Board Of Supervisors — Tuesday, January 24, 2023
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
How to attend or watch
Due to the COVID-19 crisis, meetings of the Lake County Board of Supervisors will be available for participation virtually via Zoom. Live video of all Board of Supervisors meetings is broadcast online, at: https://countyoflake.legistar.com/Calendar.aspx
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/91691979076?pwd=bnIwUjJxMWlqTEFSZW9FRmY4WFVKUT09 Passcode: 273543 Or One tap mobile: +16694449171,,91691979076#,,,,*273543# US +16699006833,,91691979076#,,,,*273543# US (San Jose) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 444 9171 or +1 669 900 6833 or +1 253 205 0468 or +1 253 215 8782 or +1 346 248 7799 or +1 719 359 4580 or +1 507 473 4847 or +1 564 217 2000 or +1 646 931 3860 or +1 689 278 1000 or +1 929 205 6099 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 or +1 360 209 5623 or +1 386 347 5053 Webinar ID: 916 9197 9076 Passcode: 273543 International numbers available: https://lakecounty.zoom.us/u/abIqifgdI6 Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 916 9197 9076 Passcode: 273543 SIP: 91691979076@zoomcrc.com Passcode: 273543
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/91691979076?pwd=bnIwUjJxMWlqTEFSZW9FRmY4WFVKUT09 Passcode: 273543 Or One tap mobile: +16694449171,,91691979076#,,,,*273543# US +16699006833,,91691979076#,,,,*273543# US (San Jose) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 444 9171 or +1 669 900 6833 or +1 253 205 0468 or +1 253 215 8782 or +1 346 248 7799 or +1 719 359 4580 or +1 507 473 4847 or +1 564 217 2000 or +1 646 931 3860 or +1 689 278 1000 or +1 929 205 6099 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 or +1 360 209 5623 or +1 386 347 5053 Webinar ID: 916 9197 9076 Passcode: 273543 International numbers available: https://lakecounty.zoom.us/u/abIqifgdI6 Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 916 9197 9076 Passcode: 273543 SIP: 91691979076@zoomcrc.com Passcode: 273543
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1a) Approve Agreement Between the County of Lake and Community Development Services to Provide Loan Servicing to the Community Development Block Grant Business Loan Program, and Authorize Chair to Sign; and b) Approve Agreement Between the County of Lake and Community Development Services for the Community Development Block Grant Microenterprise Technical Assistance Program, and Authorize Chair to Sign
Action Item
passed on consent
Staff memo
b) Approve Agreement Between the County of Lake and Community Development Services for the Community Development Block Grant Microenterprise Technical Assistance Program, and Authorize Chair to Sign
Executive Summary
In 2019 Community Development Services (CDS) prepared, and Housing and Community Development (HCD) approved, a grant in the amount of $500,000 for low interest loans, and $250,000 for microenterprise (small business) technical assistance. Later, in 2020, in response to Community Development Block Grant Coronavirus Response Program (CDBG-CV), CDS prepared and obtained HCD approval for a grant (20-CDBG-CV1-00106) in the amount of $202,859, and another grant (20-CDBG-CV2-3-00324) in the amount of $738,187 for small business loans.
On November 10, 2021, the County released a request for proposal (RFP) seeking qualified consultants to provide CDBG Consulting Services. The scope of work included services needed for CDBG over-the-counter business underwriting and grant application preparation, microenterprise assistance preparation, community development and infrastructure grant preparation and for other CDBG-funded business loan underwriting and loan activities.
The County received one qualified proposal on the December 8, 2021 submission deadline. CDS was the sole proposer.
On March 15, 2022, your Board awarded a 5-year term agreement with Community Development Services (CDS) to provide general administrative services for the County's Community Development Block Grant (CDBG) Program.
On December 6, 2022, your Board held a public meeting and adopted Resolution No. 2022-148 approving a temporary loan from Non Departmental Revenue (Fund 001) to CDBG PI Business Relief (fund 091) to implement the Community Development Block Grant Business Assistance Program.
On December 8, 2022, the County Auditor-Controller's office issued checks for small business loans to five Lake County businesses, through the Community Development Block Grant Business Assistance Program, as a result of the business underwriting services provided by CDS.
a) Staff is presenting the agreement between the County of Lake and Community Development Services relating to loan servicing which was part of the scope of work in the November 2021 RFP, for a maximum of 17% of total loan payments received from the borrowers, per CDBG guidelines; and
b) Staff is presenting the agreement between the County of Lake and Community Development Services relating to microenterprise technical assistance, which was part of the scope of work in the November 2021 RFP, in the amount of $232,550.
Recommended Action
a) Approve the Agreement Between the County of Lake and Community Development Services to Provide Loan Servicing to the Community Development Block Grant Business Loan Program, and Authorize Chair to Sign; and
b) Approve Agreement Between the County of Lake and Community Development Services for the Community Development Block Grant Microenterprise Technical Assistance Program, and Authorize Chair to Sign.
5.2Adopt Resolution Approving Agreement No. 22-SD17 with California Department of Food and Agriculture for compliance with the Seed Services program for the period July 1, 2022, through June 30, 2023
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution approving the Agreement with the California Department of Food and Agriculture (CDFA) for the Seed Services Program in Lake County from July 1, 2022, through June 30, 2023.
The agreement amount is $100.00.
The Seed Services Program Agreement includes reimbursement for the necessary labor to perform inspections.
Should the board adopt this resolution, please have the chair sign and return one original copy of the agreement, and one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Recommended Action
Adopt Resolution Approving Agreement No. 22-SD17 with the California Department of Food and Agriculture for compliance with the Seed Services program for the period July 1, 2022, through June 30, 2023
5.3Approve Software Upgrade for Existing Services Between County of Lake and Granicus for County Clerk Services in the Amount of $44,980.00, and Authorize the Chair to Sign
Agreement
passed on consent
Staff memo
Executive Summary
The County Clerk is required, by law, to process marriage licenses, fictitious business name statements, file California Environmental Quality Act (CEQA) documents, and maintain registries of those documents.
On December 4th, 2007 the Clerk/Auditor Controller's office engaged in a contract with SouthTech Hosting (now Granicus) for their clerk software ClerkDocs. This software provided a marriage license module to allow for proper marriage license processing as well as annual software support. Later in 2017, the Fictitious Business Name (FBN) module was added.
The overall ClerkDocs software is antiquated, however, and the program is quickly reaching the point where it will no longer be compatible with current technology, even with support. We, therefore, contacted the vendor, Granicus, to determine the available options. Granicus proposed a software upgrade to ensure continued use of ClerkDocs with the option of added functionality.
