Board Of Supervisors — Tuesday, May 23, 2023
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve the Continuation of the Proclamation Declaring a Shelter Crisis Urgency Due to the Current Need for Sheltering for Those Experiencing Homelessness during the Weather and Temperature Patterns That the County of Lake has Been Experiencing
Proclamation
passed on consent
Staff memo
Executive Summary
AB 2553 provides guidance to local governing bodies for declaring a shelter crisis. The need for a shelter is crucial to provide respite and safe shelter for those experiencing homelessness. This declaration will only be utilized to help support a temporary shelter. Once an emergency has been declared, the Continuum of Care and Behavioral Health of Lake County will continue to pursue solutions for permanent shelters. The HHAP Round 4 grant application was approved by the Board of Supervisors recently in hopes to obtain funding to provide a permanent shelter in the future. Both groups are dedicated to finding solutions and ensuring that all shelters provide adequate and appropriate services to those in need.
Recommended Action
Approve Continuation of proclamation declaring a shelter crisis urgency.
5.2Approve Continuation of Proclamation declaring a Clear Lake Hitch Emergency
Proclamation
passed on consent
Staff memo
Executive Summary
This Proclamation was adopted February 7, 2023.
Recommended Action
Approve Continuation of Proclamation declaring a Clear Lake Hitch Emergency
| Additional Requested | $100,000 |
|---|
5.3Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality.
Action Item
passed on consent
Staff memo
Executive Summary
The California Department of Forestry and Fire Protection found that its aerial and group surveys in Napa and Lake County revealed widespread conifer mortality leaving trees vulnerable to insect attacks and fire damage. On March 28, 2022, Governor Newsom issued Executive Order No. 7-77, that states the ongoing drought will have significant immediate impacts on communities. In response, the Lake County Risk Reduction Authority created the Lake County Tree Mortality Task Force established to investigate and address the extensive tree mortality in the County caused primarily by wildfire, drought and insect damage.
The Lake County Tree Mortality Task Force members have attended several presentations from individuals with considerable expertise in both entomology and tree mortality, including Forest
Advisor Dr. Michael Jones, an entomologist from University of California Cooperative. The overriding message was that failure to actively address tree mortality could result in the potential loss or degradation of forest habitats and associated ecological impacts, including the impact of wildlife, water and soil. And as such, create dangerous wildfire conditions that also threaten the safety of persons and property and will likely extend beyond the capacity of public safety services, personnel, equipment, and facilities of this County.
This Resolution requests the following actions from Governor Newsom; 1) Proclaim a State of Emergency in Lake County and other afflicted areas of the State, 2) Seek designation of tree mortality areas within Lake County and other afflicted areas of the State under Section 8204 of the Agriculture Act of 2014 and seek additional Federal program support; and 3) Request a Presidential Declaration of Emergency or Major Disaster for this emergency.
Recommended Action
Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality
5.4Adopt Proclamation Commending Gail Woodworth for her 32 Years of Service to the County of Lake
Proclamation
passed on consent
Staff memo
Executive Summary
PROCLAMATION
Commending Gail Woodworth for her 32 Years of Service to the County of Lake
WHEREAS, Gail Woodworth, began service with the County of Lake as an Account Clerk in 1991, and became Account Clerk for the Lake County Department of Child Support Services in February 1995; and
WHEREAS, she quickly and consistently demonstrated a strong work ethic and leadership qualities, proving an ideal candidate for promotional opportunities within the department; and
WHEREAS, Gail Woodworth promoted to Family Support Accounting Supervisor November of 1996; and
WHEREAS, Gail Woodworth promoted to Family Support Administrative Manager December of 1998; and
WHEREAS, Gail Woodworth was appointed Director of Child Support Services by the Board of Supervisors in 2002, and has brought uncommon skill, insight and a strong service orientation to this role for more than two decades (21 years); and
WHEREAS, while serving as the Director of Child Support Services, Gail Woodworth successfully attained her Bachelor of Science in Management, in March 2006; and
WHEREAS, Gail Woodworth has been a professional and inspiring leader to countless coworkers and staff over her three remarkable decades of service with the County of Lake, and diligently prepared leaders within her organization to continue the high standard she worked hard to cultivate; and
WHEREAS, staff, colleagues and the broader public will greatly miss Gail Woodworth, and her tremendous contributions in roles of progressive responsibility will continue to inspire others to the utmost service for years to come; and
WHEREAS, Gail Woodworth has announced her intention to retire on May 30, 2023.
