Board Of Supervisors — Tuesday, December 20, 2022
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Commending and Honoring Kelly Kobetsky of the Lake County Law Library
Proclamation
passed on consent
Staff memo
Executive Summary
Our colleague at the Lake County Law Library, Kelly Kobetsky, passed away on December 10, 2022. She was surrounded by her family overlooking beautiful Clear Lake, Mt. Konocti and Sunrises.
The County of Lake would like to acknowledge that Kelly was deeply appreciated for her public service and present the attached Proclamation. Deepest condolences to her family and all who knew her as a great colleague and friend.
Recommended Action
Adopt Proclamation Commending and Honoring Kelly Kobetsky of the Lake County Law Library.
5.2a) Waive the formal bidding process, subject to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and b) Approve Agreement between County of Lake and AirMedCare Network for Air Ambulance Services, and Authorize the Chair to Sign
Agreement
passed on consent
Staff memo
Executive Summary
On September 29, 2021, your Board approved the MOUs with all bargaining units. One of the items in the MOUs stated that the County would provide membership into an air medical program, such as REACH Air Medical Services, to all eligible employees. Services are to commence on January 1, 2022, and the first day of the month following date of hire thereafter.
AirMedCare Network is an alliance of affiliated air ambulance providers to the geographic area that includes the County of Lake.
Attached for your Board's consideration, is the agreement with AirMedCare Network to provide air ambulance services to eligible County of Lake employees.
Lake County Purchasing Ordinance 2-38.2 Not in the public interest. Competitive bidding is not required when the Board of Supervisors determines that competitive bidding would not be in the public's interest because of: (2) The unique nature of the goods or services precludes competitive bidding.
Recommended Action
a) Waive the formal bidding process, subject to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and b) Approve Agreement between County of Lake and AirMedCare Network for Air Ambulance Services, and Authorize the Chair to Sign.
5.3Adopt Resolution of Consent Requesting the Cities of Clearlake and Lakeport, through their City Councils, to Renew the Lake County Tourism Improvement District
Action Item
passed on consent
Staff memo
Executive Summary
On December 13, 2022, your Board adopted Resolution No. 2022-158
declaring the intention of the Board of Supervisors to renew the Lake County Tourism
District (LCTID) for a ten (10) year term at an annual assessment rate of three (3%) and established
the following meeting dates and times:
January 24, 2023 PUBLIC MEETING
Allow public testimony on the renewal of the LCTID and levy of assessments.
February 7, 2023 FINAL PUBLIC HEARING
If written protests are received from the owners of businesses in the renewed LCTID which will pay more than fifty percent (50%) of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than fifty percent (50%), no further proceedings to levy the proposed assessment against such businesses shall be taken for a period of one (1) year from the date of the finding of a majority protest by the Board.
If the Board, following the public hearing, decides to establish the renewed LCTID, the Board shall adopt a resolution of formation.
Upon adoption of the Resolution No. 2022-158, the Board of Supervisors must request consent
from all jurisdictions to be included in the renewed LCTID. Consent must be received from the
jurisdictions prior to the final public hearing for their jurisdiction to be included in the renewed
LCTID. At the final public hearing, the annual assessment rate of three percent (3%) will be
reduced to two and one-half (2.5%) percent to reflect the LCTID Board's actions on December 7,
2022.
Recommended Action
Adopt Resolution of Consent Requesting the Cities of Clearlake and
Lakeport, through their City Councils, to Renew the Lake County Tourism Improvement
District.
5.4Approve Advance Step Increase for Substance Abuse Counselor, Sr., Step 5 for Denise Newman.
Action Item
pulled on consent
Motion carried
Carried 3-2 — moved by Simon
Crandell: nay Green: nay Pyska: aye Sabatier: aye Simon: aye
Crandell: nay Green: nay Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
This candidate possesses five times the minimum qualifications as outlined in the job description. In the 16 years that Ms. Newman has been providing substance use disorder-specific services as a certified counselor, ten years have been in the scope of Drug Medi-Cal (DMC) services, and five years as a lead senior counselor -- identical to the position to which she has applied.
It isn't easy to recruit and retain qualified, certified counselors with the knowledge and experience that Ms. Newman possesses in DMC services and federal regulations that guide the work in Substance Use Disorder Services, such as Title 9, Title 22, and CFR 42 part 2. In addition, Ms. Newman carries extensive experience in serving special populations such as perinatal and criminal justice-involved individuals. This will prove to be extremely beneficial to us as we implement upcoming CalAIM initiatives.
Ms. Newman's background and specialized experience are extremely valuable to us and warrant the request for the advanced pay step. I am requesting hiring approval to advance Ms. Newman to salary step level 5 at $29.30 per hour.
Adequate funds exist in wages and benefits for this request and are already accounted for in the existing budget.
Thank you for your consideration.
Recommended Action
Approve Advance Step Increase for Substance Abuse Counselor, Sr., Step 5 for Denise Newman.
On motion of Supervisor Simon, and by vote of the Board, denied the approval of the advance step increase for Substance Abuse Counselor Denise Newman at Step 5. The motion carried by the following vote:
Ayes- Supervisors: 3 - Simon, Sabatier, and Pyska
Nays- Supervisors: 2 - Green and Crandell
Clerk’s notes: Supervisor Sabatier presented the item to the Board. Behavioral Health Director Todd Metcalf, Behavioral Health Deputy Director April Giambra, and Human Resources Director Pam Samac spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.5Approve Amended Purchase Order in the amount of $32,950.85 for one (1) 2023 Ford Bronco Sport Base 4-Door Utility Vehicle for Code Enforcement Division, and Authorize the Community Development Director/Assistant Purchasing Agent to Sign.
Action Item
pulled on consent
Staff memo
Attachments
Quote for 2023 Ford Bronco Sport Base 4-Door
The Code Enforcement Division requests Board approval for the purchase of a replacement Code Enforcement vehicle, a 2023 Ford Bronco Sport Base 4-Door in the amount of $32,950.85. Pursuant to Lake County Code Chapter 2-39.1(c), expenditures in excess of twenty-five thousand dollars ($25,000.00), but not exceeding fifty thousand dollars ($50,000.00) are presented to the Board for approval.
On October 18, 2022, your Board approved the purchase of one (1) 2023 Ford Bronco Sport Base 4-Door utility vehicle provided by Watsonville Fleet Group. Staff was recently advised that the State's pricing sheets were revised around the time we were obtaining approval for the purchase, and the vendor cannot honor the quoted prices for the vehicles, which was $28,899.91. It is our understanding adjustments to the State contract prices are not unusual. In fact, the State allows for quarterly modifications to their contract prices in order to respond to market fluctuations and supply issues. Staff has confirmed that the vendor still has the contract with the State for this vehicle. Staff has also investigated other vehicle options, however no less-expensive alternatives are available and well under the 2022-2023 budgeted amount of $37,000. The revised price quote is attached to this memorandum.
Recommended Action
Approve Amended Purchase Order in the amount of $32,950.85 for the Purchase of one (1) 2023 Ford Bronco Sport Base 4-Door Utility Vehicle for Code Enforcement Division, and authorize the Community Development Director/Assistant Purchasing Agent to sign the Purchase Order
This item was pulled from the agenda.
5.6Approve Agreement between County of Lake and Persimmony Software for Electronic Health Records Software in the amount of $39,396 and a one-time fee of $10,000 for implementation through June 30, 2023 and $78,792 per year plus CPI increase for the period of July 1, 2023 to June 30, 2027.
Action Item
passed on consent
Staff memo
Executive Summary
Health Services has met with County representatives from Lake County Department of Social Services, Lake County Behavioral Health, and Lake County Administration, and Hope Rising to evaluate the current needs and identify expectations to best serve Health Services with our Electronic Health Services.
Our current software platform will become obsolete on December 31, 2022 and we were unable to negotiate a reasonable contract. Our RFP 22-38 went live on November 15th with a closing date of November 29th. Health Services received five proposals in response to our RFP. Of those proposals, one did not meet one of our basic needs of providing perpetual time study capability. The remaining four proposals were evaluated and a clear winner was selected.
After careful consideration with the panel participants, ensuring the proposal for services meets the County's expectation for the Electronic Health Records Software, Persimmony was chosen for its quick implementation time line, active contracts with California counties, functionality within the perpetual time study, and case management, Health Services presents the agreement for your Board's approval.
The contract before your board covers December 21, 2022 through June 30, 2023 at a prorated rate of $39,396 plus the $10,000 for implementation, and the following four fiscal years of 78,792 for the 2023-2024 and an increase of the CPI each following year through June 30, 2027.
Recommended Action
Approve Agreement between County of Lake and Persimmony Software for Electronic Health Records Software in the amount of $39,396 and a one-time fee of $10,000 for implementation through June 30, 2023 and $78,792 per year plus CPI increase for the period of July 1, 2023 to June 30, 2027.
| Estimated Cost | $49,396 |
|---|---|
| Amount Budgeted | $78,792 |
5.7Approve Addendum to Agreement between the County of Lake and Tyler Technologies to add additional services for the period of March 24, 2020 to March 23, 2023 for an amount of $78,300; and authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
The Probation Department first contracted with Caseload Pro for case management software in 2013. Caseload Pro was purchased by Tyler Technologies in 2018, and the County of Lake and Tyler Technologies entered into a contract in March of 2020. It is that contract which Probation is requesting to expand.
Since 2021, the State of California provided funding for Pre-Trial Services to each County Superior Court, including the County of Lake. The Superior Court of Lake County has contracted with the Probation Department to supervise individuals going through the court process. In order to facilitate the supervision, the Superior Court and the Probation Department agreed to provide certain services, like notifying individuals of pending court hearings.
The Tyler Technologies software has the ability to notify individuals of hearings and appointments automatically. It also provides individuals on supervision with access to information related to their case. This Addendum would add this feature to the current services Tyler Technologies already provides the Probation Department. The Superior Court agreed to pay for this additional service, and it was anticipated in the Probation Department 2022-2023 budget.
Tyler Technologies has agreed to make its software communicate automatically with the Superior Court's software (eCourts). By allowing this type of access, the Superior Court and the Probation Department will communicate instantaneously with each other. The Probation Department will be able to file Pre-Trial reports in a streamlined fashion, and it will receive notification of all updated information entered by the Court. Currently, the Probation Department sometimes has to wait for days to receive notification of a person referred on Pre-Trial services, and the individual on supervision goes unsupervised during that time. With this new data exchange, Probation will be able to receive referrals quicker and began supervision earlier, making the community safe. This data exchange was also agreed to be paid for by the Superior Court, and it was anticipated in the Probation Department 2022-2023 budget.
Recommended Action
Approve Addendum to Agreement between County of Lake and Tyler Technologies for the period of March 24, 2020 to March 23, 2023, for an amount of $78,300; and authorize the Chair to Sign.
5.8Approve the purchase of a 2022 Ford F-150 for the Parks and Recreation Division of the Public Services Department and authorize the Public Services Director to sign a purchase order not to exceed $39,000 to Folsom Lake Ford of Folsom, CA.
Action Item
passed on consent
Staff memo
Executive Summary
The FY 22/23 budget for the Parks and Recreation Division (BU 7011) of the Public Services Department includes appropriations for the purchase of a pickup truck to replace an existing leased truck for which the lease is expiring and must be returned.
Public Services staff worked with Public Works Fleet Management to determine the appropriate method to secure a replacement vehicle. Fleet Management advised against entering into a new lease for work trucks due to the level of wear and tear that these type of vehicles are subject to. Furthermore, the State of California's Procurement Division, from whom Fleet Management typically purchases vehicles through a statewide contract, was unable to allocate sufficient trucks to the County of Lake in comparison to the needs of all county departments. Consequently Public Services solicited quotes for a 1/2-ton regular cab pickup truck with an 8 foot bed in accordance with Lake County Code Chapter 2-39.1 (c) for expenditures in excess of twenty-five thousand dollars ($25,000.00) but not exceeding fifty thousand dollars ($50,000.00).
The summary of quotes is as follows:
Matt Mazzei (local) - No available inventory; 6 months minimum for availability
Hansel Ford - No available inventory; cannot commit to availability timeline
Corning Ford - No available inventory; cannot commit to availability timeline
Folsom Lake Ford - $37,916.83; Ford F-150 XL
Recommended Action
Staff recommends the Board of Supervisors approve the purchase of a 2022 Ford F-150 and authorize the Public Services Director to sign a purchase order not to exceed $39,000 to Folsom Lake Ford of Folsom, CA
5.9Approve the purchase of a 2022 Ford F-150 for the Buildings and Grounds Division of the Public Services Department and authorize the Public Services Director to sign a purchase order not to exceed $43,000 to Folsom Lake Ford of Folsom, CA.
Action Item
passed on consent
Staff memo
Executive Summary
The FY 22/23 budget for the Buildings & Grounds Division (BU 1671) of the Public Services Department includes appropriations for the purchase of a pickup truck to replace an existing leased truck for which the lease is expiring and must be returned.
Public Services staff worked with Public Works Fleet Management to determine the appropriate method to secure a replacement vehicle. Fleet Management advised against entering into a new lease for work trucks due to the level of wear and tear that these type of vehicles are subject to. Furthermore, the State of California's Procurement Division, from whom Fleet Management typically purchases vehicles through a statewide contract, was unable to allocate sufficient trucks to the County of Lake in comparison to the needs of all county departments. Consequently Public Services solicited quotes for a 1/2-ton extended or crew cab pickup truck in accordance with Lake County Code Chapter 2-39.1 (c) for expenditures in excess of twenty-five thousand dollars ($25,000.00) but not exceeding fifty thousand dollars ($50,000.00).
The summary of quotes is as follows:
Matt Mazzei (local) - No available inventory; 6 months minimum for availability
Hansel Ford - No available inventory; cannot commit to availability timeline
Corning Ford - No available inventory; cannot commit to availability timeline
Folsom Lake Ford - $42,101.53; Ford F-150 SuperCab XL
Recommended Action
Staff recommends the Board of Supervisors approve the purchase of a 2022 Ford F-150 and authorize the Public Services Director to sign a purchase order not to exceed $43,000 to Folsom Lake Ford of Folsom, CA
5.10Adopt Resolution Approving the Application for the California Museum Grant Program for the Lake Pomo Gallery Project
Action Item
pulled on consent
Staff memo
Executive Summary
The California Museum Grant Program, administered through the State of California Cultural and Historical Endowment, is a competitive grant program for the acquisition, restoration, preservation, and interpretation of historical and cultural resources, in particular in support of small capital projects in museums located in underserved communities. The Public Services Department is pursuing a grant application in the amount of $75,055 for the Lake Pomo Gallery Project to redesign and modernize the Pomo gallery in the Historic Courthouse Museum in Lakeport.
The project, which will be located in the largest gallery of the museum, will be created in collaboration with the seven local Pomo nations in the Clear Lake basin to tell their story in their words using cultural objects and an extensive collection of Pomo baskets. The exhibit will highlight Pomo weaving techniques, materials, lifeway utilization and their deep connection with the environment.
As a condition of application the County is required to submit an authorizing resolution. Staff prepared the attached resolution in accordance with the State's template.
Estimated Agreement Cost: N/A Amount Budgeted: N/A Future Cost: N/A
Recommended Action
Adopt Resolution Approving the Application for the California Museum Grant Program for the Lake Pomo Gallery Project
Supervisor Simon offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Green, Pyska, and Crandell
Clerk’s notes: Public Member Leslie Miller pulled the item from the agenda.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.11Adopt Resolution Amending Resolution No. 2022-118 to Amend the Adopted Budget for FY 2022-23 by Increasing Revenue in Fund 098 Road Division Budget to Appropriate Unanticipated Revenue
Resolution
passed on consent
Staff memo
Executive Summary
During the preparation of this year's budget, the Road Division of the Department of Public Works, Budget Unit 3301, did not account for revenue to be provided by a State Firewise Council Grant for the purchase of a masticator attachment for the Division's excavator. Today's item proposes a Resolution that will result in a series of adjustments to various funds and accounts to recognize the additional revenue and create the necessary appropriations to purchase the piece of equipment - which will be used for vegetation management for the purposes of wildfire risk reduction. As detailed in the attached Resolution, your Board is authorized to perform this action by various sections of the Government Code, and this adjustment will make it possible for the Public Works Department to complete the purchase of the equipment.
Recommended Action
Staff recommends that the Board of Supervisors adopt the Resolution as presented.
5.12Approve Purchase Order for the Purchase of a Service Truck for the ISF Heavy Equipment Division, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Order
Action Item
passed on consent
Staff memo
Executive Summary
The adopted FY 22/23 budget for the ISF Heavy Equipment Division of the Public Works Department includes an appropriation for the replacement of the current service truck. The new truck will replace a 1989 Chevy 1-ton truck with reliability and capacity issues.
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state. Due to a lack of inventory, vehicles are difficult to find, and prices have escalated significantly. It should be noted that this purchase is for a cab and chassis only, and staff intends to utilize a used equipment bed salvaged from another service truck as well as a donated utility crane in order to keep costs to a minimum.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Our local vendor advised us that they are unable to provide a price quotation for any vehicles this year.
By approving this purchase, your Board concludes that this purchase is being made in accordance with Ordinance 3109 and Section 38.4 Cooperative Purchases of Chapter 2 of the Lake County Code, which allows the County to "piggyback" on other agencies competitively awarded contracts.
Recommended Action
Staff recommends that the Board of Supervisors authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order to Downtown Ford Sacramento for an amount not to exceed $59,077.20 for the purchase of a Ford F-450 for a new Service Truck for the ISF Heavy Equipment Division.
5.13Approve Purchase Order for the Purchase of a Fecon CEM 36 for County Road Maintenance, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Order
Action Item
passed on consent
Staff memo
Executive Summary
Earlier in this meeting, your Board modified the adopted FY 22/23 budget for the Road Division of the Public Works Department to provide an appropriation for the purchase of a masticator head for the Division's excavator. The funding for this equipment is largely through a CalFire Firewise grant, with a small contribution from the Road Division. The equipment will be used for roadside vegetation management for the purposes of wildfire risk reduction.
The vendor (Pape' Machinery) for this purchase has utilized Sourcewell, previously known as the National Joint Powers Alliance (NJPA), to secure a price quotation for the equipment. The masticator head is a Fecon CEM (Compact Equipment Mulcher) and will be purchased through Budget Unit 3011 - Road Division for a total price of $46,548.00, which includes sales tax and installation. A copy of the proposal is attached.
The use of Sourcewell meets the requirements of Ordinance #2406, Purchasing Code No. 38.4 Cooperative Purchases. As an authorized retailer of Hamm construction equipment, the vendor is granted authority to utilize pricing through their contract with Sourcewell, and their proposal reflects the Sourcewell Contract number.
Recommended Action
Approve Purchase Order for the Purchase of a Fecon CEM 36 for County Road Maintenance, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Order
5.14(a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and authorize the Lake County Sheriff/Coroner or his designee to sign the Project Agreement and (b) Consideration of a delegation of authority to Lake County Sheriff/Coroner Brian Martin or his designee to execute the attached Project Agreement, Number G22-03-64-L01 and to act as the County’s agent in the negotiation, execution, and submittal of all related documents, including amendments to the Project Agreement and requests for payments
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Office has applied for and received approval of a grant through the California State Parks Grants and Cooperative Agreements Program for funding its Off Highway Vehicle (OHV) enforcement program. The grant was electronically submitted and now requires your Board's approval of the attached Resolution and Program Agreement. The Project Agreement description is to provide Off-Highway Vehicle (OHV) related Law Enforcement activities within the jurisdiction of the Lake County Sheriff's Office. The activities may include, but are not limited to patrol, barrier installation, maps, search and rescue. The Project may also provide for the purchase of Equipment, Heavy Equipment, materials and supplies as outlined in the Project Cost Estimate. Past grants have allocated Off-Highway (green sticker fees) used as the county match. If no Off-Highway fees are available, the match will utilize county general funds and will be reviewed during the mid-year budget review.
The Resolution has been amended on Page 1, Item 4 to read: "Certifies that the Project, as described in Project Agreement Number G22-03-64-L01, will be well-maintained during its useful life;"
Recommended Action
(a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and authorize the Lake County Sheriff/Coroner or his designee to sign the Project Agreement and (b) Consideration of a delegation of authority to Lake County Sheriff/Coroner Brian Martin or his designee to execute the attached Project Agreement, Number G22-03-64-L01 and to act as the County's agent in the negotiation, execution, and submittal of all related documents, including amendments to the Project Agreement and requests for payments
5.15(a) Approve Amendment 1 of Agreement between the County of Lake and the State of California Department of State Hospitals (DSH) to allow for the DSH to compensate the County when the Sheriff’s Office coordinates telehealth video interviews with inmates in the Sheriff’s custody and (b) Authorize the Sheriff to sign all documents
Action Item
passed on consent
Staff memo
Executive Summary
To help reduce a growing wait list for beds at state hospitals, the DSH looks to partner with the Lake County Sheriff's Office in support of their Incompetent to Stand Trial (IST) evaluations of inmates. These telehealth interviews would take place without the need to transport the inmate to a state hospital. DSH has been authorized to pay county sheriff's to coordinate these telehealth interviews between DSH doctors and inmates in the Lake County Jail. DSH has increased the original contract amount from $60,000 to $80,000. DSH's authority to perform IST evaluations in county jails has been established in Welfare and Institutions Code (WIC) Section 4335.2.
Recommended Action
(a) Approve Amendment 1 of agreement between the County of Lake and the State of California Department of State Hospitals (DSH) to allow for the DSH to compensate the County when the Sheriff's Office coordinates telehealth video interviews with inmates in the Sheriff's custody and (b) Authorize the Sheriff to sign all documents
5.16Approve to award bids for the purchase of inmate clothing and Authorize the Sheriff or his designee to issue purchase orders to various vendors.
Action Item
passed on consent
Staff memo
Executive Summary
On August 19, 2022, the Sheriff's Department issued a bid for inmate clothing. Bids documents were sent to four vendors, with the results noted on the attached spreadsheet. Samples were requested and each item was inspected for quality, price, color and durability after washing.
The purchase orders do not include a shipping cost, as the vendors cannot estimate a cost until they know what items are being awarded, therefore the purchase order totals do not include shipping.
The bids were awarded accordingly.
Bid approval is recommended as follows:
Victory - $33,862.65 plus shipping
Bob Barker - $5,871.85 plus shipping
Charm-Tex - $3,365.51 plus shipping
Care Apparel - 0 No samples were provided
Title 15, Local Detention Facilities requires the following:
ARTICLE 13. INMATE CLOTHING AND PERSONAL HYGIENE
� 1260. Standard Institutional Clothing.
The standard issue of climatically suitable clothing to inmates held after arraignment in all but Court Holding, Temporary Holding and Type IV facilities shall include, but not be limited to:
(a) clean socks and footwear;
(b) clean outergarments; and,
(c) clean undergarments;
(1) for males - shorts and undershirt, and
(2) for females - bra and two pairs of panties.
The inmates' personal undergarments and footwear may be substituted for the institutional undergarments and footwear specified in this regulation. This option notwithstanding, the facility has the primary responsibility to provide the personal undergarments and footwear.
Clothing shall be reasonably fitted, durable, easily laundered and repaired.
Funds are budgeted in the Sheriff/Jail budget 2301, object code 11.00
Recommended Action
Approve to award bids for the purchase of inmate clothing and Authorize the Sheriff or his designee to issue purchase orders to various vendors
5.17Approve Contract Between County of Lake and Binti, Inc. for Resource Family Approval Software, in the Amount of $46,363.50, from July 1, 2022 to June 30, 2025, and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
Binti, Inc. operates a Software-as-a-Service that our Child Welfare unit utilizes to review and approve resource families, or foster parents. The Approvals Platform allows families to apply online for approval as resource families and to foster children; and, allows social workers to manage their approval workflow online. The Placements Platform allows for the matching of child referrals to approved foster families. The Case Management Platform allows agencies to track and manage ongoing paperwork and requirements for children and youth in their care. Social Services requested quotes from three potential agencies, however, Binti, Inc. was the only agency to respond with a quote, and therefore was selected to continue to provide these services.
Since November 2020, 111 families have applied through Binti's software to qualify as a resource family, and 34 families have been approved thus far. All together Lake County Child Welfare has 48 RFA homes. Additionally, there are currently 21 families in the application process. Having these resource family homes allows foster children to remain in the county and in their community. Utilizing Binti as a resource has proven to speed up the process of applying to become a foster parent, and allows staff to keep track of the flow of paperwork more effectively. Overall, this streamlined process has helped to grow the pool of resource families in Lake County.
Recommended Action
Approve Contract between County of Lake and Binti, Inc. for Resource Family Approval Software, in the amount of $46,363.50, from July 1, 2022 to June 30, 2025, and authorize the Chair to sign.
| Estimated Cost | $46,363.50 |
|---|---|
| Amount Budgeted | $46,363.50 |
5.18Approve Contract Between County of Lake and Evolve Youth Services for Temporary Wraparound Services, in the Amount of $34,000, from July 1, 2022 to October 31, 2022, and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
As previously outlined to your Board, Child Welfare Services (CWS) is mandated to place dependents of the Juvenile Court in the least restrictive environment available and to provide the supportive services that are needed to maintain that placement.
An LCDSS foster youth was transitioned from a Short Term Residential Placement (STRTP) to a resource home in Humboldt County where he resided with a half sibling. All previous placements of this youth had been unsuccessful with the exception of the high-level (STRTP) at the cost of $15,281 per month. This permanent placement allowed the siblings to remain together and required the support of extensive outside services, which are available through Evolve, a non-profit organization which was already working with the sibling in the home. This placement was determined to be in the best interest of the aforementioned foster youth.
Your Board has approved purchase orders for these services in the past; however, the Auditor determined a Contract was necessary to issue any further payments.
LCDSS currently owes for the months of July - October at the monthly rate of $8,500 for a total of $34,000. These services are consistent with dependency court statute requiring placement in the least restrictive environment possible and prevents an STRTP placement at a cost of $15,281 per month. Services provided by this Contractor are no longer being utilized at this time, and this is the last payment for the foreseeable future.
DSS is working on a long-term solution for any future placements that require similar services; in order to present a better-organized Contract to the Auditor and your Board.
Recommended Action
Approve Contract between County of Lake and Evolve Youth Services for Temporary Wraparound Services, in the amount of $34,000, from July 1, 2022 to October 31, 2022, and authorize the Chair to Sign.
| Estimated Cost | $34,000 |
|---|---|
| Amount Budgeted | $34,000 |
5.19(Sitting as the Lake County Watershed Protection District) Approve Agreement with Lake Marine Construction for the Abatement Services of Lakebed Structures in the amount not to exceed $250,000 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
Following County Code of Ordinances, Chapter 2, Article X; the Lake County Watershed Protection District (District) publically issued a Request for Quotes (RFQ) for the subject project on September 15, 2021. One (1) Proposal was received and after careful review and consideration, it was determined Lake Marine Construction Inc. submitted a thorough and responsive bid.
RFQ Number 21-13 indicated the possibility of additional funding ($250,000) which was received through the California Natural Resource Agency (Agreement Number: 18561-0), executed August 16, 2022.
To spend out these additional funds received through the California Natural Resource Agency, the District intends to enter into a new Agreement with Lake Marine Construction Inc. until March 1, 2025.
Recommended Action
Staff recommends the Board of Directors of the Watershed Protection District approve the Agreement with Lake Marine Construction for the Abatement Services of Lakebed Structures and Authorize Chair of the Board of Directors of the Watershed Protection District to sign the Agreement.
5.20(Sitting as the Lake County Watershed Protection District) Approve Joint Funding Agreement with the U.S. Geological Survey, U.S. Dept. of the Interior (USGS) for annual maintenance of the Kelsey Creek Flow Gauge Station in the amount of $17,710 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
Attached for your Board's consideration and approval is the annual Joint Funding Agreement (JFA) between the Lake County Watershed Protection District and the USGS.
The JFA provides funding for the operation and maintenance of the stream flow gage station on Kelsey Creek near Kelseyville for the period of October 1, 2022 to September 30, 2023. The station provides real-time and historical data that are critical during floods and for floodplain planning.
The Lake County Watershed Protection District cooperates with USGS to provide annual funding for maintenance of the gauge station. This is a budgeted expense funded through BU 8109. The cost share for renewal of the annual agreement is:
Water Resources Department $17,710
USGS $ 7,340
Recommended Action
Approval of JFA with the USGS for annual maintenance of the Kelsey Creek flow gauge station in the amount of $17,710 and authorize the Chair of the Board of Directors of the Lake County Watershed Protection District to sign.
5.21ADDENDUM - a) Waive the competitive bidding process, pursuant to Lake County Code Section 38.2(1), as it is not in the public interest due to the fact the work was required to respond to an emergency situation, and b) Approve Purchase Order for environmental services for the cleanup of a waste-oil spill on County-owned property, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Order
Action Item
passed on consent
Motion carried · 3 motions
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
In March, 2022, staff was made aware that a storage container on property owned by the Lake County Watershed Protection District (District) had been damaged and was leaking waste-oil on the ground. The property had been purchased as part of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, and staff was in the process of hiring a specialist to remove the tank when the accident occurred. Oil was being tracked by wildlife across the property, and oil was nearing entry into the Middle Creek Channel. State, Local and Tribal officials responded, and the State recommended the environmental cleanup firm of US Ecology to respond and abate the spill. As time was of the essence to prevent the oil from seeping into the ground and possible being tracked into the creek channel, staff approved US Ecology's rate schedule and authorized them to proceed with the cleanup.
Over the course of the next two months, US Ecology performed various tasks, including initial emergency response and spill control followed by extensive cleanup, saturated soil and vegetation removal, and final mitigation work. Contaminated materials were removed and transported to a licensed disposal site. The invoice and supporting documentation are attached.
It should be noted that the invoice from the consultant took quite a bit of time to prepare and it wasn't received immediately following the completion of the work. Staff has also been working with them on some corrections and development of supporting documents in order for the invoice to be complete.
Recommended Action
Staff recommends that the Board of Supervisors (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2(1), as it is not in the public interest due to the fact the work was required to respond to an emergency situation, and (b) Approve a Purchase Order for environmental services for the cleanup of a waste-oil spill on County-owned property, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Order.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda items 5.1 through 5.21 with the exception of items 5.4 and 5.5 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Green, Pyska, and Crandell
On motion of Supervisor Sabatier, and by vote of the Board, moved to reopen the consent agenda. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Green, Pyska, and Crandell
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda items 5.1 through 5.21 with the exception of items 5.4, 5.5, and 5.10 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Green, Pyska, and Crandell
6. Timed Items
6.19:06 A.M. - Public Input
Clerk’s notes: There was no public input.
6.29:07 A.M. - Presentation of Proclamation Commending and Honoring Kelly Kobetsky of the Lake County Law Library
Proclamation
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Crandell read the proclamation into the record and presented it to the Lake County Law Library on behalf of Kelly Kobetsky. Casse Forczeck and Dennis Fordham spoke.
Chair Crandell asked if anyone present wished to speak and the following person spoke via Zoom: Melissa Bialla. No one else wished to speak and the public input portion of this item was closed.
6.39:15 A.M. - Consideration of an Agreement with CBG Communications, Inc. for Broadband Action Plan Consulting Services, Not to Exceed $245,000
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On July 19, 2022, your Board approved allocation of up to $300,000 to fund an Agreement for a Broadband Action Plan Consultant. Staff had previously issued Request for Proposals (RFP) 22-22, and that process did not result in a contract award due to quite limited response. Multiple entities had noted a lack of clearly-identified funding to support the work envisioned in RFP 22-22, and identified this as a factor in their electing not to respond.
With your Board's commitment in place, RFP 22-32 was issued August 5, 2022, with a submission deadline of Thursday, September 15, 2022. Ten potentially qualified firms were proactively contacted. Six Proposals were ultimately received and determined to be complete. A Consultant Selection Panel was convened Tuesday, October 11, 2022, and the Panel conducted follow-up interviews Thursday, October 27, 2022, with the two provisionally top-ranked candidates.
As a result of that process, CBG Communications, Inc., was identified as the most suitable firm to conduct the Scope of Work envisioned by RFP 22-32. In the intervening time, staff negotiated the terms of an Agreement, attached here for your review and public inspection.
Notices of Intent to Award were sent to all respondents by email Monday, December 12, 2022. No protests are anticipated by the deadline of Monday, December 19, 2022, at noon PST.
Staff recommends your Board Approve the Agreement with CBG Communications, Inc., not to exceed $245,000. Because of your Board's earlier action to allocate up to $300,000 for this purpose, this is a budgeted expense.
Recommended Action
Approve the Agreement with CBG Communications, Inc., for Broadband Action Plan Consulting Services for an Amount Not to Exceed $245,000, and Authorize the Chair to Sign
On motion of Supervisor Sabatier, and by vote of the Board, approved CBG Communications, Inc. for Broadband Action Plan Consulting Services, Not to Exceed $245,000 and authorized the chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Green, Pyska, and Crandell
Clerk’s notes: Deputy County Administrative Officer Matthew Rothstein introduced the item to the Board. Tom Robinson presented a PowerPoint Presentation to the Board.
Chair Crandell asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.49:30 A.M. - Consideration and Discussion of Agreement for Medical Services in Lake County's Detention Facility with California Forensic Medical Group in the amount of $3,947,351 for the term of January 1, 2023 Through January 1, 2024, With Option to Continue Through January 1, 2028 and Authorize Chair to Sign
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On June 14, 2022, your Board approved a 6-month contract extension for $1,551,647.22 with CMPG, Inc. to provide jail medical services until December 31, 2022. This extension was requested to provide time to develop a scope of work and release a Request for Proposal (RFP). In preparation of issuing a RFP for jail medical services, the Health Services Department met with County representatives from the Lake County Sheriff's Department, Lake County Department of Social Services, Lake County Behavioral Health Services, and Lake County Administration to evaluate the current needs and identify expectations to best serve the jail population with jail medical services.
On July 20, 2022, the Administration Office released an RFP for comprehensive health care services for the lake county jail with a submission deadline of September 7, 2022. In addition, invitations to bid were sent to five (5) contractors who provide similar services. One response to the RFP was received from California Forensic Medical Group (CFMG), who has contracted with Lake County for jail medical services since January 1, 1996.
Members from the respective departments carefully reviewed the RFP response to ensure that the submitted proposal met the County's expectation for jail medical services, including medical, behavioral health and dental care.
The agreement begins on January 1, 2023 and continues thru December 31, 2024 with an option to extend to January 1, 2028 with increases each subsequent year equal to the medical index CPI (U) not to exceed 5% in a given year.
The quarterly per diem compensation charge of $4.50 should the population be more than 315 per day in a quarter has not changed; the per diem reduction charge if the daily combined adult population averages in any calendar quarter during the term of the agreement of less than 315 per day remains the same charge of $4.50 for each person.
Increased yearly cost of providing jail medical services from FY21/22 (actual) $ 2,707,758.70 to $ 3,947.351 presented is primarily due to medical inflation, increase cost of insurance and malpractice insurance, wages and changes in what services are mandated, including increased discharge planning and coordination with appropriate community providers.
Recommended Action
Approve Agreement for Medical Services in Lake County's Detention Facility with California Forensic Medical Group in the amount of $3,947,351 for the term of January 1, 2023 through January 1, 2024, with option to continue through January 1, 2028 with cost adjustment for each year not to exceed 5% of the Medical Index of the CPI (U) and authorize the Chair to sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved Agreement for Medical Services in Lake County's Detention Facility with California Forensic Medical Group in the amount of $3,947,351 for the term starting on January 1, 2023 and CFMG will supply the total services described here for the entire agreement term through January 1, 2026 with the possible extension if approved by the Board of Supervisors and agreed upon by CFMG in writing through January 1, 2028 to add annual report. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Green, Pyska, and Crandell
Clerk’s notes: Health Services Director Jonathan Portney presented the item to the Board. Sheriff Brian Martin, David Garzoli, County Counsel Anita Grant, and Assistant County Administrative Officer Stephen Carter spoke.
Chair Crandell asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.510:00 A.M. - Sheriff-Coroner Interview – Eutice R. Howe
Action Item
Staff memo
Executive Summary
On October 28, 2022, your Board received notice Sheriff Brian Martin intends to retire December 30, 2022. As you may recall, Sheriff Martin ran unopposed, and the Registrar of Voters certified him Sheriff-Coroner Elect for a term beginning January 2, 2023.
On December 6, 2022, your Board requested that staff immediately notice the Lake County Sheriff-Coroner vacancy for five (5) days and schedule public candidate interviews for a permanent appointive Sheriff-Coroner for the term of January 2, 2023 - January 2, 2025 to be conducted by the Board of Supervisors on December 20, 2022.
The County of Lake received 2 applications that have been reviewed and both were found to meet the minimum qualifications. Interview questions will be provided and finalized at the December 20, 2022 meeting.
Recommended Action
No Action Required.
Interview Only.
Clerk’s notes: The Board of Supervisors interviewed Eutice Howe. County Counsel Anita Grant spoke.
6.611:00 A.M. - Sheriff-Coroner Interview – Lucas J. Bingham
Action Item
Staff memo
Executive Summary
On October 28, 2022, your Board received notice Sheriff Brian Martin intends to retire December 30, 2022. As you may recall, Sheriff Martin ran unopposed, and the Registrar of Voters certified him Sheriff-Coroner Elect for a term beginning January 2, 2023.
On December 6, 2022, your Board requested that staff immediately notice the Lake County Sheriff-Coroner vacancy for five (5) days and schedule public candidate interviews for a permanent appointive Sheriff-Coroner for the term of January 2, 2023 - January 2, 2025 to be conducted by the Board of Supervisors on December 20, 2022.
The County of Lake received 2 applications that have been reviewed and both were found to meet the minimum qualifications. Interview questions will be provided and finalized at the December 20, 2022 meeting.
Recommended Action
No Action Required.
Interview Only.
Clerk’s notes: The Board of Supervisors interviewed Lucas Bingham.
6.71:00 P.M. – Review and Consider Sheriff-Coroner Candidates to Serve the Term of January 2, 2023 - January 2, 2025
Action Item
Motion carried · 2 motions
Carried 3-1 — moved by Green
Crandell: aye Green: aye Sabatier: aye Simon: nay
Crandell: aye Green: aye Sabatier: aye Simon: nay
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
In addition to reviewing and discussing the candidates' applications and answers, your Board may also take into account the candidates' 1) ability produce results, 2) enthusiasm and passion, 3) putting skills into action, 4) fitting into all elements of the work environment, 5) team player and leadership skills, 6) ambition, 7) recognizing others, and 8) responsiveness.
Topics of discussion to avoid include age, race, ethnicity, color, gender, sex, sexual orientation or gender identity, country of origin, birthplace, disability, marital status, family status, pregnancy and salary history.
Recommended Action
Appoint ________ as Sheriff-Coroner to serve the term of January 2, 2023 - January 2, 2025.
On motion of Supervisor Green, and by vote of the Board, appointed Eutice Rob Howe as Sheriff-Coroner to serve the term of January 2, 2023 to January 2, 2025. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Green, and Crandell
Nays – Supervisor: 1 Simon
On motion of Supervisor Sabatier, and by vote of the Board, appointed Rob Howe effective January 2, 2023. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Green, Pyska, and Crandell
Clerk’s notes: Chair Crandell introduced the item to the Board. County Administrative Officer Susan Parker, Captain Chris Chwialkowski and County Counsel Anita Grant spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Introduction of an Ordinance Amending Section 2-3A.1 of Article I, Chapter 2 of the Lake County Code, Compensation of the Board of Supervisors
Action Item
Motion carried · 2 motions
Carried 4-1 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: nay Simon: aye
Carried 5-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On October 20, 2020, your Board implemented the first round of the 2019 Classification and Compensation Study, at which time the Board of Supervisors (BOS) salaries were frozen at $63,714 per year, with an additional $2,400 for the Chair. Prior to the implementation of the Classification and Compensation Study, the BOS salaries were set at 60% of the average of the elected Department Heads.
At the November 1, 2022 regularly scheduled BOS meeting, your Board discussed the proposed recommendation that included amending Section 2-3A.1 of Article I, Chapter 2 of the Lake
County Code to apply 28.316% of the Lake County Superior Court Judges salaries (Class Code
L9999) and an additional five percent (5%) increase for the Chair of the Board.
At that meeting, staff presented the difference in payroll expense as $125,918 per year without benefits. This increase is due to unfreezing BOS Salary, increasing Chair of Supervisors pay to 5%, and aligning salary with grades to E147 and E149. Staff has recalculated that payroll expense to include benefits. The recalculated amount that includes all benefits, FICA, PERS, Insurance and Unemployment Insurance equals $165,847.
After the BOS discussion, staff was tasked with drafting an ordinance reflecting the proposed recommendation and present it to the BOS no later than January 23, 2023. Staff was also tasked with presenting to the BOS information on funding once more data is known about the trends of our secured property tax and whether or not the County will receive more than budgeted during the final recommended budget hearings.
Section 2-3A.1 of Article I, Chapter 2 of the Lake County Code presently reads:
"3A.1 Salary.
(a) Each member of the Board of Supervisors of the County of Lake shall receive as an annual salary for services rendered by law and virtue of each of their offices, a sum of sixty-three thousand seven hundred fourteen dollars (63,714.00).
(b) In addition to the foregoing annual salary, the Chair of the Board shall receive additional annual compensation in the amount of two thousand four hundred dollars ($2,400.00)."
Staff recommends consideration of the following proposed language:
"3A.1 Salary.
(a) Each member of the Board of Supervisors of the County of Lake shall receive as an annual salary for services rendered by law and virtue of each of their offices, a sum equal to 28.316% of the annual salary of Lake County Superior Court judge (Class Code L9999).
(b) In addition to the foregoing annual salary, the Chair of the Board shall receive additional annual compensation of five percent (5%) of the above-described
annual salary."
Historically, the single highest percent to total secured property tax received through the end of February in the last 10 years was 58.21% in fiscal year 2012-13. The County has received $10,936,640.46 as of December 15, 2022. Using this assumption, staff calculated the total expected to be received in fiscal year 2022-23 which equals $18,788,250.23.
The fiscal year 2022-23 currently has secured property taxes revenue budgeted to be $18,446,080 which means during the mid-year budget staff will be requesting to increase the revenue projected by $342,170.23 that would cover the proposed increase of $165,847 for the BOS.
Staff recommends introducing the amendment of Section 2-3A.1 of Article I, Chapter 2 of the
Lake County Code, Compensation of the Board of Supervisors. This action can be taken by
reading staff's recommended paragraph or reading the title and voting (majority) to
waive full reading.
Recommended Action
Introduce Ordinance to amend Section 2-3A.1 of Article I, Chapter 2 of the Lake County Code, Compensation of the Board of Supervisors.
On motion of Supervisor Green, and by vote of the Board, waived the reading of the ordinance to have it read in title only. The motion carried by the following vote:
Ayes - Supervisors: 4 - Simon, Green, Pyska, and Crandell
Nays - Supervisor: 1 - Sabatier
On motion of Supervisor Green, and by vote of the Board, moved to advance the corrected ordinance to the January 10, 2023 Board of Supervisors meeting for a second reading. The motion carried by the following vote:
Ayes - Supervisors: 5 - Simon, Sabatier, Green, Pyska, and Crandell
Clerk’s notes: County Administrative Officer Susan Parker presented the item to the Board. Assistant County Administrative Officer Stephen Carter, Human Resources Director Pam Samac, and County Counsel Anita Grant spoke.
Chair Crandell asked if anyone present wished to speak and the following people spoke via Zoom: Elizabeth Larson and Lynn Bundi. No one else wished to speak and the public input portion of this item was closed.
7.3Consideration of Resolution Authorizing the Behavioral Health Director to Sign the Standard Agreement for HHAP Funds and Public review and approval of the County of Lake Homeless Housing, Assistance, and Prevention (HHAP) Round 4 application.
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
HHAP Program Background
The Homeless Housing, Assistance and Prevention (HHAP) grant program was established by Governor Gavin Newsom's signing of Assembly Bill 101 into law in 2019. The bill, which also authorized the local establishment of low-barrier homeless navigation centers, provided non-competitive and competitive funding to local jurisdictions and Continuums of Care for use towards solving homelessness.
Funding Allocations
Round 1 of HHAP funding approved in 2020 provided $445,266 and $500,000, respectively, to the County of Lake and the Lake County Continuum of Care. The bulk of funding for both entities was allocated towards the establishment of Lake County's first year-round homeless shelter and navigation center at Clearlake at the county's southeast end which experiences the greatest identified homeless concentration. Eight percent of each allocation was dedicated towards youth homelessness as required.
Round 2 funding approved in 2021 provided the County and its CoC with $203,550 and
$250,000, respectively, allocated again towards the continuing operation of the homeless shelter successfully established with HHAP Round 1. The HHAP program just completed its third round of local allocations and those funds should be transferred to the county in the very near future. The County of Lake and Lake County CoC allocations in Round 3, respectively, are $569,940 and $610,650. The required youth set-aside this round was increased to ten percent, up from the required eight percent in Rounds 1 and 2. Round 3 also required the adoption of a Homelessness Action Plan, which your Board adopted in June 2022 when it approved the HHAP-3 application.
The HHAP-4 funding allocations have not yet been determined, pending HUD certification of this year's Point-in-Time counts. We anticipate the allocations will be announced before the end of the calendar year. The state advises that this HHAP-4 application merely indicate the approximate percentage of received funds to be used towards the proposed activities.
Eligible Activities
HHAP funding may be utilized towards a variety of programs and projects supporting the ending of homelessness. These uses may include the following:
* Rapid rehousing
* Operating subsidies for eligible programs and projects
* Street outreach
* Services coordination
* Systems support
* Delivery of permanent housing
* Prevention and diversion
* Interim sheltering (new and existing)
* Shelter improvements to lower barriers and increase privacy
At least ten percent of the county's allocation must be utilized for programs and/or projects benefitting eligible unaccompanied homeless youth ages 12 through 24. The county will also retain the seven percent permitted for general grant program administration.
Proposed Projects
Your Board approved the use of HHAP-3 funds in June towards the development of the Collier Avenue project, a multi-family project proposed for Nice which will provide apartments with supportive services to both the chronically homeless mentally ill and the developmentally disabled. The county proposes the HHAP-4 funds be used towards the continued operation of a year-round emergency shelter, reserving the allowed 7 percent of the funding for county administrative activities.
Application Approval
The HHAP-4 applications were due online on Tuesday, November 29, although jurisdictional approval would be allowed as late as 60 days after that due date. This was because of the state's timing on funding releases and program statute requirements. Therefore, if any application changes are made by your Board due to public comments received at this meeting or your personal decisions, the state will permit revised applications be again submitted. Changes might also be made because of finalization of the local funding allocation.
Recommended Action
Approve either the current or the revised application for the HHAP-4 funding, and approve the Resolution authorizing the Behavioral Health Services Director to sign the Standard Agreement and any other documents necessary, in a ministerial capacity, to secure and utilize this funding.
On motion of Supervisor Sabatier, and by vote of the Board, approved the revised application with the updated numbers for the (HHAP) Round 4 funding. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Green, Pyska, and Crandell
Supervisor Sabatier offered the resolution as amended as stated County Counsel and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Green, Pyska, and Crandell
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. Behavioral Health Program Manager Scott Abbott and County Counsel Anita Grant spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluation:
Behavioral Health Director
Action Item
8.2Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code section 54956.9(d)(2), (e)(1) – One potential case
Closed Session Item
8.3Conference with Legal Counsel: Existing Litigation Pursuant to Gov. Code section 54956.9(1) – Flesch v. County of Lake
Closed Session Item
Clerk’s notes: On motion of Supervisor Pyska, and by vote of the Board, approved the settlement of Flesch v. County of Lake et al. in the amount of $825,000 including attorney fees and costs. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Green, Pyska, and Crandell