Board Of Supervisors — Tuesday, August 15, 2023

As your Board is aware, the Lake County APCO has been providing APCO services to Mendocino County while updating their job descriptions and recruiting a replacement for the retired APCO. These services have been ongoing since February, 2022. The majority of this work is performed remotely and via teleconference. Five recruitments have occurred and an executive recruiter has been hired to attempt to fill this position. The primary reason given by potential applicants for not applying is the pay scale. Lower level positions without the additional responsibilities pay significantly more than the APCO position. Mendocino County Admin staff has requested continuation of the MOU to assist in finishing the recruitment and interviews as well as assisting in the transition. Additionally, alternative long term solutions are being investigated. More details of these will be provided once the initial investigation is complete. As APCO, I continue to be willing to assist Mendocino County, on a limited basis as defined in the MOU. The MOU is written for up to 6 month, though I anticipate the APCO recruitment will be successful. Should the position remain vacant, the MOU will be brought back to this Board for discussion. The assistance provided to Mendocino County ensures that Lake County is not adversely impacted by air pollution from Mendocino County activities that are not adequately regulated due to lack of oversight. Lake County is downwind of Mendocino County, so providing these services helps prevent impacts in Lake County. Pursuant to the attached MOU, with the approval of your Board, the LCAQMD will extend the services of the APCO, Douglas Gearhart for up to an additional 6 months (August 1 through January 31, 2023). In exchange for these services, Mendocino County will pay the Lake County Air Quality Management District the hourly rate listed in the MOU for up to a maximum of 10 hours per week. Additionally the Lake County APCO continues to work an additional 10 hours per week, per Board direction, to ensure the Mendocino County services do not impact Lake County AQMD operations.

That the Board of Directors Approve the Memorandum of Understanding (MOU) By and Between County of Mendocino and the Lake County Air Quality Management District for Air Pollution Control Officer (APCO) Duties, effective August 1, 2023.

I would like to ask the Board to adopt the attached resolution approving the agreement with the California Department of Food and Agriculture for inspection/ investigation/ enforcement work involving the Certified Farmer's Market Program. This program allows growers to sell their own produce at a Certified Farmer's Market (CFM). This agreement reimburses the county for follow-up inspections, investigations, and enforcement actions taken. The agreement would reimburse the county up to $1,140.00 for billable activities listed in the scope of work. Should the Board adopt this Resolution, please have the chair sign, and return one copy of the Agreement, and one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.

Adopt Resolution Approving Agreement with the California Department of Food Agriculture for Certified Farmer's Market Program Investigation and Enforcement Agreement # 23-0040-000-SA in the Amount of $1,140.00 for the Period of July 1, 2023, through June 30, 2024

On June 13, 2023 Resolution No. 2023-77 was approved by your Board to appropriate unanticipated revenue in Fund 200, Lake County Watershed Protection District. Account number 81-22, Operating Transfers In, was inadvertently used when 80-80, Interfund Reimbursements was the proper account number to use. The correction should be posted to the finance system.

Please approve the correction from 200-8109-453.81-22 to 200-8109-453.80-80.

Santa Rosa Behavioral Healthcare Hospital provides acute inpatient psychiatric hospitalization services for adolescents and adults. In FY 2022-23 this facility accepted 12 beneficiaries aged 12-17 and 21 beneficiaries aged 18+. Lake County Behavioral Health Services must maintain a network of regional hospitals for these needs.

Approve Agreement Between County of Lake and Santa Rosa Behavioral Healthcare Hospital for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the Amount of $50,000 for Fiscal Year 2023-24 and Authorize the Board Chair to Sign.

The adopted FY 23/24 budgets for the ISF Central Garage Division (BU 9905) and ISF Heavy Equipment Replacement (BU 9908) of the Public Works Department included appropriations for the purchase of six vehicles to replace existing units already in the Central Garage Fleet. The list of vehicles to be replaced along with the individual price quotes are attached to this memorandum. Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state. Due to a lack of inventory, vehicles are difficult to find, and prices have escalated significantly. The State contract has proven to be unreliable, and we have been forced to obtain price quotes from vendors outside of that contract. Only one vehicle is being purchased through the State at this time (T0-125), and for the others, staff attempted to obtain multiple competitive quotes. A summary of the vehicles and the quotes received is also attached. In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Our local vendor advised us that they were unable to provide a price quotation for any of the vehicles.

Staff recommends that the Board of Supervisors approve Purchase Orders for the purchase of six (6) vehicles for the Central Garage Fleet and authorize the Public Works Director/Assistant Purchasing Agent to issue purchase orders for the amounts shown in the attached quotations.

On June 21, 2022, the Board approved an Agreement with Wet Coast Contractors for the Cooper Creek at Witter Springs Road Bridge Replacement Project. The work under this Agreement was satisfactorily completed on December 16, 2022. Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion.

Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Public Works Director to sign the Notice of Completion for the Cooper Creek at Witter Springs Road Bridge Replacement Project in Lake County, CA, Federal Project No. BRLO-5914(078) Bid No. 22-03 and authorize the Chairman to execute said resolution.

