Board Of Supervisors — Tuesday, July 18, 2023
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Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve Agreement Between County of Lake and California Psychiatric Transitions for Acute Inpatient Psychiatric Hospital Services, Inpatient Competency Restoration Services, and Professional Services Associated with Acute Inpatient Psychiatric Hospitalization in the Amount of $100,000 for Fiscal Year 2023-24 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services conducted a Request for Qualifications with this vendor, with whom there was also a contract in FY 2022-23, to ensure they remain in good standing to continue to provide these services.
California Psychiatric Transitions is a unique facility, in that it is one of three in our region that will accept patients on Murphy's conservatorship and provide inpatient competency restoration services.
Recommended Action
Approve Agreement Between County of Lake and California Psychiatric Transitions for Acute Inpatient Psychiatric Hospital Services, Inpatient Competency Restoration Services, and Professional Services Associated with Acute Inpatient Psychiatric Hospitalization in the Amount of $100,000 for Fiscal Year 2023-24 and Authorize the Board Chair to Sign.
| Estimated Cost | $100,000 |
|---|---|
| Amount Budgeted | $100,000 |
5.2Approve Agreement Between County of Lake and Redwood Community Services, Inc. for the MHSA Lake County Family Stabilization Program for Fiscal Years 2023-24, 2024-25, and 2025-26 in the amount of $796,116 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
This Agreement represents a continuation of services and partnership that has existed since 2017 and provides a valuable safety net for struggling families in Lake County. The Family Stabilization, or NEST Program, was identified as a continuing need in this latest iteration of the Mental Health Services Act three-year program plan. We also conducted a Request for Qualifications with Redwood Community Services for this program to ensure they remain in good standing to provide continuing services.
Recommended Action
Approve Agreement Between County of Lake and Redwood Community Services, Inc. for the MHSA Lake County Family Stabilization Program for Fiscal Years 2023-24, 2024-25, and 2025-26 in the amount of $796,116 and Authorize the Board Chair to Sign.
| Estimated Cost | $796,116 |
|---|---|
| Amount Budgeted | $796,116 |
5.3Approve Board of Supervisors Minutes for January 24, 2023 and June 14/15, 2023
Minutes
passed on consent
5.4Approve Amendments to the County of Lake COVID-19 Public Health
Emergency Worksite Protocol and Amendments to Chapter 14 of the County of Lake Policies and Procedures
Action Item
passed on consent
Staff memo
Executive Summary
Staff submits for your Board's consideration updates to the COVID-19 Emergency Worksite Protocol to address recent updates in COVID-19 regulations from the California Occupational Safety and Health Standards Board.
On December 15, 2022, the Occupational Safety and Health Standards Board (Board) voted to adopt non-emergency COVID-19 prevention regulations (Non-Emergency Regulations). Approved by the Office of Administrative Law (OAL), these regulations took effect on February 3rd, 2023, and will remain in effect for two years after the effective date, except for the recordkeeping requirements remaining in effect for three years.
Changes from the Emergency Temporary Standards (ETS) model:
* No exclusion pay. Employers are no longer required to pay employees while they are excluded from the workplace. Instead, upon excluding an employee, employers must provide employees with information regarding COVID-19 related benefits that they may be entitled to under federal, state, or local laws; the employer's own leave policies; or other available leave.
* No standalone COVID-19 Prevention Plan. Employers are no longer required to maintain a standalone COVID-19 Prevention Plan. Now, employers must address COVID-19 as a workplace hazard under their Injury and Illness Prevention Program or in a separate document and include procedures to prevent COVID-19 in the workplace.
When determining measures to prevent COVID-19 transmission and to identify and correct COVID-19 hazards, employers must:
* Consider all persons to be potentially infectious;
* Review applicable guidance from the State of California and local health department and treat COVID-19 as an airborne infectious disease;
* Provide effective COVID-19 hazard prevention training;
* Develop effective methods for responding to COVID-19 cases, including excluding employees from the workplace and providing information regarding COVID-19 related benefits to which the employee may be entitled under applicable federal, state, or local laws.
* Investigate COVID-19 cases and certain employees after close contact;
* Record and track all COVID-19 cases for at least two years.
* Report "major" outbreaks (20 cases) to Cal/OSHA. Employers will no longer be required to report outbreaks to the local health department.
Changes, Modifications, or Continuances of Definitions Include:
* "Close contact" is now updated to align with the California Department of Public Health (CDPH) definition. See page 8 of the revised COVID-19 Worksite Protocol & Prevention Program.
* "Exposed group" now includes employer-provided transportation and employees residing within employer-provided housing.
Continuation from ETS. With some slight modification, the below provisions from the ETS continue as part of the Non-Emergency Regulations:
* Testing. Employers must make testing available at no cost to employees following close contact. Notably, the ETS was more burdensome as employers had to provide COVID-19 testing for symptomatic employees even if they did not have close contact in the workplace.
* Notice. Employers must notify affected employees of COVID-19 in the workplace. Slightly different than the ETS, the Non-Emergency Regulation requires that this notice be made "as soon as possible" versus the ETS' requirement within one business day.
* Face Coverings. Employers must provide face coverings when required by CDPH and respirators upon request.
* Reporting and recordkeeping. Employers must record and track all COVID-19 cases and report any employee deaths, injuries, or illnesses as required by Cal/OSHA's reporting requirements under subsection � 342(a).
* Exclusion. Employers must exclude COVID-19 cases.
* Ventilation. Employers must review CDPH and Cal/OSHA guidance to develop, implement, and maintain effective methods to prevent COVID-19 transmission by improving ventilation. The Non-Emergency Regulation is slightly more onerous than the ETS as it requires employers to either maximize the supply of outside air to the extent feasible, use the highest level of filtration efficiency compatible with their existing ventilation system or at least as protective as MERV-13, or use high-efficiency particulate air (HEPA) filtration units.
Recommended Action
Staff recommends the following: a) Approve amendments to the County of Lake COVID-19 Public Health Emergency Worksite Protocol, now known as the COVID-19 Non-Emergency Worksite Protocol & Prevention Program, and b) Approve amendments to Chapter 14 of the County of Lake Policies and Procedures by adding the COVID-19 Non-Emergency Worksite Protocol & Prevention Program as part of Section 2 - County of Lake Injury and Illness Prevention Program, and direct staff to continue to return with future amendments to the protocol on an as-needed basis.
5.5Approve Contract renewal between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children’s Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2023, through June 30, 2024 and a maximum amount of $49,948.80; and Authorize the Board Chair to Sign
Action Item
passed on consent
Staff memo
Executive Summary
Health Services Medical Therapy Program (MTP) is a special program within California Children's Services (CCS) that provides physical therapy (PT), occupational therapy (OT) and medical therapy conference (MTC) services for children with disabilities, generally due to neurological or musculoskeletal disorders.
Although Health Services has actively recruited for an Occupational Therapist to support the MTP program, no applications were received. As a result, Health Services is contracting with Ms. Sheila McCarthy, to provide occupational therapy services for these children.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University, and over forty years of experience. Ms. McCarthy is well received by Health Services staff, and the families and children served through the MTP.
Health Services requests your Board's approval to renew this agreement with Ms. McCarthy to continue providing these vital services to our MTP families, and children. The Department will also continue recruitment efforts to locate and hire a part time Occupational Therapist.
Recommended Action
Approve Contract renewal between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2023 through June 30, 2024 and a maximum amount of $49,948.80; and Authorize the Board Chair to Sign
5.6Adopt Proclamation Designating The Week of July 16-22, 2023 as Probation Services Week
Proclamation
passed on consent
Staff memo
Executive Summary
DESIGNATING THE WEEK OF JULY 16-22, 2023 AS PROBATION SERVICES WEEK
WHEREAS, Probation is an alternative to incarceration, and Lake County Probation's mission is to ensure a safer community while providing effective supervision and rehabilitation services to justice-involved individuals.
WHEREAS, Probation utilizes an accountability lens to be a connector and bridge for justice-involved individuals to receive the individualized rehabilitative services they need to be successful.
WHEREAS, Probation professionals play a unique and essential role in our justice system and communities. Probation is focused on helping justice-involved individuals transition out of the system permanently through transformative and evidence-based rehabilitation.
WHEREAS, Probation officers are trained experts that apply an equity lens to manage trauma and other individualized needs of justice-involved individuals and safely supervise and connect them to the resources they need.
WHEREAS, Probation employees are diverse and educated professionals focused on providing collaborative safety for our communities.
WHEREAS, Probation connects services and needs to enhance community safety and the restoration of justice-involved individuals. Probation is a connector in the justice system: bridging the gap and maximizing the resources available within the courts, local governments, law enforcement, social services, behavioral health, schools, crime survivor organizations, non-profits, and the community to reduce recidivism by carefully balancing direct human services and research-based deterrents and interventions.
WHEREAS, By delivering sustainable community safety, Probation has a profound impact on the health and safety of our communities' by working to reduce recidivism through evidence-based programming and supervision. Probation's success helps ensure our communities are safer for all Californians to live and prosper.
Now therefore, Be It Proclaimed by the Board of Supervisors of the County of Lake, that July 16-22, 2023 be recognized as Probation Services Week to highlight Lake County Probation's immense contributions to our community.
Recommended Action
Adopt Proclamation Designating The Week of July 16-22, 2023 as Probation Services Week
5.7Approve Agreement between County of Lake and State of California for the housing and training of incarcerated individuals for the period of July 1, 2023 through June 30, 2026 for an amount not to exceed $28,714; and authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
The State of California runs the Pine Grove Youth Conservation Camp for incarcerated individuals between the ages of 18 and 25 who have been adjudicated for serious juvenile charges. At this program, individuals are trained to fight forest fires and actually apply their training to fight fires throughout California. When a county Probation Department sends youth to this program, the County is responsible for training costs of $81 per day for up to the first two weeks the individual is at the program. After that, the County is responsible to pay $10 per day for the housing of the person. This contract would provide for Lake County to send up to three individuals to the program over the next three years.
