Lake County Meetingsinteractive archive

Board Of Supervisors — Tuesday, March 21, 2023

9:00 AM · Board Chambers

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1. Call to Order

2. Moment of Silence

3. Pledge of Allegiance

4. Consideration of Extra Items Not Appearing on the Posted Agenda

5. Approval of the Consent Agenda

5.1Approve Public Defender Contract Amendment Number 9 between the County of Lake and Lake Indigent Defense, LLP for the Purpose Extending the Term of the Contract to June 30, 2023, and Authorize Chair to Sign Action Item passed on consent
Staff memo

Date: March 21, 2023 · From: Susan Parker, County Administrative Officer

Executive Summary

The County contracts with Lake Indigent Defense, LLP (LID) to provide free legal counsel to indigent defendants as required by the 1963 U.S. Supreme Court case Gideon v. Wainwright. The existing Indigent Defense Services contract expires on March 31, 2023. Anakalia K. Sullivan and Thomas Feimer as the LID partners who will be jointly and severally held to the obligations, terms and conditions of this Agreement have agreed to the extension of this contract to June 30, 2023 without any additional contractual considerations. Staff recommends approving Public Defender Contract Amendment Number 9 to continue providing indigent defense services to Lake County.

Recommended Action

Approve Public Defender Contract Amendment Number 9 between the County of Lake and Lake Indigent Defense, LLP for indigent defense services for the purpose of extending the term of the contract to June 30, 2023 and authorize Chair to sign.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents

5.2Adopt Resolution Approving Agreement No. 22-1694-002-SF with the State of California, Department of Food and Agriculture for Insect Trapping for FY 22-23 in the Amount of $48,666.29 Agreement passed on consent
Staff memo

Date: March 21, 2023 · From: Katherine VanDerWall, Agricultural Commissioner / Sealer of Weights and Measures

Executive Summary

I would like to ask the Board to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for exotic pest detection trapping to prevent the introduction and spread of an injurious insect that would threaten the economic importance of the agriculture food supply grown in California This program is critical to Lake County's agricultural industry. Without a detection program, pears and grapes would not be able to be shipped to other parts of the country or internationally due to quarantine requirements. This agreement term is July 1, 2022, through June 30, 2023, in the amount of $48,666.29. Should the Board adopt this Resolution, please have the chair sign and return one (1) copy of the Agreement, and one (1) copy of the Board Resolution. A signed completed copy will be returned for your records.

Recommended Action

Adopt Resolution Approving Agreement No. 22-1694-002-SF with the State of California, Department of Food and Agriculture for Insect Trapping for FY 22-23 in the Amount of $48,666.29

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

5.3Adopt Proclamation Commending Library Technician Mickey Price for Going Above and Beyond and Serving the Public with Compassion and Professionalism Proclamation passed on consent
Staff memo

Date: March 21, 2023 · From: Board of Supervisors

Executive Summary

BOARD OF SUPERVISORS, COUNTY OF LAKE, STATE OF CALIFORNIA PROCLAMATION COMMENDING LIBRARY TECHNICIAN MICKEY PRICE FOR GOING ABOVE AND BEYOND AND SERVING THE PUBLIC WITH COMPASSION AND PROFESSIONALISM WHEREAS, Mickey Price was working at Redbud Library when an elderly medically frail gentleman was dropped off; and WHEREAS, Mickey Price saw that he was not well and became aware that he was unsheltered, so she reached out to the community via social media; and WHEREAS, due to her social media post, Mickey Price was immediately connected with the Board of Supervisors where she asked about service availabilities and shelter capacities in hopes to find somewhere for this gentleman to be sheltered and cared for; and WHEREAS, Mickey Price stated to one of the Supervisors, "if we don't find him a place today, I don't think he's going to make it"; and WHEREAS, because of Mickey Price's immense empathy for the gentleman she hoped to find help for, and because of her persistence in finding a solution for him, he was able to find a place at Project Restoration; and WHEREAS, based on Mickey Price's swift actions to provide assistance to this gentleman, it is quite possible that she may have saved his life; and WHEREAS, the gentleman still resides at Project Restoration where he is currently thriving; and WHEREAS, Mickey Price displays the same level of dedication, empathy, and willingness to go above and beyond in her assigned library duties including community outreach, interlibrary loan requests from the public, and presenting programs for children and adults. NOW, THEREFORE, BE IT PROCLAIMED that the Board of Supervisors commend Mickey Price for taking action and going out of her way, outside her scope of work, to help a community member and ensure their safety and good health. The Board of Supervisors thanks you for being a leading example in our community for how we should all care for each other, whether we know each other or not. It is an honor to have such a shining example of love and kindness in our county staff. Mickey Price, you are an inspiration to all of us.

Recommended Action

Adopt Proclamation Commending Library Technician Mickey Price for Going Above and Beyond and Serving the Public with Compassion and Professionalism

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

5.4Adopt Proclamation Commending County Counsel Anita Grant for her 31 Years of Service to Lake County Proclamation passed on consent
5.5Approve Board of Supervisors Minutes February 28, 2023 Action Item passed on consent
5.6(a) Adopt the Resolution Amending Resolution No. 2022-118 Adopting the Final Budget for Fiscal Year 2022-2023 to Increase Revenue in the District Attorney's General Fund Budget Unit 2110 and to Appropriate the Unanticipated Revenue and (b) Approve the Purchase of a 2022 Ford Explorer Hybrid 4x4 and Authorize the District Attorney to Sign a Purchase Order Not to Exceed $65,000 to Downtown Ford Action Item passed on consent
Staff memo

Date: March 21, 2023 · From: Susan Krones, District Attorney

Executive Summary

The Investigators for the District Attorney's Office are peace officers and use safety-equipped vehicles for a variety of reasons: assisting other law enforcement agencies in apprehending suspects; investigating officer-involved-shooting cases; serving subpoenas within and outside of Lake County; transporting victims/witnesses to and from court; and assisting prosecutors with cases going to trial with additional investigation. These activities require a reliable and capable vehicle, especially with some of the off-road areas of Lake County. We are looking to replace our 2012 Dodge Charger, which has nearly 130,000 miles on the odometer. In consulting with Lake County Fleet Management, Chris Hamel informed us that one of the State contracted vendors, Downtown Ford, has a 2022 Ford Hybrid Explorer on hand that we could purchase. This vehicle was ordered per the Statewide contract specifications - therefore, no other bids are required. Mr. Hamel received a quote from Downtown Ford for $57,093.60. We hope to be able to transfer the safety equipment (radio, sirens, etc) from the Dodge Charger to the new vehicle, but in the event new safety equipment has to be purchased, we are adding about $8,000 to the cost of the vehicle and do not expect to exceed a budget of $65,000. Although the budget for the District Attorney's Asset Forfeiture account (Fund 080, Budget Unit 2116) was approved for a $50,000 vehicle in fiscal year 2022-23, the District Attorney's Budget Unit 2110 in the General Fund had recently received $65,000 in unanticipated revenues. Utilizing these unexpected General Fund monies would be more beneficial for our department.

Recommended Action

(a) Adopt the Resolution Amending Resolution No. 2022-118 Adopting the Final Budget for Fiscal Year 2022-2023 to Increase Revenue in the District Attorney's General Fund Budget Unit 2110 and to Appropriate the Unanticipated Revenue and (b) Approve the Purchase of a 2022 Ford Explorer Hybrid 4x4 and Authorize the District Attorney to Sign a Purchase Order Not to Exceed $65,000 to Downtown Ford
Cost
Estimated Cost$65,000

Strategic priorities: Public Safety

5.7Approve Resolution of Intent to Conduct a Public Hearing for the Consideration of the Vacation of a Portion of a Roadway known as Robert's Road in the Middletown Area Public Hearing passed on consent
Staff memo

Date: March 2, 2023 · From: Scott De Leon, Public Works Director Vance Ricks, County Surveyor

Executive Summary

Mr. and Mrs. Lacy, owners of APN: 013-054-02, have petitioned the Board of Supervisors (Board) for the vacation of a portion of the roadway known as Robert's Road. The portion to be vacated is a dedicated easement approximately 1200 feet in length and extends from the intersection with APN 013-028-81 off of S. State Highway 29 and proceeds southwesterly to its intersection with a recorded parcel map. The attached Resolution of Intent will set forth the location of the proposed vacation, the date and time of the public hearing, and directs the Clerk of the Board to give notice pursuant to Sections 8322 and 8323 of the Streets and Highways Code. BACKGROUND The Lacy's request for the vacation is based on the following from their letter dated June 26, 2022: absence of public necessity and personal and family safety concerns due to the proximity of the current easement to their residence. Their letter and application as well as responses from various agencies and utility companies are also attached. On January 26, 2023, the Planning Commission heard the request for the vacation and found it to be in conformance with the Lake County General Plan. The proposed vacation will not 'landlock' any parcel since any recorded private ingress and egress easements will remain in place as will any public or private utility easements. If the vacation of Robert's Road is approved, the applicant has submitted an "Irrevocable Offer of Dedication" to provide public access over a new portion of road in a different location. The Irrevocable Offer of Dedication will be accepted by the Board concurrently with the vacation. Robert's Road is not a county-maintained road, nor is it proposed to be.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

5.8Approve Out of State travel for Emergency Services Assistant Alma Perez to attend the Emergency Management Institute in Maryland from June 11- June 17, 2023 Action Item passed on consent Motion carried
Carried 4-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: March 7, 2023 · From: Rob Howe, Sheriff/Coroner/Director of Emergency Services

Executive Summary

The Lake County Sheriff's Department respectfully requests your Board's authorization to send Emergency Services Specialist Alma Perez to the Foundations of Emergency Management (E101) 40-hour training course to be held at the FEMA's Emergency Management Institute (EMI) in Emmitsburg, Maryland June 12-16, 2023. This course is required to obtain the National Emergency Management Basic Academy certification and is facilitated by the Nation's leading emergency management training staff. EMI covers course costs including airfare, transportation, lodging, and the course once per year. Students are responsible to travel to their home airport and pay for a meal ticket. There are eleven prerequisite courses that Perez has already completed. The vision of EMI is "to strengthen the field of emergency management by establishing an Emergency Management Professional Program (EMPP). The EMPP provides a framework for acquiring the knowledge, skills, and abilities to enter and progress through the field and to meet the challenges of a dynamic and complex environment." The goal of the Basic Academy is to support the early careers of emergency managers through a training experience combining knowledge of all fundamental systems, concepts, and practices of cutting-edge emergency management. ." As a rural County, in-person training of this caliber is often inaccessible. Because EMI provides much of the costs associated, Specialist Perez will be better equipped to fulfill her job duties and will be more engaged in the field of emergency management, ultimately enhancing Lake County Office of Emergency Services and the County of Lake. As the lead emergency management agency OES' success is a positive reflection on County and its ability to prepare, mitigate, respond, and recover from disasters. OES developed a strategic plan in 2022 that laid the foundation to standardize our emergency management program and the Sheriff's office is committed to developing staff through training. Training objectives for this course, Foundations of Emergency Management, are based on the newly established Emergency Manager competencies that the National Emergency Management Association (NEMA); the International Association of Emergency Managers (IAEM); and local, State, territorial, and tribal emergency management professionals have established in coordination with the Emergency Management Institute (EMI). The following topics in emergency management are covered in this course: legal issues; intergovernmental and interagency context; influencing, organizing, social vulnerability issues; managing stress; collaboration, preparedness; team building; mitigation; response; prevention and protection; ethical decision-making; recovery; technology; administration; and the future. Pursuant to the County of Lake Travel Policy 15-1.3(D), it is requested your Board approve sending Emergency Services Specialist Perez out of state to attend the Foundations of Emergency Management course at EMI in Emmitsburg, Maryland, traveling on June 11, 2023 and returning on June 17, 2023. Non reimbursable costs should not exceed $500 and will be paid out of the Sheriff/Coroner budget 2201. There are no tuition or lodging costs and the airfare is reimbursable. See attached breakdown.

Recommended Action

Approve Out of State travel for Emergency Services Assistant Alma Perez to attend the Emergency Management Institute in Maryland from June 11-June 17, 2023

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Public Safety Disaster Prevention, Preparedness, Recovery

On motion of Supervisor Green, and by vote of the Board, approved consent agenda items 5.1 through 5.8. The motion carried by the following vote: Ayes- Supervisors: 4 - Sabatier, Crandell, Green, and Pyska Absent- Supervisor: 1 - Simon

6. Timed Items

6.19:06 A.M. - Public Input
Clerk’s notes: There was no public input.
6.29:07 A.M. - Presentation of Proclamation Commending Library Technician Mickey Price for Going Above and Beyond and Serving the Public with Compassion and Professionalism Proclamation
no itemized roll call in the official record
Staff memo

Date: March 21, 2023 · From: Board of Supervisors

Executive Summary

BOARD OF SUPERVISORS, COUNTY OF LAKE, STATE OF CALIFORNIA PROCLAMATION COMMENDING LIBRARY TECHNICIAN MICKEY PRICE FOR GOING ABOVE AND BEYOND AND SERVING THE PUBLIC WITH COMPASSION AND PROFESSIONALISM WHEREAS, Mickey Price was working at Redbud Library when an elderly medically frail gentleman was dropped off; and WHEREAS, Mickey Price saw that he was not well and became aware that he was unsheltered, so she reached out to the community via social media; and WHEREAS, due to her social media post, Mickey Price was immediately connected with the Board of Supervisors where she asked about service availabilities and shelter capacities in hopes to find somewhere for this gentleman to be sheltered and cared for; and WHEREAS, Mickey Price stated to one of the Supervisors, "if we don't find him a place today, I don't think he's going to make it"; and WHEREAS, because of Mickey Price's immense empathy for the gentleman she hoped to find help for, and because of her persistence in finding a solution for him, he was able to find a place at Project Restoration; and WHEREAS, based on Mickey Price's swift actions to provide assistance to this gentleman, it is quite possible that she may have saved his life; and WHEREAS, the gentleman still resides at Project Restoration where he is currently thriving; and WHEREAS, Mickey Price displays the same level of dedication, empathy, and willingness to go above and beyond in her assigned library duties including community outreach, interlibrary loan requests from the public, and presenting programs for children and adults. NOW, THEREFORE, BE IT PROCLAIMED that the Board of Supervisors commend Mickey Price for taking action and going out of her way, outside her scope of work, to help a community member and ensure their safety and good health. The Board of Supervisors thanks you for being a leading example in our community for how we should all care for each other, whether we know each other or not. It is an honor to have such a shining example of love and kindness in our county staff. Mickey Price, you are an inspiration to all of us.

Recommended Action

Presentation Only.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

This ceremonial item was read into the record and presented.
Clerk’s notes: Supervisor Sabatier read the proclamation into the record and presented it to Librarian Technician Mickey Price. County Librarian Christopher Veach spoke. Char Pyska asked if anyone present wished to speak and the following people spoke via Zoom: Ronnie Duncan and Wendy Verachio. No one else wished to speak and the public input portion of this item was closed.
6.310:00 A.M. - Presentation by Jose Varela Regarding the Provision of Public Defender Services and the Structuring and Organization of a Public Defender Services Program Action Item
no itemized roll call in the official record
Staff memo

Date: March 21, 2023 · From: Anita L. Grant, County Counsel

Executive Summary

Jose Varela will be speaking to you today via Zoom regarding the provision of public defender services and the structuring and organization of a public defender services program. Mr. Varela has considerable experience as a public defender in California. Most recently, he served as the executive department head for the Marin County Office of the Public Defender for thirteen years, supervising a staff of attorneys and other legal professionals in the provision of legal services for indigent clients. Mr. Varela's impressive background also includes extensive teaching, speaking and writing experience as shown by his resume, attached here.

Recommended Action

Presentation Only.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Presentation Only.
Clerk’s notes: County Counsel Anita Grant introduced the item to the Board. Jose Varela presented the item to the Board. Deputy County Counsel Carlos Torres. Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Andrea Sullivan, Tom Feimer, Rob Brown, Thomas Quin. No one else wished to speak and the public input portion of this item was closed.
6.411:15 A.M. - Presentation of Proclamation Commending County Counsel Anita Grant for her 31 Years of Service to Lake County Proclamation
no itemized roll call in the official record
This ceremonial item was read into the record and presented.
Clerk’s notes: Chair Pyska read the proclamation into the record and presented it to County Counsel Anita Grant spoke. Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Doris Brumfelt, Jim Comstock, Jeff Smith, Sheriff Rob Howe, Rob Brown, Cathy Saderlund, Senior Deputy Counsel Lloyd Guintivano, Shanda Harry Robert Saderlund, Human Resources Director Pam Samac, and Brad Onorato. The following person spoke via Zoom: Jonathan Louie. Supervisor Crandell read public comment from Danna Shaat. No one else wished to speak and the public input portion of this item was closed.

7. Non-Timed Items

7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Updated Advisory Board Application Action Item
no itemized roll call in the official record
Staff memo

Date: March 21, 2023 · From: Susan Parker, County Administrative Officer Johanna DeLong, Assistant Clerk of the Board

Executive Summary

Before you is an updated advisory board application. Advisory boards are a great way for citizens and local stakeholders to work closely with your board and report back with constructive recommendations on issues and topics covered by that specific advisory board. The Clerk of the Board's Office is motivated to strengthening the advisory board application process and participation with your Board. I am seeking input on information and questions your Board would like to see removed or added to the application.

Recommended Action

Direction to staff.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Community Collaboration

Direction was given to staff to return with an updated advisory board application.
Clerk’s notes: County Administrative Officer Susan Parker introduced the item to the Board. Assistant Clerk of the Board Johanna DeLong presented the item to the Board. County Counsel Anita Grant spoke. Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of the following Advisory Board Appointments: Lake County Child Care Council Appointment Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: March 21, 2023 · From: Johanna DeLong, Assistant Clerk of the Board

Executive Summary

Lake County Child Care Counsil: Two (2) Vacancies: (1)Consumer, (1) Community Representative Cynthia Domingues - Community Representative

Recommended Action

Appoint qualified applicants to the specified advisory board.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Community Collaboration

On motion of Supervisor Sabatier, and by vote of the Board, appointed Cynthia Dominguez to the Child Care Planning and Development Committee. The motion carried by the following vote: Ayes- Supervisors: 4 - Sabatier, Crandell, Green, and Pyska Absent- Supervisor: 1 - Simon
Clerk’s notes: Chair Pyska introduced the item to the Board. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Update regarding Timeline for Mandatory Advance Planning Projects and Staff Resource Capacity within the Community Development Department Report
no itemized roll call in the official record
Staff memo

Date: March 21, 2023 · From: Mireya G. Turner, Director

Executive Summary

The Community Development Department is responsible for updating various advance planning projects in a timely manner. These projects include, but are not limited to, local area plans and the General Plan and its various elements. Due to reduced staff, staff turnover, lack of funds, and other reasons, these projects have been set aside for future attention, to the point where we are up against hard deadlines from the State for the updates. The Department stands ready to support the Board of Supervisors and carry out Board-approved priorities; and appreciates this opportunity to inform the Board and the public on the projects that will require much of the Planning Staff's time over the next five years.

Recommended Action

This item is informational only. No action is required.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Public Safety Disaster Prevention, Preparedness, Recovery Economic Development Infrastructure County Workforce Community Collaboration Business Process Efficiency Clear Lake

Presentation Only.
Clerk’s notes: Community Development Director Mireya Turner presented a PowerPoint Presentation to the Board. Chair Pyska asked if anyone present wished to speak and the following people spoke via Zoom: Betsy Cawn and Bart Leveson. No one else wished to speak and the public input portion of this item was closed.
7.5Consideration of Presentation and Discussion on Capacity of Lake County Water Resources Department Development and Implementation of a (Clear Lake Hitch) Fisheries Program Action Item
no itemized roll call in the official record
Staff memo

Date: March 21, 2023 · From: Scott De Leon, Water Resources Director and Marina Deligiannis, Deputy Water Resources Director

Executive Summary

Staff from the Lake County Water Resources Department (Department) will provide a presentation and discussion on the Department's capacity of forming and implementing a Fisheries Program, focused on the Clear Lake Hitch (Chi). The presentation will include anticipated costs, staff, and resources needed to form a program of this nature along with outlining the overall capacity of the Department's ability to do so. This presentation is being brought before the Board as a result of the February 7, 2023 Board of Supervisors adopted Proclamation of the Existence of a Local Emergency Due to Persistent Drought, Habitat Loss and Potential Extinction of Clear Lake Hitch.

Recommended Action

Presentation and discussion only.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Presentation Only.
Clerk’s notes: Deputy Water Resources Director Marina Deligiannis presented a PowerPoint Presentation to the Board. Water Resources Director Scott De Leon spoke Chair Pyska asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7.6Consideration of Resolution rescinding Resolutions 92-129 and 2012-98 and re-establishing Bylaws of the Lake County Fish & Wildlife Advisory Committee Resolution
no itemized roll call in the official record
Staff memo

Date: March 21, 2023 · From: Katherine Vanderwall, Agricultural Commissioner

Executive Summary

Recently your Board discussed updating the bylaws of the Lake County Fish and Wildlife Advisory Committee which advises your Board on matters pertaining to fish and wildlife propagation and conservation; makes recommendations regarding fish and wildlife enhancement programs; and acts as liaison between the Board of Supervisors, general public, and other public agencies. The suggested changes to the bylaws include adding two seats for Tribal Government representatives and a mechanism to stagger the terms of office so that all seats on the Council do not expire in the same year.

Recommended Action

Adopt recommended changes to the bylaws by Resolution.
Cost
Estimated Cost0

Strategic priorities: Well-being of Residents Public Safety Disaster Prevention, Preparedness, Recovery Economic Development Infrastructure Community Collaboration Clear Lake

Supervisor Sabatier offered the resolution and it passed by roll call vote: Ayes- Supervisors: 4 - Sabatier, Crandell, Green, and Pyska Absent- Supervisor: 1 - Simon
Clerk’s notes: Agricultural Commissioner Katherine Vanderwall presented the item to the Board. Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7Consideration of Section 20 of the County Policies and Procedures Manual for a Facilities Capital Improvement Plan Policy Action Item Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: March 7, 2023 · From: Lars Ewing, Public Services Director

Executive Summary

(include fiscal and staffing impact narrative): On September 20, 2022 your Board received a presentation of the results from a recently completed countywide facilities condition assessment. That assessment showed that the average condition of the 130 buildings in the County's portfolio is in the "Fair" category, with approximately $5.7 million required annually to maintain that condition, and an additional $3 million annually to be on course to improve to the "Good" category. Following the presentation, your Board provided direction to Public Services staff to develop a capital improvement plan process. A capital improvement plan (CIP) is a planning document that identifies infrastructure improvement projects, such as new buildings or significant improvements to existing buildings, which the owner intends to construct or improve over a certain period of time (commonly five years). Typically a CIP is a funding constrained plan, with the projects programmed into the CIP being limited by the amount of funding available or reasonably anticipated to be available with the planning window, with a more general framework for projects anticipated beyond the planning window. The County has never had a CIP for county buildings. Presented for Board consideration today is a draft County policy, proposed as a new section to the County policy and procedures manual, to prepare and annually update a Facilities Capital Improvement Plan (FCIP). Staff is proposing a formalized policy for two primary reasons. First, a Board-directed policy will assist with ensuring maximum participation by departments who occupy the buildings and are likely to recommend renovation-type projects (building changes to improve a tenant's operations), or in some cases recommend entirely new buildings. Second, memorializing the process will ensure due attention is given to rehabilitation-type projects (replacement of significant building systems such as roofs, HVAC, carpeting, etc.) that extend the useful life of the buildings. The recommended annual process is aligned with the budget process, allowing for departments to fully consider their capital project needs when they prepare budgets in the spring of each year. Of particular note for your Board, staff will prepare a draft FCIP for Board consideration in June during preliminary budget hearings, followed by a final FCIP during final budget hearings. Attachment A in the draft policy illustrates the timeline.

Recommended Action

By motion, authorize creation of Section 20 of the County Policies and Procedures Manual for a Facilities Capital Improvement Plan Policy

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Infrastructure

On motion of Supervisor Sabatier, and by vote of the Board, approved Section 20 of the County Policies and Procedures Manual for a Facilities Capital Improvement Plan Policy with amendments. The motion carried by the following vote: Ayes- Supervisors: 4 - Sabatier, Crandell, Green, and Pyska Absent- Supervisor: 1 - Simon
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.8Consideration of Appointments to the Lake County Recreation Agency Board of Directors Action Item Motion carried
Carried 3-1 — moved by Sabatier
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: March 21, 2023 · From: Lars Ewing, Public Services Director

BACKGROUND: Last week your Board approved the County's participation in a joint exercise of powers agreement with the City of Clearlake and the City of Lakeport to create the Lake County Recreation Agency. The agency is to be administered by a board of directors which shall consist of seven members: two members of the legislative body of each jurisdiction, and one person appointed by the other board of director members. Furthermore, the agreement calls for each jurisdiction to appoint an alternate, who shall also be a member of the legislative body. Consequently the action requested of your Board is to appoint two members and one alternate to the Lake County Recreation Agency.

Recommended Action

Appoint two members and one alternate to the Lake County Recreation Agency Board of Directors

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Economic Development Infrastructure County Workforce Community Collaboration

On motion of Supervisor Sabatier, and by vote of the Board, appointed Chair Pyska and Supervior Crandell as primary members and Supervisor Simon as alternate to the Lake County Recreation Agency Board of Directors.The motion carried by the following vote: Ayes- Supervisors: 3 - Sabatier, Crandell, and Pyska Nays- Supervisor: 1 - Green Absent- Supervisor: 1 - Simon
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

8. Closed Session

8.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9 (d)(1) – Penhall v. Lake County Probation Department, et al. and related Public Employees Relations Board claim Closed Session Item
8.2Public Employee Evaluation: Title: Special Districts Administrator Closed Session Item
8.3Public Employee Evaluation: Title: Public Works/ Water Resources Director Closed Session Item
8.4Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1): Interviews for Behavioral Health Director Appointment of Behavioral Health Director Closed Session Item

9. Adjournment