the State of California, Department of Food and Agriculture for State Organic Program (SOP) Cooperative Agreement # 23-0093-000-SA in the Amount of $4,565.00 for Period July 1, 2023, through June 30, 2024
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board of Supervisors to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture for the State Organic Program (SOP) Cooperative Agreement No. 23-0093-000-SA. This agreement reimburses the county for organic activities including registration, spot inspections, surveillance, residue sampling (random), complaint investigations, and approved training for Fiscal Year 2023/2024. The maximum agreement amount is $4,565.
Should the Board adopt this Resolution, please have the chair sign, and return one copy of the agreement, and one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
Recommended Action
Adopt Resolution Approving an Agreement with the State of California, Department of Food and Agriculture for State Organic Program (SOP) Cooperative Agreement # 23-0093-000-SA in the Amount of $4,565.00 for Period July 1, 2023, through June 30, 2024
5.5Approve Agreement Between County of Lake and Mother-Wise for the Perinatal Mood and Anxiety Disorders Program in the Amount of $125,000 for Fiscal Years 2023-26 and Authorize the Board Chair to Sign.
Agreement
pulled on consent
Motion carried
Carried 4-1 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Staff memo
Executive Summary
The attached Agreement represents the continuation of services funded by the Mental Health Services Act. The most recent three-year plan spanning fiscal years 2023-26 includes the continuation of the Perinatal Mood and Anxiety Disorders program. Lake County Behavioral Health Services conducted a Request for Qualifications (RFQ) with Mother-Wise to ensure they remain in good standing for continued provision of these services.
Recommended Action
Approve Agreement Between County of Lake and Mother-Wise for the Perinatal Mood and Anxiety Disorders Program in the Amount of $125,000 for Fiscal Years 2023-26 and Authorize the Board Chair to Sign.
| Estimated Cost | $125,000 |
|---|---|
| Amount Budgeted | $125,000 |
On motion of Supervisor Simon, and by vote of the Board, Approved Agreement Between County of Lake and Mother-Wise for the Perinatal Mood and Anxiety Disorders Program in the Amount of $375,000 for Fiscal Years 2023-26 and Authorized the Board Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Green, and Pyska
Nays- Supervisor: 1 - Sabatier
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Behavioral Health Director Elise Jones presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.6Approve Closure of Lake County Behavioral Health Services Department locations to the public to hold an all-staff training on Friday, December 1st, 2023 from 9am to 5pm
Action Item
passed on consent
Staff memo
Executive Summary
Twice annually LCBHS closes doors to the public by holding an off-site all-staff training. This winter all staff training will cover topics such as: CalAIM changes, confidentiality in both the Specialty Mental Health and Substance Use Disorder programs, and also offer a chance for team-building and development of employee morale.
Recommended Action
Approve closure of Lake County Behavioral Health Services Department locations to the public to hold an all-staff training on Friday, December 1st, 2023 from 9am to 5pm.
5.7Adopt Resolution Authorizing the Lake County Behavioral Health Services Director to Sign the Standard Agreement and Acknowledgement of Grant Terms and Conditions for the California Providing Access and Transforming Health (PATH) Justice-Involved Planning and Capacity Building Program Round Three and Authorize the Board Chair to Sign.
Resolution
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services applied for and was awarded $865,863 in the PATH Round 3. On January 26, 2023, the Department of Health Care Services (DHCS) received federal approval under its California Advancing and Innovating Medi-Cal (CalAIM) 1115 Demonstration for Providing Access and Transferring Health (PATH) capacity building funds to support the Justice-Involved Reentry Initiative. Under the CalAIM 1115 Demonstration, DHCS received approval to disseminate up to $410 million in capacity building funds to support the planning and implementation of pre-release and reentry services in the 90 days prior to an individual's release into the community.
The PATH Justice-Involved Reentry Initiative Capacity Building Program will provide funding to support the planning and implementation of the provision of targeted pre-release Medi-Cal services to individuals in state prisons, county jails, and youth correctional facilities who meet the eligibility criteria as outlined in the CalAIM Section 1115 Demonstration approval. This funding will also support County Behavioral Health Agencies to implement Behavioral Health Links as required by AB 133. PATH funds will be available to support investments in personnel, capacity, and/or IT systems that are needed for collaborative planning and implementation in order to effectuate pre-release service processes.