In the past, individuals would be sent to the Pine Grove facility from the State of California, Division of Juvenile Justice facilities. These facilities are closed as of June 30, 2023, and now counties are provided with the opportunity to directly send individuals to the program when there is a contract in place. At this time, the Probation Department does not have an identified individual to participate in the program, but this contract would allow for the Department to be ready should the court order someone to participate.
Because this is a contract with the State of California, the signature page does not provide for the standard signature lines as other County of Lake contracts.
Recommended Action
Approve Agreement between County of Lake and State of California for the housing and training of incarcerated individuals for the period of July 1, 2023 through June 30, 2026 for an amount not to exceed $28,714; and authorize the Chair to Sign.
5.8a) Waive the Formal Bidding Process Pursuant to County Ordinance 3109 Section 28.2 due to 38.2(3), not in the Public Interest as Competitive Bidding Would Produce No Economic Benefit to the County; and, b) Approve Contract Between County of Lake and Five Pasco Brothers, Inc. c/o Omarshall, Inc. for Lease Agreement, in the Amount of $49,440.00 Per Fscal Year from November 1, 2023 to June 30, 2028 and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
The current lease agreement for the Child Welfare Services (CWS) building Suites E and F, at 16170 Main Street in Lower Lake will expire on October 30, 2023. The Department of Social Services (DSS) has negotiated a four and a half-year extension of the existing Lease agreement with the building owner, Five Pasco Brothers, Inc. c/o Omarshall, Inc. The Department of Social Services maintains leases for all buildings it occupies and cannot evaluate purchasing an office location, or relocating as a possible long-term cost saving alternative due to the consequential disruption a relocation would pose for the community, insufficient office space availability in the County, and the projected fiscal impact to the Department. Waiving the formal bidding process provides the community uninterrupted services at a familiar location and financial savings for the Department. DSS has rented the space at this location since 2018.This Contract will extend the lease for four and a half years.
Recommended Action
a) Waive the Formal Bidding Process Pursuant to County Ordinance 3109 Section 28.2 due to 38.2(3), not in the public interest as competitive bidding would produce no economic benefit to the County; and, b) Approve Contract between County of Lake and Five Pasco Brothers, Inc. c/o Omarshall, Inc. for Lease Agreement, in the amount of $49,440.00 per fiscal year from November 1, 2023 to June 30, 2028 and authorize the Chair to sign.
| Estimated Cost | $49,440.00 |
|---|---|
| Amount Budgeted | $49,440.00 |
5.9Approve Contract Between County of Lake and People Services, Inc. for Yard Maintenance, in the Amount of $9,656.87 Per Fiscal Year from July 1, 2023 to June 30, 2026, and Authorize the Chair to Sign.
Agreement
pulled on consent
Motion carried
Carried 4-0 (recovered from the archived minutes)
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo
Executive Summary
People Services, Inc. provides grounds maintenance to the Anderson Ranch and Employment Service Job Zone buildings in Lower Lake. Services include trash pickup, lawn mowing, hedge trimming, weed control, and table and walkway cleaning, which are performed on a weekly basis. Contractor also provides drain cleaning each month, and more extensive gardening work twice a year. The contractor is tasked with providing an additional 10 feet of defensible space which forms a complete 100 foot clearance around these DSS buildings and is in compliance with the Lake County Hazardous Vegetation Abatement Ordinance.
DSS issued a Request for Quotes (RFQ) in which two quotes were received with one refusal. People Services, Inc. submitted the lowest quote and has been chosen for services.
Recommended Action
Approve Contract between County of Lake and People Services, Inc. for yard maintenance, in the amount of $9,656.87 per fiscal year from July 1, 2023 to June 30, 2026, and authorize the Chair to sign.
| Estimated Cost | $9,656.87 |
|---|---|
| Amount Budgeted | $9,656.87 |
There was Board consensus to bring the item back at a future date.
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Social Services Director Crystal Markytan and Deputy Social Services Director Kelli Page presented the item to the Board. Community Development Director Mireya Turner and County Counsel Lloyd Guintivano spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.10(Sitting as the Board of Directors, Lake County Watershed Protection District) Adopt Resolution authorizing the County of Lake Water Resources Director to (a) accept and execute 2023 Nonpoint Source (NPS) Grant Program - Clean Water Act section 319(h) Planning Grant and Agreement Award for $145,098 (b) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods and services, (c) Approve and authorize the Water Resources Director to sign the service agreement with California Rural Water Agency and MC Engineering to fulfill the 319(h) Grant deliverables, and (d) Approve and authorize the Water Resources Director to sign the attached Reimbursement agreements between the District and the Cities of (i) Lakeport and (ii) Clearlake to complete the project and authorize the Water Resources Director to sign.
Action Item
passed on consent
Staff memo
Executive Summary
Staff is requesting the Board of Supervisors, acting as the Directors of the Lake County Watershed Protection District, authorize the Water Resources Director to accept and execute 2023 Nonpoint Source (NPS) Grant Program - Clean Water Act section 319(h) Planning Grant and Agreement Award for $145,098 (Exhibit A). Staff is also requesting the Water Resource Director to enter into a service agreement (Exhibit B) with the non-profit California Rural Water Association (CRWA) and their contracted partners at MC Engineering to complete the tasks and deliverables of the awarded grant (Exhibit C). Lastly, we are asking the Directors to approve the reimbursement agreements between the District and both Cities (Lakeport and Clearlake) and authorize the Water Resources Director to sign. This item is not expected to be controversial; therefore we are requesting this item to be placed on the Consent Agenda.
The 2023 Nonpoint Source (NPS) Grant Program awarded funding toward the development of a Lake County Watershed-Based Nonpoint Source Management Plan (herein "The Plan"). The Plan applies to the entire County, not just the Clear Lake Basin, and will identify how storm water can be utilized as a resource to better serve the environmental, economic, infrastructural, safety, and public health while simultaneously improving water quality in all our lakes and rivers.
This project will culminate in a fully developed plan that will make the County competitive for future 319(h) implementation funds, and other stormwater related funding opportunities from the State Water Board and the US EPA. For example, implementation projects could include green infrastructure, groundwater recharge, stormwater capture and reuse, and identify priority areas for restoration and improved management measures to improve storm water runoff water quality.
This project, and collaborative strategy, has been presented to and approved by the board-appointed Clean Water Program Management Council (formerly the Storm Water Advisory Committee) during the November 2022 quarterly meeting.
Due to the collaborative nature of this project, with contributions from both City of Lakeport ($4,950) and City of Clearlake ($4,950), and pro bono contribution from our partners at California Rural Water Association estimated at $29,948 and their contracted engineers MC Engineering, staff is requesting that the Board waive the competitive bidding process and approve a contract agreement with the Non-Profit CRWA and MC Engineering partners to assist in the execution of this grant-funded project. In accordance with Lake County Code Section 38.2 (3), it is not in the public's interest to competitively bid this project, and specifically staff identifies that competitive bidding would not result in an economic benefit to the County. Additional justifications for the waiver includes:
1) The CRWA, and MC Engineering recently concluded a Source Water Protection Plan (that included the 2023 Update to the Drinking Water Treatment Sanitary Survey) and Clear Lake Watershed Assessment Plan as part of a NRCS National Water Quality Initiative grant that was awarded to Watershed Protection District. The research and information the CRWA and MC engineers conducted as part of that project will overlap with the needs of the 319 grant project plan. It is economically logical that the same organizations, and partners, work on these plans together to maximize efficiency and to eliminate the need for knowledge and training transfer (of which the 319 grant will not support).
2) The CRWA is contributing significant technical and consultant labor services (~$29,948) on this project on a "pro-bono" basis, reducing the cost directed to the grant and at no cost to the District and,
3) While CRWA is a non-profit organization, charged with helping rural areas improve drinking water quality and quantity, other available and qualified companies, consultants, or organizations are not, and therefore it's not financially logical to go through the bid process for this project that will not result in an economic savings.
This project has support from the other jurisdictional members in the Clean Water Program, specifically the Cities of Lakeport and Clearlake, and attached to this memo, for approval, are copies of the reimbursement agreements between the District and the Cities, to contribute to the Plan for areas of the County that are not applicable under the grant funds (i.e. urban areas such as the cities and community growth boundaries).
Attachments
Resolution accepting the 319(h) grant funds and authorizing the Director of Water Resources to sign and execute the grant
Exhibit A - 319 (h) Nonpoint Source Grant Program Agreement with the Water Board
Exhibit B -CRWA Professional Services Agreement and Task Order for MC Engineering
Exhibit C - Reimbursement Agreements for Plan Collaboration and Contribution between County of Lake and Clearlake and Lakeport
Recommended Action
Adopt Resolution authorizing the County of Lake Water Resources Director to (a) accept and execute 2023 Nonpoint Source (NPS) Grant Program - Clean Water Act section 319(h) Planning Grant and Agreement Award for $145,098 (b) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods and services, (c) Approve and authorize the Water Resources Director to sign the service agreement with California Rural Water Agency and MC Engineering to fulfill the 319(h) Grant deliverables, and (d) Approve and authorize the Water Resources Director to sign the attached Reimbursement agreements between the District and the Cities of (i) Lakeport and (ii) Clearlake to complete the project and authorize the Water Resources Director to sign.
5.11(Sitting as the Board of Directors of the Lake County Watershed Protection District) Authorize the County of Lake Water Resources Director to accept and execute a California Department of Pesticide Regulation Alliance Grant, not to exceed $346,038 for the grant project titled “Using Integrated Pest Management Methods to Create Strong and Sustainable Shorelines on Clear Lake, CA.”
Agreement
passed on consent
Staff memo
Executive Summary
Staff is requesting the Board of Supervisors, acting as the Directors of the Lake County Watershed Protection District ("District"), authorize the Water Resources Director to apply for, accept and execute a California Department of Pesticide Regulation (DPR) Alliance Grant, for an amount not to exceed $346,038 for the grant project titled "Using Integrated Pest Management Methods to Create Strong and Sustainable Shorelines on Clear Lake, CA." This item is not expected to be controversial; therefore we are requesting this item to be placed on the Consent Agenda.
This grant project will provide resources to conduct manual and experimental removal of invasive creeping water primrose from the shorelines around Clear Lake, work with partners from TERA to restore those shorelines through native plantings, such as tules, and implement a Natural Shoreline Stewardship program to provide resources for private properties to encourage natural shorelines.
This grant will help address the problems of invasive creeping water primrose which can grow aggressively and clog channels, waterways, clog water intake areas, obstruct boat access, and because primrose promotes stagnant water conditions, has been shown to be a major contributor to West Nile Virus mosquito habitat. Creeping water primrose is best managed and controlled by a variety of treatments such as diver-assisted manual removal, removal by hand from terrestrial shoreline areas, herbicide treatments. Once removed restorative plantings of native species such as tule are needed to prevent and reduce regrowth.
These issues do not just occur on public properties, but also on private properties and sometimes financial hardships impede shoreline property owners from being able to implement expensive control measures. This DPR Alliance grant will provide incentive-based options for private property owners to get financial and physical assistance with primrose removal and native plant restoration. This grant will also develop the educational materials needed for property owners to manage and maintain their natural shoreline sustainably.
Staff is also requesting, in two separate consent items, approval of subcontract agreements between The District and (i) Bullfrog underwater Services and (ii) Dr. Jeanine Pfeiffer to provide needed physical assistance and expertise, in implementing this grant project.
Recommended Action
Sitting as the Board of Directors of the Lake County Watershed Protection District Authorize the County of Lake Water Resources Director to accept and execute a California Department of Pesticide Regulation Alliance Grant, not to exceed $346,038 for the grant project titled "Using Integrated Pest Management Methods to Create Strong and Sustainable Shorelines on Clear Lake, CA."
5.12(Sitting as the Board of Directors of the Lake County Watershed Protection District) Approve the Agreement between the Lake County Watershed Protection District and Bullfrog Underwater Services, and Authorize the Water Resources Director to sign and execute the Agreement.
Report
passed on consent
Staff memo
Executive Summary
Attached for your approval, is the Agreement between the Lake County Watershed Protection District ("District") and Bullfrog Underwater Services to conduct aquatic plant removal using diving techniques to support completion of a California Department of Pesticide Regulation Alliance Grant.
Bullfrog is an established vendor with the District and is the only local company that provides diving services for aquatic plant removal. In accordance with the County purchasing code, the District reached out to the two other Department of Agriculture approved aquatic plant contractors to solicit competing quotes, however neither firm was able to provide a quote at this time.
Recommended Action
Sitting as the Board of Directors of the Lake County Watershed Protection District Approve the Agreement between the Lake County Watershed Protection District and Bullfrog Underwater Services, and Authorize the Water Resources Director to sign and execute the Agreement.
5.13(Sitting as the Board of Directors, Lake County Watershed Protection District) (a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.2 (2) & (3). (b) Approve the Agreement between the Lake County Watershed Protection District and Dr. Jeanine Pfeiffer to conduct specialized services to meet grant deliverables, and Authorize the Water Resources Director to sign and execute the Agreement.
Agreement
passed on consent
Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo
Executive Summary
Attached for your approval, is the Agreement between the Lake County Watershed Protection District ("District") and Dr. Jeanine Pfeiffer, LLC ("The Contractor") to assist the District in meeting deliverables as part of a California Department of Pesticide Regulation (DPR) Alliance Grant Program and Integrated Regional Water Management Sac Westside Small Grants Program.
The major task of the contractor is to coordinate the implementation of a Natural Shoreline Restoration Program in Clear Lake and to assist in the development and coordination of an Inaugural Clear Lake Science Symposium / Summit event, open to the public, to share information about current scientific topics such as water quality and Clear Lake Hitch. This item is not anticipated to be controversial and therefore is being placed as a consent item.
The total amount for the contract is $47,000 with $29,000 for the DPR grant and approximately $10-18,000 for Science Summit coordination and related activities. This contract will allow Water Resources to complete grant deliverables that were originally intended to be fulfilled by an AmeriCorps Fellow but due to poor recruitment and labor shortages, we were not able to solidify a Fellow to conduct the work. To complete these grant tasks the District needs a skilled and experienced contractor who is already familiar with issues surrounding Clear Lake and is familiar with the project's relevant stakeholders (i.e. Dr. Pfeiffer is a lead partner on the Cobb Water Education and Restoration Project and is a principal investigator on recently awarded Big Valley Rancheria's Tule Nursery and propagation grant). Approving this contract will allow the contractor to "hit the ground running" with these projects as she satisfies these needed requirements.
It is improbable that there are other firms or consultants who can provide a competing quote, as the services that will be provided by the contractor are highly specialized and include a local familiarity with Lake County residents, tribes, NGO's, agencies and universities that are currently conducting research in the County. Staff is not aware of any firms or consultants that can perform the required tasks and the additional expense to prepare a request for proposal is not only cost prohibitive it is not likely those costs could be included in the scope of work within the grant.
The specialized skills include: designing and distributing restoration education, outreach, website creation and design, and university, agency, NGO, and tribal collaboration and communication. Therefore, it is in the best interest of the County to waive the formal bidding process to the tight timeline of the grant and the unique nature of the services provided. The Contractor, Dr. Jeanine Pfeiffer, has been approved by the grant administrators at DPR as an acceptable replacement to perform the tasks originally intended for a CivicSpark Fellow.
Recommended Action
Sitting as the Board of Directors of the Lake County Watershed Protection District (a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.2 (2) & (3). (b) Approve the Agreement between the Lake County Watershed Protection District and Dr. Jeanine Pfeiffer to conduct specialized services to meet grant deliverables, and Authorize the Water Resources Director to sign and execute the Agreement
On motion of Supervisor Sabatier, and by vote of the Board, approved consent agenda items 5.1 through 5.13 with the exception of item 5.9 which was pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Green, and Pyska
Absent- Supervisor: 1 - Simon
6. Timed Items
6.19:06 A.M. - Public Input
Clerk’s notes: Public Member Michael Wegner and Community Development Director Mireya Turner spoke.
6.29:07 A.M. - Pet of the Week
Presentation
Presentation Only.
Clerk’s notes: Animal Care and Control Officer Daniel Gard presented the pet of the week to the Board.
6.39:08 A.M. - New and Noteworthy at the Library
Action Item
Presentation Only.
Clerk’s notes: County Librarian Christopher Veach presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input potion of this item was closed.
6.49:10 A.M. - Presentation of Proclamation Designating The Week of July 16-22, 2023 as Probation Services Week
Proclamation
Staff memo
Executive Summary
DESIGNATING THE WEEK OF JULY 16-22, 2023 AS PROBATION SERVICES WEEK
WHEREAS, Probation is an alternative to incarceration, and Lake County Probation's mission is to ensure a safer community while providing effective supervision and rehabilitation services to justice-involved individuals.
WHEREAS, Probation utilizes an accountability lens to be a connector and bridge for justice-involved individuals to receive the individualized rehabilitative services they need to be successful.
WHEREAS, Probation professionals play a unique and essential role in our justice system and communities. Probation is focused on helping justice-involved individuals transition out of the system permanently through transformative and evidence-based rehabilitation.
WHEREAS, Probation officers are trained experts that apply an equity lens to manage trauma and other individualized needs of justice-involved individuals and safely supervise and connect them to the resources they need.
WHEREAS, Probation employees are diverse and educated professionals focused on providing collaborative safety for our communities.
WHEREAS, Probation connects services and needs to enhance community safety and the restoration of justice-involved individuals. Probation is a connector in the justice system: bridging the gap and maximizing the resources available within the courts, local governments, law enforcement, social services, behavioral health, schools, crime survivor organizations, non-profits, and the community to reduce recidivism by carefully balancing direct human services and research-based deterrents and interventions.
WHEREAS, By delivering sustainable community safety, Probation has a profound impact on the health and safety of our communities' by working to reduce recidivism through evidence-based programming and supervision. Probation's success helps ensure our communities are safer for all Californians to live and prosper.
Now therefore, Be It Proclaimed by the Board of Supervisors of the County of Lake, that July 16-22, 2023 be recognized as Probation Services Week to highlight Lake County Probation's immense contributions to our community.
Recommended Action
Presentation Only.
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Crandell read the proclamation into the record and presented it to Lake County Probation. Chief Probation Officer Wendy Mondfrans spoke.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Jesse Vorez and Hanse Williams. No one else wished to speak and the public input portion of this item was closed.
6.59:15 A.M. - Consideration of Report from Bruce Wilson, Executive Director of the Workforce Alliance of the Northbay (WANB)
Action Item
Staff memo
Executive Summary
Bruce Wilson, Executive Director of the Workforce Alliance of the Northbay (WANB) will present a report to your Board on WANB activities.
Recommended Action
Report only.
Presentation Only.
Clerk’s notes: Workforce Alliance of the Northbay Executive Director Bruce Wilson and Victoria Pulido presented a PowerPoint Presentation to the Board. Social Services Director Crystal Markytan spoke.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Joan Moss, Nicabet Casito, and Michael Wagner. No one else wished to speak and the public input portion of this item was closed.
6.69:45 A.M. - AB481 / Lake County Sheriff’s Annual “Military Equipment” report
Report
Motion carried · 2 motions
Carried 4-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Carried 3-1 — moved by Sabatier
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: absent
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: absent
Staff memo
Executive Summary
Pursuant to 7072 California Government Code, the Lake County Sheriff's Office shall submit to the Board of Supervisors an annual "military equipment" report and shall make the equipment report available to the public.
Pursuant to 7071 California Government Code, the Lake County Board of Supervisors shall annually review any ordinance adopted pursuant to this section and vote to either approve or disapprove the renewal of ordinance #3123.
On June 5th, 2023, the Lake County Sheriff's Office completed a "military equipment" annual report and posted the report to the Sheriff's Office website. On July 6th, 2023, at 4 pm, the Lake County Sheriff's office will hold a public meeting to present the report to the community and answer questions or address concerns as it pertains to the report, use, and possession of equipment deemed "military equipment" by California Government Code 7070.
The Lake County Sheriff's Office requests the Board of Supervisors at the next available regularly scheduled meeting review the attached Sheriff's Office annual "military equipment" report and renew ordinance #3123.
Recommended Action
Approval of AB481 / Lake County Sheriff's Annual "Military Equipment" report
On motion of Supervisor Sabatier, and by vote of the Board, approved SB481 Lake County Sheriff's Annual "Military Equipment" report. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Green, and Pyska
Absent- Supervisor: 1 - Simon
On motion of Supervisor Sabatier, and by vote of the Board, moved to renew ordinance 3123 as presented. The motion carried by the following vote:
Ayes- Supervisors: 3 - Sabatier, Crandell, and Pyska
Nays- Supervisor: 1 - Green
Absent- Supervisor: 1 - Simon
Clerk’s notes: Sheriff Rob Howe and Lieutenant Lucas Bingham presented the report to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.710:00 A.M. - Presentation and Consideration of the Economic Development work plan
Action Item
Staff memo
Executive Summary
The economic development work plan is structured into four focus areas: funding opportunities, communications, business development, and place-based economic development. This plan has been informed by conversations with the local business community, community leaders, economic development professionals, and government officials the last three months. Focus areas are driven by feasibility, impact, and scope throughout Lake County.
Two large infrastructure investments planned for Lake County, the buildout of broadband infrastructure and EV chargers along State Routes 20 and 29, could have a transformative effect on the local economy. The County of Lake is planning to collaborate with internet service providers, tribal nations, and local businesses to maximize these investments. The County also plans to participate in the Economic Development Administration's Recompete Pilot Program, the Community Economic Resilience Fund initiative, and support the development of a new Comprehensive Economic Development Strategy.
Another area of focus is developing informative, well-designed, digital, and physical materials to assist in starting and growing a business in Lake County. This package of business resources would be concentrated on an online platform, which would include why to locate or expand a business in Lake County, guides on the permitting and zoning process, highlights of local industries, quality of life, a statistical summary, financing options, incentives at the state and federal level, and connections with business development organizations.
Based on conversations with several industries and community members, attracting more hotels and event space has been identified as a priority. Marketing collateral will be developed that demonstrates the demand both from local business and tourism. Other strategies that may be employed are a RFI issued to initiate conversations with potential investors and travel to larger metros and conferences to pitch Lake County for hotel and even space development.
Recommended Action
Consideration and possible direction from Board of Supervisors.
| Estimated Cost | $40,000 |
|---|---|
| Amount Budgeted | $40,000 |
Presentation Only.
Clerk’s notes: Deputy County Administrative Officer Ben Rickleman presented the PowerPoint Presentation to the Board. County Administrative Officer Susan Parker spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Resolution Authorizing Cancellation of Reserve Accounts in the Amount of $3,167,543.00 to Provide Sufficient Cash Flow.
Resolution
Staff memo
Executive Summary
As the Board was made aware during the Department's budget presentation the Department is in a revenue shortfall due to lack of billing out of our new Electronic Health Record since March 1, 2023. While the Department is working intensely and closely with the California Mental Health Services Authority to execute a functioning billing process and expect this issue to be resolved within 2-3 weeks, this Resolution is needed to ensure continuity of operations.
Recommended Action
Adopt Resolution Authorizing Cancellation of Reserve Accounts in the Amount of $3,167,543.00 to Provide Sufficient Cash Flow and Authorize the Board Chair to Sign.
Supervisor Green offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Green, and Pyska
Absent- Supervisor: 1 - Simon
Clerk’s notes: Interim Behavioral Health Director Stephen Carter introduced the item to the Board. Deputy Behavioral Health Director Elise Jones presented the item to the Board.
Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7.3Consideration of the following Advisory Board Appointments:
Mental Health Board
Appointment
Motion carried
Carried 4-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo
Executive Summary
Mental Health Board: Four (4) vacancies - (1) Chair (1) Family Member of a Present/Past Consumer (1) Consumer Member (1) Member at Large
Julie Pennington - Chair
Recommended Action
Appoint qualified applicants
On motion of Supervisor Green, and by vote of the Board, appointed Julie Pennington as Chair of the Mental Health Advisory Committee. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Green, and Pyska
Absent- Supervisor: 1 - Simon
Clerk’s notes: Chair Pyska introduced the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration and Establishment of Just Compensation for Properties to be Purchased for the Hill Road Slide Repair and Restoration Project
Action Item
Motion carried
Carried 4-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo
Executive Summary
Following the winter storms of 2014, the hillside adjacent to Hill Road, near the housing development known as Lakeside Heights, experience significant movement causing extensive damage to surrounding residences and a continuous threat to Hill Road - a County-maintained Road that provides direct access to Sutter Hospital for the entire Northshore communities. Though delayed by numerous issues - including a lawsuit that was eventually settled - the repair project has finally been designed and staff is in the process of acquiring the right of way necessary to complete the project. Today's item is intended for your Board to establish the Just Compensation for the properties to be acquired.
Background Information
The acquisition of right of way for this project is subject to the requirements of the Code of Federal Regulations (CFR) due to the Federal funding obtained through the disaster declaration at the time of the storm. 49 CFR Section 24.102 (d) states that before the initiation of negotiations, the Agency shall establish an amount which it believes is Just Compensation for the property. The amount shall not be less than the approved appraisal of the Fair Market Value of the property.
To comply with the Federal guidelines, the engineering consultant who designed the repairs hired sub-consultants to perform the appraisal of the properties to determine their Fair Market Values and to make a formal review of those appraisals. All that remains is for the Agency (County of Lake) to establish the Just Compensation, which staff recommends be not less than the appraised value of the properties. A summary of the properties and their appraised values is attached to this memorandum for your Board's review.
Recommended Action
Staff recommends that the Board of Supervisors determine that Just Compensation for the properties listed in Attachment A be no less than the Fair Market Values, as determined by appraisals performed by Bender Rosenthal Incorporated, and formally reviewed and certified by Sierra West Valuation, and authorize the Public Works Director to provide approval to commence negotiations.
On motion of Supervisor Green, and by vote of the Board, moved that the Board of Supervisors determined that Just Compensation for the properties listed in Attachment A be no less than the Fair Market Values, as determined by appraisals performed by Bender Rosenthal Incorporated, and formally reviewed and certified by Sierra West Valuation, and authorized the Public Works Director to provide approval to commence negotiations.The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Green, and Pyska
Absent- Supervisor: 1 - Simon
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5(Sitting as the Lake County Sanitation District, Board of Directors) Consideration of Resolution revising the Fiscal Year 2022-2023 Adopted Budget of the County of Lake by cancelling reserves in Fund 255 NW Regional Sewer System O&M Reserve Designation, in the amount of $150,000 to make appropriations in the Budget Unit 8355, Object Code 785.30-00 Utilities to pay for sewer utility costs.
Resolution
Staff memo
Executive Summary
Attached for your review is a Resolution cancelling Fund 255 Lake County Sanitation District NW Regional O&M Reserve Designation in the amount of $150,000. The amount would be appropriated to Fund 255 Object Code 783.30-00 Utilities. Funds were budgeted in FY 22/23 in the amount of $935,728 for utilities, however invoices from PG&E pertaining to sewer collection, treatment and disposal costs have exceeded the FY 22/23 Budget.
Recommended Action
(Sitting as the Lake County Sanitation District, Board of Directors) Adopt Resolution revising the Fiscal Year 2022-2023 Adopted Budget of the County of Lake by cancelling reserves in Fund 255 NW Regional Sewer System O&M Reserve Designation, in the amount of $150,000 to make appropriations in the Budget Unit 8355, Object Code 785.30-00 Utilities to pay for sewer utility costs.
| Estimated Cost | $150,000 |
|---|
Supervisor Sabatier offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Green, and Pyska
Absent- Supervisor: 1 - Simon
Clerk’s notes: Deputy Special Districts Administrator Scott Hornung presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input
portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Initiation of Litigation pursuant to Gov. Code section 54956.9(d)(4) – One potential case
Closed Session Item
8.2Public Employee Appointment Pursuant to Gov. Code Section 54957(b) (1):
Interviews for Public Health Officer
Appointment of Public Health Officer
Closed Session Item
8.3ADDENDUM - Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – FERC Project No. 77, Potter Valley Hydroelectric Project
Closed Session Item
8.4ADDENDUM - Public Employee Appointment Pursuant to Gov. Code Section 54957(b) (1):
Interviews for Chief Public Defender
Appointment of Chief Public Defender
Closed Session Item