The current ClerkDocs modules, Marriage and FBN, will be enhanced by online access. With the upgrade, members of the public can search the Lake County FBN registry at any time on our website. Both Marriage and FBN applications can be completed online and then transmitted to the Clerk office so members of the public will be able to complete the paperwork prior to reaching our office. In addition to the Marriage and FBN modules, Granicus has offered a cashiering and CEQA module which will allow for increased record keeping capabilities.
Your Board approved the use of ARPA funds for this software upgrade on July 19, 2022.
Recommended Action
Approve the software upgrade between the County of Lake and Granicus for County Clerk services in the amount of $44,980.00 and authorize the Chair to sign.
| Estimated Cost | $44,980 |
|---|---|
| Amount Budgeted | $68 750.00 |
| Future Annual Cost | $6,490.76 (+4% annual increase) |
5.4Approve Amendment No. 1 to the Agreement Between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2022-23 in the Amount of $239,040.00 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
There has been increase in utilization from what was projected at the beginning of the fiscal year for this facility and contract. This facility is one of a handful in California that are able to provide for clients who need long-term care due to serious and persistent mental health challenges and medical needs, such as dialysis, that can only be provided through a Skilled Nursing Facility. The clients currently in the facility are projected to stay through the end of the fiscal year. These services are eligible for Medicaid (MediCal) reimbursement.
Recommended Action
Approve Amendment No. 1 to the Agreement Between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2022-23 in the Amount of $239,040.00 and Authorize the Board Chair to Sign.
| Estimated Cost | $239,040.00 |
|---|---|
| Amount Budgeted | $239,040.00 |
5.5Approve Board of Supervisors Minutes October 18, 2022 and December 13, 2022
Action Item
passed on consent
5.6Approve Late Mileage Claims for the Planning Commissioners in the amount of $1,239.34
Action Item
Staff memo
Executive Summary
Recently, Staff was made aware that the mileage reimbursement claims for the Planning Commission were not getting processed in a timely fashion. Additionally, Staff worked with the Auditor's Office to substantiate the reimbursement of mileage expenses in the County Code. The Department requests reimbursement of mileage claims for the Planning Commissioners for the period of January 2022 through November 2022, for a total of $1,239.34. We have taken steps to ensure all reimbursement claims will be completed in a timely manner going forward.
Recommended Action
Approve Late Milage Claims in the amount of $1,239.34 for the Community Development Department on behalf of the Planning Commissioners.
This item was pulled and continued to a future date.
5.7Adopt Resolution Amending Resolution No. 2017-27 Establishing the Scotts Valley Community Advisory Council in Order to Require Staggered Terms of Office for Council Members
Resolution
passed on consent
Staff memo
Executive Summary
At the request of Supervisor Green, the above-referenced resolution is presented for your Board's consideration to correct the present situation where the terms of office of all members of the Scotts Valley Community Advisory Council terminate at the same time. That situation is easily corrected by staggering the terms of office.
This resolution establishes a requirement that the terms of office must be staggered. It also provides for the method to initiate staggered terms by adjusting the terms of office for board members appointed in 2023 in the manner described in paragraph 2 of this resolution.
If your Board is in agreement, this resolution may be offered for passage. Thank you.
Recommended Action
Adopt Resolution Amending Resolution No. 2017-27 Establishing the Scotts Valley Community Advisory Council in Order to Require Staggered Terms of Office for Council Members
5.8Authorize Destruction of Records by the Registrar of Voters office
Report
Motion carried
Carried 5-0 (recovered from the archived minutes)
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Government Code section 26202 provides that the Board may authorize the destruction or disposition of any record, paper or document which is more than two years old.
Divisions 15 and 17 of the Elections Code authorizes the elections official the retention and preservation of election records.
The Registrar of Voters office respectfully requests authorization to destroy the specific records attached whose destruction dates are beyond those prescribed by law.
Recommended Action
Approve the destruction of records by the Registrar of Voters office as specified in the attachment.
This item was pulled and continued to a future date.
5.9Adopt Proclamation Commending Tina Dawn Rubin for her 22 Years of Service to the County of Lake
Proclamation
passed on consent
Staff memo
Executive Summary
The Lake County Health Services Department would like to take this opportunity to commend Tina Dawn-Rubin, Environmental Health Aide, upon her retirement from public service. Tina has been an exemplary team member and a valued public servant to the citizens of Lake County since June 2001.
Recommended Action
Adopt Proclamation Commending Tina Dawn Rubin for her 22 Years of Service to the County of Lake.
5.10Approve Amendment No. 2 to the Agreement Between the County of Lake and Management Connections for Temporary Clerical Personnel in the County of Lake Human Resources Office for an increase of $50,000 and a total not to exceed $75,000 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
As you will recall, the Board of Supervisors approved the contract for ECS Imaging to digitize the records stored by the Administration, Board of Supervisors and Human Resources Departments on 4/26/2022. The Human Resources (HR) Department engaged Management Connections to help complete the scanning of HR records and is seeking approval to amend the agreement from $25,000 to $75,000.
Recommended Action
Approve Amendment No. 2 to the Agreement Between the County of Lake and Management Connections for Temporary Clerical Personnel in the County of Lake Human Resources Office for an increase of $50,000 and a total not to exceed $75,000 and authorize the Chair to sign.
| Estimated Cost | $75,000 |
|---|---|
| Amount Budgeted | $25,000 |
| Additional Requested | $50,000 |
5.11a) Waive the formal bidding requirement; and b) authorize the IT Director to issue a purchase order to Eplus Technology Inc. for the renewal of Palo Alto Networks Firewall support and security licensing.
Action Item
passed on consent
Staff memo
Executive Summary
The Information Technology Department utilizes Palo Alto Networks firewalls to protect various county networks and connections. These firewalls require licensing and support in order to retrieve security updates and protect county networks from ongoing and emerging threats.
The Information Technology Department wishes to renew the licensing and support for these devices. We have received a quote from Eplus Technology for the renewal using the competitively awarded NASPO contract.
We request that your Board waive the formal bidding requirement as formal bidding would produce no economic benefit to the county because we will be leveraging NASPO pricing from Palo Alto's registered vendor for the product.
Recommended Action
Waive the formal bidding requirement and authorize the IT Director to issue a purchase order to Eplus Technology Inc. in the amount of $32,035.19 for support and licensing for Palo Alto Networks Firewalls.
| Estimated Cost | $32,035.19 |
|---|---|
| Amount Budgeted | $33,500 |
| Future Annual Cost | :$33,500 |
5.12a) Waive the competitive bidding pursuant to section 38.2 due to the unique nature of the goods or services; and b) Approve Contract Between the County of Lake and Lake Transit Authority for Local Public Transportation Services in the Amount of $65,600, from July 1, 2022 to June 30, 2025, and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
Social Services has contracted with Lake Transit Authority since 1999 to provide transportation to eligible CalWORKs participants so they can participate in Welfare-to-Work Activities. Transportation services, provided in the form of bus passes, help participants to access to local public transportation and can be used to travel to and from important appointments, job interviews, and more. This service helps families to achieve the ultimate goal of self-sufficiency.