NOW, THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of the County of Lake hereby commend Gail Woodworth for her 32 years of outstanding and dedicated service to the County of Lake and the Department of Child Support Services, and we wish her good health and much happiness during her retirement.
Recommended Action
Adopt Proclamation Commending Gail Woodworth for her 32 Years of Service to the County of Lake
5.5Approve Revision to Policy for County Letterhead and Business Cards to allow the County of Lake Color Seal
Action Item
passed on consent
Staff memo
Executive Summary
This policy is brought before your Board to consider the use of the County of Lake color seal on both letterhead and business cards. The current policy was last updated September 15, 2000, and states that only black or blue print may be used, including the seal. Since that time, the County has created a color seal approved for use. The Sheriff's Department, Marketing Department and Board of Supervisors are exempt from the current policy.
This updated policy also removes the procedure of purchasing letterhead or business cards through the County's approved printing contractors. With online vendors, there is now the option to order these items with the same quality and consistency and at a lower cost.
Recommended Action
Approve Revision to Policy for County Letterhead and Business Cards to allow the County of Lake color seal.
5.6(a) Approve Agreement between the County of Lake and the Highland Senior Service Center for the ARPA Senior Center Grant Award in an amount not to exceed $50,000, and authorize the Chair to sign;
(b) Approve Agreement between the County of Lake and the Lakeport Senior Center for the ARPA Senior Center Grant Award in an amount not to exceed $50,000, and authorize the Chair to sign;
(c) Approve Agreement between the County of Lake and the Live Oak Senior Center for the ARPA Senior Center Grant Award in an amount not to exceed $50,000, and authorize the Chair to sign;
(d) Approve Agreement between the County of Lake and the Lucerne Alpine Senior Center, Inc. for the ARPA Senior Center Grant Award in an amount not to exceed $50,000, and authorize the Chair to sign;
(e) Approve Agreement between the County of Lake and the Middletown Senior Center for the ARPA Senior Center Grant Award in an amount not to exceed $50,000, and authorize the Chair to sign; and
(f) Approve Agreement between the County of Lake and Upper Lake Senior Support Services for the ARPA Senior Center Grant Award in an amount not to exceed $50,000, and authorize the Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
On March 11, 2021, President Biden signed the American Rescue Plan Act into Law. As a result of its passage, the County of Lake was allocated $12,506,226.00 in State and Local Fiscal Recovery Funds (SLFRF). The American Rescue Plan Act (ARPA) Ad Hoc Committee evaluated community needs and their potential fit with the intent of ARPA and the U.S. Treasury's SLFRF guidance.
During the ARPA Ad Hoc Committee meetings senior centers were recommended to receive $300,000 for assessments or other needs to set the organizations up for success. After the committee meeting further direction was to provide the funding to senior centers for capital expenditures.
On February 28, 2023, your board approved the American Rescue Act (ARPA) Funding request to provide up to $50,000 to each senior center for capital expenditures.
The allowable requests may include but are not limited to:
� New Roof / Windows
� Solar
� Vehicle for meal deliveries
� Appliances / Equipment
� Building Remodel
� HVAC / Generator
� Weather Proofing
Before your Board today are the agreements with the local senior centers that have applied for the approved funding. A ceremonial presentation of funds is scheduled for the June 13, 2023 Board of Supervisors meeting.
Recommended Action
(a) Approve Agreement between the County of Lake and the Highland Senior Service Center for the ARPA Senior Center Grant Award in an amount not to exceed $50,000, and authorize the Chair to sign;
(b) Approve Agreement between the County of Lake and the Lakeport Senior Center for the ARPA Senior Center Grant Award in an amount not to exceed $50,000, and authorize the Chair to sign;
(c) Approve Agreement between the County of Lake and the Live Oak Senior Center for the ARPA Senior Center Grant Award in an amount not to exceed $50,000, and authorize the Chair to sign;
(d) Approve Agreement between the County of Lake and the Lucerne Alpine Senior Center, Inc. for the ARPA Senior Center Grant Award in an amount not to exceed $50,000, and authorize the Chair to sign;
(e) Approve Agreement between the County of Lake and the Middletown Senior Center for the ARPA Senior Center Grant Award in an amount not to exceed $50,000, and authorize the Chair to sign; and
(f) Approve Agreement between the County of Lake and Upper Lake Senior Support Services for the ARPA Senior Center Grant Award in an amount not to exceed $50,000, and authorize the Chair to sign.
5.7(a) Approve Letter of Endorsement for 211 Ventura County to Remain Provider of 211 Services for Lake County, and Maintain Continuous Service and Authorize the Chair to Sign; and (b) Authorize the CAO or her Designee to Submit CPUC Application Documents for 211 Service
Action Item
pulled on consent
Motion carried
Carried 4-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: absent Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: absent Simon: aye
Staff memo
Executive Summary
As your Board will be aware, Lake County was among the cohort of unserved California Counties that implemented Disaster-Only 211 Service in partnership with Interface Children & Family Services (211 Ventura County) in 2019. This work was funded by the State Legislature, through 2016's SB 1212, and intended, in part, to ensure the infrastructure was in place to support 211 dialing statewide.
With the onset of the COVID-19 Pandemic, 211 service became continuously available in Lake County. Staff was recently notified this continuous level of service will cease June 1, unless an application is filed with the CPUC. The attached Letter of Support is required to accompany our application, and is the only immediately required Board action.
Within a given territory, 211 service can only be delivered by one provider. Because of our association with 211 Ventura County during the SB 1212 process, and the groundwork and resource list development undertaken during that period, for example, they are able to provide this service to Lake County at a very reasonable level of cost, and there will be no disruption in service to Lake County residents.
This combination of factors makes applying for 211 Ventura County to continue what is functionally our existing level of service the logical next step.
Staff recommends your Board approve the attached Letter of Endorsement and Authorize the Chair to sign. Additionally, we recommend your Board Authorize CAO Susan Parker or her Designee to submit appropriate CPUC application documents. This will be done in collaboration with 211 Ventura County.
Recommended Action
(a) Approve the attached Letter of Endorsement and Authorize the Chair to sign. (b) Authorize CAO Susan Parker or her Designee to submit appropriate CPUC application documents, in collaboration with 211 Ventura County.
On motion of Supervisor Green, and by vote of the Board, approved as amended Letter of Endorsement for 211 Ventura County to Remain Provider of 211 Services for Lake County, and Maintain Continuous Service and Authorize the Chair to Sign; and Authorized the CAO or her Designee to Submit CPUC Application Documents for 211 Service. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Green, and Pyska
Absent- Supervisor: 1 - Sabatier
Clerk’s notes: Deputy County Administrative Officer Matthew Rothstein presented the item to the Board.
Chair Pyska asked if anyone present wished to speak and the following person spoke via Zoom: Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
5.8Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2023-2024 and authorizing the Lake County Arts Council to execute the grant contract
Resolution
passed on consent
Staff memo
Executive Summary
Since 1986, the Lake County Arts Council has been recognized as the official representative of the Arts to the State-Local Partnership Program. We received a request from Barbara Clark, Executive Director of the Lake County Arts Council, for a Resolution authorizing the Lake County Arts Council to apply for the FY 2023-24 California Arts Council Grant. The deadline to apply is June 6, 2023 and the Grant Activity Period is October 1, 2023 - September 30, 2024, as noted in the CAC Grant Guidelines.
Recommended Action
Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2023-2024 and authorizing the Lake County Arts Council to execute the grant contract.
5.9Approve Board of Supervisors Minutes for May 16, 2023
Minutes
passed on consent
5.10Approve Agreement Amendment between the County of Lake Health Services Department and Sheila McCarthy, Occupational Therapist to increase total hours worked and total compensation for contracted Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP), and authorize Board Chair to sign.
Agreement
passed on consent
Staff memo
Executive Summary
The Health Services Public Health Division has an existing Agreement in place with Sheila McCarthy, Occupational Therapist to provide services for the CCS and MTU Programs through fiscal year 2022-2023.
Due to program needs for additional tele-med clinics, and multiple months without a Physical Therapist, the attached Agreement Addendum requests that maximum hours be increased from 440 hours to 484 hours total and the maximum compensation be increased to offset these additional hours, and authorize Board Chair to sign the Amendment.
The original Agreement has also been attached for your reference.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University and has been providing occupational therapy for the last forty-two years including work done specifically with CCS and pediatric patients.
Recommended Action
Approve Agreement Amendment between the County of Lake Health Services Department and Sheila McCarthy, Occupational Therapist to increase total hours worked and total compensation for contracted Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP), and authorize Board Chair to sign.
| Estimated Cost | 4,540.80 |
|---|---|
| Amount Budgeted | 4,540.80 |
5.11Approve Purchase Orders for the Purchase of two (2) vehicles for the Central Garage Fleet at revised prices, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Orders
Action Item
passed on consent
Staff memo
Executive Summary
On October 18, 2022, your Board approved the purchase of six vehicles for the Central Garage Fleet, two of which were Ford Escape's intended for the Behavioral Health Department. Staff was just informed that these purchases have been cancelled by the supplier due to a lack of inventory and supply issues. Staff was given the option of re-ordering the vehicles at a significantly higher price, however in lieu of re-ordering staff searched for another vendor.
Fortunately, our local dealer, Matt Mazzei, had two similar vehicles in stock and though they are a different brand and model, the vehicles are very similar to the Ford Escape's originally planned for purchase. Additionally, the price for both vehicles is slightly less than what we planned to spend on the original purchase. The price quotation for the two Chevy Equinox's is attached to this memorandum.
Recommended Action
Staff recommends that the Board of Supervisors approve a Purchase Order for the purchase of two (2) Chevy Equinox's for the Central Garage Fleet and authorize the Public Works Director/Assistant Purchasing Agent to issue the purchase order to Matt Mazzei for $59,420.54, as shown on the attached quotation.
5.12Approve Purchase Order to Matt Mazzei for the Purchase of a vehicle for the Central Garage Fleet, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Order
Action Item
passed on consent
Staff memo
Executive Summary
On October 18, 2022, your Board approved the purchase of six vehicles for the Central Garage Fleet, one of which was a Ford Explorer intended for assignment to the Public Works Department. Staff was just informed that this purchase has been cancelled by the supplier due to a lack of inventory and supply issues. Staff was given the option of re-ordering the vehicle at a significantly higher price, however in lieu of re-ordering staff searched for another vendor.
Fortunately, our local dealer, Matt Mazzei, has a similar used vehicle in stock and though they are a different brand and model, the vehicle is very similar to the Ford Explorer originally planned for purchase. Additionally, the price for the vehicle is slightly less than what we planned to spend on the original purchase. The price quotation for the Chevy Traverse, as well as the Ford Explorer, is attached to this memorandum.
Recommended Action
Staff recommends that the Board of Supervisors approve a Purchase Order for the purchase of a vehicle for the Central Garage Fleet and authorize the Public Works Director/Assistant Purchasing Agent to issue the purchase order to Matt Mazzei for $38,927.60, as shown on the attached quotation.
5.13Adopt Resolution to Establish a List of Projects Proposed to be Funded in FY 2023/2024 Pursuant to the Road Repair and Accountability Act of 2017 (SB1)
Resolution
pulled on consent
Motion carried
Carried 4-0 (recovered from the archived minutes)
Crandell: aye Green: aye Pyska: aye Sabatier: absent Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: absent Simon: aye
Staff memo
Executive Summary
The Road Repair and Accountability Act of 2017 (SB1) provides additional funding for basic road maintenance and rehabilitation. One-half of the funding generated from SB1 is allocated to cities and counties with the remaining 50% being retained by the State. For FY 23/24 Lake County is expected to receive approximately $3,537,375, of which has been appropriated in the FY 2023/2024 adopted budget.
Although the adopted budget reflects this revenue estimate, actual receipt of this funding is subject to the State's approval of a proposed project list that has been formally established pursuant to a Board adopted Resolution. The Resolution establishes the required project list.
Recommended Action
We recommend that the Board adopt the resolution adopting a list of projects for Fiscal Year 2023-24 funded by SB1: The Road Repair and Accountability Act of 2017 and authorize the Chair to sign.
Supervisor Green offered resolution at it passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Crandell, Green, and Pyska
Absent- Supervisor: 1 - Sabatier
Clerk’s notes: Supervisor Green introduced the item to the Board.
Chair Pyska asked if anyone present wished to speak. Supervisor Green read a letter from the Scotts Valley Advisory Council. No one else wished to speak and the public input portion of this item was closed.
5.14Approve Plans and Specifications for the Chalk Mountain Road over North Fork Cache Creek Bridge Replacement Project; Bid No. 23-01, Federal Project No: BRLO-5914(094)
Action Item
passed on consent
Staff memo
Executive Summary
The Plans and Specifications for the Chalk Mountain Road over North Fork Cache Creek Bridge Replacement Project are complete, and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $3,773,635.
The California Department of Transportation (Caltrans) provides funds to eligible projects through the Highway Bridge Program (HBP). Therefore, this project is 100% funded for construction with Federal funds.
Recommended Action
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
5.15Approve surplus of Taser X26 Electronic Control Devices
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriffs Office currently possess seventy four (74) Taser X26 Electronic Control Devices. These devices are obsolete, no longer produced by Axon/Taser and are no longer supported by Axon. The Sheriff Office has determined these devices are no longer issuable for duty use and therefore surplus. Previously Taser X26 devices that were determined to be damaged or no longer serviceable, were destroyed in accordance with department policy. The Auditor's office was provided with certification of destruction for removal from the fixed asset inventory. At the time these devices were destroyed, no buyback program or other means of disposal were available.
The Sheriffs Office has identified Accredited Security as a purchasing vendor for used Taser devices. Accredited Security is the leading vendor for used and refurbished Taser and Taser products. They are a sole source vendor for used Taser purchases. If the County of Lake approves the use of Accredited Security, they will accept receipt of the seventy four Tasers deemed unserviceable. After evaluating the Tasers to determine working order or ability to refurbish, Accredited Security will purchase those surplus Tasers from the Sheriffs Office. Those determined not in working order or incapable of being refurbished, Accredited Security will destroy and provide the Sheriffs Office with a certification of destruction.
The Sheriffs Office will allocate any funds received from the surplus of the seventy four Taser devices to Accredited Security to purchase replacement Taser devices or equipment.
Recommended Action
Approve surplus of Taser X26 Electronic Control Devices
5.16Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Low Elevation Snow and Extreme Cold
Action Item
passed on consent
Staff memo
Executive Summary
Please see attached proclamation.
Recommended Action
Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Low Elevation Snow and Extreme Cold
5.17Approve Continuation of an Emergency Declaration for Drought Conditions
Action Item
passed on consent
Staff memo
Executive Summary
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
Recommended Action
Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
5.18Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the January 2023 Atmospheric River Event
Action Item
passed on consent
Staff memo
Executive Summary
Ratification of the Proclamation of a Local Emergency by the Lake County Sheriff/OES Director for the January 2023 Atmospheric River Event.
Section 6-5 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected or likely to be affected by public calamity. Such a Proclamation shall expire seven days after issuance unless confirmed and ratified by the Lake County Board of Supervisors. On this date, the Lake County Sheriff/OES Director has proclaimed a local emergency for the January 2023 Atmospheric River Event and ratification by the Lake County Board of Supervisors is needed.
Recommended Action
Approve Continuation of Local Emergency by the Lake County Sheriff/OES Director for the January 2023 Atmospheric River Event
5.19Approve Contract Between County of Lake and Skiles and Associates, Inc. for General Contracting Services, in the Amount of $49,000 from April 1, 2023 to June 30, 2024, and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
Skiles and Associates, Inc., a licensed General Contractor, will help Adult Protective Service (APS) clients attain stable housing by providing household repairs and installations on an as needed basis to residential homes, utilizing a portion of the Home Safe Program grant funds. Services include household repairs, stair, ramp, and landing installation and repair, safety and accessibility equipment installation, lock installation, repair, and replacement, as well as a series of other traditional and nontraditional household services. According to the Better Business Bureau, Skiles and Associates, Inc. has an active license, #1010253, issued by the Contractors State License Board. The expiration date of this license is 1/31/2024.
.
Social Services requested informal written quotes from multiple agencies in February of 2023. Skiles and Associates, Inc. was the only response received.
Recommended Action
Approve Contract between County of Lake and Skiles and Associates, Inc. for General Contracting Services, in the amount of $49,000 from April 1, 2023 to June 30, 2024, and authorize the Chair to sign.
| Estimated Cost | $49,000 |
|---|---|
| Amount Budgeted | $49,000 |
5.20(Sitting as the Lake County Sanitation District Board of Directors) (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the unique nature of the goods; (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $500,000.00 to Eddy Pump Corporation for the purchase of a 4-inch Sewer Pond Dredge Sled.
Action Item
passed on consent
Staff memo
Executive Summary
The adopted FY 22/23 budget for Lake County Sanitation- SE Regional includes a Capital Asset appropriation for a 4-inch Sewer Pond Dredge Sled.
The 4-inch Dredge Sled will allow the sludge dredging of the treatment ponds to be performed by in-house labor in place of hiring an outside vendor to do the work.
Our staff contacted four vendors to obtain quotes, however Eddy Dredge was the only vendor who provided a product that fit the size of our sewer ponds which will allow the work to be accomplished. The equipment suggested by the other vendors were too large for the size of our facility. No other comparable products to the Eddie Dredge Sled were found to be available.
Staff respectfully requests your Board approve the purchase order for a 4-inch Sewer Pond Dredge Sled from Eddy Pump Corporation.
Recommended Action
(Sitting as the Lake County Sanitation District Board of Directors) (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the unique nature of the goods; (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $500,000.00 to Eddy Pump Corporation for the purchase of a 4-inch Sewer Pond Dredge Sled.
| Estimated Cost | $500,000 |
|---|---|
| Amount Budgeted | $500,000 |
5.21(a) (Sitting as the Lake County Sanitation Board of Directors) Accept Utility Easements from the City of Clearlake for the Burns Valley Development Project and Authorize the Clerk of the Board to record a Certificate of Acceptance. (b) Approve Sewer Mainline Extension Agreement between the County of Lake and The City of Clearlake, for the installation of a sewer main line to serve the parcel 010-026-400, and authorize the Chair to sign.
Agreement
passed on consent
Motion carried
Carried 4-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: absent Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: absent Simon: aye
Staff memo
Executive Summary
The owner of Assessor's parcel 039-570-180 in Clearlake constructed a sewer mainline extension to serve the property located at 010-026-400, for the future City of Clearlake "Burns Valley Development Project."
Attached for your review and approval is the Mainline Extension Agreement as well as the Utility easements between the County and the City of Clearlake.
Recommended Action
(a) (Sitting as the Lake County Sanitation Board of Directors) Accept Utility Easements from the City of Clearlake for the Burns Valley Development Project and Authorize the Clerk of the Board to record a Certificate of Acceptance. (b) Approve Sewer Mainline Extension Agreement between the County of Lake and The City of Clearlake, for the installation of a sewer main line to serve the parcel 010-026-400, and authorize the Chair to sign.
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On motion of Supervisor Simon, and by vote of the Board, approved consent agenda items 5.1 through 5.21 with the exception of items 5.7 and 5.13 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Green, and Pyska
Absent- Supervisor: 1 - Sabatier
6. Timed Items
6.19:06 A.M. - Public Input
Clerk’s notes: There was no public input.
6.29:07 A.M. - Pet of the Week
Presentation
Presentation Only.
Clerk’s notes: Animal Care and Control Officer Hailey Downhour presented the pet of the week to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input potion of this item was closed.
6.39:08 A.M. - Presentation of Proclamation Commending Gail Woodworth for her 32 Years of Service to the County of Lake
Proclamation
Staff memo
Executive Summary
PROCLAMATION
Commending Gail Woodworth for her 32 Years of Service to the County of Lake
WHEREAS, Gail Woodworth, began service with the County of Lake as an Account Clerk in 1991, and became Account Clerk for the Lake County Department of Child Support Services in February 1995; and
WHEREAS, she quickly and consistently demonstrated a strong work ethic and leadership qualities, proving an ideal candidate for promotional opportunities within the department; and
WHEREAS, Gail Woodworth promoted to Family Support Accounting Supervisor November of 1996; and
WHEREAS, Gail Woodworth promoted to Family Support Administrative Manager December of 1998; and
WHEREAS, Gail Woodworth was appointed Director of Child Support Services by the Board of Supervisors in 2002, and has brought uncommon skill, insight and a strong service orientation to this role for more than two decades (21 years); and
WHEREAS, while serving as the Director of Child Support Services, Gail Woodworth successfully attained her Bachelor of Science in Management, in March 2006; and
WHEREAS, Gail Woodworth has been a professional and inspiring leader to countless coworkers and staff over her three remarkable decades of service with the County of Lake, and diligently prepared leaders within her organization to continue the high standard she worked hard to cultivate; and
WHEREAS, staff, colleagues and the broader public will greatly miss Gail Woodworth, and her tremendous contributions in roles of progressive responsibility will continue to inspire others to the utmost service for years to come; and
WHEREAS, Gail Woodworth has announced her intention to retire on May 30, 2023.
NOW, THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of the County of Lake hereby commend Gail Woodworth for her 32 years of outstanding and dedicated service to the County of Lake and the Department of Child Support Services, and we wish her good health and much happiness during her retirement.
Recommended Action
Presentation Only.
This ceremonial item was read into the record and presented.
Clerk’s notes: Supervisor Simon read the proclamation into the record and presented it to Child Support Services Director Gail Woodworth. Child Support Services Director Gail Woodworth spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:15 A.M. - Consideration of Presentation on the California Department of Insurance Overview and Safer from Wildfires Framework
Presentation
Staff memo
Executive Summary
California Department of Insurance (CDI) Outreach Analyst Durriya Syed will be making a presentation to the Board in response to direction given to staff to reach out to the CDI following the discussion of CAL FIRE's State Responsibility Area Fire Hazard Severity Zones Map.
The first topic of the presentation today will be an overview of insurance with resources to help homeowners find residential insurance. The second topic will cover the Safer from Wildfire Discounts. Below are the links to resources that will be included in the presentation:
* Top Ten Tips for Finding Residential Insurance to assist you and your constituents in finding replacement coverage, should they receive a non-renewal notice: http://www.insurance.ca.gov/01-consumers/105-type/5-residential/Top10Tips_FindingResidentialIns.cfm
* Insurers currently offering discounts: http://www.insurance.ca.gov/01-consumers/105-type/95-guides/03-res/Insurers-Currently-Offering-Discounts.cfm
The CDI will return for a follow up presentation at a Board of Supervisors meeting in late August or early September to further address concerns of the Board and the community.
Recommended Action
Direction to staff to communicate with the California Department of Insurance to coordinate a second presentation.
Presentation Only.
Clerk’s notes: California Department of Insurance Analyst Durriya Syed presented a PowerPoint Presentation to the Board. California Department of Insurance Division Manager Lisa Strange spoke.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Kathy Andre, Kace Winkleman, Tim Holmes, Kathy Syler, Pat Lambert. The following person spoke via Zoom: Eliot Hurwitz. No one else wished to speak and the public input portion of this item was closed.
6.510:30 A.M. - Consideration of Presentation of Pavement Management Plan Update and 10-year Pavement Rehabilitation Plan
Presentation
Motion carried
Carried 4-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: absent Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: absent Simon: aye
Staff memo
Executive Summary
Staff and representatives from NCE will present the 2023 update to the Pavement Management Plan for the entire county road network as well as the proposed 10-year pavement rehabilitation plan.
Recommended Action
Staff recommends that the Board of Supervisors approve the Adoption of a) the 2022 County Pavement Management Plan (PMP) Update and b) the 10-Year Pavement Rehabilitation Plan
On motion of Supervisor Green, and by vote of the Board, approved the Adoption of the 2022 County Pavement Management Plan Update and the 10-Year Pavement Rehabilitation Plan. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Green, and Pyska
Absent- Supervisor: 1 - Sabatier
Clerk’s notes: Public Works Director Scott De Leon introduced the item to the Board. NCE Pavement Engineer Debaroti presented a PowerPoint Presentation to the Board. Public Works Director Scott De Leon presented a PowerPoint Presentation to the Board.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Bill Grudy, Jason Weston, Kathy Andre, Kace Winkleman, Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.63:30 P.M. - Consideration of Presentation and Discussion of a Draft Public Defender Services Program and Implementation Plan
Action Item
Staff memo
Executive Summary
On February 14, 2023, Administration Office and County Counsel presented the Organizational Analysis of Indigent Services Report entitled "The Right to Counsel in Lake County, California." Also presented were recommended initial steps in the County's Review of the provision of legal services for indigent criminal defendants including the following: 1) reconstitute the Public Defender Advisory Committee, 2) initiate and develop community-based approach to criminal defense services, 3) retain the services of a former public defender, and 4) continue to pursue grant funding.
The County retained the services of Jose H. Varela, retired Marin County Public Defender, to provide assistance to explore a Public Defender Service Program that matches the needs and capacity of Lake County. On March 21, 2023, Mr. Varela presented information regarding the provision of Public Defender services and structuring and organization of a Public Defender
Services Program.
As a follow-up to that presentation, Mr. Varela will present a draft Public Defender Program
Workplan and Phased Implementation Steps. This draft workplan has been developed to be adjusted as needed to address the specific needs and capacity of Lake County.
Recommended Action
Presentation Only.
Presentation Only.
Clerk’s notes: County Administrative Officer Susan Parker introduced the item to the Board. Jose Varela presented a PowerPoint Presentation to the Board. Deputy County Counsel Carlos Torrez spoke.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Angela Carter, Joan Moss, Thomas Quinn, and Tom Feimer. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Appointment to the North Coast Opportunities Governing Board
Appointment
Staff memo
Executive Summary
Jeff Lucas has been approved by NCO to serve on its Board for a two-year term as a representative of Lake County. This item is to formally appoint him as a member of the Board.
Recommended Action
Appoint Jeff Lucas to serve on the North Coast Opportunities Governing Board for a two-year term.
This item was pulled and continued to a future date.
Clerk’s notes: County Counsel Lloyd Guintivano presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Resolution Approving Agreements for the Purchase of Right-of-Way for the Bridge Replacement Project on First Street over Clover Creek and Authorizing the director of Public Works to execute the Purchase Agreements on Behalf of the County of Lake
Resolution
Staff memo
Executive Summary
On January 13, 2015, The Department of Public Works entered into an Agreement with Bender Rosenthal Inc., to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA.
The bridge on First Street over Clover Creek is slated for construction in 2024.In order to meet the schedule, the acquisition of portions of effected properties through fee title must occur.
By approving the purchase of fee title acquisition at the appraised fair market value for a portion of the listed parcel (attached to the Resolution as Exhibit A) and authorizing the County Administrative Officer or the Public Works Director to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of way in time to proceed with utility undergrounding. It should be noted that the project has been previously evaluated for environmental impacts, and it received an approved mitigated negative declaration on January 28, 2021. Furthermore, the purchasing of property for the project is categorically exempt under California Environmental Quality Act (CEQA) Guidelines Section 15061 (b) (3) because it can be seen with certainty that these actions will have no significant effect on the environment.
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credits to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Recommended Action
Staff recommends that the Board of Supervisors approve the purchase of fee title acquisition for a portion of certain parcel (APN 027-221-110) attached to the Resolution and marked exhibit A, Authorize the Chair to sign the Resolution to purchase, and authorize the County Administrative Officer, the Public Works Director or his designee to execute the necessary documents.
Supervisor Crandell offered resolution and it passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Crandell, Green, and Pyska
Absent- Supervisor: 1 - Sabatier
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Discipline/Dismissal/Release
Closed Session Item
8.2Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code section 54956.9(d)(2), (e)(1) – One potential case
Closed Session Item