Board Of Supervisors — Tuesday, September 12, 2023
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Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Resolution Amending Resolution No. 2023-78 Establishing a New Classification and Amending the Position Allocation Chart for Fiscal Year 2023-2024 to Conform to the Recommended Budget Revising Salaries for Classifications in Budget Unit 2111 Public Defender
Action Item
passed on consent
Staff memo
Executive Summary
This proposed Resolution amends Resolution No. 2023-78 that established the position allocation and classification for the Chief Public Defender position. Based on the accepted Conditional Offer of Employment and in preparation of a final offer of employment, this proposed Resolution amends the previous Resolution that includes a grade and salary change for the Chief Public Defender classification.
Classification: Chief Public Defender
Current Grade: M62 Monthly Salary: $10,892 (Step 1) - $13,239 (Step5)
Proposed grade: M68 Monthly Salary: $12,631 (Step 1) - $15,352 (Step 5)
Recommended Action
Adopt Resolution amending Resolution No. 2023-78
establishing a new classification and amending the Position Allocation Chart for Fiscal Year
2023-2024 to conform to the recommended budget revising salaries for classifications in
Budget Unit 2111 Public Defender.
5.2a) Approve travel to Washington DC exceeding 1,500 miles for Bruno Sabatier, Jessica Pyska, Stephen Carter and Matthew Rothstein to attend the National Association of Counties legislative conference; and b) Approve travel exceeding 1,500 miles for Jessica Pyska and Bruno Sabatier to travel to the National Association of Counties Conference in Austin Texas retroactively
Action Item
passed on consent
Staff memo
Executive Summary
Staff is requesting the Boards approval for Bruno Sabatier, Jessica Pyska, Stephen Carter and Matthew Rothstein to travel in excess of 1,500 miles to the National Association of Counties conference in Washington DC on February 11-14, 2024. The legislative conference allows attendees to engage in private policy sessions, meet the members of the 118th Congress and interact with federal agency officials.
Staff is requesting the Board approve Jessica Pyska and Bruno Sabatier's travel to Austin Texas to attend the National Association of Counties conference to participate in the shaping of the NACo's federal policy agenda, share proven practices and strengthen knowledge networks to help improve residents' lives and the efficiency of county government.
Recommended Action
A) Approve travel to Washington DC exceeding 1,500 miles for Bruno Sabatier, Jessica Pyska, Stephen Carter and Matthew Rothstein to attend the National Association of Counties legislative conference; and B) Approve travel exceeding 1,500 miles for Jessica Pyska and Bruno Sabatier to travel to the National Association of Counties Conference in Austin Texas retroactively.
5.3Approve Amendment 1 to the agreement between County of Lake and Visit Lake County California correcting the language in section 3 compensation and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
Correcting from:
Contractor has been selected by County to provide the services described hereunder in Exhibit "B" (Scope of Services), attached hereto. Compensation to Contractor shall not exceed the sum of Seventy Eight Thousand Dollars ($112,500).
Correcting to:
Contractor has been selected by County to provide the services described hereunder in Exhibit "B" (Scope of Services), attached hereto. Compensation to Contractor shall not exceed the sum of One Hundred Twelve Thousand, Five Hundred Dollars ($112,500).
Recommended Action
Approve Amendment 1 to the agreement between County of Lake and Visit Lake County California correcting the language in section 3 compensation and authorize the Chair to sign
5.4Adopt Resolution Approving MOU Between County of Lake and Lake County Resource Conservation District for Management of Goatsrue in Lake County for July 1, 2023, through June 30, 2025, in the amount of $32,716.00
Resolution
passed on consent
Staff memo
Executive Summary
We do not have the resources to oversee and manage the Goatsrue eradication project based on current staffing levels. The Ag Department is being awarded grant funding from CDFA for this project in which the Lake County Resource Conservation District (LCRCD) is listed as a subcontractor. Therefore, this MOU is needed with the Lake County Resource Conservation District (LCRCD) to maintain eradication efforts. This noxious weed is found in the Scotts Creek Watershed and is one of two known locations in the state.
California Department of Food and Agriculture (CDFA) has identified Goatsrue as an "A" rated weed. An "A" rating is a pest of known economic or environmental detriment and is either not known to be established in California or it is present in a limited distribution that allows for the possibility of eradication or successful containment.
Should the board approve this resolution, please have the chair sign, and return one original copy of the MOU, one copy of the board resolution, and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Recommended Action
Adopt Resolution Approving MOU Between County of Lake and Lake County Resource Conservation District for Management of Goatsrue in Lake County for July 1, 2023, through June 30, 2025, in the Amount of $32,716.00
5.5Adopt Resolution Approving Agreement No. 23-0451-000-SA with the California Department of Food and Agriculture for Compliance with the Nursery Inspection Program for Period July 1, 2023, through June 30, 2024, in the Amount of $500.00
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution approving the Agreement with the California Department of Food and Agriculture (CDFA) for the Nursery Inspection Program in Lake County from July 1, 2023, through June 30, 2024. The agreement amount is $500.00.
The Nursery Inspection Program Agreement provides for reimbursement to inspect nursery stock at all producers/ wholesale nursery locations within the county.
Should your Board adopt this resolution, please have the Chair sign, and return one copy of the agreement, and one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Recommended Action
Adopt Resolution Approving Agreement No. 23-0451-000-SA with the California Department of Food and Agriculture for Compliance with the Nursery Inspection Program for Period July 1, 2023, through June 30, 2024, in the amount of $500.00
5.6Adopt Resolution Approving Agreement # 23-0287-000-SA with the California Department of Food and Agriculture for the Noxious Weed Program for the Period of July 1, 2023, through June 30, 2025, in the Amount of $42,421.00
Resolution
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached resolution approving the agreement with the California Department of Food and Agriculture for work on the control and eradication of the noxious weed Goatsrue (Galega Officinalis). This agreement supports local and regional eradication of high-priority noxious and invasive weeds as defined in the Food and Agricultural Code Section 7271, 7272 through 7272.5. In the amount of $42,421.00 for the period of July 1, 2023, through June 30, 2025.
Should your Board adopt this Resolution, please have the Chair sign, one copy of the Agreement, and one copy of the Board Resolution, and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
Recommended Action
Adopt Resolution Approving the Agreement # 23-0287-000-SA with the California Department of Food and Agriculture for the Noxious Weed Program for the Period of July 1, 2023, through June 30, 2025, in the Amount of $42,421.00
5.7Adopt Resolution Approving Agreement No. 23-0026-018-SF with the California Department of Food and Agriculture to Authorize Execution of the Asian Citrus Psyllid Winter Trapping Program in the Amount of $13,490.00 Starting October 1, 2023, through June 30, 2024
Resolution
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution approving an agreement with the California Department of Food and Agriculture (CDFA) for the Asian Citrus Psyllid Winter Trapping Program in Lake County from October 1, 2023, through June 30, 2024. This pest, which has been found in California, is detrimental to the citrus industry. Lake County has citrus grown throughout the county and participates in this program annually to monitor for the presence of this pest. The agreement amount is $13,490.00.
Should your Board adopt this resolution, please have the Chair sign one original copy of the agreement, and one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Recommended Action
Adopt Resolution Approving Agreement No. 23-0026-018-SF with the California Department of Food and Agriculture to Authorize Execution of the Asian Citrus Psyllid Winter Trapping Program in the Amount of $13,490.00 Starting October 1, 2023, through June 30, 2024
5.8Adopt Resolution Updating Tax Rates for Local Agencies, General Obligation Bonds and Other Voter Approved Indebtedness for Fiscal Year 2023/24
Resolution
passed on consent
Staff memo
Recommended Action
Adopt Resolution Fixing Tax Rates for Local Agencies, General Obligation Bonds and Other Voter Approved Indebtedness for Fiscal Year 2023/24.
5.9Approve Agreement Between County of Lake and Ever Well Health Systems for Adult Residential Support Services and Specialty Mental Health Services in the Amount of $75,000 for Fiscal Year 2023-24 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services' beneficiaries have benefitted from a long relationship with Ever Well Health Systems to provide residential care and support. Beneficiaries placed at an Ever Well Health facility are typically on LPS conservatorship and need a high level of support. In fiscal year 2022-23, we had one beneficiary placed in an Ever Well facility.
Lake County Behavioral Health Services conducted an RFQ process with this contractor to ensure they remain in good standing for a continued contractual relationship.
Recommended Action
Approve Agreement Between County of Lake and Ever Well Health Systems for Adult Residential Support Services and Specialty Mental Health Services in the Amount of $75,000 for Fiscal Year 2023-24 and Authorize the Board Chair to Sign.
| Estimated Cost | $70,000 |
|---|---|
| Amount Budgeted | $70,000 |
5.10Adopt Resolution Authorizing the Standard Agreement Between the County of Lake and the Department of Health Care Services for Drug Medi-Cal Services for the Period of July 1, 2023 through June 30, 2027 and Authorizing the Behavioral Health Director to Sign the Standard Agreement and the Contractor Certification Clause.
Resolution
pulled on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services acts as the County Drug Medi-Cal plan, acting as a direct service provider and pass-through for Medicaid and Medicare reimbursable Substance Use Disorder Treatment Services. This agreement reflects a renewal of our contract with the Department of Health Care Services for Drug Medi-Cal. The previous agreement spanned July 1, 2020 through June 30, 2023. The present agreement will span from July 1, 2023 through June 30, 2027 and represents $133,800,000 worth of services that may be provided and reimbursed during this time, or $33,450,000 per year. This represents a $7,835,000 increase per year from the previous performance agreement. This increase is due to CalAIM payment reform and resulting increased rates for services.
Recommended Action
Adopt Resolution Authorizing the Standard Agreement Between the County of Lake and the Department of Health Care Services for Drug Medi-Cal Services for the Period of July 1, 2023 through June 30, 2027 and Authorizing the Behavioral Health Director to Sign the Standard Agreement and the Contractor Certification Clause.
Supervisor Simon offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Behavioral Health Director Elise Jones presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.11Approve Amendment No. 2 to the Agreement between County of Lake and the Smithwaters Group for Fiscal Years 2022-25 with no change to the contract maximum and authorize the Board Chair to Sign.