The scope of this Justice-Involved Reentry Initiative Capacity Building Program PATH Funding (referred to as PATH Justice-Involved Round 3) Guidance document is focused on providing prerelease services as part of the Justice-Involved Reentry Initiative. Interested applicants are encouraged to carefully review the information outlined in this guidance document before completing their application; a comprehensive policy and operational guide for pre-release services is forthcoming, and applicants should review that guidance to inform development of their Implementation Plan (due within 180 days after receipt of the first round of funding). The funds available in PATH Justice-Involved Round 3 are dedicated exclusively to justice involved pre-release services and Behavioral Health Links implementation.
For more information please visit: https://tpa-reference-material-prod.s3.us-west-2.amazonaws.com/2023-07-06T11:48:27.859890_PATH%20JI%20Capacity%20Building%20Round%203%20Guidance%20Memo_Final%20Guidance_June%202023.pdf
Recommended Action
Adopt Resolution Authorizing the Lake County Behavioral Health Services Director to Sign the Standard Agreement and Acknowledgement of Grant Terms and Conditions for the California Providing Access and Transforming Health (PATH) Justice-Involved Planning and Capacity Building Program Round Three and Authorize the Board Chair to Sign.
5.8Approve Continuation of Proclamation declaring a Clear Lake Hitch Emergency
Proclamation
passed on consent
Staff memo
Executive Summary
This Proclamation was adopted February 7, 2023.
Recommended Action
Approve Continuation of Proclamation declaring a Clear Lake Hitch Emergency
| Additional Requested | $100,000 |
|---|
5.9Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality.
Action Item
pulled on consent
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The California Department of Forestry and Fire Protection found that its aerial and group surveys in Napa and Lake County revealed widespread conifer mortality leaving trees vulnerable to insect attacks and fire damage. On March 28, 2022, Governor Newsom issued Executive Order No. 7-77, that states the ongoing drought will have significant immediate impacts on communities. In response, the Lake County Risk Reduction Authority created the Lake County Tree Mortality Task Force established to investigate and address the extensive tree mortality in the County caused primarily by wildfire, drought and insect damage.
The Lake County Tree Mortality Task Force members have attended several presentations from individuals with considerable expertise in both entomology and tree mortality, including Forest
Advisor Dr. Michael Jones, an entomologist from University of California Cooperative. The overriding message was that failure to actively address tree mortality could result in the potential loss or degradation of forest habitats and associated ecological impacts, including the impact of wildlife, water and soil. And as such, create dangerous wildfire conditions that also threaten the safety of persons and property and will likely extend beyond the capacity of public safety services, personnel, equipment, and facilities of this County.
This Resolution requests the following actions from Governor Newsom; 1) Proclaim a State of Emergency in Lake County and other afflicted areas of the State, 2) Seek designation of tree mortality areas within Lake County and other afflicted areas of the State under Section 8204 of the Agriculture Act of 2014 and seek additional Federal program support; and 3) Request a Presidential Declaration of Emergency or Major Disaster for this emergency.
Recommended Action
Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality
On motion of Supervisor Crandell, and by vote of the Board, Approved Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Public Member Joan Moss pulled the item from the consent agenda.
Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Elaine Brown. No one else wished to speak and the public input portion of this item was closed.
5.10Approve Continuation of an Emergency Declaration for Drought Conditions
Action Item
passed on consent
Staff memo
Executive Summary
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
Recommended Action
Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
5.11Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Low Elevation Snow and Extreme Cold
Action Item
passed on consent
Staff memo
Executive Summary
Please see attached proclamation.
Recommended Action
Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Low Elevation Snow and Extreme Cold
5.12Approve the Continuation of the Proclamation Declaring a Shelter Crisis Urgency Due to the Current Need for Sheltering for Those Experiencing Homelessness during the Weather and Temperature Patterns that the County of Lake has Been Experiencing
Proclamation
passed on consent
Staff memo
Executive Summary
AB 2553 provides guidance to local governing bodies for declaring a shelter crisis. The need for a shelter is crucial to provide respite and safe shelter for those experiencing homelessness. This declaration will only be utilized to help support a temporary shelter. Once an emergency has been declared, the Continuum of Care and Behavioral Health of Lake County will continue to pursue solutions for permanent shelters. The HHAP Round 4 grant application was approved by the Board of Supervisors recently in hopes to obtain funding to provide a permanent shelter in the future. Both groups are dedicated to finding solutions and ensuring that all shelters provide adequate and appropriate services to those in need.
Recommended Action
Approve Continuation of proclamation declaring a shelter crisis urgency.
5.13Approve Board of Supervisors Meeting Minutes from August 22, 2023, September 26, 2023,October 3, 2023
Action Item
passed on consent
5.14Adopt Resolution Amending Resolution No. 2023-117 and the Position Allocation Chart for Fiscal Year 2023-2024 Establishing Position Allocation for Fiscal Year 2023-2024, Budget Unit 2201, Sheriff-Coroner and Budget Unit 2301, Sheriff-Jail Facilities and Approving Compensation Adjustments for Classifications in the Deputy Sheriff Class Series, Public Safety Dispatcher Class Series and Deputy Sheriff-Corrections Class Series
Action Item
pulled on consent
Staff memo
Executive Summary
Due to low staffing levels and the hardship in hiring critical Sheriff's Office positions, Human Resources completed a new salary bench utilizing the methodology approved during the 2019 classification and compensation study for the Deputy Sheriff class series, Public Safety Dispatcher class series and Deputy Sheriff-Corrections class series.
During the FY 23-24 Final Budget presentation on September 12, 2023, the Sheriff-Coroner recommended and the Board of Supervisors agreed in concept pending a Meet and Confer to decrease position allocations in the Lake County Sheriff's Office to help afford a salary increase to critical Sheriff's Office positions.
Human Resources met with Lake County Deputy Sheriff Association and Lake County Correctional Officer Association and proposed the salary increase.
The resolution is amending the position allocation chart for budget unit 2201 Sheriff-Coroner and budget unit 2301 Sheriff-Jail Facilities and adjusting the salary for critical Sheriff's Office positions as follows:
Class Code
Position Title
Grade
Starting Salary
16-0631
Deputy Sheriff I
L34
$31.47 hr.
16-0632
Deputy Sheriff II
L37
$33.89 hr.
16-1220
Deputy Sheriff Sergeant
L43
$39.31 hr.
17-0953
Lieutenant
F54
$8,939 mo.
17-0951
Captain-Sworn
F62
$10,892 mo.
17-0949
Undersheriff
F64
$11,443 mo.
17-0995
Lieutenant -Corrections
F45
$7,159 mo.
00-1230
Sheriff-Coroner
E77
$15,773 mo.
06-0630
Deputy Sheriff Trainee
J25
$25.20 hr.
06-2210
Correctional Aide
J16
$20.18 hr.
06-2040
Deputy Sheriff I -Corrections
J24
$24.59 hr.
06-2041
Deputy Sheriff II - Corrections
J28
$27.14 hr.
06-1223
Sergeant-Corrections
J34
$31.47 hr.
06-2030
Public Safety Dispatcher I
J20
$22.27 hr.
06-2031
Public Safety Dispatcher II
J25
$25.20 hr.
06-2032
Supervising Public Safety Dispatcher
J29
$27.82 hr.
01-2104
Central Dispatch Manager
M41
$6,484 mo.
Recommended Action
Adopt Resolution Amending Resolution No. 2023-117 and the Position Allocation Chart for Fiscal Year 2023-2024 Establishing Position Allocation for Fiscal Year 2023-2024, Budget Unit 2201, Sheriff-Coroner and Budget Unit 2301, Sheriff-Jail Facilities and Approving Compensation Adjustments for Classifications in the Deputy Sheriff Class Series, Public Safety Dispatcher Class Series and Deputy Sheriff-Corrections Class Series and authorize Chair to sign.
Supervisor Simon offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 3 - Simon, Crandell, and Pyska
Nays- Supervisor: 1 - Green
Abstain- Supervisor: 1 - Sabatier
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Sheriff Rob Howe and Human Resources Director Pam Samac presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Joan Moss and Elaine Brown. No one else wished to speak and the public input portion of this item was closed.
5.15Waive the formal bidding requirement and authorize the IT Director to issue Purchase Order for three servers to Dell Marketing L.P.