Lake Transit Authority is the only local public transportation agency that serves the high traffic areas in Lake County. This essentially makes them 'sole source' and is a cost-effective solution to assisting CalWORKs clients needing transportation. Welfare-to-Work regulations (MPP 11323.2) mandate transportation shall be the least costly form of public transportation. In Lake County, that happens to be a monthly bus pass, which we provide to WTW participants who request transportation assistance, unless that form of transport does not meet their needs or is not available in their area. Due to the unique nature of this service, DSS is requesting an exemption from the competitive bidding process using Section 38.2(2) of the County Purchasing Ordinance #3109.
In order to improve efficiency of Contract funds spent, Social Services has adjusted the terms of services under the Contract to better fit clients' needs. In doing so, the overall Contract cost has been significantly reduced when compared to prior years.
Recommended Action
a) Waive the competitive bidding pursuant to section 38.2 due to the unique nature of the goods or services; and b) Approve Contract between the County of Lake and Lake Transit Authority for Local Public Transportation Services in the Amount of $65,600, from July 1, 2022 to June 30, 2025, and authorize the Chair to sign.
| Estimated Cost | $65,600 |
|---|---|
| Amount Budgeted | $65,600 |
5.13a) Waive the competitive bidding pursuant to section 38.2 due to the unique nature of the goods or services; and b) Approve Contract Between County of Lake and Lake Family Resource Center for Domestic Violence Services, in the Amount of $25,000 Per Fiscal Year from July 1, 2022 to June 30, 2025 and Authorize the Chair to Sign.
Agreement
passed on consent
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Lake County Department of Social Services contracts with Lake Family Resource Center (LFRC) to provide domestic violence (DV) services for CalWORKs recipients and their families. LFRC provides essential services to domestic violence victims including shelter, counseling, and referrals to other appropriate agencies. Since all services provided are confidential, it is possible additional CalWORKs clients are served that we are unaware receive services. Furthermore, the domestic violence services provided by LFRC are available to anyone in the community, and not exclusive to CalWORKs recipients. Lake Family Resource Center is the only agency in Lake County that has a shelter specifically serving domestic violence survivors and their families. The DV shelter paired with DV group and one-on-one counseling ensures clients receive a broad array of domestic violence services. Over the last FY (due in large part to COVID19 pandemic) fewer clients accessed services. We had 17 clients reside in the shelter, provided 56 counseling sessions, 73 group sessions attended, and two families housed through LFRC's DV Housing services. Due to the unique nature of this service, DSS is requesting an exemption from the competitive bidding process using Section 38.2(2) of the County Purchasing Ordinance #3109.
Funding for this contract is derived from the CalWORKs single allocation.
Recommended Action
a) Waive the competitive bidding pursuant to section 38.2 due to the unique nature of the goods or services; and b) Approve Contract Between County of Lake and Lake Family Resource Center for Domestic Violence Services, in the Amount of $25,000 Per Fiscal Year from July 1, 2022 to June 30, 2025 and Authorize the Chair to Sign.
| Estimated Cost | $75,000 |
|---|---|
| Amount Budgeted | $75,000 |
On motion of Supervisor Sabatier, and by vote of the Board, approved consent agenda 5.1 through 5.13 with exception of items 5.6 and 5.8 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
6. Timed Items
6.19:06 A.M. - Public Input
Clerk’s notes: Public Works/ Water Resources Director Scott De Leon and Right of Way Aaron Brent spoke.
6.29:10 A.M. - Presentation of Proclamation Commending Tina Dawn Rubin for her 22 Years of Service to the County of Lake
Proclamation
This ceremonial item was read into the record and presented.
Clerk’s notes: Chair Pyska read the proclamation into the record and presented it to Tina Dawn Rubin. Environmental Health Aide Tina Dawn Rubin and Environmental Health Director Craig Wetherbee spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:15 A.M. - PUBLIC HEARING - Fire Hazard Severity Zone Map Presented by CAL FIRE
Public Hearing
Staff memo
Executive Summary
Fire Hazard Severity Zone Map Public Hearing Agenda
State Responsibility Area
1. Call to order
� Introduction of CAL FIRE Public Hearing staff
� This Public Hearing will be recorded so please mute your phone; this will ensure that we have a clear recording of the meeting.
� The audience in attendance will have an opportunity to ask questions during the informal breakout session to any of the CAL FIRE staff, after the formal Public Hearing is complete.
2. Start of formal Public Hearing (per Public Resources Code 4203)
3. Methods for Creating the Fire Hazard Severity Zone Maps Video (5:50 minutes)
4. Audience/Public Comments
� Due to the strict regulatory process that CAL FIRE must adhere to during the public comment period, we can only accept comments and cannot answer questions.
� Public comment is limited to no more than 3 minutes per person.
5. Closing Statement by CAL FIRE Public Hearing Lead Presenter
6. Adjournment of formal Public Hearing
7. Informal Question and Answer breakouts to answer any questions with CALFIRE staff
� Further information about the Fire Hazard Severity Zone Maps, including relevant informational aides, are available in the hearing room. In addition, we have provided a phone number, information email address, and public website should you need to seek further information and/or to submit your comments.
Information
Website: osfm.fire.ca.gov/fhsz
Email (Questions): fhszinformation@fire.ca.gov
Email (formal comments): fhszcomments@fire.ca.gov
Phone Number: (916) 633-7655
Presentation Only.
Clerk’s notes: Cal Fire Battalion Chief Marshall Turbeville presented the item to the Board.
Battalion Chief Marshall Turbeville asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Randy Murphy, Kathy Andre, Bill Grudy, John Knoll, Robert Gery, and Lakeport Fire Chief Patrick Reitz. No one else wished to speak and the public input portion of this item was closed.
6.49:45 A.M. - Public Meeting to Allow Public Testimony by Members of the Public to Provide Comments on the Renewal of the Lake County Tourism Improvement District and Levy of Assessments
Action Item
Staff memo
Executive Summary
On December 13, 2022, your Board adopted Resolution No. 2022-158 declaring the intention of the Board of Supervisors to renew the Lake County Tourism District (LCTID) for a ten (10) year term at an annual assessment rate of three (3%). And on December 20, 2022, your Board adopted Resolution No. 2022 - 159 to request consent from the City of Lakeport and the City of Clearlake to be included in the renewed LCTID.
This public meeting is the third step in the district renewal process and is intended to allow public testimony regarding the renewed assessment. No action is taken by your Board during this step. Following the public meeting, there shall be held a final hearing to renew the LCTID.
If the public hearing on February 7, 2023 generates written protests from the owners of businesses in the renewed LCTID which will pay more than fifty percent (50%) of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than fifty percent (50%), no further proceedings to levy the proposed assessment against such businesses shall be taken for a period of one (1) year from the date of the finding of a majority protest by the Board.
If the Board, following the public hearing, decides to establish the renewed LCTID, the Board shall adopt a resolution of formation.
Background
The LCTID is a benefit assessment district proposed to continue a revenue source to help fund marketing and sales promotion efforts for Lake County lodging businesses. This approach has been used successfully in other destination areas throughout the state to improve tourism and drive additional room nights to assessed lodging businesses. The renewed LCTID includes all lodging businesses, existing and in the future, located within the boundaries of the cities of Lakeport and Clearlake (cities), and the unincorporated areas of Lake County (County).
Lodging business owners decided to pursue renewal of the LCTID in order to continue a revenue source devoted to marketing Lake County as a tourist, meeting and event destination. If renewed, the LCTID would generate approximately $386,000 on an annual basis for promotion of travel and tourism specific to Lake County.
The LCTID shall be renewed pursuant to the Property and Business Improvement District Law of 1994 (94 Law). The 94 Law requires that a public meeting be held prior to the adoption of any new, renewed, or increased assessment pursuant to Section 54954.6 of the Government Code.
The initial Management District Plan dated September 8, 2022, included a proposed assessment rate of three percent (3%). However, during the petition drive lodging business owners indicated a greater level of support for an assessment rate of two and one-half of one percent (2.5%). The 94 law allows for the proposed assessment to be revised only by reducing, and only at the final hearing, so the attached Management District Plan dated December 7, 2022, has been revised to reduce the proposed assessment rate to two and one-half of one percent (2.5%) and will be presented to the Board at the final hearing for approval
The Management District Plan dated December 7, 2022 (Attachment 1) includes the proposed boundary of the LCTID, a service plan and budget and a proposed means of governance. The LCTID will include all lodging businesses, existing and in the future, located within the boundaries of the cities of Lakeport and Clearlake (cities), and the unincorporated areas of Lake County (County).
The annual assessment rate is two and one-half of one percent (2.5%) of gross short term room rental revenue. Based on the benefit received, assessments will not be collected on: stays of more than thirty (30) consecutive days; stays by any federal or state officer or employee when on official business; stays by any officer or employee of a foreign government who is exempt by reason of express provision of federal law or international treaty; and stays at a campsite in a unit of the state park system or any facility operated by a local government entity. During the ten (10) year term, the assessment rate may be increased annually by the LCTID Owners' Association upon approval from the Board of Supervisors by a maximum of one-half of one percent (0.5%) of gross room rental revenue per year. The total assessment rate may not exceed five percent (5%). The assessment rate may also be decreased, but shall not drop below the initial assessment rate of two and one-half of one percent (2.5%). Any proposed assessment rate increase or decrease approved by the Owners' Association shall be included in the annual report, and shall not be effective until approved by the Board of Supervisors.
The LCTID will have a ten (10) year life, beginning January 1, 2024, or as soon as possible thereafter, and end ten (10) years from its start date. Once per year beginning on the anniversary of LCTID renewal there is a thirty (30) day period in which business owners paying fifty percent (50%) or more of the assessment may protest and begin proceedings to terminate the LCTID.
The County and cities will be responsible for collecting the assessment on a monthly or quarterly basis (including any delinquencies, penalties and interest) from each lodging business located in the boundaries of the LCTID. The County and cities shall take all reasonable efforts to collect the assessments from each lodging business. The County shall be paid a fee equal to two percent (2%) of the amount of assessment collected to cover its costs of collection and administration.
Recommended Action
No action required. Holding the public meeting is a required step of the LCTID renewal process.
Presentation Only.
Clerk’s notes: County Administrative Officer Susan Parker introduced the item to the Board. Brian Fisher presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.510:00 A.M. - Consideration of Memorandum of Understanding Between the County of Lake and the City of Clearlake for the Design Cost Related to the Regional Skate Park in District 2
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On March 1st, 2022, the Board of Supervisors approved a letter of intent to provide financial support for the new skate park located in Clearlake's Austin Park, same location as the current park.
https://countyoflake.legistar.com/View.ashx?M=F&ID=10535329&GUID=BFEEAA6B-A6ED-4DFC-A70F-8AD5DBDB4E3E
Since then, Supervisor Sabatier has been working with City staff to follow up on this. City staff opened up a Request for Proposals for doing the design work for the new skate park. Two proposals were received by the City and reviewed by City Manager Alan Flora, City Public Works Director Adeline Leyba, and District 2 Supervisor Bruno Sabatier.
American Ramp Company - $43,500 (Chosen bidder)
Studio 1515, Inc - $168,000
The MOU presented to you for your consideration provides reimbursements to the City of Clearlake as the design process moves through its paces. Stakeholder and community input town halls will be organized to ensure that the park fits the needs of the community as well as attract others from outside the community to come to Lake County and enjoy a top tier park in the region. Up and coming youth within the skating and BMX world have been invited, including some who aspire to making the next summer Olympic skateboarding team.
The funds used for the entire design process will be paid for by the Discretionary Cannabis Tax funds provided for District 2. The City of Clearlake has some funds to add to the construction portion of the project, and grant funding is also being sought after in order to ensure that we build a new park that will attract both in county and out of county enthusiasts of skate parks.
Recommended Action
Approve the MOU between the County of Lake and the City of Clearlake for the new regional skate park design.
| Estimated Cost | $43,500 |
|---|
On motion of Supervisor Sabatier, and by vote of the Board, approved Memorandum of Understanding Between the County of Lake and the City of Clearlake for the Design Cost Related to the Regional Skate Park in District 2. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Supervisor Sabatier presented the item to the Board.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Robert Gerry, Sherri Treppa, Clearlake City Manager Alan Flora, Dino Beltran. The following people spoke via Zoom: Erin McCarrick and Holly Roberson. No one else wished to speak and the public input portion of this item was closed.
6.610:30 A.M. - Presentation of Workplan for the Office of Climate Resiliency
Presentation
Staff memo
Executive Summary
The first Chief Climate Resiliency Officer (CCRO) in the State of California funded by a California Office of Emergency Services (CalOES) PrepareCA Jump Start grant was hired for Lake County and began work on December 5, 2022. The CCRO will make a presentation to your Board advising them and the public on the approved scope of work for the first five years of this position.
Recommended Action
No action required
Presentation Only.
Clerk’s notes: Chief Climate Resiliency Officer Terre Logsdon presented a PowerPoint Presentation to the Board. Behavioral Health Director Todd Metcalf spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.711:00 A.M. - PUBLIC HEARING - Consideration of Draft Ordinance Amending Chapter 21, Article 58 and Article 68 of the Lake County Zoning Ordinance Relating to Appeals
Public Hearing
Motion carried · 2 motions
Carried 4-1 — moved by Sabatier
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: nay Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
At the September 27, 2022, Board of Supervisors meeting, the Board adopted Resolution 2022-121, Resolution of Intention of the Lake County Board of Supervisors to Initiate an Amendment to the Zoning Ordinance Relating to Appeals. Supervisor Sabatier presented the item, noting delays in past appeal hearings due to submission of documents up to and on the day of the hearing. When an Appellant or Appellant's Representative submits documentation on the day of a hearing, and the deciding body cannot reasonably review the submission during a short break, they typically continue the hearing to a future meeting to allow for review. Requiring documents to be submitted within a reasonable time prior to the meeting would allow the deciding body sufficient time for review prior to the public hearing, avoiding delays through the continuation of the hearing to a future meeting date.
The draft Ordinance would amend Article 58 (Appeals) to add the following requirement to appeal hearings before both the Planning Commission and the Board of Supervisors and to add the following language to Article 68 to define Documentary Evidence.
The following text is recommended for addition as Section 58.27:
"Submission of Documentary Evidence and/or Written Argument. Any party wishing to provide documentary evidence and/or written argument shall submit such documentation to the Clerk of the Planning Commission no later than 96 hours prior to the date and time of the Public Hearing. Documentary evidence and/or written argument submitted after that time shall not be considered by the Planning Commission."
The following text is recommended for addition as Section 58.36:
"Submission of Documentary Evidence and/or Written Argument. Any party wishing to provide documentary evidence and/or written argument shall submit such documentation to the Clerk of the Board of Supervisors no later than 96 hours prior to the date and time of the Public Hearing. Documentary evidence and/or written argument submitted after that time shall not be considered by the Board of Supervisors."
The following text is recommended for addition to Section 68.4(d):
"10. Documentary Evidence - Any document which is offered and admitted as evidence during an Administrative Appeal, Planning Commission Appeal, or a Board of Supervisors Appeal as provided in Article 58 of Chapter 21 of the Lake County Zoning Ordinance."
The draft ordinance was considered by the Planning Commission at their meeting on November 17, 2022. They voted unanimously to recommend approval of the ordinance to the Board of Supervisors.
The Resolution of Intent (RES 2022-121) and the draft ordinance are included as Attachments 1 and 2.
Recommended Action
Staff recommends the Board approve the first reading of the ordinance, to be read in title only; and advance the draft ordinance to the next meeting.
On motion of Supervisor Sabatier, and by vote of the Board, waived the reading of the ordinance with amendments as stated by County Counsel and had it read in title only. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Pyska
Nays- Supervisor: 1 - Green
On motion of Supervisor Sabatier, and by vote of the Board, advanced the second reading to the February 7, 2023 Board of Supervisors Meeting. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Community Development Director Mireya Turner presented the item to the Board. County Counsel Anita Grant spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.811:30 A.M. - PUBLIC HEARING - Consideration of Draft Ordinance Amending Chapter 5, Section 2 of the Lake County Code, Setting Forth Procedures for Expediting Permit Processing for Electric Vehicle Charging Stations, as Required by Government Code Section 65850.7 (AB 1236, 2015, Chiu)
Public Hearing
Motion carried · 2 motions
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
In 2015, the State of California adopted Assembly Bill 1236 (2015, Chiu, Codified as Government Code Section 65850.7), which requires local jurisdictions with a population less than 200,000 residents to adopt an ordinance to create an expedited, streamlined permitting process for electric vehicle charging stations on or before September 30, 2017. The ordinance shall include the requirement that a jurisdiction adopt a checklist of requirements with which a permit application for an electric vehicle charging station will be eligible for expedited review.
This process includes the establishment of a checklist containing objective requirements for the installation of an electric vehicle charging station and a process for electronic submittal of permit applications. The content of the checklist requires the permit applicant to check the features of the existing electrical service such as rating in amperes, system voltage, connected or calculated load, spare capacity in amperes, voltage and ampere rating of the electric vehicle supply equipment, circuit rating of the electric vehicle supply equipment, location of the electric vehicle supply equipment, if ventilation is/or is not required, and clearances of the charging equipment to comply with all applicable building and fire safety laws. The checklist also assists the applicant in confirming that the location of the electric vehicle supply equipment will comply with any vehicle clearance requirements in the County's Zoning Ordinance. Section 65850.7 requires that the County's checklist may be based on the "Plug-In Electric Vehicle Infrastructure Permitting Checklist" of the "Zero-Emission Vehicles in California: Community Readiness Guidebook" of the Governor's Office of Planning and Research.
Assembly Bill 1236 (2015) also clarifies that a jurisdiction shall not condition approval of a permit for an electric vehicle charging station based on the approval of an association as defined in California Civil Code, Section 4080.
Most of the procedures, such as electronic submittal and expedited processing of plans are currently in place and comply with the requirements of the Assembly Bill. Development of the checklist and adoption of the ordinance are the final outstanding items required to bring the County into compliance with AB 1236.
Recommended Action
Staff recommends the Board approve the first reading of the ordinance, to be read in title only; and advance the ordinance to the next meeting.
On motion of Supervisor Crandell, and by vote of the Board, waived the reading of the ordinance and had it read in title only. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Crandell, and by vote of the Board, advanced the second reading of the ordinance to the February 7, 2023 Board of Supervisors Meeting. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Community Development Director Mireya Turner presented the item to the Board. Staff Services Analyst Sarah Whitman and Air Quality Control Officer Doug Gearhart spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.91:00 P.M. - Consideration of Letter of Support for Lake County Land Trust Property Acquisition
Action Item
Motion carried
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Lake County Land Trust has been protecting and preserving local lands for more than 20 years. As part of its Big Valley Wetlands Project, the Land Trust previously acquired the 200-acre Wright property near Lakeport, providing important protection for Clear Lake shoreline and uplands.
The Land Trust now proposes to acquire the 86-acre Keithly property adjacent to the Wright preserve, and is seeking a letter of support from the Lake County Board of Supervisors as the wetlands project is being considered for approval by the California Wildlife Conservation Board.
A Land Trust representative will make a short presentation describing the property acquisition and answer any questions. The subject property is located within the unincorporated county. A draft letter of support is attached for the Board's consideration.
Recommended Action
Approve letter of support for Keithly property acquisition by Lake County Land Trust and authorize chair to sign.
On motion of Supervisor Green, and by vote of the Board, approved Letter of Support for Lake County Land Trust Property Acquisition. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: A representative of the Lake County Land Trust presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.101:30 P.M. - a) Informational Presentations by Big Valley Band of Pomo Indians, California Department of Fish and Wildlife, California Fish and Game Commission, Chi Council for the Clear Lake Hitch, Lake County Agriculture Advisory Committee, Lake County Water Resources Department, Robinson Rancheria and State Water Resources Control Board pertaining to current status of the Clear Lake Hitch, or Chi, and b) Consideration of Draft Proclamation declaring a Clear Lake Hitch Emergency
Proclamation
Staff memo
Executive Summary
On Dec. 8, 2022, an emergency summit was convened at Big Valley Rancheria through the cooperative efforts of local tribes, the California Department of Fish and Wildlife, and other state and federal agencies. The subject of the summit was the Clear Lake hitch, or chi, a native fish species whose rapid decline has been accelerated by the drought emergency, competing water demands, legacy environmental impacts, predation by non-native fish, and other factors.
Evidence of the Clear Lake hitch's precarious state was presented in great detail by tribal council members, elders and staff. While efforts to improve the health of Clear Lake and its sensitive fish populations are ongoing, those assorted efforts span multiple agencies and revenue streams. Short-term programs, interagency partnerships, and voluntary, non-governmental actions that can be immediately utilized to protect the chi's 2023 spawning season are not easily identified. Although the chi was listed as "threatened" in 2014 under the California Endangered Species Act, that listing and subsequent state and local actions have not been sufficient to protect the fishery.
Before the emergency summit, in November 2022, the president of the California Fish and Game Commission sent a letter to the director of the U.S. Fish and Wildlife Service ("FWS") requesting the Clear Lake hitch be designated as "endangered" on an emergency basis under the federal Endangered Species Act. This request was echoed and expanded upon in a December 2022 letter sent by four native sovereign nations and the Center for Biological Diversity ("Center"), an environmental advocacy organization. The requests followed an April 2022 stipulated settlement agreement filed in U.S. District Court, Northern District of California, under which FWS agreed to reconsider its 2020 decision that listing the chi as "endangered" was not warranted at that time. The calls for emergency listing arose because FWS is not expected to complete its court-ordered review and issue new "12-month findings" before January 2025, roughly two years from this date.
This discussion-only item is intended to inform your Board and local residents of Clear Lake hitch developments and to help clarify agency roles and responsibilities looking ahead. Presentations by native sovereign nations and governmental representatives will be coordinated by the Water Resources Department. Additional documents are attached to the agenda as background.
Scheduled presenters (tentative):
* Big Valley Band of Pomo Indians: Sarah Ryan, environmental director.
* California Dept. of Fish and Wildlife: Felipe La Luz, senior environmental scientist.
* California Fish and Game Commission: Melissa Miller-Henson, executive director; Erika Zavaleta, vice president.
* Chi Council for the Clear Lake Hitch: Peter Windrem, president.
* Lake County Agriculture Advisory Committee: Sharron Zoller, chair.
* Lake County Water Resources Department: Marina Deligiannis, deputy director.
* Robinson Rancheria: Luis Santana, fisheries biologist.
* State Water Resources Control Board, Division of Water Rights: Erik Ekdahl, deputy director, Jessica Bean, environmental program director.
Representatives of the U.S. Fish and Wildlife Service and U.S. Geological Survey also plan to attend the meeting virtually to help answer any questions but are not scheduled to present.
After presentations and public comment have concluded on the informational portion of this agenda item, a draft emergency proclamation declaring a Clear Lake hitch emergency will be presented for separate board consideration, additional public input and possible approval.
Recommended Action
a) Hear presentations by native sovereign nations and governmental agencies and committees regarding status of Clear Lake hitch and accept public input, and b) consider approval of draft emergency proclamation declaring a Clear Lake hitch emergency.
| Additional Requested | $100,000 |
|---|
a) Presentation Only.
b) There was Board Consensus to continue the item to the February 7, 2023 Board of Supervisors Meeting at 1:30 p.m.
Clerk’s notes: a) Supervisor Green introduced the item to the Board. Deputy Water Resources Director Marina Deligiannis, California Fish & Game Commission Representative Erika Zavaleta, California Department of Fish and Wildlife Representative Felipe La Luz, Big Valley Band of Pomo Indians Representative Sara Ryan, Robinson Rancheria Pomo Indians Representative Luis Santana, BVGSPAC Representative Peter Windrem, and Lake County Ag Committee Representatives Sharron Zoller and Dr. Broc Zoller presented PowerPoint Presentations to the Board. Bella Vista Farming Company Owner David Weiss spoke. California State Water Board Environmental Program Director Jessica Bean and John Murphy, Blue Ribbon Committee Chair Eric Sklar, and Deputy Water Resources Director Marina Deligiannis presented PowerPoint Presentations to the Board. Water Resources Director Scott De Leon and USFW Supervisor Michael Fris spoke.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Fred Feyre, Phil Moy, Michael Wagner, Pat Scully, Rebecca Harper, Janine Pfeiffer, Red Pine, Joe Weber, Ron Montez, Alicia Costeanos, Sherry Treppa, and Robert Geary. The following people spoke via Zoom: Haji Warf, Jim Steele, and Fred Briones. No one else wished to speak and the public input portion of this item was closed.
b) Supervisor Green introduced the item to the Board. County Counsel Anita Grant and County Administrative Officer Susan Parker spoke.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Elliot Hurwitz, Dino Beltran, Rob Morgan, and Sherri Treppa. The following people spoke via Zoom: Jim Steele, Haji Warf, Fred Briones, and Laurie Monserrat. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Sitting as the Lake County Air Quality Management District Board of Directors, Consideration of Memorandum of Understanding (MOU) By and Between County of Mendocino and the Lake County Air Quality Management District for Air Pollution Control Officer (APCO) Duties, effective February 1, 2023.
Agreement
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
As your Board is aware, the Lake County APCO has been providing APCO services to Mendocino County while updating their job descriptions and recruiting a replacement for the retired APCO. These services have been ongoing since February, 2022. The majority of this work is performed remotely and via teleconference. Three recruitments have occurred, with the position being offered twice. Neither offer was accepted. A fourth recruitment started in December and interviews should be scheduled soon. Mendocino County Admin staff has requested continuation of the MOU to assist in finishing the recruitment and interviews as well as assisting in the transition.
As APCO, I continue to be willing to assist Mendocino County, on a limited basis as defined in the MOU. The MOU is written for up to 6 month, though I anticipate the APCO recruitment will be successful. Should the position remain vacant, the MOU will be brought back to this Board for discussion.
The assistance provided to Mendocino County ensures that Lake County is not adversely impacted by air pollution from Mendocino County activities that are not adequately regulated due to lack of oversight. Lake County is downwind of Mendocino County, so providing these services helps prevent impacts in Lake County.
Pursuant to the attached MOU, with the approval of your Board, the LCAQMD will extend the services of the APCO, Douglas Gearhart for up to an additional 6 months (February 1 through July 31, 2023). In exchange for these services, Mendocino County will pay the Lake County Air Quality Management District the hourly rate listed in the MOU for up to a maximum of 10 hours per week. Additionally, in the case of a special project with concurrence of the APCO, Mendocino County may request an additional 10 hours in a week (total of 20 hours for one week). This Board will be notified and approval requested at the next available Board meeting.
Recommended Action
That the Board of Directors Approve the Memorandum of Understanding (MOU) By and Between County of Mendocino and the Lake County Air Quality Management District for Air Pollution Control Officer (APCO) Duties, effective February 1, 2023.
On motion of Director Crandell, and by vote of the Board, approved Memorandum of Understanding (MOU) By and Between County of Mendocino and the Lake County Air Quality Management District for Air Pollution Control Officer (APCO) Duties, effective February 1, 2023 as amended. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Air Quality Control Officer Doug Gearhart presented the item to the Board. County Counsel Anita Grant spoke.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Agreement between County of Lake and Sunrise Special Services Foundation for Emergency Warming Shelter Services in the Amount of $153,600.00 for FY 2022-23 and Authorize the Board Chair to Sign.
Agreement
Motion carried
Carried 4-0 — moved by Sabatier
Crandell: abstain Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: abstain Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
In November 2023 a Request for Proposals was issued for an Emergency Warming Shelter through the use of Homeless Housing, Assistance and Prevention (HHAP) grant funds. Sunrise Special Services Foundation was the only entity who submitted an application for consideration. This application was reviewed by the Lake County Continuum of Care (LCCoC) and approved on 01/11/2023. From there, Lake County Behavioral Health Services, as the lead administrative entity for the LCCoC, conducted a risk analysis and pre-contract assessment.
Recommended Action
Approve Agreement between County of Lake and Sunrise Special Services Foundation for Emergency Warming Shelter Services in the Amount of $153,600.00 for FY 2022-23 and Authorize the Board Chair to Sign.
| Estimated Cost | $153,600.00 |
|---|---|
| Amount Budgeted | $153,600.00 |
On motion of Supervisor Sabatier, and by vote of the Board, approved Agreement between County of Lake and Sunrise Special Services Foundation for Emergency Warming Shelter Services in the Amount of $153,600.00 for 90 days starting January 25, 2023 with amendments and Authorized the Board Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Green, and Pyska
Recused- Supervisor: 1 - Crandell
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. Lori Lewis Crandell, County Counsel Anita Grant, County Administrative Officer Susan Parker, and Behavioral Health Program Manager Scott Abbott spoke.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Matt Barnes and Yvonne Cox. No one else wished to speak and the public input portion of this item was closed.
7.4Consideration of the following Advisory Board Appointment:
East Region Town Hall
Fish and Wildlife Advisory Committee
Lower Lake Waterworks District One Board of Directors
Maternal Child and Adolescent Health Advisory Board
Appointment
Motion carried · 4 motions
Carried 5-0 — moved by Crandell
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
East Region 3 Town Hall: Four (4) vacancies - one (1) member from Spring Valley Property Owner's Association; one (1) member from Clearlake Oaks Keys Property Owner's Association; one (1) member of the Clearlake Oaks Business Association; and one (1) Members at Large
Anthony Morris - Reappointment member from Spring Valley Property Owner's Association
James Burton - Reappointment Member at Large
Denise Loustalot - Reappointment Member of CLO Business Association
Fish and Wildlife Advisory Committee: Eleven (7) vacancies - two (2) Fish and Wildlife Conservation, one (1) Land Conservation, one (1) Agriculture, one (1) Education, five (2) General Public- one from each district.
Angela De Palma-Dow - Reappointment Fish and Wildlife Conservation
Lower Lake Waterworks District One Board of Directors: Two (2) vacancies - Public Member (must live within the district boundaries and be registered to vote in Lake County)
Frank McElwain - Reappointment
Monique Fabela - Reappointment
Maternal, Child and Adolescent Health (MCAH) Advisory Board: Ten (10) Vacancies - General Membership
Soledad Aguayo - Reappointment
Recommended Action
Appoint qualified applicants to the specified advisory board.
On motion of Supervisor Crandell, and by vote of the Board, reappointed Anthony Morris, James Burton, and Denise Loustalot to the East Region Town Hall. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Sabatier, and by vote of the Board, appointed Angela DePalma-Dow for the Fish and Wildlife Advisory Committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Simon, and by vote of the Board, appointed Frank McElwain and Monique Fabela to the Lower Lake Water District. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
On motion of Supervisor Sabatier, and by vote of the Board, appointed Soledad Aguayo to the Maternal Child and Adolescent Health Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Chair Pyska introduced the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of Update and Appointment to the 2023 Committee Assignments for Members of the Board of Supervisors
Appointment
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Revised 1/20/23
The Board of Supervisors Committee Assignments were updated at the January 10, 2023 meeting. Your Board gave direction to remove Ad Hoc/Task Force Committees that no longer serve a purpose. The following committees have been removed:
* Cannabis Tax Committee
* CDD Ad Hoc Committee
* Economic Development Task Force
* South Main Street Negotiating Team
Also, the Law Library Board of Trustees has stated that commonly the Chair of the Board of Supervisors is the attendee of the Board of Trustees, or this can be an appointed member from the Chair. At this time Supervisor Crandell (previous Chair) is the appointed member. Please review this committee assignment and appoint the member for 2023.
The most recent Committee Assignment sheet is attached with the current appointments and committees.
Recommended Action
Appoint the Law Library Board of Trustee member and approve the updated 2023 Committee Assignments list for Members of the Board of Supervisors.
On motion of Supervisor Sabatier, and by vote of the Board, approved changes to the 2023 Committee Assignments as stated. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: County Administrative Officer Susan Parker presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Proposed Findings of Fact and Decision in the Appeal of Monte Cristo Vineyard, LLC (AB 22-03)
Action Item
Motion carried · 2 motions
Carried 4-1 — moved by Sabatier
Crandell: nay Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: nay Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 4-1 — moved by Sabatier
Crandell: nay Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: nay Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Pursuant to your Board's Statement of Intended Decision in the above matter on December 13, 2022, I have prepared the attached Findings of Fact and Decision. On December 13, 2022, your Board determined, by a vote of four to one, to grant this appeal.
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
Recommended Action
1. Move to approve the Findings of Fact and Decision and authorize the Chair to Sign; and
2. Move to grant the appeal.
On motion of Supervisor Sabatier, and by vote of the Board, approved the findings of fact and decision and authorize the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Green, and Pyska
Nays- Supervisor: 1 - Crandell
On motion of Supervisor Sabatier, and by vote of the Board, moved to grant the appeal. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Green, and Pyska
Nays- Supervisor: 1 - Crandell
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7a) Consideration of Creation of Section 19 of the “Board of Supervisors, County of Lake, CA, Policies and Procedures Manual,” and; b) Consideration of Approval of Section 19.1 Acceptable Use Policy
Action Item
Staff memo
Executive Summary
The County of Lake does not currently have a formalized Acceptable Use Policy in place. Currently, new employees are asked to sign the 'Rules and Regulations for Internet and Email Use' document. This document is limited in scope and lacks some of the requirements and details typically found in an Acceptable use Policy.
The purpose of this policy is to clearly communicate what actions and activities are, and are not, appropriate for employees and contractors using County Information Systems.
I am recommending your Board authorize the creation of a new policy manual section (Section 19) that will contain this and future Information Technology related policies.
Additionally, I am recommending that your Board approve the attached Acceptable Use Policy as Section 19.1.
Recommended Action
By motion, authorize creation of Section 19 of the "Board of Supervisors, County of Lake, CA, Policies and Procedures Manual."
By motion, approve Section 19.1 Acceptable Use Policy.
This item was pulled and continued to the February 7, 2023 Board of Supervisors Meeting.
7.8Consideration of Update on Lake County Recreation Center Efforts
Presentation
Staff memo
Executive Summary
On September 20, 2022, your Board received a presentation summarizing the results of a study exploring the feasibility of developing a public recreation center and/or swimming pool in Lake County. The study was the product of a multi-year effort between the County, the City of Clearlake, and the City of Lakeport, and included public input, site selection, program development, conceptual design, capital and operating cost estimates, organizational management options, and partnership opportunities. Both the interim and final feasibility studies are included as attachments to this staff report. After receiving the presentation your Board directed staff to continue participation for future project development and to further investigate a joint powers authority (JPA).
On October 19, 2022, representatives from the County and the two cities met to receive a presentation from consultants with similar JPA expertise, namely Jones Hall Law and NHA Municipal Advisors. The slides from that presentation are included as an attachment to this staff report. The consensus of the meeting was to move the concept forward with a JPA for a countywide recreation agency and also to conduct preliminary polling to gather more refined data about public support for the idea. A draft joint powers agreement is currently under review by the three jurisdictions, and a polling strategy is in development.
Recreation facilities of the sort envisioned by the feasibility study will require significant capital and operational financing. Potential funding mechanisms above and beyond direct facility use revenue include jurisdiction contributions, other partnering agency contributions, state and federal requests, grants, donations, and joint use agreements. It is likely that a funding gap will exist even after a successful campaign to generate funding from the previously mentioned sources. One apparent method to fill the funding gap would be for the JPA, if approved, to form a countywide Mello-Roos community facilities district (CFD) and place a ballot measure for voter approval of a special tax that could pay for debt service on authorized bonds and operation costs associated with the recreation facilities.
Similar presentations were given by city staff to Lakeport and Clearlake city councils last week. Consideration of the JPA by your Board and the two city councils is tentatively planned for the end of February.
Recommended Action
Update only; direction to staff
This item was pulled and continued to the February 7, 2023 Board of Supervisors Meeting.
7.9Consideration of North State Solutions’ Application to Purchase Remaining Tax Defaulted Properties
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On September 4, 2023, North State Solutions (North State) filed articles of incorporation with the State of California as a nonprofit corporation. On September 12, 2023, North State transmitted an offer to the Treasurer - Tax Collector's Office (T-TC) to purchase all remaining tax-defaulted properties that did not sell at the June 2022 sale. The stated purpose of the proposed sale is "to otherwise serve low-income persons." The offer came in the form of an "Application to Purchase Tax Defaulted Property" using a template designated by the State Controller's Office.
Agreement sales of this type of are permissible pursuant to Chapter 8 of the Revenue and Taxation Code. Eligible entities include government agencies and nonprofit organizations, for purposes including the utilization of vacant land for public use, including preservation of open space; rehabilitation or construction of residential dwellings for either sale or rent to low-income persons; or for other use to serve low-income persons.
While it appears that North State Solutions may preliminarily meet the criteria for eligibility, this Office cannot recommend approval of the proposed agreement. The T-TC encourages Chapter 8 sales to agencies and nonprofit organizations, but these proposals should generally be more targeted to specific properties with a carefully proposed project. In this case, North State, a newly created entity without a record of experience in this field, has submitted a proposal that is beyond the typical scope of such an offer, which can impose a substantial burden on County staff. The properties included in this proposal are from a variety of locations throughout the County with varying types of zoning, making the monitoring of this agreement challenging. Furthermore, North State's proposed purchase price of $354,934.60 represents a significant potential discount from the assessed value, so for both the financial and operational reasons detailed above it is the recommendation of the T-TC to deny this application.
Recommended Action
Deny North State Solutions' Application to Purchase Remaining Tax Defaulted Properties.
On motion of Supervisor Sabatier, and by vote of the Board, approved denial of North State Solutions' Application to Purchase Remaining Tax Defaulted Properties. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Treasurer-Tax Collector Patrick Sullivan presented the item to the Board.
Chair Pyska asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.10ADDENDUM - Consideration of Proclamation Declaring a Shelter Crisis Urgency Due to the Current Need for Sheltering for Those Experiencing Homelessness during the Weather and Temperature Patterns That the County of Lake has Been Experiencing
Proclamation
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
AB 2553 provides guidance to local governing bodies for declaring a shelter crisis. The need for a shelter is crucial to provide respite and safe shelter for those experiencing homelessness. This declaration will only be utilized to help support a temporary shelter. Once an emergency has been declared, the Continuum of Care and Behavioral Health of Lake County will continue to pursue solutions for permanent shelters. The HHAP Round 4 grant application was approved by the Board of Supervisors recently in hopes to obtain funding to provide a permanent shelter in the future. Both groups are dedicated to finding solutions and ensuring that all shelters provide adequate and appropriate services to those in need.
Recommended Action
Approve proclamation declaring a shelter crisis urgency.
On motion of Supervisor Sabatier, and by vote of the Board, approved the proclamation declaring a shelter crisis urgency. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Green, and Pyska
Clerk’s notes: Supervisor Sabatier presented the item to the Board.
Chair Pyska asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Yvonne Cox, Matt Barnes, Lori Kent, and Nicole Molins. No one else wished to speak and the public input portion of this item was closed.