Agreement
pulled on consent
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
This amendment reflects a change to the number of hours provided each month, increasing the number of hours from 65 to 86 hours per month. This is necessary due to the changes resulting from AB 2275 (Wood). This measure clarifies that the 72 hours of detention under a Lanterman-Petris-Short Welfare and Institutions Code section 5150 involuntary hold begins at the time when the person is first detained. AB 2275 also specifies timelines for holding a certification review hearing when a person is certified for intensive treatment and requires that a person be advised of rights to a hearing when they are detained. The patient's rights organization has a role in these recertification hearings.
Recommended Action
Approve Amendment No. 2 to the Agreement between County of Lake and the Smithwaters Group for Fiscal Years 2022-25 with no change to the contract maximum and authorize the Board Chair to Sign.
On motion of Supervisor Simon, and by vote of the Board, approved Amendment No. 2 to the Agreement between County of Lake and the Smithwaters Group for Fiscal Years 2022-25 with no change to the contract maximum and authorized the Board Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. County Counsel Lloyd Guintivano and Behavioral Health Director Elise Jones spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.12Adopt Proclamation Designating the Month of September 2023 as National Recovery Month in Lake County.
Proclamation
passed on consent
Staff memo
Executive Summary
WHEREAS, Recovery Month recognizes the strong and proud recovery community, the dedication of service providers and community members in Lake County who assist and support individuals from prevention services to recovery; and
WHEREAS, Lake County Behavioral Health Services provided substance use disorder services to 208 beneficiaries, Hilltop Recovery Services provided 261 residential treatment beds and 55 outpatient services, Redwood Community Services Tule House provided residential treatment services to 65 women and 33 children, Hilltop Recovery Services, Redwood Community Services and Fran's House Sober Living Environment (SLE) provided combined safe housing to 49 men and women and 12 children in the calendar year 2022; and
WHEREAS, Lake County Behavioral Health Services provided mental health services to 1,153 individuals during the calendar year 2022; and
WHEREAS, nationally 24 million people in the US experience a substance use disorder, while 9.5 million experience both substance use disorder and mental health disorders; and
WHEREAS, 7 in 10 adults who have substance use disorders, consider themselves recovering or in recovery and 2 in 3 adults who have mental health disorders consider themselves recovering or in recovery; and
WHEREAS, through promotion of Recovery Month, people from all walks of life are encouraged to become knowledgeable about what they can do to create a healthier tomorrow for themselves and others by helping to prevent these problems today; and
WHEREAS, Recovery is possible, and treatment is effective. People in recovery can and do become gainfully employed, own homes, and rejoin their families and their communities.
WHEREAS, The County of Lake Board of Supervisors and Lake County Behavioral Health's Substance Use Disorder Services, Mental Health Services, Hilltop Recovery Services, Redwood Community Services, SafeRx, Hope Rising and Lake County Health Services urges all citizens, families, governmental agencies, public and private institutions, businesses, healthcare, education systems in Lake County to support efforts that will increase community awareness, understanding and action to address substance use disorder and mental health conditions in our community.
NOW, THEREFORE, the Board of Supervisor for the County of Lake, join with the Lake County Department of Behavioral Health Services do hereby proclaim that September 2023 is National Recovery Month in the County of Lake.
Recommended Action
Adopt Proclamation Designating the Month of September 2023 as National Recovery Month in Lake County.
5.13Approve Lease between County of Lake and Berg Investments, LP for 13300 East Highway 20, Unit N, Clearlake Oaks for a term commencing on July 1, 2023 and ending on February 29, 2028 and Authorize the Behavioral Health Director to Sign
Agreement
pulled on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services Department was presented with the opportunity to expand the footprint of the Big Oak Peer Support Center presently located at 13300 East Highway 20, Unit O in Clearlake Oaks. The Department served 6,114 unduplicated people out of this Center in FY 2021-22. Services include linkages to services and supports, Coordinated Entry for housing services, and collaboration with Adventist Health for the Shower Trailer and nursing services, as well as the Department of Social Services for mobile benefits enrollment. The space needs for the center presently exceed capacity and so we are excited about the opportunity to expand into the unit next door.
This has been approved by the space committee.
Recommended Action
Approve Lease between County of Lake and Berg Investments, LP for 13300 East Highway 20, Unit N, Clearlake Oaks for a term commencing on July 1, 2023 and ending on February 29, 2028 and Authorize the Behavioral Health Director to Sign.
| Estimated Cost | $11,838.00 |
|---|---|
| Amount Budgeted | $11,838.00 |
This item was continued to a future date.
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Behavioral Health Director Elise Jones spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.14Approve Amendment No. 3 to the Agreement between the County of Lake - Lake County Behavioral Health Services as Lead Administrative Entity for the Lake County Continuum of Care and Sunrise Special Services Foundation with no change to the contract maximum for Fiscal Years 2022-23, 2023-24 and Authorize the Board Chair to Sign.
Agreement
pulled on consent
Motion carried
Carried 4-1 — moved by Green
Crandell: nay Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: nay Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
This amendment is brought forth to make adjustments to the line items in the budget. These adjustments accurately reflect expenses of the contractor for the services. There is no change to the contract amount.
Recommended Action
Approve Amendment No. 3 to the Agreement between the County of Lake - Lake County Behavioral Health Services as Lead Administrative Entity for the Lake County Continuum of Care and Sunrise Special Services Foundation with no change to the contract maximum for Fiscal Years 2022-23, 2023-24 and Authorize the Board Chair to Sign.
On motion of Supervisor Green, and by vote of the Board, Approved Amendment No. 3 to the Agreement between the County of Lake - Lake County Behavioral Health Services as Lead Administrative Entity for the Lake County Continuum of Care and Sunrise Special Services Foundation with no change to the contract maximum for Fiscal Years 2022-23, 2023-24 and Authorized the Board Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Green, and Pyska
Nays- Supervisor: 1 - Crandell
Clerk’s notes: Supervisor Crandell introduced the item to the Board. Behavioral Health Director Elise Jones presented the item to the Board.
Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Nancy. No one else wished to speak. no one else wished to speak and the public input portion of this item was closed.
5.15Approve Amendment No. 4 to the Agreement Between County of Lake and Sierra Vista for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the amount of $106,572 and Authorize the Board Chair to Sign.
Agreement
pulled on consent
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
This amendment is needed to close out the fiscal year 2022-23 and the contract. The Department will be bringing forth a new contract for fiscal year 2023-24 and beyond for this hospital.
Recommended Action
Approve Amendment No. 4 to the Agreement Between County of Lake and Sierra Vista for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the amount of $106,572 and Authorize the Board Chair to Sign.
| Estimated Cost | $106,572 |
|---|
On motion of Supervisor Sabatier, and by vote of the Board, Approved Amendment No. 4 to the Agreement Between County of Lake and Sierra Vista for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the amount of $106,572 and Authorized the Board Chair to Sign as amended. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Behavioral Health Director Elise Jones and County Counsel Lloyd Guintivano spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.16Approve Amendment No. 1 to the Agreement Between County of Lake and Adventist Health St. Helena and Vallejo for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the Amount of $500,000 for Fiscal Years 2021-22 and 2022-23 and authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
An amendment is needed to increase the contract maximum by $200,000 for acute psychiatric hospitalization services for Lake County beneficiaries.
Recommended Action
Approve Amendment No. 1 to the Agreement Between County of Lake and Adventist Health St. Helena and Vallejo for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the Amount of $500,000 for Fiscal Years 2021-22 and 2022-23 and authorize the Board Chair to Sign.
| Estimated Cost | $500,000 |
|---|---|
| Amount Budgeted | $500,000 |
5.17Approve Intergovernmental Agreements Regarding the Transfer of Public Funds Between the County of Lake and the California Department of Health Care Services for the Specialty Mental Health Services and Drug Medi-Cal Programs Spanning Fiscal Years 2023-26 and Authorize the Behavioral Health Director to Sign the Agreements.
Agreement
passed on consent
Staff memo
Executive Summary
Through realignment efforts in 1991 and 2011, funding for the majority of the non-federal share of costs associated with the Specialty Mental Health Services (SMH) and Substance Use Disorder (SUD) services became the responsibility of the counties. Currently, counties are reimbursed for these programs via Medicaid Certified Public Expenditure (CPE) methodologies. Under the Certified Public Expenditure (CPE) structure, reimbursements to counties are limited to costs incurred by the counties and are subject to a lengthy and labor-intensive cost reconciliation process. The CalAIM Behavioral Health Payment Reform initiative seeks to move counties away from cost-based reimbursement to enable value-based reimbursement structures that reward better care and quality of life for Medi-Cal beneficiaries.
Payment reform will transition counties from cost-based reimbursement funded via Certified Public Expenditures (CPEs) to fee-for-service reimbursement funded via Intergovernmental Transfers (IGTs), eliminating the need for reconciliation to actual costs. As part of payment reform, Specialty Mental Health (SMH) and Substance Use Disorder (SUD) services will transition from existing Healthcare Common Procedure Coding System (HCPCS) Level II coding to Level I coding, known as Current Procedural Terminology (CPT) coding, when possible.
You may view the relevant Behavioral Health Information and FAQs Notices here:
https://www.dhcs.ca.gov/Documents/BHIN-23-026-County-Behavioral-Health-Intergovernmental-Transfers.pdf
https://www.dhcs.ca.gov/Documents/BHIN-23-036-CalAIM-Behavioral-Health-Payment-Reform-Allocation.pdf
https://www.dhcs.ca.gov/Documents/CalAIM-BH-Payment-Reform-Intergovernmental-Transfer-FAQ.pdf
Recommended Action
Approve Intergovernmental Agreements Regarding the Transfer of Public Funds Between the County of Lake and the California Department of Health Care Services for the Specialty Mental Health Services and Drug Medi-Cal Programs Spanning Fiscal Years 2023-26 and Authorize the Behavioral Health Director to Sign the Agreements.
5.18Approve Agreement Between County of Lake and Redwood Community Services, Inc. for the Mental Health Services Act (MHSA) Transitional Age Youth (TAY) Drop-In Center and Peer Support Services in the Amount of $764,109.00 for Fiscal Years 2023-24, 2024-25, 2025-26 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services completed the new Mental Health Services Act Three Year Plan spanning 2023-24, 2024-25, and 2025-26. The program associated with this contract has been identified as an ongoing need in this new Three Year Plan. Thus, LCBHS completed a Request for Qualifications and Pre-Contract Risk Assessment to ensure this service provider remains in good standing to provide this needed service.
Recommended Action
Approve Agreement Between County of Lake and Redwood Community Services, Inc. for the Mental Health Services Act (MHSA) Transitional Age Youth (TAY) Drop-In Center and Peer Support Services in the Amount of $764,109.00 for Fiscal Years 2023-24, 2024-25, 2025-26 and Authorize the Board Chair to Sign.
| Estimated Cost | $764,109 |
|---|---|
| Amount Budgeted | $764,109 |
5.19Approve Amendment No. 1 to the Agreement Between County of Lake and Santa Rosa Behavioral Healthcare Hospital for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the Amount of $71,000 for Fiscal Year 2022-23 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services has worked closely with this hospital to increase the amount of referrals from the hospital settings, as this hospital is nearby. This resulted in the need to increase the contract by $21,000 to settle invoices for FY 2022-23.
Recommended Action
Approve Amendment No. 1 to the Agreement Between County of Lake and Santa Rosa Behavioral Healthcare Hospital for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the Amount of $71,000 for Fiscal Year 2022-23 and Authorize the Board Chair to Sign.
| Estimated Cost | $71,000 |
|---|---|
| Amount Budgeted | $71,000 |
5.20Approve Agreement Between County of Lake and Star View Children and Family Services, Inc. for Youth Community Treatment Services and Specialty Mental Health Services in the Amount of $75,000 for Fiscal Years 2022-23, 2023-24 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services requests a contract with Star View to facilitate payment for recent placements. This is a very specialized placement for foster youth that includes a locked facility.
Recommended Action
Approve Agreement Between County of Lake and Star View Children and Family Services, Inc. for Youth Community Treatment Services and Specialty Mental Health Services in the Amount of $75,000 for Fiscal Years 2022-23, 2023-24 and Authorize the Board Chair to Sign.
5.21Approve Board of Supervisors Minutes for July 18, 2023
Minutes
passed on consent
5.22Approve Issuance of Purchase Order in the amount of up to $100,402.50 with ECS Imaging for Document Scanning Services, and authorize the Community Development Director to sign.
Action Item
passed on consent
Staff memo
Executive Summary
On March 1, 2022 the Board adopted RES 2022-23 establishing a Continuous Records Retention and Destruction Schedule and Electronic Storage for the Community Development Department. On April 25, 2023, the Board adopted RES 2023-49 allowing the majority of the Building Division's documents to be retained in an electronic version.
To achieve this goal, Community Development Department requests Board approval of a purchase order in the amount of up to $100,402.50 for ECS Imaging for document scanning. We would like to piggyback on the RFP that Admin has already completed with ECS Imaging for their document scanning. Once scanned the documents will all be housed in LaserFiche to allow for quicker, more reliable access for staff doing Public Records searches. The quote from ECS is included as Attachment 1.
The attached quote is for all documents that need to be scanned, but we have only sent the non-active permits in the first shipment. Staff is in the process of scanning active permits that were part of the attached quote to allow access to these documents during construction. This amount is already budgeted.
Recommended Action
Approve a purchase order in the amount of $100,402.50 with ECS Imaging, for document scanning services, and authorize the Community Development Director to sign.
5.23Approve Common Interest Agreement between the County of Lake and the State Water Resources Control Board and Central Valley Regional Water Quality Control Board regarding Investigation and Potential Enforcement against Unlicensed Cannabis Cultivators and authorize the Chair to Sign.
Action Item
passed on consent
Staff memo
Executive Summary
The Community Development Department requests Board approval of Common Interest Agreement Regarding Investigation and Potential Enforcement Against Unlicensed Cannabis Cultivators entered into by the California State Water Resources Board, the California Central Valley Regional Water Quality Control Board, and the County of Lake. These parties have a common interest to investigate unlicensed, illegal cultivation of cannabis within Lake County for which the sharing of confidential and/or privileged information is essential. The County of Lake Community Development Department, SCWB, and CCVRWQCB wish to enter into an agreement to share such information while maintaining confidentiality and/or privilege.
The privileged and/or confidential information shared will be used solely in connection with investigating, pursuing litigation, or settlement to address and seek remedies for the alleged violation(s) according to the terms of the Agreement.
Benefits to the County:
1) County of Lake Departments or other entities may have access to essential information to further investigations and resolutions of violations.
2) The shared information will compliment and further assist Code Enforcement in its investigation and enforcement into illegal cannabis cultivation in Lake County.
3) Information sharing is an effective and proven tool to combat illegal cultivation of cannabis.
The privileged and/or confidential information shared between County of Lake departments and divisions including but is not limited to Code Enforcement, Planning, Building and Safety, Sheriff, and Water Resources. All information will remain privileged and/confidential, and only released to a specified list of people from each department.
After the Board approves the agreement, each department will confirm their privileged and/or confidential contacts.
Recommended Action
Approve Common Interest Agreement Regarding Investigation and Potential Enforcement Against Unlicensed Cannabis Cultivators in Lake County entered into by County of Lake, the State Water Resources Control Board and Central Valley Regional Water Quality Control Board.
5.24Adopt Proclamation Designating the Thirty-First Day of August as International Overdose Awareness Day
Proclamation
passed on consent
Staff memo
Executive Summary
BOARD OF SUPERVISORS, COUNTY OF LAKE
STATE OF CALIFORNIA
Proclamation
Designating The Thirty-First Day Of August
As International Overdose Awareness Day
WHEREAS, International Overdose Awareness Day is a global event held annually on the 31st of August to honor loved ones lost to fatal overdose;
WHEREAS, in 2022, 79 people fatally overdosed in Lake County, the highest fatal overdose rate in the state of California;
WHEREAS, all overdose deaths are preventable;
WHEREAS, addiction is a chronic, relapsing, and treatable disease that should not be conflated with moral or personal failure yet continues to be the subject of stigma and marginalization;
WHEREAS, every person should have access to resources that prevent overdose, including naloxone (Narcan), syringe exchange, drug testing, and medication-assisted treatment;
WHEREAS, in Lake County, dedicated prescribers of medication-assisted treatment, harm reduction providers, and substance use recovery programs work tirelessly to provide residents with these resources;
WHEREAS, local communities play a crucial role in reducing stigma, including residents, elected officials, parents, private and public organizations, hospitals, law enforcement, first responders, schools, and colleges;
WHEREAS, SafeRx Lake County, an overdose prevention coalition comprised of local agencies and organizations including Lake County Behavioral Health and Lake County Health Services, hosted the third annual commemoration of International Overdose Awareness Day in Austin Park on Saturday, August 19;
NOW, THEREFORE, BE IT PROCLAIMED that the Lake County Board of Supervisors does hereby designate August 31 as International Overdose Awareness Day and urges Lake County citizens to join in this important observance.
Recommended Action
Adopt Proclamation Designating the Thirty-First Day of August as International Overdose Awareness Day.
5.25Approve the Uniform and Equipment Allowance Requested by the Animal Control Department for Uniforms and Equipment needed for Animal Control Officers
Action Item
pulled on consent
Staff memo
Executive Summary
Presented to your Boards approval is the Uniform and Equipment Allowance requested by Animal Control Department for uniforms and equipment needed for Animal Control Officers.
2.6. UNIFORM ALLOWANCE
All employees assigned by their department head to wear a uniform shall have such uniform provided by the COUNTY.
2.6.1 ANIMAL CARE & CONTROL UNIFORM AND EQUIPMENT ALLOWANCE
Eligible employees of the Animal Control Department shall be entitled to receive an
allowance for uniforms and equipment. Newly hired Animal Control Officers shall receive their initial uniform / equipment allowance of fifteen hundred dollars ($1,500) upon appointment; however, if they fail to complete the first year of employment, the uniform/equipment allowance shall be returned, on a pro-rated basis, to the COUNTY.
Each member of the Animal Care & Control Department occupying a permanent full-time position as an Animal Control Officer, who is regularly required to wear a designated uniform in the performance of their duties, shall be paid an allowance of one hundred twenty-five (125.00) for each month of service, or major portion thereof, payable on a monthly basis.
1. Required items of apparel furnished by employee:
a. Navy Blue BOU 6 pocket pants or shorts
b. Tan shirts, short or long sleeves (Polo Shirts ok)
c. (Embroidered badge & name on front, patches on shoulder, AC on back)
d. Navy Blue T-shirt
e. Black Tie
f. Black Belt
g. Black Duty Belt
h. Pepper spray holder
i. Radio holder
j. Maglite Holder
k. Key holder
l. Black low quarter shoes or high-top boots
m. Navy Blue uniform jacket with shoulder patches and badge clearly
2. Required items to be furnished by the Department:
a. Shoulder patches worn 1" (inch) below shoulder seams on uniform shirt and jackets.
b. Two Animal Care & Control badges (one worn on left side of shirt and one on jacket tab).
c. Name plate (worn on right pocket seam of shirt or jacket).
d. Rubber boots
e. Plastic raincoat (yellow advised for safety reasons-example: night calls of injured dogs on the highway)
f. Maglite, 3 'C' size
g. 3 oz. can pepper spray
h. Reflective vest for night time operations (mandatory after sunset)
i. Kevlar Vest
3. Optional items to be furnished by the Employee
a. Overshoes, etc.
b. Any other items desired on duty belt
c. Navy Turtleneck undershirt with long sleeve uniform shirt.
d. Kevlar Vest Jacket approved by the Department
5.6.2. Change of Uniforms
The COUNTY shall provide advance notice to the ASSOCIATION on uniform
changes being considered. Upon request, the COUNTY shall provide the
opportunity to meet with the ASSOCIATION regarding these matters.
Recommended Action
Approve the Uniform and Equipment Allowance requested by the Animal Control Department for Uniforms and Equipment needed for Animal Control Officers pending a Meet and Confer with Lake County Employee Association (LCEA) Union.
This item was continued to a future date.
5.26Waive the formal bidding requirement and authorize the IT Director to issue Purchase Order for renewal of Microsoft Apps for Enterprise and associated licenses to Dell Marketing L.P.
Action Item
pulled on consent
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
In fiscal year 2022-2023, the Information Technology Department purchased Microsoft 365 licensing for all employees. This is a subscription service that includes Microsoft products such as Microsoft Office and OneDrive. The subscription must be renewed annually in order to continue using the services. The Information Technology Department is requesting to renew the subscription in the amount of $127,409.64. This represents a renewal of an annual agreement and there is no increase in per-license cost this year.
Recommended Action
Waive the formal bidding requirement and authorize the IT Director to issue Purchase Order for renewal of Microsoft Apps for Enterprise and associated licenses in the amount of $127,409.64 to Dell Marketing L.P.
| Estimated Cost | $127,409.64 |
|---|---|
| Amount Budgeted | $147,066.00 |
| Additional Requested | $0 |
| Future Annual Cost | $150,000 (est) |
On motion of Supervisor Sabatier, and by vote of the Board, Waived the formal bidding requirement due to 38.1 exemption title extension of annual agreement and authorized the IT Director to issue Purchase Order for renewal of Microsoft Apps for Enterprise and associated licenses to Dell Marketing L.P. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Information Technology Director Shane French present the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.27Approve the Agreement between the County of Lake and STRATA Architecture Planning Management for Professional Services for the Courthouse Heating Ventilation and Cooling (HVAC) System, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
In the current FY 23-24 budget through ARPA funds, your board authorized appropriations in budget unit 1671 for the evaluation of the Courthouse HVAC system and to perform appropriate system upgrades. The Public Services Department recently solicited proposals from qualified firms to evaluate the current HVAC system, provide recommendations to improve the system, and determine the feasibility and cost-effectiveness of those recommendations.
The solicitation resulted in three proposals. Staff convened a consultant selection committee in accordance with the County's consultant selection policy, and the committee's unanimous recommendation was to award the project to STRATA Architecture Planning Management (STRATA).
Staff has completed negotiations with STRATA and recommends your Board's approval of the attached agreement in an amount not to exceed $58,300.00.
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary")
? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)
? Other (Please describe in Executive Summary)
? Well-being of Residents ? Public Safety ? Disaster Prevention, Preparedness, Recovery
? Economic Development ? Infrastructure ? County Workforce
? Community Collaboration ? Business Process Efficiency ? Clear Lake
Recommended Action
Approve the Agreement between the County of Lake and STRATA Architecture Planning Management for Professional Services for the Courthouse Heating Ventilation and Cooling (HVAC) System, and authorize the Chair to sign.
5.28Approve Change Order No. 1 with Wylatti Resource Management, for FEMA FMAG Culvert Replacement No. 3 Project, Federal Project No. Fema-5189-FM-CA, Bid No. 21-04 for a decrease of $9,124.48 and a Revised Contract Amount of $246,737.30
Action Item
passed on consent
Staff memo
Executive Summary
Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
Contract Change Order No. 1 addresses the need to eliminate headwalls on sites 42 & 43 - Harbin Springs Road PM 1.42 and Harbin Springs Road PM 1.72
This results in a decrease of $9,124.48 to the contract amount of $255,861.78 for a revised contract amount of $246,737.30.
This project is funded 75% from the State's CalOES funds and a 25% local match. Therefore, this project is 100% funded thru construction.
Recommended Action
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for a decrease of $9,124.48 and a revised contract amount of $246,737.30.
5.29Approve Award of Bid for the Bartlett 99 Bridge Replacement Project, Bid No. 23-02, Federal Aid project No. BRLO-5914(111) with Stewart Engineering Inc in the Amount of $2,352,435.00 and authorize the Chair to Sign
Agreement
passed on consent
Staff memo
Executive Summary
The Purchasing Department publicly opened bids for the subject project on Thursday, July 13, 2023. Four (4) bids were received, and the apparent lowest responsible bidder was Stewart Engineering Inc., of Redding, California. Please refer to the attached bid tabulation.
The project is fully funded from the Federal Highway Bridge Program and State Toll Credits. The scope of the project includes the construction of a new bridge adjacent to the existing structure, removal of the existing bridge and approximately 490 feet of roadway reconstruction with aggregate base.
Recommended Action
Staff recommends that the Board of Supervisors award the Contract for the Bartlett 99 Bridge Replacement Project to Stewart Engineering Inc. in the amount of $2,352,435.00 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
5.30Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing the Removal of Vehicles and Ordering the Department of Public Works to Post Signs for the Kelseyville Pear Festival Farm to Fork Dinner and Street Dance
Resolution
passed on consent
Staff memo
Executive Summary
The Kelseyville Business Association will be holding its Annual Pear Festival Farm to Fork dinner and dance in Kelseyville on September 29, 2023.
Based on last year's event, no-parking zones and road closures are needed to set up and hold the event on Main Street (between 2nd and 4th Streets from 12 PM on September 29, 2023, to 12 AM, on September 30, 2023.
.
Attached, for the Board's consideration and action, is a resolution, which temporarily sets tow away zones and road closures for Main Street Kelseyville (between 2nd Street and 4th Street) on September 29, 2023 through September 30, 2023.
Recommended Action
Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing the Removal of Vehicles and Ordering the Department of Public Works to Post Signs for the Kelseyville Pear Festival Farm to Fork Dinner and Street Dance.
5.31Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing the Removal of Vehicles and Ordering the Department of Public Works to Post Signs for the Kelseyville Pear Festival
Resolution
passed on consent
Staff memo
Executive Summary
The Kelseyville Business Association will be holding its Annual Pear Festival in Kelseyville on September 30, 2023
Based on previous Pear Festival events, no-parking zones and expanded road closures are needed to limit congestion so that emergency services can access the area during the Pear Festival. The Kelseyville Business Association will be securing parking areas for attendees of this event to use to offset the loss of parking with these expanded closures and temporary no parking areas.
.
Attached, for the Board's consideration and action, is a resolution, which expands the temporary Road Closures to include Main Street (from Gunn St. to Fifth Street), Fifth Street (from Saderlund Street to Church Street), Fourth Street (From Saderlund Street to Church Street), Third Street (from Gaddy Lane to Church Street), Second Street (from Gard Street to Church Street), First Street (from Gard Street Church Street), and Saderlund Street (from Gunn Street to Fifth Street) and temporarily prohibits parking on Gunn Street (from Main Street to Gard Street), State Street (from Main Street to Sylar Lane) Main Street from State Street to Hwy 29), Live Oak Drive (from Hwy 29 to Main Street) Seventh Street (from Live Oak Drive to Church Street), Sixth Street (from Church Street to Main Street), Fifth Street (from Church Street to end) Third Street (from Main Street to Gaddy Lane) and Bell Hill Road (from Hwy 29 to Main Street)
Recommended Action
Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing the Removal of Vehicles and Ordering the Department of Public Works to Post Signs for the Kelseyville Pear Festival.
5.32Approve Standard Agreement # 23-5010 between County of Lake and California Department of Social Services for Resource Family Approval Program Services in the Amount of $68,298.00 per fiscal year from July 01, 2023 to June 30, 2024, and b) Adopt Resolution Authorizing the Director of Social Services to Sign the Standard Agreement.
Agreement
passed on consent
Staff memo
Executive Summary
Through the Standard Agreement, California Department of Social Services (CDSS) provides family evaluations for the Lake County Department of Social Services (LCDSS) Resource Family Approval (RFA) Program. The services provided by CDSS are essential to the functionality and success of the RFA Program. The Program helps to provide more placement opportunities for foster children and reduces the likelihood they are placed in a group home. The family evaluations include interviews of applicants to assess their personal history, family dynamic, and a need for support or resources, and a risk assessment. Due to Federal mandates all foster homes must be approved as Resource Homes. Having additional Resource Homes in Lake County allows more dependent youth to be placed in the county. This has additional benefits for Lake County families, as school, social, and family connections within the community can be maintained. CDSS provided fifteen (15) family evaluations for LCDSS in fiscal year 2021-2022.
Recommended Action
Approve Standard Agreement # 23-5010 between County of Lake and California Department of Social Services for Resource Family Approval Program Services in the amount of $68,298.00 per fiscal year from July 01, 2023 to June 30, 2024, and b) Adopt Resolution authorizing the Director of Social Services to Sign the Standard Agreement.
| Estimated Cost | 68,298.00 |
|---|---|
| Amount Budgeted | 68,298 |
5.33Approve the MOU between LACOSAN and the South Lake Fire Protection District, and the California Department of Forestry and FIre Protection for operations and placement of an Air Curtain Incinerator in Middletown at the west end of the Middletown Wastewater Treatement Plant and Authorize the Chair to sign the MOU.
Agreement
pulled on consent
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Currently SLCFP/CalFire have an Air Curtain Incinerator located in Cobb on private property as part of a program to reduce fuel loads throughout the area. The site is relatively small which hinders efficient operations of the facility. The proposed location on District property is located off of a State Highway which provides good access, and the site is about 4 times larger providing ample room for public dropoffs, ease of ingress and egress, and sufficient space for staging and operations. Additionally, having the site located on public property will provide greater stability for the operation. The MOU for your consideration has been subject to review from all parties and has been approved by County Counsel. Staff requests that your Board approve this MOU and authorize the Chair to sign it.
Recommended Action
Approve the MOU between LACOSAN and the South Lake Fire Protection District, and the California Department of Forestry and FIre Protection for operations and placement of an Air Curtain Incinerator in Middletown at the west end of the Middletown Wastewater Treatement Plant and Authorize the Chair to sign the MOU.
On motion of Supervisor Simon, and by vote of the Board, approved the MOU between LACOSAN and the South Lake Fire Protection District, and the California Department of Forestry and Fire Protection for operations and placement of an Air Curtain Incinerator in Middletown at the west end of the Middletown Wastewater Treatment Plant, going through all permit steps with Community Development Department and amended dates, and Authorized the Chair to sign the MOU. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Special Districts Administrator Scott Harter presented the item to the Board. Community Development Director Mireya Turner, Air Quality Control Director Doug Gearhart and CAL FIRE Chief Paul Duncan spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.34(a) Waive the Competitive Bid Process per Section 2-38.4, Cooperative Purchases, of the County Code and (b) Approve the Purchase of a Ford F-550 Service Truck for KCWWD#3 and authorize the Special Districts Administrator/Assistant Purchasing Agent to sign the Purchase Request.