Action Item
pulled on consent
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Information Technology Department needs to replace three servers in the Courthouse datacenter because the current servers are coming to end-of-life with the manufacturer. Dell Technologies has provided a quote at a heavily discounted price that meets our needs. We wish to waive the formal bidding requirement because doing so would produce no economic benefit for the county.
The servers specified are available only through Dell and we are receiving a special discount by purchasing from Dell directly. Issuing a request for bids would produce quotes from third party vendors that are unlikely to be able to undersell Dell, and Dell would not be able to respond to such a request due to the purchase amount (Dell has a minimum dollar amount for which they can respond to bids for).
Additionally, the quote has been furnished using a competitively awarded contract (Dell NASPO Computer Equipment PA-California).
Recommended Action
a) Waive the formal bidding requirement; and b) authorize the IT Director to issue Purchase Order for three servers to Dell Marketing L.P.
On motion of Supervisor Sabatier, and by vote of the Board, Waived the formal bidding process due to piggybacking on state contract under code section 2-38.4 and authorized the IT Director to issue a Purchase Order for three servers to Dell Marketing L.P. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Information Technology Director Shane French presented the item to the Board. Deputy County Administrative Officer Casey Moreno spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.16Approve the Agreement between the County of Lake and GSM Landscape Architects, Inc. for Professional Design Services for the Hammond Park Improvements Project, and Authorize the Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Earlier this year the Public Services Department received notice from the State Department of Parks and Recreation of a $2.3 million Statewide Park Development and Community Revitalization grant award for the Hammond Park Improvements Project in Nice. Staff subsequently solicited a Request for Proposals (RFP) for professional design services for the project. Seven proposals were received in response to the RFP. Staff convened a consultant selection committee who determined GSM Landscape Architects' proposal as submitting the most responsive proposal to the RFP.
The scope of GSM's work is to complete the design effort for improvements that will include new playgrounds, picnic area, multi-use sports court, walking path, fitness court, wetland overlook, small dog park area, landscaping, and an improved parking lot. Staff has completed negotiations with GSM and recommends your Board's approval of the attached agreement in an amount not to exceed $174,700.
Recommended Action
Approve the Agreement between the County of Lake and GSM Landscape Architects, Inc. for Professional Design Services for the Hammond Park Improvements Project, and Authorize the Chair to sign the Agreement.
5.17(a) Waive the formal bidding process, per Purchasing Code 38.1, as this is an annual contract for services that have not increased more than the consumer price index; and (b) Approve Agreement between the County of Lake and IC Solutions, LLC for Fiscal Year 2023/24 with no change from the original contract and authorize the Chairman to sign
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract extension with IC Solutions, LLC for Fiscal Year 2023/24. IC Solutions provides telephone and video visit options to the incarcerated population. Through the Martha Wright-Reed Act, congress had directed the Federal Communication Commission to ensure just and reasonable charges for any audio and video communications services used by the incarcerated populations. The FCC completed their review earlier this year. The Lake County Sheriff's Office through Praeses, it's third-party contract monitor, have been waiting on this decision prior to performing an RFP. Due to the complexities of the phone RFP, Praeses advises it can take upwards of 18 months to complete and award the contract. The Sheriff's Office will be working closely with Praeses to develop the RFP.
Recommended Action
(a) Waive the formal bidding process, per Purchasing Code 38.1, as this is an annual contract for services that have not increased more than the consumer price index; and (b) Approve Agreement between the County of Lake and IC Solutions, LLC for Fiscal Year 2023/24 with no change from the original contract and authorize the Chairman to sign
5.18Approve Amendment between the County of Lake and Keefe Group for Fiscal Year 2023/24 with no change from the original and authorize the Chairperson to sign
Action Item
pulled on consent
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Lake County Sheriff's Office requests Your Boards' approval on the attached one-year contract extension with Keefe Group for Fiscal Year 2023/24. Keefe Group provides commissary services to the incarcerated population. The commissary service allows inmates to purchase food, clothing, and other sundry items. Additionally, the Keefe Group provides tablets for the inmates to use. The tablets contain education program, games and an instant messaging application.
Recommended Action
Approve Amendment between the County of Lake and Keefe Group for Fiscal Year 2023/24 with no change from the original and authorize the Chairperson to sign
On motion of Supervisor Sabatier, and by vote of the Board, Approved Amendment between the County of Lake and Keefe Group for Fiscal Year 2023/24 with no change from the original and authorized the Chairperson to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Sheriff Rob Howe presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.19Approve Contract Between County of Lake and Redwood Toxicology Laboratory, Inc. for Drug and Alcohol Testing, in the Amount of $30,000 Per Fiscal Year from July 1, 2023 to June 30, 2026, and Authorize the Chair to Sign.
Agreement
passed on consent
Motion carried · 3 motions
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 4-1 — moved by Sabatier
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Redwood Toxicology Laboratory, Inc. provides drug and alcohol testing for the Lake County Child Welfare Services (CWS) Division on an as needed basis. In many cases, family circumstances require client families to comply with court ordered drug testing. To ensure child safety, participant compliance with required programs, and full compliance with the law, CWS must rely on services provided by Redwood Toxicology Laboratory, Inc.
LCDSS completed a Request for Proposal (RFP), which closed on May 15, 2023. Five bids were received, and Redwood Toxicology Laboratory, Inc. was chosen due to their better pricing, range of drug and alcohol testing services, and performance in prior contracts with LCDSS.
Recommended Action
Approve Contract between County of Lake and Redwood Toxicology Laboratory, Inc. for drug and alcohol testing, in the amount of $30,000 per fiscal year from July 1, 2023 to June 30, 2026, and authorize the Chair to sign.
| Estimated Cost | $90.000 |
|---|---|
| Amount Budgeted | $90,000 |
On motion of Supervisor Sabatier, and by vote of the Board, approved consent agenda items 5.1 through 5.19 with the exception of items 5.2, 5.5, 5.14, 5.15, and 5.18 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Sabatier, and by vote of the Board, moved to reopen the consent agenda. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Pyska
Nays- Supervisor: 1 - Green
On motion of Supervisor Sabatier, and by vote of the Board, approved consent agenda items 5.1 through 5.19 with the exception of items 5.2, 5.5, 5.9, 5.14, 5.15, and 5.18 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
6. Timed Items
6.19:06 A.M. - Public Input
Clerk’s notes: Environmental Health Director Craig Wetherbee, Northshore Fire Chief Mike Ciancio, Skyla Quayl, Loralye Franco, Elaine Brown, and Joan Moss spoke.
6.29:07 A.M. - Pet of the Week
Presentation
Presentation Only.
Clerk’s notes: Animal Care and Control Officer Serena Copas presented the Pet of the Week to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:10 A.M. - Presentation of Proclamation Recognizing the Month of October as Head Start Awareness Month in Lake County
Proclamation
Staff memo
Executive Summary
WHEREAS, Established Nationally in 1964, Head Start is a national, Federally funded early childhood development program that serves children and families and whose purpose is to help children achieve their full potential; and
WHEREAS, Head Start provides comprehensive health, nutritional, educational, social services, family and community development and meaningful parent involvement; and
WHEREAS, Head Start focuses on children's language development, early literacy, social skills, and providing their parents the skills in becoming their child's first and best teacher; and
WHEREAS, Head Start is committed to the development of each child and provides preventative and early intervention services to children and families regardless of their economic status; and
NOW, THEREFORE, BE IT WHOLEHEARTEDLY PROCLAIMED THAT THE BOARD OF SUPERVISORS OF THE COUNTY OF LAKE DOES HEREBY PROCLAIM THE
MONTH OF OCTOBER 2023 AS
"HEAD START AWARENESS MONTH"
BE IT FURTHER RESOLVED, The Board of County Supervisors recognizes that the needs of children and families in Lake County must become a top priority for future decision makers by investing financial resources and talent in the support of health, mental health, educational disabilities, early childhood education, child abuse and neglect, and family trauma sensitive care.
BE IT FURTHER RESOLIVED, The Board of County Supervisors encourages all parents of preschool age children to participate in literacy activities, such as reading a book with your child, attending a play with your child, and going to the library with your child during the month of October.
Recommended Action
Presentation Only.
This ceremonial item was read into the record and presented.
Clerk’s notes: Chair Pyska read the proclamation into the record and presented it to North Coast Opportunities Head Start and First Five Representatives. First Five Representative Samantha Bond and a NCO Representative spoke.
Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Elise Jones, Laura McAndrew, Lauralye Franco. No one else wished to speak and the public input portion of this item was closed.
6.49:15 A.M. – Administer Ceremonial Oath of Office to Chief Public Defender Raymond Buenaventura
Ceremonial Item
Ceremonial Item Only.
Clerk’s notes: County Administrative Officer Susan Parker administered the Ceremonial Oath of Office to Chief Public Defender Raymond Buenaventura. Chief Public Defender Raymond Buenaventura spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.510:15 A.M. - Presentation of the Clear Lake Integrated Preparedness and Resilience Plan for Dreissenid Mussel Management: A Rapid Response and Transition to Containment Plan
Report
Staff memo
Executive Summary
Invasive Species, such as invasive Quagga and Zebra Mussels, significantly alter lake ecosystems and habitats. Invasive mussels can clog water intakes, making drinking water treatment costs increase. Shells from dead mussels can accumulate on beaches and shorelines, creating sharp, dangerous conditions for swimmers, waders, bathers, wildlife, and domesticated animals. Invasive mussels are filter feeders, and they consume large quantities of green algae - or phytoplankton - which is the base of Clear Lake's food web and the foundation of our world class fishery and its dependent economy.
Clear Lake is currently free of invasive mussels thanks to efforts by the Lake County Watershed Protection District's prevention program guided by the County Ordinance Chapter 15 IX that governs the local requirements for screenings and local boater stickers. Prevention program support is provided by annual grants from the California State Parks Division of Boating and Waterways and matched by revenues generated from the Lake County boater sticker program.
If invasive quagga or zebra mussels were to be introduced to Clear Lake, their presence would degrade the lake ecology and the associated tourism industry. Potential actions that could occur if invasive mussels were introduced and establish include restricted access and moratoriums on fishing tournaments and other water-based events to prevent spread to other Northern California regional waterbodies. Additional consequences include the termination of all current state prevention grants - shifting the entire financial burden to manage this program to the County.
To guide the process to protect the lake and prevent economic devastation if an invasive mussel population is discovered in Clear Lake, the Watershed Protection District was awarded a grant from the US Fish and Wildlife Service to create a Clear Lake Invasive Mussel Rapid Response and Containment Transition Plan.
The plan, titled "Clear Lake integrated Preparedness and Resilience Plan for Dressenid Mussel Management: A Rapid Response and Transition to Containment Plan," was developed with input from State agency staff, environmental tribal leaders, water purveyors, regional water body managers, County department leaders, and department staff, and was presented to the public in two virtual forums, and posted online with an open comment period. The final draft plan is now ready to be presented to the Board of Supervisors and the public, for any final review and input, before it is finalized.
Angela De Palma-Dow, the Water Resources Invasive Species Program Coordinator, and the consultants Lisa DeBruyckere and Leah Elwell, will be presenting the plan, and the project website, to the Board and the public.
Recommended Action
Presentation of the Clear Lake Integrated Preparedness and Resilience Plan for Dreissenid Mussel Management: A Rapid Response and Transition to Containment Plan
Presentation Only.
Clerk’s notes: Water Resources Director Scott De Leon introduced the item to the Board. Invasive Species Manager Angela DePalma-Dow and Creative Resource Strategies Representatives Lisa De Bruyckere and Leah Elwell presented the PowerPoint Presentation to the Board. Special Districts Administrator Scott Harter spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of the following Advisory Board Appointment:
Food Policy Council
Appointment
Motion carried
Carried 5-0
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Food Policy Council Two (2) Vacancies - (1) Grocery Store - (1) Education
Chris Schoeneman - Education
Recommended Action
Appoint qualified applicant
On motion Sabatier, and by vote of the Board, approved Chris Schoeneman to the Food Policy Council. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Supervisor Sabatier introduced the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluation:
Title: County Counsel
Closed Session Item
8.2Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – FERC Project No. 77, Potter Valley Hydroelectric Project
Closed Session Item
8.3Conference with Legal Counsel: Existing Litigation Pursuant to Gov. Code section 54956.9(d)(1) - Center for Biological Diversity, et al. v. County of Lake, et al.
Closed Session Item