The Lake County Sheriff's Department requests your approval of the attached SunRidge Systems Software Support Services Agreement for the support, maintenance and enhancement services of the County law enforcement software suite. This software is used by the entire department, including the Hill Road Jail for InCustody, warrants and financial services, Central Dispatch and Enforcement/Investigations. It is also utilized by both Probation and the District Attorney's Office as well as the Lakeport and Clearlake Police Departments. This software is essential to the operation of law enforcement services and has been in use since 2002. This contract is effective July 15, 2023 and it covers the current years' maintenance costs. Funds are budgeted in the Sheriff/Central Dispatch budget 2202/17.00.

Approve the Sun Ridge Systems Software Support Services Agreement for the FY 2023/24 in the amount of $52,626 for the support of its Law Enforcement Software Suite, and authorize the Sheriff to issue a purchase order

Staff is requesting the Board of Supervisors, acting as the Directors of the Lake County Watershed Protection District (District), authorize the Water Resources Director to accept and execute a service contract agreement between the Watershed Protection District and Alpha Analytical Laboratories, Inc. This lab contract would allow the District to continue utilizing Alpha to analyze chemical nutrients, and other important constituents, from water and sediment samples collected in Lake County. Alpha is a state accredited laboratory As described in the Contract Agreement Scope of Work, the following programs and projects produce the need for analytical lab services that Alpha provides: Clear Lake Ambient Monitoring Program (CLAMP) Urban Storm Water (MS4) Monitoring (including illicit discharge and spill monitoring) Stream Storm Water Monitoring Post Fire Storm Water Monitoring Aquatic Plant Water Quality and Herbicide Monitoring Invasive Quagga Zebra Mussel WQ monitoring Groundwater WQ Monitoring Misc. projects as they arise by local need or state order Alpha, located in Ukiah, CA, is the main lab for water quality and sediment analysis. There is not a comparable lab in Lake County to conduct these services. Alpha serves sample analysis needs for our department and for the department of Environmental Health. Many of the required samples being analyzed are required by state orders or permits. Staff is requesting that the Board waive the competitive bidding process and approve the attached services contract agreement with Alpha in accordance to Lake County Code Section 38.2 (2) & (3), due to the unique nature of the good and services precludes competitive bidding and as competitive bidding would produce no economic benefit to the District. Specifically, Alpha is unique in that they pick up samples directly from our office, saving us thousands of dollars in shipping costs per year should we contract with another lab for the majority of our projects. Additionally, the close proximity of Alpha Labs means that the District can get samples delivered and analyzed within 24 hours or less of the collection time of the sample, which is important when some constituents have short "hold" times. Hold times are the time period a sample is viable, or how long they can sit before expiring for a particular analysis. In cases where samples expire, and results are not credible, there sometimes is a need to re-sample, which can cost additional staff time, mileage, and interfere with other project requirements. Sometimes there is no ability to re-sample (i.e. post-fire storm event), and if the samples are needed for a State order, the outcome could be non-compliance which could subject the District to violations or fees. Therefore, it is in the best interest of the District to contract with Alpha Analytical Laboratories, Inc. to continue being the preferred vendor for analyzing water and sediment samples. While the estimated amount budged is $100,000 per fiscal year, the district aims to offset this cost with grants the District has received, as much as possible.

(Sitting as the Board of Directors of the Lake County Watershed Protection District) a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 (2) & (3), as competitive bidding is not in the public interest due to the unique nature of the goods and services provided and the bidding process would produce no economic benefit; and b) Approve Agreement with Alpha Analytical Laboratories, Inc. for water and sediment sampling in the amount of $100,000.00 and authorize the Water Resources Director to sign the agreement.

The attached Report of Lake County Pooled Investments provides an overall economic update as well as reporting information on the County's holdings. This reporting includes those holdings under the managed investment portfolio as well as consolidated reporting. A historical chart is attached as well reflecting the interest deposited on a quarterly basis.

Accept the June 30, 2023 Report of Lake County Pooled Investments.

In 2022, The Berryessa Snow Mountain National Monument Expansion Act was introduced in the House (HR6366) and the Senate (S4080). It was reintroduced in 2023 (S683/HR1396). This bill adds Molok Luyuk to Berryessa Snow Mountain National Monument, and requires tribal co-management if requested by federally recognized tribes, while also ensuring a comprehensive Monument management by BLM and USFS, and lastly designates the lands in respect to local cultural heritage, as Molok Luyuk Patwin for Condor Ridge and colloquially known as Walker Ridge. Tuleyome has garnered support from tribes, organizations, landowners, fire departments, recreationists, and businesses that represent millions of people throughout California and the U.S., and more than 1500 individuals on a petition and sending in post cards, in support of protecting Molok Luyuk. Dozens of organizations and volunteers are actively engaged in the effort, enabling significant progress toward their goal and building relationships that engage a more diverse population reflective of the area's peoples. It also ensures that after Phase I of the campaign is complete - protection of Molok Luyuk and required co-management by Tribes - that Phase II - management of the lands, of the Monument, by a diverse group of committed and knowledgeable stakeholders - is equally successful. Tuleyome is working closely with our Congressional champions on policy, strategy, timing and communications. I have also worked with Congressman Garamendi when he represented our District and now Congressman Thompson, who together, introduced the bill in 2022; as HR 6366. Tuleyome has held virtual DC and an in-person DC fly-ins. They have met with our Congressional champions, Congressional leadership and are working with key Administration partners, including leadership at CEQ, BLM and USFS in DC and California on a Presidential Antiquities Act proclamation. They have also begun tribal co-stewardship discussions. This resolution will support the Expansion of the Berryessa Snow Mountain National Monument to include Molok Loyuk (Condor Ridge)

Consideration of a Resolution Supporting the addition of Molok Luyuk (Condor Ridge) to the Berryessa Snow Mountain National Monument

Nothing highlighted the significance of the role of Public Health Officer to the life of Lake County communities and our County, broadly, more than the COVID-19 Pandemic. We were very fortunate to have Gary Pace, MD, MPH, to walk alongside our County organization, other public agencies, and community partners across many categories as we sought to understand the novel threat we were facing, and how best to balance the safety of the public with numerous competing interests and needs. Since Dr. Pace left full-time service, in April of 2021, Lake County has had a permanent, full-time, Public Health Officer for just under four months. This is despite an aggressive nationwide search, with the support of executive recruiters and our Interim Public Health Officer, Karl Sporer, MD, FACEP, FACP, significant outreach to relevant professional associations and similar groups and considerable direct networking efforts. County staff also reached out to the California Department of Public Health and California Conference of Local Health Officers for support, and this likewise did not surface a solution. None of these efforts attracted an enduring and permanent Public Health Officer. Describing this position as, "Difficult to Fill," is an understatement; the reasons are numerous. Strains of the COVID-19 pandemic caused unprecedented turnover in the Public Health professions. What had been crucial and largely behind-the-scenes roles were suddenly thrust into the spotlight. With the overwhelming workload that came in initial pandemic response, long hours in the face of ever-changing information, many long-time practitioners understandably burned out; late career professionals also retired in significant numbers. As a result, Public Health Officer and other positions around the country have had to compete for a pool of candidates ultimately insufficient to meet the burgeoning and dynamic need. This historic period is not the first time Lake County has struggled to recruit a Public Health Officer. Members of your Board will be aware, Dr. Karen Tait, MD, served with distinction as Public Health Officer from April 2008 to December 2017. No Public Health Officer has continuously served for longer than 20 months (Dr. Pace, August 2019-April 2021) in the time since, and there have been greater than 10 changes in staffing of the role over a period of five and a half years. Dr. Sporer, our most recent interim Health Officer, has advised he cannot support Lake County beyond September 30, 2023, and wishes to conclude his time in this role sooner, if possible. In such a crucial public-facing, health- and broader community-connected role, that is not a desirable norm. Lake County, additionally, is 56th among California's 58 Counties in Health Outcomes, according to the Robert Wood Johnson Foundation's rankings. Providing targeted programs and services to meet the diversity of needs in our population is essential, and the leadership of a qualified, experienced Public Health Officer is critical to well calibrating those efforts, in partnership with our dedicated Health Services Department team. Noemi C. Doohan, MD, PhD, MPH, has recently served as Public Health Officer and Deputy Health Officer for Mendocino and Santa Barbara Counties, as well as a Public Health Medical Officer for the California Department of Public Health. Her regional and statewide experience has brought connections that will help move Lake County forward. Providing stability in the Public Health Officer role for a period of one year, with the option to renew, will provide critical support to the Health Services Department and broader community. For the reasons described here, staff recommends your Board Approve the attached Employment Agreement between the County of Lake and Noemi C. Doohan, MD, PhD, MPH, for Public Health Officer Services, in the Annually Renewable Not-to-Exceed Amount of $290,000, plus employee benefits.

Consideration of an Employment Agreement Between the County of Lake and Noemi C Doohan MD PHD MPH for Public Health Officer Services in the Annually Renewable Not-to-Exceed Amount of $290,000, Plus Employee Benefits

Staff submits for your Board's consideration and approval the attached policy updating the Applicant Interview Travel Expense Reimbursement. Human Resources and Departments receive frequent requests from applicants for reimbursement for their travel expenses to interviews. These requests are especially common for management and hard to fill positions. It is customary that the employer reimburses applicants for travel expenses to attend interviews. Not providing this reimbursement has negatively impacted our recruiting process. We are requesting a change in eligible positions to management and hard to fill positions and we are asking to extend the reimbursement process from 30 to 60 days. All eligible positions may receive reimbursement for allowable expenses up to a maximum of $1,500 per applicant per recruitment for all eligible expenses.

Approve Updated Applicant Interview Travel Expense Reimbursement Policy pending a Meet and Confer with Lake County Unions.