Lake County Meetings — interactive archive

Board Of Supervisors — Tuesday, November 1, 2022

9:00 AM · Board Chambers

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1. Call to Order

2. Moment of Silence

3. Pledge of Allegiance

4. Consideration of Extra Items Not Appearing on the Posted Agenda

5. Approval of the Consent Agenda

5.1Approve Purchase Order for Heritage Oaks Hospital for Acute Inpatient Psychiatric Hospitalization and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the Amount of $19,159.00 and Authorize the Department Head to Sign. Agreement passed on consent
Staff memo

Date: November 1, 2022 · From: Todd Metcalf, Director Behavioral Health Services

Executive Summary

Lake County Behavioral Health Services, as the County Mental Health Plan, must render payment to acute inpatient psychiatric hospitals providing services to Lake County beneficiaries. Lake County Behavioral Health Services did issue a Request for Proposals for these services and did not receive any responses, though continues to need to provide these services for beneficiaries. Lake County Behavioral Health Services continues to monitor the list of available inpatient psychiatric hospitals managed by the Department of Health Care Services. Psychiatric Inpatient bed availability remains limited throughout the state of California. LCBHS must render payment for services in FY 2022-23 to Heritage Oaks for Acute Inpatient Psychiatric Hospitalizations for 17 bed days.

Recommended Action

Approve Purchase Order for Heritage Oaks Hospital for Acute Inpatient Psychiatric Hospitalization and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for FY 2022-23 in the Amount of $19,159.00 and Authorize the Department Head to Sign.
Cost
Estimated Cost$19,159.00
Amount Budgeted$19,159.00

Strategic priorities: Well-being of Residents

5.2Adopt Proclamation Commending Lori Garzoli, Supervising Child Support Officer Proclamation passed on consent
Staff memo

Date: November 1, 2022 · From: Gail Woodworth, Director of Child Support Services

Executive Summary

BOARD OF SUPERVISORS, COUNTY OF LAKE, STATE OF CALIFORNIA Proclamation COMMENDING LORI GARZOLI SUPERVISING CHILD SUPPORT OFFICER WHEREAS, Lori Garzoli has been a valued and respected employee of the County of Lake since August 23, 1999; and WHEREAS, Lori Garzoli began her career with Lake County Superior Court as a Court Clerk; and WHEREAS, Lori Garzoli began working for Child Support Services on January 7, 2002 as a Child Support Officer; and WHEREAS, Lori Garzoli promoted to Supervising Child Support Officer on May 11, 2009; and WHEREAS, Lori Garzoli has been described as knowledgeable, giving, kind, and a hard worker; and WHEREAS, Lori Garzoli has done an outstanding job as the departments customer service trainer; and WHEREAS, Lori Garzoli has dedicated her career to serving the public and is an excellent example of what a public servant is; and WHEREAS, Lori Garzoli will be deeply missed by her coworkers in Child Support; NOW, THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of the County of Lake does hereby commend Lori Garzoli for her 23 years of service to the County of Lake and to the citizens of Lake County, and extends our appreciation for her dedication and hard work, and wish her the best in the future. She will be greatly missed. PASSED AND ADOPTED this 1st day of November, 2022

Recommended Action

Adopt Proclamation Commending Lori Garzoli, Supervising Child Support Officer

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

5.3Waive the formal bidding requirement and authorize the IT Director to issue Purchase Order to Dell Marketing L.P. for Microsoft Server 2022 licenses Action Item passed on consent
Staff memo

Date: November 1, 2022 · From: Shane French Information Technology Director

Executive Summary

The Information Technology Department is seeking to purchase licenses for Microsoft Server 2022. Purchasing these licenses will allow us to stay compliant with licensing requirements as well as allow for continued support of our server infrastructure, including security updates and bug-fixes. Like all California Counties, we are eligible to purchase these licenses on the Riverside Master Agreement, a competitively bid 'piggyback' contract that allows for much lower costs than any other licensing plan. Due to the fact that the Riverside Master Agreement allows the County to take advantage of large discounts normally offered only to organizations much larger than the County of Lake, we are requesting that your Board waive the formal bidding requirement for this purchase. X Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)

Recommended Action

Waive the formal bidding requirement and authorize the IT Director to issue a purchase order to Dell Marketing L.P. in the amount of $28,008.40 for Microsoft Windows Server Datacenter 2022 licenses
Cost
Amount Budgeted$28,008.40
5.4Approve Contract Between the County of Lake and Brain Learning Psychological Corporation for Learning Disability Testing and Evaluation Services in the Amount of $45,000 from July 1, 2022 to June 30, 2023, and Authorize the Chair to Sign. Agreement passed on consent Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: November 1, 2022 · From: Crystal Markytan, Director, Social Services

Executive Summary

Learning disabilities should not be a barrier to employment and self-sufficiency. The Lake County Department of Social Services (LCDSS) CalWORKs Welfare-to-Work (WTW) program supports this philosophy by offering learning disability testing, evaluations, and accommodations to WTW clients. It is a State mandate that LCDSS must provide testing and evaluations to any WTW client who requests such services. Brain Learning Psychological Corporation (Brain Learning) has experience providing these services to county welfare departments. In addition to the testing and evaluation services, Brain Learning will also be providing training for staff to increase knowledge and awareness of learning disabilities. A disproportionate percentage of the unemployed have learning disabilities compared to the general population and given awareness and accommodation, a client is more prepared and better able to reach their employment goals. Beginning this fiscal year, Brain Learning now offers virtual assessments for $1,350 per completed assessment, and the rate of $1,500 for in person assessments remains the same. In fiscal year 2021-2022, LCDSS utilized Brain Learning for 8 assessments, however that number is expected to increase in the coming years because of the reduction in COVID-19 restrictions. An RFP for these services was completed in 2019, and our department is currently preparing to issue another RFP for the Contract beginning in July of 2023. Purchasing Considerations (check all that apply): ? Not applicable ? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary") ? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed) X? Other (Please describe in Executive Summary) X? Well-being of Residents ? Public Safety ? Disaster Prevention, Preparedness, Recovery ? Economic Development ? Infrastructure ? County Workforce ? Community Collaboration ? Business Process Efficiency ? Clear Lake

Recommended Action

Approve Contract between the County of Lake and Brain Learning Psychological Corporation for Learning Disability Testing and Evaluation Services in the amount of $45,000 from July 1, 2022 to June 30, 2023, and authorize the Chair to sign.
Cost
Estimated Cost$45,000
Amount Budgeted$45,000
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.4. The motion carried by the following vote: Ayes- Supervisors: 4 - Sabatier, Green, Pyska, and Crandell Absent- Supervisor: 1 - Simon

6. Timed Items

6.19:06 A.M. - Public Input
Clerk’s notes: Public Members Andre Guziewicz and Donna Mackiewicz spoke.
6.29:07 A.M. - Presentation of Proclamation Commending Lori Garzoli, Supervising Child Support Officer Proclamation
no itemized roll call in the official record
Staff memo

Date: November 1, 2022 · From: Gail Woodworth, Director of Child Support Services

Executive Summary

BOARD OF SUPERVISORS, COUNTY OF LAKE, STATE OF CALIFORNIA Proclamation COMMENDING LORI GARZOLI SUPERVISING CHILD SUPPORT OFFICER WHEREAS, Lori Garzoli has been a valued and respected employee of the County of Lake since August 23, 1999; and WHEREAS, Lori Garzoli began her career with Lake County Superior Court as a Court Clerk; and WHEREAS, Lori Garzoli began working for Child Support Services on January 7, 2002 as a Child Support Officer; and WHEREAS, Lori Garzoli promoted to Supervising Child Support Officer on May 11, 2009; and WHEREAS, Lori Garzoli has been described as knowledgeable, giving, kind, and a hard worker; and WHEREAS, Lori Garzoli has done an outstanding job as the departments customer service trainer; and WHEREAS, Lori Garzoli has dedicated her career to serving the public and is an excellent example of what a public servant is; and WHEREAS, Lori Garzoli will be deeply missed by her coworkers in Child Support; NOW, THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of the County of Lake does hereby commend Lori Garzoli for her 23 years of service to the County of Lake and to the citizens of Lake County, and extends our appreciation for her dedication and hard work, and wish her the best in the future. She will be greatly missed. PASSED AND ADOPTED this 1st day of November, 2022

Recommended Action

Ceremonial Item

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

This Ceremonial Item was read into the record and presented.
Clerk’s notes: Chair Crandell read the proclamation into the record and presented it to Supervising Child Support Officer Lori Garzoli. Director of Child Support Services Gail Woodworth spoke. Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:15 A.M. - a) Consideration of Adding a Fire District Seat to the Cannabis Task Force; and b) Consideration of Joining the Newly Created Fire Marshall Forum and Directing Staff to Attend Action Item Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: November 1, 2022 · From: District 2 Supervisor, Bruno Sabatier

Executive Summary

A) Lake County Fire Districts reached out with a request to be added to the Cannabis Task Force to provide direct input as a partner to the County in forming the revisions to the cannabis ordinances. With heightened fire danger due to extended fire seasons and drought, exacerbated by the fact that many cannabis projects are being developed within the wildland-urban interface. The Fire Districts feedback, input, expertise, and vote on the task force would benefit the end result of the ordinance revisions. If approved, this would add one new member seat to the Task Force representing the Fire Chiefs Association of Lake County. The result would lead to an even number of seats on that Task Force, which may or may not cause concern. However, since this is a forum, and not a decision-making committee, I do not feel that this would prohibit constructive progress in the Task Force's goal of revising the cannabis ordinances. B) Due to the increase in threats to our communities when it comes to fire and other emergencies, it is important to ensure that the highest levels of communication and consistency in how safety regulations are applied throughout our county. The Fire Chiefs Association plans to create a forum where all Fire Marshalls can meet to discuss projects, rules and regulations, and ways to enhance communication between agencies so that all areas in Lake County are provided similar safety oversight. One of the reasons to bring this to the Board's attention is to ensure that the Board is aware of this newly formed group and to provide a Board direction for Community Development to engage in these discussions and forums since Lake County is the Authority Having Jurisdiction for many of the Fire Districts. While this is a simple request, this request was formed based on conversations that I had with Chief Sapeta of Lake County Fire Protection District and Chief Duncan of CalFire. I wanted to ensure that this was given Board direction rather than a moving forward based on a unilateral conversation with a Board of Supervisor that would have an effect on a department. This effect would be the time spent by staff preparing and engaging in these meetings. The direction that I am offering is for Community Development to engage with this new forum and that the Director or the Director's designee be the one to participate.

Recommended Action

A) Approve the addition of a Fire Chief's Association member seat to the Cannabis Task Force B) Provide direction to staff on engaging with the Lake County Fire Chiefs Associations Fire Marshall Forum

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

a) On motion of Supervisor Sabatier, and by vote of the Board, approved adding a Fire Chief's Association seat to the Cannabis Task Force. The motion carried by the following vote: Ayes- Supervisors: 4 - Sabatier, Green, Pyska, and Crandell Absent- Supervisor: 1 - Simon b) There was Board consensus to move forward and direct staff to attend the Fire Marshall Forum.
Clerk’s notes: a) Supervisor Sabatier presented the item to the Board. Community Development Director Mireya Turner and North Shore Fire Protection District Chief Mike Ciancio spoke. Chair Crandell asked if anyone present wished to speak and the following people spoke via Zoom: Bart Levenson, Erin McCarrick, Jennifer Smith, and Nehoa Brad Chatten. No one else wished to speak and the public input portion of this item was closed. b) Supervisor Sabatier presented the item to the Board. Northshore Fire Protection District Chief Mike Ciancio and Community Development Director Mireya Turner spoke. Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

7. Non-Timed Items

7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration to Amend Section 2-3A.1 of Article I, Chapter 2 of the Lake County Code, Compensation of the Board of Supervisors Action Item Motion carried
Carried 4-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: October 25, 2022 · From: Susan Parker, County Administrative Officer

Executive Summary

On October 20, 2020, your Board implemented the first round of the 2019 Classification and Compensation Study, at which time the Board of Supervisor (BOS) salaries were frozen at $63,714 per year, with an additional $2,400 for the Chair. Prior to the implementation of the Classification and Compensation Study, the BOS salaries were set at 60% of the average of the elected Department Heads. To mitigate the appearance of a conflict of your Board approving raises for themselves, staff recommends moving to a percentage of the Superior Court Judge Salary with the BOS Chair receiving a 5% per the illustration below: 60% of Elected Salary Superior Court Judge Salary 7/1/2022 % Superior Court Judge Salary Annual BOS Salary Option Chair 5 % Add Pay 87,573.60 $229,125 38.618 % $88,483.20 $4,472 The difference in payroll expense is $125,918 per year without benefits. This increase is due to unfreezing BOS Salary, increasing chair add pay to 5%, and aligning salary with grades to E147 and E149. However, it should be noted that the increase to BOS salary expense would have been $6,574 if the Board salary was implemented with the 2019 Class and Compensation Study.

Recommended Action

Direct staff to proceed with the necessary steps to amend Section 2-3A.1 of Article I, Chapter 2 of the Lake County Code, Compensation of the Board of Supervisors as recommended.
Cost
Amount Budgeted$323,832
Additional Requested$125,918
Future Annual Cost$449,750

Strategic priorities: County Workforce

On motion of Supervisor Green, and by vote of the Board, directed staff to draft an ordinance effectuating the salary increases for Board Members as discussed on this date and to do so no later than January 23, 2023. The motion carried by the following vote: Ayes- Supervisors: 4 - Sabatier, Green, Pyska, and Crandell Absent- Supervisor: 1 - Simon There was Board Consensus to direct staff to come back as soon as possible with a vehicle for the Board to consider enhancing and developing more fully the obligations and functions and duties of Board Members.
Clerk’s notes: Human Resources Director Pam Samac presented the item to the Board. Assistant County Administrative Officer Stephen Carter, County Administrative Officer Susan Parker, and County Counsel Anita Grant spoke. Chair Crandell asked if anyone present wished to speak and the following people spoke via Zoom: Charise Reynolds, Elizabeth Larson, Bart Levenson, Gillian Parrillo, Brad Chatten, Betsy Cawn, and Michael Wegner. The following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7.3Consideration of Memorandum of Understanding between County of Lake and Partnership Health Plan of California for the Housing and Homelessness Incentive Program for FYs 2022-23 through 2027-28 in the amount of $4,174,059.00 and allow the Director of Behavioral Health Services to Sign. Agreement Motion carried
Carried 3-1 — moved by Sabatier
Crandell: nay Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: November 1, 2022 · From: Todd Metcalf, Director Behavioral Health Supervisors

Executive Summary

In accordance with section 9817 of the American Rescue Plan Act (ARPA) of 2021, the California Department of Health Care Services (DHCS) developed a Medi-Cal Home and Community-Based Services (HCBS) Spending Plan detailing a series of initiatives that will enhance, expand, and strengthen HCBS in California. The Housing and Homelessness Incentive Program (HHIP) is one of the HCBS Transitions initiatives, which aim to expand and enhance programs that facilitate individuals transitioning to community-based, independent living arrangements. The overall vision is to improve health outcomes and access to whole person care services by addressing housing insecurity and instability as a social determinant of health for the Medi-Cal population. The funding is given to the Medi-Cal Managed Care Plans (MCPs) who, in turn, are required to work with local Continuum of Cares (CoCs) to bring the funding to the community. HHIP has three program priority areas: 1. Partnerships and capacity to support referrals for services. This is especially to develop collaboration between CoCs, homeless services providers, and MCPs to support MCPs beneficiaries. 2. Infrastructure to coordinate and meet beneficiary housing needs to both reduce and prevent homelessness. 3. Delivery of services and beneficiary engagement. Priority areas will serve as the basis for program metrics that the MCPs must meet in order to earn incentive payments. Lake County Continuum of Care can receive a net allocation of $3,756,653 over two years from the County's Medi-Cal MCP, Partnership HealthPlan of California. The Lake County Continuum of Care has created a budget to expend these funds on Rapid Rehousing ($356,882), Street Outreach ($89,221), Services Coordination ($493,061), Assistance with Permanent Housing ($178,441), Prevention and Shelter Diversion ($657,414), Interim Sheltering ($1,197,433), Shelter Improvements ($126,787), Data Infrastructure/System Improvement ($183,137), and Administrative ($385,057), including evaluation ($$89,221). These funded activities will also align with ongoing Homeless Housing, Assistance and Prevention (HHAP) grants and may be modified as the need is identified. Therefore, it is requested that the Board approve and allow the Director of Behavioral Health Services to sign the MOU between the County of Lake, representing the Lake County Continuum of Care, and Partnership HealthPlan, that describes the roles and responsibilities between the two entities in this endeavor.

Recommended Action

Approve Memorandum of Understanding between County of Lake and Partnership Health Plan of California for the Housing and Homelessness Incentive Program for FYs 2022-23 through 2027-28 in the amount of $4,174,059.00 and allow the Director of Behavioral Health Services to Sign.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Economic Development Community Collaboration

On motion of Supervisor Sabatier, and by vote of the Board, approved Memorandum of Understanding between County of Lake and Partnership Health Plan of California for the Housing and Homelessness Incentive Program for FYs 2022-23 through 2027-28 in the amount of $4,174,059.00 and allowed the Director of Behavioral Health Services to Sign. The motion carried by the following vote: Ayes- Supervisors: 3 - Sabatier, Green, and Pyska Absent- Supervisor: 1 - Simon Nays- Supervisor: 1 - Crandell
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. Behavioral Health Program Manager Scott Abbott presented a spreadsheet to the Board. County Counsel Anita Grant spoke. Chair Crandell asked if anyone present wished to speak and the following person spoke via Zoom: Delores Farrell. No one else wished to speak and the public input portion of this item was closed.
7.4Consideration of Proposed 2023 Board of Supervisors Regular Meeting Calendar Action Item Motion carried
Carried 4-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: November 1, 2022 · From: Susan Parker, County Administrative Officer

Executive Summary

Attached hereto, please find the proposed Board of Supervisors 2023 Regular Meeting Calendar. Also, for your consideration, is to decide on a date for the 2023 Annual Governance Workshop. Meeting Dates related to the Annual Budget are as follows: * Mid-Year Budget - February 7, 2023 * Budget Hearings - June 14 & 15, 2023 * Final Budget - September 12, 2022

Recommended Action

I recommend your Board approve the proposed 2023 Board of Supervisors Regular Meeting Calendar, adding the date for the Annual Governance Workshop.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

On motion of Supervisor Pyska, and by vote of the Board, approved the Board of Supervisors Meeting Calendar with amendments to add Special Meeting dates on January 19, 2023, January 31, 2023, and August 29, 2023. The motion carried by the following vote: Ayes- Supervisors: 4 - Sabatier, Green, Pyska, and Crandell Absent- Supervisor: 1 - Simon
Clerk’s notes: County Administrative Officer Susan Parker presented the item to the Board. County Counsel Anita Grant and Assistant County Administrative Officer Stephen Carter spoke. Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of Update of 2022 Committee Assignments for Members of the Board of Supervisors Appointment Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: November 1, 2022 · From: Susan Parker, Clerk of the Board

Executive Summary

Attached for your review is a proposed update of 2022 Committee Assignments. This item has returned for your Board to approve the addition of of newly appointed District 4 Supervisor Michael S. Green to the committees that were vacated by former Supervisor Tina Scott, upon her resignation on July 31, 2022. Purchasing Considerations (check all that apply): x Not applicable

Recommended Action

Approve Update of 2022 Committee Assignments adding newly appointed District 4 Supervisor Michael S. Green.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

On motion of Supervisor Sabatier, and by vote of the Board, approved proposed committee assignments with amendments as stated with Supervisor Green on the Comprehensive Drought Workgroup, Supervisor Green as Delegate on First 5, Supervisor Sabatier as Alternate on First 5, Supervisor Sabatier as Alternate on the Continuum of Care, Supervisor Sabatier as Delegate on Hope Rising, and Supervisor Pyska as Alternate on HopRising. The motion carried by the following vote: Ayes- Supervisors: 4 - Sabatier, Green, Pyska, and Crandell Absent- Supervisor: 1 - Simon
Clerk’s notes: County Administrative Officer Susan Parker presented the item to the Board. Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of a Resolution Accepting Bequest of Real Property and Funds from the John T. Klaus 1994 Trust to the County of Lake Action Item
no itemized roll call in the official record
Staff memo

Date: November 1, 2022 · From: Anita L. Grant

Executive Summary

As you are aware, the John T. Klaus 1994 Trust will make a very generous bequest of certain real properties to the County of Lake, by and through the Public Services Department, Parks and Recreation Division. The real properties comprise approximately 620 acres and must be used and maintained as a public park. This bequest is made with certain additional conditions which are enumerated in the resolution before your Board for consideration. The John T. Klaus 1994 Trust further provides that the remaining parcels of real property in the Trust Estate which are described in Schedule A of that Trust are to be sold and the net proceeds from such sales are to be distributed to the County of Lake Public Services Department, Parks and Recreation Division. This bequest is also made with additional conditions which are specified in the resolution before your Board for consideration. Most of the real property to be sold has now been sold. There are considerable proceeds from those sales which may now begin to be distributed to Lake County Public Services, Parks and Recreation Division. The Trustee's counsel, who was retained only recently, has done a masterful job in working to complete the accountings for this Trust. The Public Services Director has been to what will be the County park site with the Trustee to review the condition of the properties in terms of existing structures and debris. Acceptance of these bequests may be accomplished by offering the attached resolution for passage. Thank you.

Recommended Action

Offer the resolution.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Supervisor Pyska offered the resolution and it was passed by roll call vote: Ayes- Supervisors: 4 - Sabatier, Green, Pyska, and Crandell Absent- Supervisor: 1 - Simon
Clerk’s notes: County Counsel Anita Grant presented the item to the Board. Public Services Director Lars Ewing spoke. Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7Consideration of Amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol Agreement Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: November 1, 2022 · From: Pam Samac, Human Resources Director

Executive Summary

Staff submits for your Board's consideration updates to the COVID-19 Emergency Worksite Protocol to address recent updates in COVID-19 regulations from California Department of Public Health (CDPH), and the Centers of Disease Control (CDC) including: 1. Updated the definition of close contact from prolonged contact with the affected person within 6 feet or greater for 15 minutes in a 24 hour period to sharing the same indoor airspace with a confirmed-positive individual, in indoor spaces of 400,000 or fewer cubic feet (44,444 square feet if the height of the ceiling is nine feet tall) per floor (such as home, clinic department, waiting room, airplane etc.), for a cumulative total of 15 minutes or more over a 24-hour period within the "high risk exposure period" for example, three separate 5-minute exposures for a total of 15 minutes during an infected person's infectious period. Added close contact In large indoor spaces greater than 400,000 cubic feet per floor (such as open-floor-plan offices, warehouses, large retail stores, manufacturing, or food processing facilities), a close contact is defined as being within 6 feet of the infected person for a cumulative total of 15 minutes or more over a 24-hour period during the infected person's infectious period. 2. Added CDPH masking guidelines to include CDC COVID-19 Community Levels for masking in homeless shelters, emergency shelters, cooling and heating centers, and state and local correctional facilities and detention centers. 3. Added employee guidelines following close contact: > Employees must wear face coverings around others for a total of 10 days after exposure. > Exposed employees must test within three to five days after their last close contact. > If an exposed employee develops symptoms, they must test immediately and be excluded pending the results of a test. > If an exposed employee tests positive for COVID- 19, they must follow the isolation requirements. 4. Added testing guidance for vaccinated and boosted healthcare personnel and removed the requirements for exclusion after close contact. 5. Removed age 65 from guidance for employees who are at higher risk for severe illness, per CDC recommendation.

Recommended Action

Approve amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol and direct staff to continue to return with future amendments to the protocol on an as-needed basis.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

On motion of Supervisor Sabatier, and by vote of the Board, approved amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol and directed staff to return with future amendments. The motion carried by the following vote: Ayes- Supervisors: 4 - Sabatier, Green, Pyska, and Crandell Absent- Supervisor: 1 - Simon
Clerk’s notes: Human Resources Director Pam Samac presented the item to the Board. Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.8Consideration of Authorization to the Public Services Director/Assistant Purchasing Agent to sign a Purchase Order to Peterson CAT for a 2022 826K Caterpillar Landfill Compactor at the Eastlake Landfill for an amount not to exceed $1,189,752.32 Action Item Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: November 1, 2022 · From: Lars Ewing, Public Services Director

Executive Summary

The FY22/23 Integrated Waste Management budget includes an appropriation of $1,200,000.00 for the purchase of a new compactor to be used at the Eastlake landfill. The existing compactor in use at the landfill that is proposed to be replaced is a Caterpillar 826G purchased in 2002 with over 24,000 hours of equipment use. For a sense of perspective, the industry average life span of a landfill compactor is 15,000 hours. Staff secured a quote from Peterson Cat for the purchase of a 2022 Caterpillar 826K compactor, which includes all mandatory attachments, warranty, delivery, and tax. It is important to note that the 826K compactor is much more efficient at compacting waste than the current 826G, which will maximize the valuable disposal airspace at the landfill. The purchase is proposed through Sourcewell's cooperative purchasing program under Caterpillar's cooperative contract #032119-CAT. Consequently the competitive bidding requirements of the County have been satisfied in accordance with the County's purchasing code section 2-38.4. Peterson CAT's quote and their Sourcewell contract are included in the agenda packet.

Recommended Action

Consideration of Authorization to the Public Services Director/Assistant Purchasing Agent to sign a Purchase Order to Peterson CAT for a 2022 826K Caterpillar Landfill Compactor at the Eastlake Landfill for an amount not to exceed $1,189,752.32
Cost
Estimated Cost$1,189,752.32
Amount Budgeted$1,189,752.32

Strategic priorities: Well-being of Residents Public Safety Infrastructure County Workforce Business Process Efficiency

On motion of Supervisor Sabatier, and by vote of the Board, authorized the Public Services Director/Assistant Purchasing Agent to sign a Purchase Order to Peterson CAT for a 2022 826K Caterpillar Landfill Compactor at the Eastlake Landfill for an amount not to exceed $1,189,752.32. The motion carried by the following vote: Ayes- Supervisors: 4 - Sabatier, Green, Pyska, and Crandell Absent- Supervisor: 1 - Simon
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.9a) Consideration of Administering Agency-State Master Agreement for Federal-Aid Projects; and b) Consideration of Resolution to Authorize the Public Works Director to Approve Supplements to the Master Agreement Agreement Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: November 1, 2022 · From: Scott De Leon, Public Works Director

Executive Summary

The Department of Public Works is required to enter into a Master Agreement with the State in order to be eligible for Federal-Aid funds for transportation projects. As funding becomes available, Supplemental Agreements are prepared that are project specific. Historically, your Board has approved the Master Agreement and adopted a Resolution that allows the Public Works Director to act on behalf of the County and sign the subsequent Supplemental Agreements. Today's item continues that practice. Enclosed is Master Agreement No. 01-5914S21 between the County of Lake and the State of California. This Agreement provides the framework for the utilization of Federal-Aid funding for transportation projects. Also enclosed is the proposed Resolution that will authorize the Public Works Director to sign Local Agency-State Supplements to Master Agreement No. 01-5914S21 that will provide funding for subsequent projects. Purchasing Considerations (check all that apply): ? Not applicable ? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary") ? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed) ? Other (Please describe in Executive Summary) ? Well-being of Residents ?[LP1] Public Safety ? Disaster Prevention, Preparedness, Recovery ? Economic Development ? Infrastructure ? County Workforce ? Community Collaboration ? Business Process Efficiency ? Clear Lake

Recommended Action

Staff recommends your Board's approval of the Master Agreement No. 01-5914S21, Adoption of a Resolution that authorizes the Public Works Director to sign Local Agency-State Supplements to said Master Agreement, and authorize the Chair of the Board to execute both. [LP1]

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

a) On motion of Supervisor Sabatier, and by vote of the Board, Approved Administering Agency-State Master Agreement for Federal-Aid Projects. The motion carried by the following vote: Ayes- Supervisors: 4 - Sabatier, Green, Pyska, and Crandell Absent- Supervisor: 1 - Simon b) Supervisor Sabatier offered the resolution and it passed by roll call vote: Ayes- Supervisors: 4 - Sabatier, Green, Pyska, and Crandell Absent- Supervisor: 1 - Simon
Clerk’s notes: a) Public Works Director Scott De Leon presented the item to the Board. Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. b) Public Works Director Scott De Leon presented the item to the Board. Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.10Consideration of Appointment to the Hazard Mitigation Planning Committee Appointment Motion carried
Carried 4-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
Staff memo

Date: November 1, 2022 · From: Brian L. Martin, Sheriff/Coroner/Director of Emergency Services

Executive Summary

Resolution 2022 113, adopted September 13, 2022, states: Creation of Hazard Mitigation Planning Committee is hereby authorized, and shall be, chaired by Lake County Office of Emergency Services and comprised of representatives from: a. County of Lake Departments b. Other jurisdictions to include incorporated communities, fire districts, special districts and others. c. Other private citizens, members of the public, and stakeholders including local, regional, state, tribal and federal agencies. On September 13, a notice requesting letters of intent from the general public (one per Supervisorial District) was posted at the courthouse, online (social media, website), in the press (Record Bee and Lake County News), on the radio (paid advertisement on three local stations), County Library branches, and disseminated by e-mail to stakeholders. Four letters were received before the deadline, and one was received the following day. Lake County OES now requests the Board's approval of the following committee: 1. Leisha Phillips, Auditor/Controller 2. Brian Martin, Sheriff/OES 3. Ron Ladd, City of Lakeport 4. Derrel Hochstein, Robinson Rancheria Police Department 5. Adeline Leyba, City of Clearlake 6. David Fromer, District 1 7. Vacant, District 2 8. Rob Young, District 3 9. David Brown, District 4 10. Jessica Fitzgerald, District 5

Recommended Action

Approval of Hazard Mitigation Planning Committee

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

On motion of Supervisor Pyska, and by vote of the Board, approved appointments to the Hazard Mitigation Planning Committee with amendment to add Russ Cramer to the District 2 Seat. The motion carried by the following vote: Ayes- Supervisors: 4 - Sabatier, Green, Pyska, and Crandell Absent- Supervisor: 1 - Simon
Clerk’s notes: Emergency Services Manager Leah Sautelet presented the item to the Board. County Counsel Anita Grant and Public Services Director Lars Ewing spoke. Chair Crandell asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Joan Moss and Greg Scott. No one else wished to speak and the public input portion of this item was closed.

8. 10:00 A.M. Assessment Appeal Hearing - Sitting as the Board of Equalization

8.1Consideration of the following Assessment Appeal Application: No. 58-2020 Lakeport Post Acute Action Item Motion carried
Carried 4-0 — moved by Pyska
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
On motion of Commissioner Pyska, and by vote of the Board, accepted the withdraw and denied the appeal. The motion carried by the following vote: Ayes- Commissioners: 4 - Sabatier, Green, Pyska, and Crandell Absent- Commissioner: 1 - Simon
Clerk’s notes: Assistant Assessor-Recorder Dave Schwenger presented the item to the Board.
8.2Continue the following Assessment Appeal Applications to the May 2, 2023 Board of Supervisors Meeting: No. 60-2020, 61-2020, 62-2020, 20-2021, 21-2021 H&S Energy Action Item Motion carried
Carried 4-0 — moved by Green
Crandell: aye Green: aye Pyska: aye Sabatier: aye Simon: absent
On motion of Commissioner Green, and by vote of the Board, continued Assessment Appeal Applications 60-2020, 61-2020, 62-2020, 20-2021, 21-2021 H&S Energy to the May 3, 2023 Board of Supervisors Meeting at 10:00 A.M. The motion carried by the following vote: Ayes- Commissioners: 4 - Sabatier, Green, Pyska, and Crandell Absent- Commissioner: 1 - Simon
Clerk’s notes: Assistant Assessor-Recorder Dave Schwenger presented the item to the Board.

9. Closed Session

9.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code Sec. 54956.9(d)(1) – Sabalone v. County of Lake Closed Session Item
9.2Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code Sec. 5456.9(d)(1) – Flesch v. County of Lake Closed Session Item
9.3Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code Sec. 5456.9(d)(1) – City of Clearlake v. County of Lake, et al. Closed Session Item
Clerk’s notes: The Board Reconvened into Regular Session at 3:46 p.m. having taken no action.

10. Adjournment