Action Item
pulled on consent
Staff memo
Executive Summary
The current FY budget provides for a vehicle to replace SD39, (a service truck) which has become too costly to maintain. This will be for Kelseyville County Water/Wastewater District #3. The proposed replacement was quoted through the State contract (cooperative purchases) to Central Garage. The quote for the proposed vehicle is attached for review.
Recommended Action
(a) Waive the Competitive Bid Process per Section 2-38.4, Cooperative Purchases, of the County Code and (b) Approve the Purchase of a Ford F-550 Service Truck for KCWWD#3 and authorize the Special Districts Administrator/Assistant Purchasing Agent to sign the Purchase Request.
This item was continued to a future date.
5.35(Sitting as the Kelseyville Water Works District #3 Board of Directors) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $74,000.00 to Thomas & Associates for the purchase of a Gorman-Rupp 6” Self-Priming Sewage Pump.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The adopted FY 23-24 budget for Kelseyville Water Works District #3 includes a Capital Asset appropriation for a 6" Self-Priming Sewage Pump.
This pump will provide the ability to move water between treatment cells and sludge drying beds at the Kelseyville Treatment Plant. This enables staff to have options for different treatment configurations when dealing with changing influent conditions. In addition, this pump will allow staff to accommodate planned and unplanned bypass pumping at our many lift stations, allowing the stations to remain functional and avoid spills during planned maintenance or equipment failures.
Staff has reached out to three vendors for quotes with a description of the equipment needed. The range of quotes was $70,115.98 to $87,953.80. It was determined that Thomas & Associates submitted the lowest quote and their product is in conformity with the Kelseyville Treatment Plant's needs. In addition, Thomas & Associates has a positive service reputation and their equipment is trusted by our field staff.
Staff respectfully requests your Board approve the purchase order for the Gorman-Rupp 6" Self-Priming Sewage Pump from Thomas & Associates.
Recommended Action
(Sitting as the Kelseyville Water Works District #3 Board of Directors) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $74,000.00 to Thomas & Associates for the purchase of a Gorman-Rupp 6" Self-Priming Sewage Pump.
| Estimated Cost | $70,115.98 |
|---|---|
| Amount Budgeted | $74,000.00 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
5.36(Sitting as the Lake County Sanitation District Board of Directors) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $68,000.00 to Thomas & Associates for the purchase of a Gorman-Rupp 4” Self-Priming Sewage Pump.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The adopted FY 23-24 budget for Middletown Sewer includes a Capital Asset appropriation for a 4" Self-Priming Sewage Pump.
This pump will provide the ability to move water between treatment cells at the Middletown Treatment Plant. This enables staff to have options for different treatment configurations when dealing with changing influent conditions. In addition, this pump will allow staff to accommodate planned and unplanned bypass pumping at our many lift stations, allowing the stations to remain functional and avoid spills during planned maintenance or equipment failures.
Staff has reached out to three vendors for quotes with a description of the equipment needed. The range of quotes was $60,421.65 to $86,337.54. It was determined that Thomas & Associates submitted the lowest quote and their product is in conformity with the Middletown Treatment Plant's needs. In addition, Thomas & Associates has a positive service reputation and their equipment is trusted by our field staff.
Staff respectfully requests your Board approve the purchase order for the Gorman-Rupp 4" Self-Priming Sewage Pump from Thomas & Associates.
Recommended Action
(Sitting as the Lake County Sanitation District Board of Directors) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $68,000.00 to Thomas & Associates for the purchase of a Gorman-Rupp 4" Self-Priming Sewage Pump.
| Estimated Cost | $60,421.65 |
|---|---|
| Amount Budgeted | $68,000.00 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
5.37(Sitting as the Lake County Sanitation District Board of Directors) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $85,000.00 to Thomas & Associates for the purchase of a Gorman-Rupp 6” Self-Priming Sewage Pump.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The adopted FY 23-24 budget for Lake County Sanitation- SE Regional includes a Capital Asset appropriation for a 6" Self-Priming Sewage Pump.
This pump will provide the ability to move water between treatment cells and sludge drying beds at the Southeast Treatment Plant. This enables staff to have options for different treatment configurations when dealing with changing influent conditions. In addition, this pump will allow staff to accommodate planned and unplanned bypass pumping at our many lift stations, allowing the stations to remain functional and avoid spills during planned maintenance or equipment failures.
Staff has reached out to three vendors for quotes with a description of the equipment needed. The range of quotes was $70,115.98 to $87,953.80. It was determined that Thomas & Associates submitted the lowest quote and their product is in conformity with the South East Treatment Plant's needs. In addition, Thomas & Associates has a positive service reputation and their equipment is trusted by our field staff.
Staff respectfully requests your Board approve the purchase order for the Gorman-Rupp 6" Self-Priming Sewage Pump from Thomas & Associates.
Recommended Action
(Sitting as the Lake County Sanitation District Board of Directors) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $85,000.00 to Thomas & Associates for the purchase of a Gorman-Rupp 6" Self-Priming Sewage Pump
| Estimated Cost | $70,115.98 |
|---|---|
| Amount Budgeted | $85,000.00 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
5.38(Sitting as the Lake County Sanitation District Board of Directors) a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.4 Cooperative Purchases; b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $79,000 to Garton Tractors for the purchase of a Four-wheel Drive ROPS Tractor.
Action Item
pulled on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The FY 23/24 LACOSAN-SE Capital Asset Budget includes an appropriation of $79,000 for the purchase of a Tractor with loader. Tractor will be used to maintain the Southeast Treatment Plant property through road grading, ditch maintenance, and mowing activities which will help reduce the chances of wildfires.
Equipment was sourced competitively through Sourcewell's cooperative purchasing contract with Garton Tractor Inc. (Sourcewell Quote Number #2696713). The bid is in accordance with the County's purchasing code Section 2-38.4, Cooperative Purchases. Equipment quote is attached in the agenda packet.
Staff respectfully requests your Board approve the purchase order for a Four-wheel Drive ROPS Tractor.
_____________________________________________________________________________
Recommended Action
(Sitting as the Lake County Sanitation District Board of Directors) a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.4 Cooperative Purchases; b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $79,000 to Garton Tractors for the purchase of a Four-wheel Drive ROPS Tractor.
| Estimated Cost | $71,628.25 |
|---|---|
| Amount Budgeted | $79,000.00 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
This item was continued to a future date.
5.39(Sitting as the Lake County Sanitation District Board of Directors) a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.4 Cooperative Purchases; b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $550,000 to Owen Equipment for the purchase of a Vactor 2100i Truck.
Action Item
pulled on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The FY 23/24 LACOSAN-SE Capital Asset Budget includes an appropriation of $550,000 for the purchase of a Vactor Truck.
The Vactor will be utilized to clean lines, safely excavate to address water leaks or sewer main problems, and to clear blockages in the collection system. It will also be used for cleaning and maintaining our sewer lift stations throughout the district. This unit will supplement an existing vacuum truck in the fleet which is sized for our larger lift stations but is too large to service some of the narrower streets where our facilities are located. This unit also does not require a Class A license to operate allowing a wider range of district staff the ability to respond to afterhours calls.
Equipment was sourced competitively through Sourcewell's cooperative purchasing contract with Vactor Manufacturing (contract #122017-FSC-2) and their local dealer Owen Equipment. The bid is in accordance with the County's purchasing code Section 2-38.4, Cooperative Purchases. Equipment quotes and the Sourcewell cooperative contract with the vendor are attached in the agenda packet.
Staff respectfully requests your Board approve the purchase order for a Vactor 2100i Truck.
_____________________________________________________________________________
Recommended Action
(Sitting as the Lake County Sanitation District Board of Directors) a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.4 Cooperative Purchases; b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $550,000
| Estimated Cost | $503,104.69 |
|---|---|
| Amount Budgeted | $550,000.00 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
This item was continued to a future date.
5.40(Sitting as the Board of Directors of the Lake County Watershed Protection District) a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 (2), as competitive bidding is not in the public interest due to the unique nature of the goods and services and competitive bidding would produce no economic benefit to the County, and b) Approve Agreement with Caltest Analytical Laboratory for water sampling analysis in the amount not to exceed $49,000 per fiscal year and authorize the Water Resources Director to sign the agreement.
Agreement
pulled on consent
Motion carried · 2 motions
Carried 4-1 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Staff is requesting the Board of Supervisors, acting as the Directors of the Lake County Watershed Protection District (District), authorize the Water Resources Director to accept and execute a service contract agreement between the Watershed Protection District and Caltest Analytical Laboratory. Caltest is a state accredited laboratory.
As described in the Contract Agreement Scope of Work, Caltest Analytical Laboratory is primarily used for the unique testing of chlorophyll-a (chl-a; measurement of green pigment in lake algae or phytoplankton). The chl-a analysis is important to the understanding of algal blooms and cyanobacteria in Clear Lake.
Additionally, Caltest provides analysis for some of the state-ordered Pyrethroid testing project, part of the storm water MS4 permit. Caltest has and can provide other miscellaneous laboratory analysis services, as needed for state orders and requirements, and for ambient water quality investigations (i.e. PFAS, post-fire monitoring).
This lab contract would allow the District to continue utilizing Caltest to analyses contaminants, and chemical nutrients, and other important constituents, from water samples collected in Lake County. At the August 15th BOS meeting, the District approved an agreement with Alpha Analytical Lab located in Ukiah, however Alpha does not conduct the needed analysis of chl-a or toxicity analysis for Pyrethroids, both are state required water quality monitoring metrics per the Clear Lake nutrient TMDL (Total Maximum Daily Load) and Pyrethroid orders.
Staff is requesting that the Board waive the competitive bidding process and approve the attached services contract agreement with Alpha in accordance to Lake County Code Section 38.2 (2) & (3), due to the unique nature of the goods or services precludes competitive bidding and competitive bidding would produce no economic benefit to the District.
Additionally, Caltest, along with Pacific EcoRisk (separate memo and board item) was the lab listed in reimbursement agreements between the two Cities and the District to conduct the state-ordered Pyrethroid sampling. These agreements were approved by the Board of Supervisors and Board of Directors of the Watershed Protection District in resolution #2021-33 passed unanimously on October 19, 2021.
While the estimated amount budged is $49,000 per fiscal year, the majority of those costs will reduce when the current Pyrethroid order expires, which is estimated to occur by December 2024. Prior to the Pyrethroid order, and estimated to resume after the order terminates, the cost per year for analysis at Caltest is not expected to exceed $15,000 within a fiscal year.
Recommended Action
(Sitting as the Board of Directors of the Lake County Watershed Protection District) a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 (2), as competitive bidding is not in the public interest due to the unique nature of the goods and services and competitive bidding would produce no economic benefit to the County, and b) Approve Agreement with Caltest Analytical Laboratory for water sampling analysis in the amount not to exceed $49,000 per fiscal year and authorize the Water Resources Director to sign the agreement.
a) On motion of Director Green, and by vote of the Board, (Sitting as the Board of Directors of the Lake County Watershed Protection District), waived the formal bidding process, pursuant to Lake County Code Section 38.2 (2), as competitive bidding is not in the public interest due to the unique nature of the goods and services and competitive bidding would produce no economic benefit to the County. The motion carried by the following vote:
Ayes- Directors: 4 - Simon, Crandell, Green, and Pyska
Nays- Director: 1 - Sabatier
b) On motion of Director Green, and by vote of the Board, (Sitting as the Board of Directors of the Lake County Watershed Protection District), approved Agreement with Caltest Analytical Laboratory for water sampling analysis in the amount not to exceed $49,000 per fiscal year and authorized the Water Resources Director to sign the agreement. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Director Sabatier introduced the item to the Board. Water Resources Director Scott De Leon presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.41(Sitting as the Board of Directors of the Lake County Watershed Protection District) a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 (2), as competitive bidding is not in the public interest due to the unique nature of the goods and services and b) Approve Agreement with Pacific Ecorisk Analytical Laboratory for water and sediment Pyrethroid toxicity analysis in the amount not to exceed $100,000 per fiscal year and authorize the Water Resources Director to sign the agreement.
Agreement
pulled on consent
Motion carried · 3 motions
Carried 4-1 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Staff is requesting the Board of Supervisors, acting as the Directors of the Lake County Watershed Protection District (District), authorize the Water Resources Director to accept and execute a service contract agreement between the Watershed Protection District and Pacific EcoRisk Laboratory. Pacific EcoRisk Laboratory is a state accredited laboratory.
Pacific EcoRisk is the only state-approved laboratory located in northern California that is able to analyze water and sediments for Pyrethroid pesticide insect toxicity. The Central Valley Regional Water Quality Board ordered Lake County, City of Lakeport and City of Clearlake, to conduct Pyrethroid toxicity monitoring of urban waterways in Lake County (order # 132 and 13383, July 2020).
Additionally, Pacific EcoRisk, along with Caltest (separate memo and board item) were the specific laboratories listed in reimbursement agreements between the two Cities and the District to conduct the state-ordered Pyrethroid monitoring. These agreements were approved by the Board of Supervisors and Board of Directors of the Watershed Protection District in resolution #2021-33 passed unanimously on October 19, 2021.
Staff is requesting that the Board waive the competitive bidding process and approve the attached services contract agreement with Alpha in accordance to Lake County Code Section 38.2 (2) due to the unique nature of the goods or services precludes competitive bidding.
While the estimated amount budged is $100,000 per fiscal year, the entirety of those costs will terminate when the current Pyrethroid order expires, which is estimated to occur by December 2024. Additionally, 50% of those costs will be paid by the two partner cities, as described in the paragraph above.
Recommended Action
(Sitting as the Board of Directors of the Lake County Watershed Protection District) a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 (2), as competitive bidding is not in the public interest due to the unique nature of the goods and services and b) Approve Agreement with Pacific Ecorisk Analytical Laboratory for water and sediment Pyrethroid toxicity analysis in the amount not to exceed $100,000 per fiscal year and authorize the Water Resources Director to sign the agreement.
a) On motion of Director Green, and by vote of the Board, (Sitting as the Board of Directors of the Lake County Watershed Protection District), waived the formal bidding process, pursuant to Lake County Code Section 38.2 (2), as competitive bidding is not in the public interest due to the unique nature of the goods and services. The motion carried by the following vote:
Ayes- Directors: 4 - Simon, Crandell, Green, and Pyska
Nays- Director: 1 - Sabatier
b) On motion of Director Green, and by vote of the Board, (Sitting as the Board of Directors of the Lake County Watershed Protection District), approved Agreement with Pacific Ecorisk Analytical Laboratory for water and sediment Pyrethroid toxicity analysis in the amount not to exceed $100,000 per fiscal year and authorized the Water Resources Director to sign the agreement. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Crandell, and by vote of the Board, approved consent agenda items 5.1 through 5.41 with the exception of items 5.10, 5.11, 5.13, 5.14, 5.15, 5.25, 5.26, 5.33, 5.34, 5.38, 5.39, 5.40, and 5.41 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Director Sabatier introduced the item to the Board. County Counsel Lloyd Guintivano and Water Resources Director Scott De Leon spoke.
Chair Pyska askedif anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Timed Items
6.19:06 A.M. - Public Input
Clerk’s notes: Public Members Virginia Bautista, Elaine Brown, and Michael Hansen spoke.
6.29:07 A.M. - Pet of the Week
Presentation
Presentation Only.
Clerk’s notes: Animal Care and Control Officer Serena Copas presented the pet of the week to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:08 A.M. - Presentation of Proclamation Designating the Month of September 2023 as National Recovery Month in Lake County.
Proclamation
Staff memo
Executive Summary
WHEREAS, Recovery Month recognizes the strong and proud recovery community, the dedication of service providers and community members in Lake County who assist and support individuals from prevention services to recovery; and
WHEREAS, Lake County Behavioral Health Services provided substance use disorder services to 208 beneficiaries, Hilltop Recovery Services provided 261 residential treatment beds and 55 outpatient services, Redwood Community Services Tule House provided residential treatment services to 65 women and 33 children, Hilltop Recovery Services, Redwood Community Services and Fran's House Sober Living Environment (SLE) provided combined safe housing to 49 men and women and 12 children in the calendar year 2022; and
WHEREAS, Lake County Behavioral Health Services provided mental health services to 1,153 individuals during the calendar year 2022; and
WHEREAS, nationally 24 million people in the US experience a substance use disorder, while 9.5 million experience both substance use disorder and mental health disorders; and
WHEREAS, 7 in 10 adults who have substance use disorders, consider themselves recovering or in recovery and 2 in 3 adults who have mental health disorders consider themselves recovering or in recovery; and
WHEREAS, through promotion of Recovery Month, people from all walks of life are encouraged to become knowledgeable about what they can do to create a healthier tomorrow for themselves and others by helping to prevent these problems today; and
WHEREAS, Recovery is possible, and treatment is effective. People in recovery can and do become gainfully employed, own homes, and rejoin their families and their communities.
WHEREAS, The County of Lake Board of Supervisors and Lake County Behavioral Health's Substance Use Disorder Services, Mental Health Services, Hilltop Recovery Services, Redwood Community Services, SafeRx, Hope Rising and Lake County Health Services urges all citizens, families, governmental agencies, public and private institutions, businesses, healthcare, education systems in Lake County to support efforts that will increase community awareness, understanding and action to address substance use disorder and mental health conditions in our community.
NOW, THEREFORE, the Board of Supervisor for the County of Lake, join with the Lake County Department of Behavioral Health Services do hereby proclaim that September 2023 is National Recovery Month in the County of Lake.
Recommended Action
Presentation of Proclamation Designating the Month of September 2023 as National Recovery Month in Lake County.
This ceremonial item was read into the record and presented.
Clerk’s notes: Supervisor Crandell read the proclamation in to the record and presented it to Lake County Behavioral Health, Lake County Probation, Redwood Community Services, Hilltop Recovery Services and Community Representatives. Redwood Community Services Representative Laura Sullivan, Substance Abuse Manager Bonnie ODonnell, Outreach and Prevention Specialist Richard Occhino, and Hilltop Recovery Services Representative Lori spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:09 A.M. - Presentation of Proclamation Designating the Thirty-First Day of August as International Overdose Awareness Day
Proclamation
Staff memo
Executive Summary
BOARD OF SUPERVISORS, COUNTY OF LAKE
STATE OF CALIFORNIA
Proclamation
Designating The Thirty-First Day Of August
As International Overdose Awareness Day
WHEREAS, International Overdose Awareness Day is a global event held annually on the 31st of August to honor loved ones lost to fatal overdose;
WHEREAS, in 2022, 79 people fatally overdosed in Lake County, the highest fatal overdose rate in the state of California;
WHEREAS, all overdose deaths are preventable;
WHEREAS, addiction is a chronic, relapsing, and treatable disease that should not be conflated with moral or personal failure yet continues to be the subject of stigma and marginalization;
WHEREAS, every person should have access to resources that prevent overdose, including naloxone (Narcan), syringe exchange, drug testing, and medication-assisted treatment;
WHEREAS, in Lake County, dedicated prescribers of medication-assisted treatment, harm reduction providers, and substance use recovery programs work tirelessly to provide residents with these resources;
WHEREAS, local communities play a crucial role in reducing stigma, including residents, elected officials, parents, private and public organizations, hospitals, law enforcement, first responders, schools, and colleges;
WHEREAS, SafeRx Lake County, an overdose prevention coalition comprised of local agencies and organizations including Lake County Behavioral Health and Lake County Health Services, hosted the third annual commemoration of International Overdose Awareness Day in Austin Park on Saturday, August 19;
NOW, THEREFORE, BE IT PROCLAIMED that the Lake County Board of Supervisors does hereby designate August 31 as International Overdose Awareness Day and urges Lake County citizens to join in this important observance.
Recommended Action
Presentation Only.
This ceremonial item was read into the record and presented.
Clerk’s notes: Supervisor Simon read the proclamation in to the record and presented it to Lake County Behavioral Health, Redwood Community Services, Hilltop Recovery Services and Community Representatives. Laura with Safe Rx and Behavioral Health Director Elise Jones spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:15 A.M. – PUBLIC HEARING – Consideration of the Final Recommended Budget for Fiscal Year 2023/2024 for the County of Lake and Special Districts Governed by the Board of Supervisors
Public Hearing
Motion carried · 3 motions
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Staff needs to continue the Final Recommended Budget Hearings to next week, September 19, 2023, as a timed public hearing item, at 1:30 P.M.
Recommended Action
Motion to continue the Public Hearing of the Final Recommended Budget to the September 19, 2023, Board of Supervisors meeting at 1:30 P.M.
On motion of Supervisor Sabatier, and by vote of the Board, moved to reopen item 6.5.The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Green, and by vote of the Board, moved to continue the public hearing of the final recommended budget to September 19, 2023 at 1:30 p.m. The motion carried by the following vote:
On motion of Supervisor Sabatier, and by vote of the Board, moved to reopen item 6.5. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: moved to 9/19
6.610:15 A.M. - PUBLIC HEARING - Consideration of Resolution Approving Resolutions and Capital Fire Facility and Equipment Plans Submitted by Lake County Fire Agencies and Updating the Lake County Capital Fire Facility and Equipment Plan.
Public Hearing
Staff memo
Executive Summary
In October of 1992, the Board of Supervisors adopted Ordinance No. 2114 establishing a Fire Mitigation Fee Program that is applicable on new construction. Pursuant to that Ordinance, each local fire district adopted a Capital Fire Facility and Equipment Plan, which serves as the basis for the findings that support each district's requested fire mitigation fees. Those individual Plans and findings were then collectively adopted by your Board to become the Lake County Capital Fire Facility and Equipment Plan.
The subject Ordinance also directs the fire districts to annually submit a resolution which reflects re-adoption of their findings and a request to continue imposition of their fire mitigation fees. Similarly, Government Code Section 66002 requires that the Lake County Fire Facility and Equipment Plan be updated annually by resolution at a noticed public hearing. This update consists of each district's re-adopted findings as well as their Capital Fire Facility and Equipment Plans as may be amended.
Each of the fire districts has now submitted the appropriate resolutions which staff has found sufficient to meet the requirements of Ordinance No. 2114.
The attached County resolution serves to collectively approve the individual resolutions of each fire district, update the Lake County Fire Facility and Equipment Plan (if applicable), and authorize collection of the indicated fire mitigation fees.
Recommended Action
Adopt Resolution Approving Resolutions and Capital Fire Facility and Equipment Plans Submitted by Lake County Fire Agencies and Updating the Lake County Capital Fire Facility and Equipment Plan.
Supervisor Green offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Assistant County Administrative Officer Stephen Carter presented item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.711:00 A.M. - Consideration of Proposed Agreement between the County of Lake and PlaceWorks, for Planning Services for the General Plan and Local Area Plan Updates
Action Item
Staff memo
Executive Summary
The General Plan and Local Area Plans are community-driven, long range documents which guide all land use planning projects. Because communities change over time, these documents must be updated periodically. Lake County's General Plan was last updated in 2008. Our eight local area plans were last updated between 1988 (Lower Lake), and 2010 (Middletown). Updating these plans is an intensive process, but vital in order to assure planning and development decisions reflect the community's vision for the future of our County and its communities.
The Community Development Department sent out a Request for Proposals (RFP) for the update of both the General Plan and the 8 Local Area Plans and received three responses. After consideration by the Consultant Selection Team, PlaceWorks was selected by unanimous decision, based on their expertise, their emphasis on public outreach, and their understanding of our intent to update the area plans first, and then the General Plan, in order to make sure the voice of the local communities resonates through the General Plan. Additionally, they supported our intention to make certain required reports, such as the Climate Vulnerability Analysis, and Countywide Evacuation Plan; regional documents, giving our cities tools they can use to update their own long range planning documents. The proposal is included as Attachment 1.
The timeline is ambitious, with a Kick-Off in October, and 8 area plans and the General Plan to be completed certified and adopted by the Board of Supervisors by late 2026. The total amount of the proposed agreement is not to exceed $1,888,954.00. The budget is included as Attachment 2.
Grant funds for this project have been gathered from a number of sources, including the Local Early Action Planning (LEAP) and Regional Early Action Planning (REAP) Grants, and would not be possible without the Board's support in allotting significant funds from the American Rescue Plan Act (ARPA) grant. These funding sources are reflected in the department's recommended budget.
Staff is eagerly anticipating launching this project and requests approval of the proposed agreement. The draft Agreement is included as Attachment 3.
Recommended Action
Approve the Agreement between the County of Lake and PlaceWorks for planning services for the General Plan and Local Area Plans Update, in an amount not to exceed $1,888,954.00, and authorize the Chair to sign.
This item was continued to the September 19, 2023 Board of Supervisors Meeting.
Clerk’s notes: Community Development Director Mireya Turner presented the item to the Board. County Administrative Officer Susan Parker spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.811:30 A.M. - a) Consideration of the County of Lake acting as lead agency on a Planning Grant application under the Community Resilience Centers Grant Program from the California Strategic Growth Council; and b) Consideration of Resolution Approving the Application to Apply for up to $500,000 in Grant Funds under the Community Resilience Centers Program of Strategic Growth Council of the California Department of Conservation; and c) Consideration of Letter of Commitment and authorization for the Chair to sign
Resolution
Motion carried · 2 motions
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The California Strategic Growth Council, (SGC) is a 10-member council comprised of seven state agencies and three public members with the mission to build healthy, thriving, and resilient communities for all. Funded through California's Cap and Trade system and the California General Fund, SGC's grant programs, strategic initiatives, and interagency coordination focusing on multi-benefit and community-centric solutions at the nexus of climate and equity.
The Community Resilience Centers (CRC) Program will fund neighborhood-level resilience centers to provide shelter and resources during climate and other emergencies, as well as year-round services and programming that strengthen community connections and ability to withstand disasters.
There are three subcategories of the CRC grant program: Planning, Project Development, and Implementation/Construction. Our grant application is to the Planning subcategory. Staff has met with and engaged most Senior and Community Centers throughout the County as well as the Lake County Fairgrounds to understand their baseline needs and concerns to undergo a planning process for their facilities to serve as cooling/warming/clean air centers in their communities during extreme weather events.
This grant will increase community resiliency in Lake County by developing a Strategic Plan to establish a central "Hub" CRC and 11 "Spoke" CRCs. The County-owned and operated Hub CRC will support and provide resources the Spoke CRCs, serve as an evacuation center, and provide other services to be determined through community outreach. The Spoke CRCs will serve as cooling, warming, and clean-air centers for communities during extreme weather events and serve as neighborhood centers where information, publications, notifications, educational materials and more can be accessed by the community which are supplied by the Hub CRC.
In the future, it is intended that the Hub CRC would also include office and warehouse space for emergency and climate-related service providers that will ensure sustainability of the facility.
Recommended Action
a) Approve the County of Lake to act as lead agency on the Planning Grant application under the Community Resilience Centers Grant Program from the California Strategic Growth Council.
b) Offer the resolution
c) Approve Commitment Letter and Authorize the Chair to sign
On motion of Supervisor Green, and by vote of the Board, approved County of Lake to act as lead agency on a Planning Grant application under the Community Resilience Centers Grant Program from the California Strategic Growth Council. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Supervisor Green offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Green, and by vote of the Board, approved Letter of Commitment and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Chief Climate Resiliency Officer Logsdon presented the item to the Board.
Chair Pyska asked if anyone present wished to speak and the following people spoke via Zoom: Shannon Kimball and Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
6.91:30 P.M. – Administer Ceremonial Oath of Office to Public Health Officer Dr. Noemi C. Doohan MD PhD MPH
Ceremonial Item
Ceremonial item only.
Clerk’s notes: County Administrative Officer Susan Parker Administered the Ceremonial Oath of Office. Dr. Noemi Doohan spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of letter of support for the Lake County Watershed Protection District’s request for Wildlife Conservation Board funding to conduct a Clear Lake Hitch Habitat Improvement Planning and Assessment for Tule Lake, Scotts Creek and Adobe Creek
Action Item
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Water Resources staff are working diligently to meet a Sept. 15, 2023, deadline to submit updated application materials for the above-titled grant application, including any community support letters received to date. The project scope and an early version of this support letter were presented to the Scotts Valley Community Advisory Council at its Aug. 28, 2023, meeting; however, the letter was not timely agendized or approved as an action item.
This item proposes the draft support letter and attachment (Resolution 2023-10) be approved by the Board of Supervisors to help ensure the Wildlife Conservation Board has full understanding and appreciation of the importance of this grant funding application to hitch recovery efforts.
Recommended Action
Approve letter of support for the Lake County Watershed Protection District's request for Wildlife Conservation Board grant funding to conduct a Clear Lake Hitch Habitat Improvement Planning and Assessment for Tule Lake, Scotts Creek and Adobe Creek and authorize the chair to sign
On motion of Supervisor Green, and by vote of the Board, approved letter of support for the Lake County Watershed Protection District’s request for Wildlife Conservation Board funding to conduct a Clear Lake Hitch Habitat Improvement Planning and Assessment for Tule Lake, Scotts Creek and Adobe Creek and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Supervisor Green presented the item to the Board. Water Resources Director Scott De Leon and Invasive Species Program Coordinator Angela DePalma-Dow spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Request for Motion by the Board to Designate the Chief Administrative Officer as the Signer for the Chair on all Documents as indicated by Resolution 2023-34 "Resolution of the Lake County Board of Supervisors Authorizing the Application for the Permanent Local Housing Allocation Program."
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Board of Supervisors previously approved Resolution 2023-34, authorizing the Board Chair to sign all Documents related to the Departments application for Permanent Local Housing Allocation Program grant dollars.
The Department respectfully request that the Board make a motion to designate the County Chief Administrative Officer as the signer on all documents related to the PLHA grant, as indicated in the Resolution.
Recommended Action
Motion by the Board to Designate the Chief Administrative Officer as the Signer for the Chair on all Documents as indicated by Resolution 2023-34 "Resolution of the Lake County Board of Supervisors Authorizing the Application for the Permanent Local Housing Allocation Program."
On motion of Supervisor Sabatier, and by vote of the Board, designated the County Administrative Officer as the signer for the Chair on all documents indicated by resolution 2023-34. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Behavioral Health Director Elise Jones presented item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of appointment of County Librarian Christopher Veach to the North Bay Cooperative Library Systems Board of Directors
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
NorthNet Library System is a consolidation of three library systems, MVLS (Mountain Valley Library System, serving Alpine, Colusa, El Dorado, Mono, Nevada, Placer, Sacramento, Sutter, Yolo and Yuba Counties; NBCLS (North Bay Cooperative Library System), serving Lake, Marin, Mendocino, Napa, Solano and Sonoma Counties; and NSCLS (North State Cooperative Library System), serving Butte, Del Norte, Glenn, Humboldt, Lassen, Modoc, Plumas, Shasta, Sierra, Siskiyou, Tehama and Trinity Counties. The governance model for the NLS is a Joint Powers Agreement (JPA).
The purpose of this new consolidated regional system is to improve the services of its constituent member libraries by maintaining existing CLSA (California Library Services Act) programs, leading research and development efforts to ensure that libraries are best positioned to respond to demographic, economic, and cultural changes through innovative and collaborative approaches to programming and services and the enhancement of collective resource building and sharing.
County Librarian Christopher Veach has been regularly attending these meetings and requests that your Board appoint him to represent Lake County.
Recommended Action
Appoint County Librarian Christopher Veach to the North Bay Cooperative Library System
On motion of Supervisor Sabatier, and by vote of the Board, appointed Christopher Veach to the Northbay Cooperative System Board of Directors. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: County Librarian Veach spoke to the Board. County Counsel Lloyd Guintivano spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of the following Advisory Board Appointments:
First Five Lake County
Heritage Commission
Library Advisory Board
Resource Conservation District
Food Policy Council
Appointment
Motion carried · 5 motions
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
First Five Lake County: Five (5) vacancies - (5) Member-at-Large
Carly Sherman - Member-at-Large
Heritage Commission: Five (5) vacancies - (1) District 1 - (1) District 4 - (1) District 5 - (2) Members at Large
Gordon Haggitt - District 4
Library Advisory Board: Five (5) vacancies - (1) District 1 - (1) District 2 - (1) District 3 - (1) District 4 - (1) District 5
Jamie Buckner-Bridges - District 4
Resource Conservation District: One (1) vacancy
Jacob Bridges - Member-at-Large
Food Policy Council Thirteen (13) Vacancies - (2) Lake County Farmer - (1) Local Distribution - (1) Grocery Store - (1) Education - (1) Food Bank - (1) Hospital - (1) Lake County Farmers Market - (1) Red Cross - (1) Board of Supervisor - (1) Ag Commissioner - (1) Lake County Farm Bureau - (1) Tribal Representative
Cornelia Sieber-Davis
Don Smith
Gabriela Perez Albarracin
Katy Evans
Loretta Ray
Rebecca Harper
Anthony Steele
Baird Haerah
Colleen Rentsch
Recommended Action
Appoint qualified applicants
On motion of Supervisor Green, and by vote of the Board, appointed Carly Sherman to the First Five Lake County Commission. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Green, and by vote of the Board, appointed Gordon Haggitt to the Heritage Commission to the Member at Large seat. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Green, and by vote of the Board, appointed Jaime Buckner-Bridges to the Library Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Green, and by vote of the Board, appointed Jacob Bridges to the Resource Conservation District. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Sabatier, and by vote of the Board, appointed Gabby Perez as the Red Cross Representative, Don Smith as the Hospice Representative, Rebecca Harper as the Farm Bureau Representative, Colleen Rentsch and Katy Evans as the Local Farmer Representatives, Baird Haerah as the NCO representative, Anthony Steele as the Tribal Represenative, Loretta Ray as the Food Bank Representative, and Cornelia Sieber-Davis as the Farmers Market Representative to the Food Policy Council. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Chair Pyska introduced the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Amendment One to the Agreement with COAR Design Group for Facility Design Services for the Behavioral Health Clearlake Facility Expansion Project
Action Item
Staff memo
Executive Summary
On October 18, 2022, the Board of Supervisors approved an Agreement with COAR Design Group to provide professional design services for the expansion of the Behavioral Health facility in Clearlake. The scope of work for the Agreement, which built upon previous architectural engineering work completed in 2015 for the design of additional treatment space, includes schematic design (which is now complete), design development, construction documents, and construction assistance.
During the schematic design phase COAR worked with Behavioral Health staff to confirm the building program, which in 2015 envisioned an approximate 3,400 square foot building expansion and only minor modifications to the existing building necessary as a result of the expansion. The program review resulted in the conclusion that more significant modifications are required to the existing building - primarily mechanical, electrical, and architectural changes that were not in the original scope of work - as well as a larger expansion area of approximately 5,000 square feet. The changes generate the need for additional services to be included in the Agreement scope of work for COAR to continue.
The justification for the increased scope of work is multifaceted. First, Behavioral Health does not presently have enough office space to house all staff, and certainly does not have room to expand to meet the needs of the community and mandates set forth by the State. Additionally, the expansion will include provision of outpatient SUD services that will engage in opioid misuse abatement activities, as indicated in the opioid fund guidance. Lastly, modifications to the existing building will result in a facility that feels clean, inviting, and modern, something our Lake County beneficiaries (and staff) drastically need.
Appropriations for the project are included in Budget Unit 4014, Mental Health. Funding for the project comes from a Behavioral Health Continuum Infrastructure Program (BHCIP) Planning Grant awarded to the County in the Fall of 2022 in the amount of $130,000, Mental Health Services Act Capital/Facilities funding, and Opioid Settlement Funding. In order to apply for the next round of BHCIP funding, the Department must be as close to shovel-ready as possible, which includes the submission of design and construction drawings. Completion of this design project will enable Behavioral Health Services to apply for future grant funding to complete the expansion and revitalization project.
Recommended Action
Approve Amendment One to the Agreement with COAR Design Group for Facility Design Services for the Behavioral Health Clearlake Facility Expansion Project, an increase of $180,000 for a new Agreement not-to-exceed amount of $474,000, and authorize the Chair to sign the Agreement
This item was continued to the September 19, 2023 Board of Supervisors Meeting.
Clerk’s notes: Public Works Director Lars Ewing presented to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7Consideration of Lake County Department of Social Services (LCDSS) Department Head Authority to Authorize Contracts Between $25,000 to $100,000 for Out-Of-County Wraparound Services Without Board Approval if Contracts are Eligible Under the Master Contract for Wraparound Services
Agreement
Motion carried
Carried 4-1 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Staff memo
Executive Summary
Children and youth in foster care can have complex needs due to trauma, current mental health diagnoses, and/or developmental challenges. Relatives and other caregivers often require a high level of support to meet these youth's needs, and to stabilize the youth's placement in the home. Without this support, youth are at risk of placement in a more restrictive setting (congregate care), and placement disruption can happen quickly. Lake County CWS has a contract with RCS for Wraparound services for youth placed in Lake or Mendocino County. However, youth with high level needs may be placed out-of-county and CWS needs the ability to quickly contract with wraparound service providers in the community in which the youth resides to ensure that the youth and the family receive the needed support without delay.
On February 9, 2018, the Bipartisan Budget Act of 2018 - Public Law (P.L.) 115-123 which includes the Family First Prevention Services Act (FFPSA) was signed into law. It requires access to family-based aftercare services to children for at least six months post-discharge from a Short Term Residential Therapeutic Program (STRTP) to support youth and help stabilize the new placement. These required aftercare services have been equated to wraparound services.
The contract initiation and bidding process can take several months to complete, but in these cases, expediency of services is imperative, LCDSS is respectfully requesting that the Lake County Board of Supervisors approve a Master Contract for out-of-county Wraparound Services. Given the nature of these specialized after care services, the already-existing detailed requirements and the potential to require multiple providers in a short time period with little advance notice, a Request for Qualifications process is more appropriate than a Request for Proposals process. The critical factor in selection is whether a program meets the statutory requirements to provide the required Wraparound services within the community in which the youth resides. This master contract will ensure that LCDSS-CWS remains in compliance with the mandates for Wraparound services and the County of Lake Purchasing Ordinance. The master contract will be a three-year contract and will be reviewed each year by LCDSS Department Head, or designee and County Counsel to verify that no changes are required in the master contract.
The Department requests the Board of Supervisors to approve the Master Contract for out-of-county Wraparound services that would allow authorization for the LCDSS Department Head or designee to negotiate compensation with qualifying wraparound service providers and allow the Department Head to approve these contracts in an amount between $25,000 to $100,000 per fiscal year, without Board approval. The Department is asking that the Board approve the Wraparound Master Contract for three years starting with FY 23-24. Board of Supervisors' approval will be required for any agreement with a qualifying service provider when the total compensation exceeds said amount. Total compensation means compensation paid by the LCDSS to the qualifying Wraparound service provider in any given fiscal year.
Recommended Action
Approve the Wraparound Master Contract thus allowing the Department Head or designee for LCDSS the ability to negotiate and authorize compensation with any qualifying service provider through in RFQ process for Wraparound services in an amount between $25,000 and $100.000 per fiscal year for time period of FY 23-24 through FY 25-26 without prior Board approval.
On motion of Supervisor Green, and by vote of the Board, approved the Wraparound Master Contract thus allowing the Department Head or designee for LCDSS the ability to negotiate and authorize compensation with any qualifying service provider through in RFQ process for Wraparound services in an amount between $25,000 and $100.000 per fiscal year for time period of FY 23-24 through FY 25-26 without prior Board approval. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Green, and Pyska
Nays- Supervisor: 1 - Sabatier
Clerk’s notes: Deputy Social Services Director Amber Davis presented the item to the Board. County Administrative Officer Susan Parker, Assistant County Administrative Officer Stephen Carter, and County Counsel Lloyd Guintivano spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code section 54956.9(d)(2), (e)(1) – Two potential cases
Closed Session Item
8.2Public Employee Discipline/Dismissal/Release
Closed Session Item
Motion carried · 2 motions
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
On motion of Supervisor Simon, and by vote of the Board, moved to terminate Health Services Director Jonathan Portney effective immediately. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Simon, and by vote of the Board, appointed Susan Parker as Interim Health Services Director effective immediately. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska