Board Of Supervisors — Tuesday, April 25, 2023
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1(Sitting as the Lake County Air Quality Management District Board of Directors) Authorize the APCO to Establish Temporary Counter Hours for the LCAQMD
Action Item
passed on consent
Staff memo
Executive Summary
The LCAQMD is requesting consideration of temporarily reducing office counter hours due to significant workload increases with State Reports, illegal burning, permit issues, enforcement activities, grant programs, and other mandatory activities. District Staff are unable to complete required work timely due to lack of uninterrupted work times. With only 4 staff, we directly answer nearly all phone calls without letting it go to voicemail and we help people at our counter regularly throughout the day. The result is that staff does not have uninterrupted work time. This has led to us having so little time for the normal workload activities that tasks that should take only a few hours or a day to complete are now taking days or weeks. This is creating delays in permitting and projects throughout the County. We are not exceeding our statutory requirements, but we are having delays that are longer than our goals.
Currently we are experiencing days where we only have one staff person available at the office and we have to close the office when there is a complaint investigation, field work, inspections, meetings, and other essential/mandatory activities. This results in unscheduled office closures that in many cases could be avoided if we modify the hours that we are fully open to the public. Many of the above activities can be performed during scheduled office closures, so we can minimize unscheduled office closures. As staff is available, we will be taking appointments during office closures.
Recommended Action
That the Board of Directors authorize the APCO to close the office to walk-in traffic Monday through Thursday from 8am to 10am and 4pm to 5pm, and all day Fridays for 6 months.
5.2a) Approve Reissuance of Property Tax Refund Check from FY 19/20 in the amount of $320.42 issued to Aaron Robert Paddock; and b) Approve Reissuance of Property Tax Refund Check from FY 19/20 in the amount of $45.46 issued to Brennan A. Conaghan
Action Item
passed on consent
Staff memo
Executive Summary
The Auditor-Controller's office has received two requests to reissue checks that were not cashed within six months of the date of issuance and are now void.
A) Check number 805223 was a supplemental tax refund in the amount of $320.42, issued to Aaron Robert Paddock on 08/08/2020. Mr. Paddock passed away on 05/01/2020. Clara Willis, the mother of the deceased payee states that the check was discovered after the payee had passed and outside of the two-year timeframe allowable for the Auditor-Controller to approve reissuance. Ms. Willis is requesting that the check be reissued in her name. We have certified that Ms. Willis is the successor to the decedent as defined in Section 13006 of the California Probate Code with respect to the decedents interest in the described property. Attached is the supporting documentation for this request.
B) Check number 806200 was a supplemental tax refund in the amount of $45.46, issued to Brennan A. Conaghan on 09/24/2020. The payee states that the check was discovered after he returned from out of the country and had exceeded the applicable reissue timeframe. He has returned the check to our office uncashed and has requested that we reissue the check.
Government Code �29802 sets guidelines by which the Auditor-Controller or your Board may authorize replacement for void checks. The date of the checks falls outside the two-year timeframe allowable for the Auditor-Controller to approve reissuance; therefore, I respectfully request your approval to reissue the checks for Aaron Robert Paddock and Brennan A. Conaghan.
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary")
? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)
? Other (Please describe in Executive Summary)
? Well-being of Residents ? Public Safety ? Disaster Prevention, Preparedness, Recovery
? Economic Development ? Infrastructure ? County Workforce
? Community Collaboration ? Business Process Efficiency ? Clear Lake
Recommended Action
A) Approve Reissuance of Property Tax Refund Check from FY 19/20 in the amount of $320.42 issued to Aaron Robert Paddock B) Approve Reissuance of Property Tax Refund Check from FY 19/20 in the amount of $45.46 issued to Brennan A. Conaghan
5.3Adopt Proclamation Designating The Month of April 2023 As Alcohol Awareness Month In Lake County
Proclamation
passed on consent
Staff memo
Executive Summary
WHEREAS, Excessive alcohol use and misuse impacts adults and youth of all racial, cultural, and economic backgrounds; and
WHEREAS, Cultural norms and social pressures have contributed to excessive alcohol use and misuse; and
WHEREAS, local Lake County law enforcement agencies including, the California Highway Patrol and the Lake County Sheriff's Department report for the calendar year of 2022: 102 Public Intoxication arrests, 172 Driving Under the Influence violations, 21 Driving Under the Influence violations involving other drugs, and 97 DUI collisions, 12 of which resulted in fatalities; 3 fatalities were intoxicated pedestrians; and
WHEREAS, Lake County Behavioral Health Services provided DUI Program services to 382 participants in the calendar year 2022: and
WHEREAS, Lake County Behavioral Health Services has offered treatment services to 55 individuals with diagnosed Alcohol Use Disorders in the calendar year 2022; and
WHEREAS, in the State of California, from 2020-2021 an average of 19,335 annual deaths are attributable to excessive alcohol use, and 62.1% of those deaths are due to chronic causes, such as Alcohol Use Disorders: and
WHEREAS, through promotion of Alcohol Awareness Month, people from all walks of life are encouraged to become knowledgeable about what they can do to create a healthier tomorrow for themselves and others by helping to prevent these problems today.
WHEREAS, with commitment and support, excessive alcohol use and misuse can be prevented; however, success will not occur overnight; our patience and continued commitment to alcohol consumption education and prevention are imperative.
WHEREAS, The County of Lake Board of Supervisors and Lake County Behavioral Health's Substance Use Disorder Services urges all citizens, families, governmental agencies, public and private institutions, businesses, healthcare, education systems in Lake County to support efforts that will increase community awareness, understanding and action to address excessive alcohol consumption and misuse in our community.
NOW, THEREFORE, I, ____________, Board of Supervisor for the County of Lake, join with the Lake County Department of Behavioral Health Services, Substance Use Disorder Services do hereby proclaim that April 2023 is Alcohol Awareness Month in the County of Lake.
Recommended Action
Adopt Proclamation Designating the Month of April 2023 as Alcohol Awareness Month in Lake County
5.5Adopt Resolution Authorizing the Destruction of Paper Records that have been Digitally-Imaged for the Lake County Community Development Department (CDD) to Rely on the Electronic Record as the Official Record.
Resolution
passed on consent
Staff memo
Executive Summary
CDD requests the Board consider approving the use of digitally-imaged electronic records as the official record for the items detailed in Exhibit (A). The recent availability of Laser Fiche to County Departments has provided a trusted system for the conversion of these hardcopy official records to electronic records, pursuant to Government Code section 26205. Destruction of these records will increase usable space within the department, while retention of the records in electronic form will ensure they remain available.
Government Code Section 26205.1 provides for the destruction by a county officer having custody of non-judicial public records, documents, instruments, books and papers if the board of supervisors has adopted a resolution authorizing the officer to destroy such records.
The draft Resolution and Resolution 2022-23, establishing the continuous records retention schedule, and referenced in the draft Resolution, are included as Attachments 1 and 2 for your convenience.
Recommended Action
Adopt Resolution authorizing the destruction of paper records that have been digitally-imaged for the Lake County Community Development Department (CDD) to rely on the electronic record as the official record.
5.6Approve Amendment No. 5 to the Agreement Between County of Lake and Management Connections for Temporary Staffing in the Lake County Health Services Department and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
Attached is the fifth Amendment to the Agreement between County of Lake Health Services and Management Connections, for temporary staffing support services provided.
This Amendment extends the Agreement term through December 31, 2023 and increases the hourly compensation rate table. This Agreement allows Health Services to ensure continuity of services and staffing while actively working with Human Resources to recruit for vacant positions.
The supplemental staff provided by Management Connections at this time assists the Department in needed additional administrative staffing.
Recommended Action
Approve Amendment No. 5 to the Agreement Between County of Lake and Management Connections for Temporary Staffing in the Lake County Health Services Department and authorize the Chair to sign.
5.7Approve Budget Transfer in Budget Unit 4011-Public Health for $9,000 from Salaries account 740.01-11 to Capital Asset account 740.62-74; and amend the list of capital assets of the 2022-2023 Final Budget to include a Duel Modem and authorize the Chairperson to the Board of Supervisors to sign
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Health Services Department requests your Boards' approval to encumber funds for the purchase of a Duel Modem unit to be purchased with The PHEP Emergency Preparedness grant. The purchase of the Duel Modem for mobile communication will boost cell reception in remote areas in an emergency. Thank you for your consideration of this request.
Recommended Action
Approve Budget Transfer in Budget Unit 4011-Public Health for $9,000 from Salaries account 740.01-11 to Capital Asset account 740.62-74; and amend the list of capital assets of the 2022-2023 Final Budget to include a Duel Modem and authorize the Chairperson to the Board of Supervisors to sign.
| Estimated Cost | $9,000 |
|---|---|
| Amount Budgeted | $9,000 |
5.8Approve request to apply for the California Department Public Health/California Home Visitation Program grant funding for Public Health’s Home Visitation Program in the amount of $470,000 annually for the FY 23-24 thru 27-28 and authorize the Department Head to sign the Affiliation Application
Action Item
passed on consent
Staff memo
Executive Summary
We would like to ask the Board to approve the request to apply for the California Department Public Health/California Home Visitation Program grant funding for Public Health's Home Visitation Program. The amount of $470,000 will be awarded each year for the next 5 years.
This program is critical to Lake County's pregnant and parenting individuals. This program promotes improved pregnancy outcomes, nurturing parenting skill, positive child health and development, and family self-sufficiency.
This grant is anticipated to fund July 1, 2023, through June 30, 2028, in the amount of $470,000 each fiscal year.
Recommended Action
Approve request to apply for the California Department Public Health/California Home Visitation Program grant funding for Public Health's Home Visitation Program in the amount of $470,000 annually for the FY 23-24 thru 27-28 and Authorize the Department Head to sign the Affiliation Application.
5.9a) Waive the formal bidding requirement; and b) authorize the IT Director to issue a Purchase Order in the amount of $53,687.50 to ECS Imaging, INC. for Laserfiche Cloud renewal
Action Item
passed on consent
Staff memo
Executive Summary
The County of Lake utilizes Laserfiche Cloud services to store electronic documents and enable electronic workflows. The service is purchased on a year-to-year basis. Our renewal is coming due in May.
The Information Technology Department is requesting your Board's permission to waive the formal bidding requirement under Lake County Code chapter 2, section 2-38, because the renewal represents an extension of a current agreement that will not exceed CPI.
Recommended Action
a) waive the formal bidding requirement; and b) authorize the IT Director to issue a Purchase Order in the amount of $53,687.50 to ECS Imaging, INC. for Laserfiche Cloud renewal
5.10Adopt resolution delegating to the County Public Works Director authority to Negotiate and Acquire Certain Real Estate up to $7,000; the purchase of a portion of certain parcel (APN 027-221-110), is part of the bridge replacement project on First Street over Clover Creek
Resolution
pulled on consent
Staff memo
Executive Summary
On January 13, 2015, The Department of Public Works entered into an Agreement with Bender Rosenthal Inc., to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA.
The bridge on First Street over Clover Creek is slated for construction in 2024. In order to commence negotiations and set just compensation for the required property acquisitions and temporary construction easements, authorization must be provided to the County's Right of Way consultants, Bender Rosenthal Inc., to proceed.
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credits to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Recommended Action
Staff recommends that the Board of Supervisors adopt resolution delegating to the County Public Works Director authority to negotiate the purchase of a portion of certain parcel (APN 027-221-110) and authorize the Chair to sign said resolution.
This item was pulled and continued to a future date.
5.11a) Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, Agreement No. X23-5914(128); and b) Adopt Resolution Authorizing and Directing the Chair of the Board of Supervisors to execute the Agreements for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation – Non MPO County, Agreement No. X23-5914(128), and authorize the Chair to Sign the Resolution and Agreement
Resolution
passed on consent
Staff memo
Executive Summary
On April 10, 2023, the California Department of Transportation (Caltrans) notified the County of the opportunity to participate in the Optional RSTP Federal Exchange and State Match Program for FFY 2022/2023. The exchange amount is based on the County's estimated FFY 2023 apportionments.
On an annual basis, the County has exchanged the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded. The County continues to meet the criteria to exchange the 2022/2023 apportionments.
Caltrans has forwarded the Federal Apportionment Exchange and State Match Program Agreement for the County of Lake, which allows for the exchange of these funds
Should the Board approve this agreement, California Department of Transportation (Caltrans) now requires a Resolution Authorizing who may sign the agreement for the County in order to ratify the agreement. That Resolution is also included.
Recommended Action
a) Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, Agreement No. X23-5914(128); and b) Adopt Resolution Authorizing and Directing the Chair of the Board of Supervisors to execute the Agreements for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, Agreement No. X23-5914(128), and authorize the Chair to Sign the Resolution and Agreement
5.12(a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, Cooperative Purchases; and (b) Approve the purchase of four (4) 2023 Chevy Traverse vehicles; and (c) Authorize the Sheriff/Coroner or his designee to issue a purchase order not to exceed $160,000 to California Automotive Retailing Group, Inc. dba Dublin Chevrolet.
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Office requests your board's approval to purchase four (4) Chevy Traverse vehicles. These vehicles are unmarked units and will be used by the Investigation Division. The Sheriff's Office last purchased unmarked vehicles for the Investigations Division in 2015. Two of the vehicles originally purchased in 2015 have been lost, one due to an accident, and the other was transferred for use to another unit.
In May 2022, Chevrolet opened their acceptance of 2023 Chevrolet Traverse fleet sales for one day. They stopped accepting orders due to consumer demand and its inability of producing enough vehicles and therefore we were unable to place orders at that time.
In 2021 Alameda County conducted a competitive bidding process for vehicle purchases and awarded a contract for Chevrolet vehicles to California Automotive Retailing Group, Inc. dba Dublin Chevrolet that is valid through September 30, 2024. Recently we were contacted by California Automotive Retailing Group, Inc. dba Dublin Chevrolet and they are able to fulfill an order of four (4) Chevy Traverses. We request your board's approval to waive the formal bidding process pursuant to Lake County Code Section 2-38.4, which allows the County to "piggyback" other agencies competitively awarded contracts.
The Sheriff's Office contacted the local vendor, Matt Mazzei Chevrolet, and they were not able to order any 2023 Chevy Traverses.
The vehicles currently being used by investigators will be rotated into the Sheriff's Office pool fleet. These vehicles are used by employees when they attend training out of the area. We are routinely sending employees to training and at times have run short of pool vehicles.
Funding is available for this purchase from Sheriff/Coroner budget 2216, object code 6272.
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, Cooperative Purchases. (b) Approve the purchase of four (4) 2023 Chevy Traverse vehicles; and (c) Authorize the Sheriff/Coroner or his designee to issue a purchase order not to exceed $160,000 to California Automotive Retailing Group, Inc. dba Dublin Chevrolet.
5.13Approve Long Distance Travel for Sherri DeLaTorre and Mary Pagan to Attend the Association of Administrators of the Interstate Compact on the Placement of Children Conference in New Orleans, LA From 5-14-23 to 5-19-23.
Action Item
passed on consent
Staff memo
Executive Summary
The Interstate Compact on the Placement of Children (ICPC) is a statutory agreement between all 50 states, the District of Columbia and the US Virgin Islands. The agreement governs the placement of children from one state into another state. It sets forth the requirements that must be met before a child can be placed out of state. The Compact ensures prospective placements are safe and suitable before approval, and it ensures that the individual or entity placing the child remains legally and financially responsible for the child following placement. The primary purpose of the ICPC is to ensure that children placed out-of-state are placed with caregivers who are safe, suitable and able to meet the child's needs.
There is an annual training and business meeting for the purpose of improving efficiencies and promoting collaborative relationships in interstate placements. The next convening is scheduled for May 15 through 18 in New Orleans, LA. The Director of LCDSS would like the Board's consent to send our ICPC Liaison, Sherri Delatorre and Program Manager, Mary Pagan, to the conference.
A few classes available that will be of immense usefulness include Federal and Congressional updates, NEICE Data analytics and Interoperability, ICWA, Deferred Action for Childhood Arrivals, Human Trafficking, and Marshallese Adoptions in the USA. Therefore, pursuant to 1.3, D, of the County of Lake Travel Policy, we request the Board to approve travel to New Orleans, LA to allow Sherri DeLaTorre and Mary Pagan to attend this beneficial conference.
Recommended Action
Approve Long Distance Travel for Sherri DeLaTorre and Mary Pagan to attend the Association of Administrators of the Interstate Compact on the Placement of Children Conference in New Orleans, LA from 5-14-23 to 5-19-23.
5.14a) Approve a Purchase Order for the Purchase of 2 Electronic Key Storage Boxes from Real Time Networks, Inc. in the Total Amount of $46,912.40 and b) Authorize the Social Services Director to Sign and Issue the Purchase Order.
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Department of Social Services (DSS) owns and manages sixty-six vehicles currently stored across three separate locations. Each vehicle keychain includes a card holder that houses two gas credit cards. DSS now uses a vehicle checkout process that relies on the completion of a physical paper sign-out sheet each time staff needs to use a DSS vehicle.
DSS has researched and budgeted for a more secure, reliable, and traceable checkout process via electronic key storage boxes. Utilizing this technology will improve fleet security and maximize efficiency with vehicle reservation coordination.
During the required County of Lake Purchasing Ordinance Price Comparison process, quotes for electronic key storage boxes meeting the following criteria were sought: the ability to reserve vehicles online, the ability to lock out users, the ability to restrict certain vehicles to groups of users, the ability to generate alerts on late returns, the ability to generate electronic reports of use, the ability to track missing keys, the ability to utilize existing staff proximity cards for access, and the ability to integrate with active directory to store information about objects on the network making information easy for administrators and users to find and use.
Of the three quotes received, only Real Time Networks, Inc. met all DSS requirements. This agency has provided similar fleet management technology for Sacramento County and the City of Oakland.
DSS has budgeted for this cost in the current Fiscal Year budget.
Recommended Action
a) Approve a Purchase Order for the purchase of 2 electronic key storage boxes from Real Time Networks, Inc. in the total amount of $46,912.40, and b) Authorize the Social Services Director to sign the Purchase Order.
Thank you for your consideration.
5.15Sitting as the Board of Directors of the Lake County Watershed Protection District (a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38 (2) & (3). (b) Approve the Agreement between the County of Lake and EOA, Inc. Environmental Consulting firm to provide assistance to meet National Pollutant Discharge Elimination System (NPDES) Storm Water Permit and Low Impact Development (LID) compliance and to authorize the Chair of the Board of Directors to sign the Agreement. (c) Approve the Reimbursement Agreements between the District, the City of Lakeport and the City of Clearlake to provide reimbursement for EOA, Inc. to complete LID and Storm Water Program services and to authorize the Chair of the board of Directors to sign the Agreements.
Agreement
pulled on consent
Motion carried · 2 motions
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Attached for your approval, is the Agreement between the Lake County Watershed Protection District (DISTRICT) and EOA, Inc. The Agreement will provide Storm Water Permit and Low Impact Development (LID) Plan development, training, and adoption assistance and services. Approval of this Agreement will allow the County of Lake, and the two storm water co-permittees, the Cites of Lakeport and Clearlake, to satisfy current and outstanding storm water compliance deadlines, complying with requirements set forth through the state-mandated National Pollutant Discharge Elimination System (NPDES) permit. As well as simultaneously improving procedures for storm water smart building and development.
This item is not anticipated to be controversial and therefore is being placed as a consent item. This Agreement has been recommended by the seven-member Lake County Clean Water Management Council as a high priority plan that will help the County and Cities address high priority water quality issues on a landscape scale.
EOA,Inc. wrote the original 2003 Lake County Stormwater Management Plan and has most recently assisted the County and two cities to meet State-Mandated Total Maximum Daily Load (TMDL)compliance as well as additional storm water permit requirements. EOA, Inc. has an intimate knowledge of the joint program between the County and two Cities, has an excellent working relationship with district staff, and has the required expertise to assist the County in satisfying outstanding LID requirements. Additionally, due to the nature of the Co-Permittee Joint Agreement, it would not be in the best interest of the District, the County, or either city to embark into a cumbersome and lengthy RFP bid process that would not provide an economic benefit.
We also request the Board of Directors of the LCWPD approve and authorize the Chair to sign the two attached Reimbursement Agreements between the District and (a) the City of Lakeport and separately, (b) the City of Clearlake. These Reimbursement Agreements allow Lake County Storm Water Co-Permittees to cost-share an agreement between the District and storm water consultants EOA, Inc. to provide the LID and storm water services that are needed to meet permit compliance and protect water quality in Lake County.
Attached for your review and approval, are the following attachments:
1) Contract agreement between EOA, Inc. and County of Lake to complete LID storm water services, including Exhibit A, B, & C;
2) Both the reimbursement agreements, Between the District and City of Lakeport in the total amount not to exceed $18,358.28 for LID storm water compliance services (#2023001),
3) Between the District and City of Clearlake in the total amount not to exceed $32,697.00 for LID storm water compliance services (#2023002).
The expected completion date of all agreements is December 31, 2025.
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38 (2) & (3). (b) Approve the Agreement between the County of Lake and EOA, Inc. Environmental Consulting firm to provide assistance to meet National Pollutant Discharge Elimination System (NPDES) Storm Water Permit and Low Impact Development (LID) compliance and to authorize the Chair of the Board of Directors to sign the Agreement. (c) Approve the Reimbursement Agreements between the District, the City of Lakeport and the City of Clearlake to provide reimbursement for EOA, Inc. to complete LID and Storm Water Program services and to authorize the Chair of the board of Directors to sign the Agreements.
On motion of Director Sabatier, and by vote of the Board, waived the formal bidding process, pursuant to Lake County Code Section 2-38 (2) & (3) and approved the Agreement between the County of Lake and EOA, Inc. Environmental Consulting firm to provide assistance to meet National Pollutant Discharge Elimination System (NPDES) Storm Water Permit and Low Impact Development (LID) compliance and to authorized the Chair of the Board of Directors to sign the Agreement not to exceed $109,600. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Director Sabatier, and by vote of the Board, approved the Reimbursement Agreements between the District, the City of Lakeport not to exceed $18,358.28 and the City of Clearlake not to exceed $32,697.00 to provide reimbursement for EOA, Inc. to complete LID and Storm Water Program services and to authorized the Chair of the board of Directors to sign the Agreements. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Deputy Water Resources Director Marina Deligiannis presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.16Approve Memorandum of Understanding between Big Valley Rancheria and the Lake County Watershed Protection District for the Installation, Maintenance and Removal of Flow Monitoring Equipment on Highland Springs and Adobe Creek Reservoirs
Agreement
pulled on consent
Motion carried · 2 motions
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Attached for your review and approval is the Memorandum of Understanding (MOU) between Big Valley Rancheria (BVR) and the Lake County Watershed Protection District (County) for BVR's installation, maintenance and removal of two (2) pressure transducers in the outlet channels below 1) Highland Springs Reservoir and 2) Adobe Creek Reservoir.
FlowWest Inc., is outlined in the MOU as the duly-authorized agent of BVR for matters falling under BVR's performance as outlined in the MOU.
BVR and its authorized agent shall have access for installation, maintenance, data downloading and discharge measurements in the outlet channels where the pressure transducers are located.
As outlined in the MOU, data collected will be shared with relevant project parties including but not limited to: Tribes, the County, and Clear Lake Hitch Conservation Strategy Technical Advisory Committee.
Recommended Action
Approve Memorandum of Understanding between Big Valley Rancheria and the Lake County Watershed Protection District for the Installation, Maintenance and Removal of Flow Monitoring Equipment on Highland Springs and Adobe Creek Reservoirs.
On motion of Supervisor Sabatier, and by vote of the board, approved consent agenda items 5.1 through 5.16 with the exception of items 5.10, 5.15, and 5.16 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Director Green, and by vote of the Board, Approved Memorandum of Understanding between Big Valley Rancheria and the Lake County Watershed Protection District for the Installation, Maintenance and Removal of Flow Monitoring Equipment on Highland Springs and Adobe Creek Reservoirs sitting as the Lake County Watershed Protection District and authorized the chair to sign. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Deputy Water Resources Director Marina Deligiannis presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Timed Items
6.19:06 A.M. - Public Input
Clerk’s notes: Deputy County Administrative Officer Ben Rickelman spoke.
6.29:07 A.M. - Pet of the Week
Presentation
Presentation Only.
Clerk’s notes: Animal Care and Control Officer Serena Copas presented the pet of the week to the Board.
6.39:08 A.M. - National Poetry Month - Poem of the Week
Action Item
Presentation Only.
Clerk’s notes: Lake County Poet Laureate Georgina Marie Guardado read the poem of the week to the Board.
6.49:09 A.M. - Presentation of Proclamation Designating The Month of April 2023 As Alcohol Awareness Month In Lake County
Proclamation
Staff memo
Executive Summary
WHEREAS, Excessive alcohol use and misuse impacts adults and youth of all racial, cultural, and economic backgrounds; and
WHEREAS, Cultural norms and social pressures have contributed to excessive alcohol use and misuse; and
WHEREAS, local Lake County law enforcement agencies including, the California Highway Patrol and the Lake County Sheriff's Department report for the calendar year of 2022: 102 Public Intoxication arrests, 172 Driving Under the Influence violations, 21 Driving Under the Influence violations involving other drugs, and 97 DUI collisions, 12 of which resulted in fatalities; 3 fatalities were intoxicated pedestrians; and
WHEREAS, Lake County Behavioral Health Services provided DUI Program services to 382 participants in the calendar year 2022: and
WHEREAS, Lake County Behavioral Health Services has offered treatment services to 55 individuals with diagnosed Alcohol Use Disorders in the calendar year 2022; and
WHEREAS, in the State of California, from 2020-2021 an average of 19,335 annual deaths are attributable to excessive alcohol use, and 62.1% of those deaths are due to chronic causes, such as Alcohol Use Disorders: and
WHEREAS, through promotion of Alcohol Awareness Month, people from all walks of life are encouraged to become knowledgeable about what they can do to create a healthier tomorrow for themselves and others by helping to prevent these problems today.
WHEREAS, with commitment and support, excessive alcohol use and misuse can be prevented; however, success will not occur overnight; our patience and continued commitment to alcohol consumption education and prevention are imperative.
WHEREAS, The County of Lake Board of Supervisors and Lake County Behavioral Health's Substance Use Disorder Services urges all citizens, families, governmental agencies, public and private institutions, businesses, healthcare, education systems in Lake County to support efforts that will increase community awareness, understanding and action to address excessive alcohol consumption and misuse in our community.
NOW, THEREFORE, I, ____________, Board of Supervisor for the County of Lake, join with the Lake County Department of Behavioral Health Services, Substance Use Disorder Services do hereby proclaim that April 2023 is Alcohol Awareness Month in the County of Lake.
Recommended Action
Presentation of Proclamation Designating the Month of April 2023 as Alcohol Awareness Month in Lake County
This ceremonial item was read into the record and presented.
Clerk’s notes: Supervisor Crandell read the proclamation into the record and presented it to Lake County Behavioral Health. Deputy Behavioral Health Director April Giambra spoke.
Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chamber spoke: Lisa Wiler. No one else wished to speak and the public input portion of this item was closed.
6.59:30 A.M. - PUBLIC HEARING - (Continued from April 18, 2023) Consideration of Draft Ordinance Amending Chapter 5 of the Lake County Code relating to Permitting Temporary Hoop Structures for Cannabis Cultivation
Public Hearing
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
During the public hearing at the meeting on April 18, 2023, the Board of Supervisors considered recommendations from the Cannabis Ordinance Task Force, the Agriculture Advisory Board, and the Planning Commission, regarding amendments to a draft ordinance relating to a variety of types of structures for commercial cannabis cultivation. The Board directed Staff to return at the following meeting date with a draft ordinance specific to the amendments pertaining to temporary hoop structures.
In the Draft Ordinance (Attachment 1), added text is in italics, with changed wording shown with strikethrough (example). The recommendations include Board direction, as well as non-substantive grammatical and wordsmithing corrections.
Staff recommends the Board approve the first reading of the ordinance, and advance it to the next Board of Supervisors meeting for adoption.
Recommended Action
Approve the first reading of the ordinance, to be read in title only, and advance the ordinance to the next meeting, for possible adoption.
On motion of Supervisor Green, and by vote of the Board, continued the item to the May 2, 2023 Board of Supervisors Meeting at 1:30 P.M. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Cannabis Program Manager Andrew Amelung presented the item to the Board. County Counsel Lloyd Guintivano spoke.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Sarah Bodnar, Rebecca Harper, Michael Wagner, Joan Moss, and Jennifer Smith. The following people spoke via Zoom: Patricia Lanier, Nara Dahlbacka, Bart Levenson, Erin McCarrick, Lori Pascarella, and Damien Ramirez. No one else wished to speak and the public input portion of this item was closed.
6.611:00 A.M. - Consideration and discussion of special joint meeting with Lakeport City Council
Action Item
Staff memo
Executive Summary
The Lakeport City Council and the Lake County Board of Supervisors held its last special joint meeting in January 2022. The city and county have shared interests and responsibilities that often transcend the city-county boundaries, and open dialogue between policymakers is key.
Board direction to staff is requested to set a special joint meeting with the Lakeport City Council in 2023 to discuss topics that may include sales and discharge of fireworks within the city limits, interim sheltering options for unhoused individuals, extension of water service to South Main Street for fire safety, the Clear Lake hitch emergency, and other subjects of shared concern.
Recommended Action
After discussion, provide direction to staff to request a special joint meeting with the Lakeport City Council on agenda subjects reached by board consensus, with further direction as may be needed regarding possible meeting dates, time and location.
No action taken.
Clerk’s notes: Supervisor Green presented the item to the Board.
Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Lakeport City Manager Kevin Ingrim and Lisa Wyler. The following people spoke via Zoom: Betsy Cawn and Bart Levenson. No one else wished to speak and the public input portion of this item was closed.
6.711:30 A.M. - Consideration of Amendment No. 1 to the Agreement with Sunrise Special Services for an additional 90 days and a new total not to exceed $307,200 for the continued operation of the North Lakeport Emergency Warming Shelter
Action Item
Motion carried
Carried 4-0 — moved by Green
Crandell: abstain Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: abstain Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On January 24, 2023, the Board of Supervisors approved the use of HHAP Round 2 and HHAP Round 3 funds from both Lake County Behavioral Health and the Lake County Continuum of Care, respectively, to initiate a 90 day emergency warming shelter in North Lakeport. The need for the continued operation of this shelter was stated and expressed during our Board meeting on April 11, 2023. The shelter has had positive impacts to the communities around the county as well as positive impacts to the individuals who have utilized the shelter. The original contract was completed after a Request For Proposals (RFP) process was completed.
In the amendment, the monthly budget amount has not changed other than the contract being extended to a six month contract for a maximum of $307,200. A new revised budget from Sunrise Special Services has been provided with an addition that any line item of the budget that exceeds more than 10% change will need to be submitted and approved by the county prior to expenditures being reimbursed.
During the next 90 days, the plan is to release a new RFP and utilize the funds currently available as well as incoming funds from HHAP 4 and other fund sources to continue the shelter operations on a more permanent basis. We are hopeful that the RFP process will conclude prior to the 90 days expiring so that operations can continue without any need to close the shelter down.
Recommended Action
Approve Amendment No. 1 to the Agreement with Sunrise Special Services for an additional 90 days and a new total not to exceed $307,200
On motion of Supervisor Green, and by vote of the Board, approved Amendment No. 1 to the Agreement with Sunrise Special Services for an additional 90 days and a new total not to exceed $307,200 with additional budgetary guidelines put in the contract extension. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Green, and Pyska
Recused- Supervisor: 1 - Crandell
Clerk’s notes: Supervisor Crandell recused himself. Supervisor Sabatier presented the item to the Board.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Lakeport City Manager Kevin Ingrim, Annie Barnes, and Yvonne Cox. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Travel to the California Wildfire & Forest Resilience Task Force meeting
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The bi-monthly meetings of the California Wildfire & Forest Resilience Task Force occur throughout the state. Every other meeting includes a second day of field trips that are scheduled for participants to learn first-hand about forest health and wildfire recovery projects. Created by the office of Governor Gavin Newsom to directly confront the near perfect storm of climatic and human-caused conditions that have brought the threat of devastating wildfire and its far-reaching effects to the doorstep of nearly everyone in our state, and beyond,
the California Wildfire & Forest Resilience Task Force is a collaborative effort to align the activities of federal, state, local, public, private, and tribal organizations to support programs and projects tailored to the priorities and risks of each region and bring the best available science to forest management and community protection efforts.
As we continue to seek funding to address our ongoing mass tree mortality emergency and other climate-related resiliency efforts, attending these meetings in person will provide opportunities to attend the Resource Fairs that precede most meetings will allow us to learn of and secure funding, learn of best practices, and discover new partnerships to meet the goals for a more resilient Lake County. It is likely the Task Force will create a new working group to specifically develop strategies for Tree Mortality across the State, and Lake County's participation will be critical.
On motion of Supervisor Sabatier, and by vote of this Board, approved Travel to the California Wildfire & Forest Resilience Task Force meetings by Chair Pyska and Chief Climate Resiliency Officer Terre Logsdon. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: County Administrative Officer Susan Parker introduced the item to the Board. Chief Climate Resiliency Officer Terre Logsdon presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Presentation by Behavioral Health Services regarding State-wide payment reform for Drug Medi-Cal plans and updated recommendations regarding the Organized Delivery System.
Action Item
Motion carried
Carried 5-0
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
All County Mental Health Plans and Drug Medi-Cal (DMC) Plans will go live with payment reform on July 1, 2023. Please see attached FAQ regarding the general outline of payment reform. Significantly, plans move from a cost-based reimbursement to fee-for-service reimbursement. Because of this, there is significant opportunity for patient revenue generation. This revenue must be used to expand and/or enhance DMC services in the County.
The Organized Delivery System (ODS) allows the County to operate under a waiver that enables reimbursement for non-covered DMC services, significantly residential treatment services. Here is a comparison of covered services under DMC and ODS:
Drug Medi-Cal (status quo)
Organized Delivery System
(either Regional Model or Direct contract)
Early Periodic Screening, Diagnosis and Treatment (EPSDT)
ALL DMC SERVICES
Intensive Outpatient Treatment
Withdrawal Management Services
Outpatient Drug-Free Treatment
*Non-Perinatal Residential Treatment Services
*Perinatal Residential Treatment Services
Recovery Services
Narcotic Treatment Program (NTP)
Case Management
Naltrexone Treatment
Physician Consultation
*Does not include Room and Board costs
From a service network perspective, which is one of the most significant considerations with regard to joining the Regional Model with Partnership Healthplan, Lake is only missing one required service: youth residential. Presently, we are in the community discovery process to explore provision of this service.
Moving forward into FY 2023-24 and CalAIM payment reform, Lake DMC Plan stands to generate millions in revenue after costs. These monies must be reinvested into the community to expand services. By joining the Regional Model, LCBHS and Lake County would forfeit the increased rates under payment reform and instead contract for a Per User Per Month (PUPM) rate, which is dramatically less than payment reform rates. Essentially, by joining the Regional Model of ODS Lake forfeits the ability to bill at the higher rates established through payment reform.
Recommended Action
Reconsideration of joining the Organized Delivery System Regional Model.
On motion of Supervisor, and by vote of the Board, rescinded the Board's approval at the April 26, 2022 Board of Supervisors meeting to use the regional model. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Deputy Behavioral Health Director Elise Jones presented the item to the Board. Deputy Behavioral Health Director April Giambra, Interim Behavioral Health Director Stephen Carter, Gloria Sullivan, Behavioral Health Fiscal Manager Christine Andrus, County Counsel Lloyd Guintivano, and County Administrative Officer Susan Parker spoke.
Chair Pyksa asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of the following Advisory Board Appointment:
Fish and Wildlife Advisory Committee
Appointment
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Fish and Wildlife Advisory Committee: 2 Vacancies - (1) Tribal Representative and (1) District 2 General Membership
Karola Kennedy - Tribal Representative
Recommended Action
Appoint qualified applicant to the specified advisory board.
On motion of Supervisor Crandell, and by vote of the Board, appointed Karola Kennedy as a Tribal Representative on the Fish and Wildlife Committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Chair Pyska introduced the item to the Board.
Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7.5Consideration of reappointment to the North Coast Emergency Medical Service (EMS) Committee to include delegation of primary and alternate membership
Appointment
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The previous approval of the committee assignments did not specify the primary or alternate member of the North Coast Emergency Medical Service Committee in the committee list attachment.
This item is to confirm Supervisor Green as the primary member and Supervisor Sabatier as the alternate member.
Recommended Action
Appoint Supervisor Green as primary member and Supervisor Sabatier as alternate member to the North Coast Emergency Medical Service (EMS) Committee
On motion of Supervisor Sabatier, and by vote of the Board, appointed Supervisor Green as primary to the North Coast Emergency Medical Committee and Supervisor Sabatier as alternate for membership. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Supervisor Sabatier presented the item to the Board.
Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Resolution Approving Agreements for the Purchase of Right-of-Way for the South Main Street – Soda Bay Road Improvement Project and Authorizing the Director of Public Works to execute the purchase Agreements of Behalf of the County of Lake.
Resolution
Staff memo
Executive Summary
The South Main - Soda Bay Road Improvement project is slated for undergrounding of the utilities in the Spring of 2024. In order to meet the schedule the acquisition of portions of effected properties through fee title must occur.
By approving the purchase of fee title acquisition at the appraised fair market value for a portion of the listed parcels (Attached to the Resolution as Exhibit A) and authorizing the County Administrative Officer or the Public Works Director to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with utility undergrounding.
Funding for the project comes from a variety of sources to include the State Transportation Improvement Program (STIP), Federal Demonstration Program, Lake Area Planning Council Local Transportation Funds, County of Lake road funds, and utility company tariffs and contributions.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Recommended Action
Staff recommends that the Board of Supervisors approve the purchase of fee title acquisition on the list of parcels attached to the Resolution and marked Exhibit A, and authorize the County Administrative Officer, the Public Works Director or his designee to execute the necessary documents.
This item was pulled and continued to a future date.
8. Closed Session
8.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9 (d)(1) - Citizens for Environmental Protection and Responsible Planning, et al. v. County of Lake, et al.
Closed Session Item
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
On motion of Supervisor Simon, and by vote of the Board, approved and signed Amendment No. 1 to Settlement Agreement and Mutual Release of Claims in Citizens for Environmental Protection and Responsible Planning, et al. v. County of Lake et al. (Case No. CV 421326). The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
8.2ADDENDUM - Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code section 54956.9(d)(2), (e)(1) – One potential case
Closed Session Item
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
On motion of Supervisor Simon, and by vote of the Board, waived the competitive bidding requirements under the County’s Purchasing Ordinance, approved increasing the retainer agreement by $5,000, and authorized the County Administrative Officer to send notice of approval of this amount to Oppenheimer Investigations Group, LLP. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska