Board Of Supervisors — Tuesday, September 20, 2022
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To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Recognizing Hispanic Heritage Month in Lake County, CA
Proclamation
passed on consent
5.2Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality.
Action Item
passed on consent
Staff memo
Executive Summary
The California Department of Forestry and Fire Protection found that its aerial and group surveys in Napa and Lake County revealed widespread conifer mortality leaving trees vulnerable to insect attacks and fire damage. On March 28, 2022, Governor Newsom issued Executive Order No. 7-77, that states the ongoing drought will have significant immediate impacts on communities. In response, the Lake County Risk Reduction Authority created the Lake County Tree Mortality Task Force established to investigate and address the extensive tree mortality in the County caused primarily by wildfire, drought and insect damage.
The Lake County Tree Mortality Task Force members have attended several presentations from individuals with considerable expertise in both entomology and tree mortality, including Forest
Advisor Dr. Michael Jones, an entomologist from University of California Cooperative. The overriding message was that failure to actively address tree mortality could result in the potential loss or degradation of forest habitats and associated ecological impacts, including the impact of wildlife, water and soil. And as such, create dangerous wildfire conditions that also threaten the safety of persons and property and will likely extend beyond the capacity of public safety services, personnel, equipment, and facilities of this County.
This Resolution requests the following actions from Governor Newsom; 1) Proclaim a State of Emergency in Lake County and other afflicted areas of the State, 2) Seek designation of tree mortality areas within Lake County and other afflicted areas of the State under Section 8204 of the Agriculture Act of 2014 and seek additional Federal program support; and 3) Request a Presidential Declaration of Emergency or Major Disaster for this emergency.
Recommended Action
Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality
5.3Adopt Proclamation Designating the Month of September National Suicide Prevention Month, the week of September 4th through the 10th National Suicide Prevention Week, and September 10th World Suicide Prevention Day.
Proclamation
passed on consent
Staff memo
Executive Summary
The Month of September is National Suicide Prevention Month, the week of September 4th through the 10th is National Suicide Prevention Week, and September 10th is World Suicide Prevention Day.
Recommended Action
Adopt Proclamation Designating the Month of September National Suicide Prevention Month, the week of September 4th through the 10th National Suicide Prevention Week, and September 10th World Suicide Prevention Day.
5.4Approve Purchase Order for Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospitalization and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the Amount of $75,000.00 and Authorize the Department Head to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services, as the County Mental Health Plan, must render payment to acute inpatient psychiatric hospitals providing services to Lake County beneficiaries. Lake County Behavioral Health Services did issue a Request for Proposals for these services and did not receive any responses, though continues to need to provide these services for beneficiaries. Lake County Behavioral Health Services continues to monitor the list of available inpatient psychiatric hospitals managed by the Department of Health Care Services. Psychiatric Inpatient bed availability remains limited throughout the state of California.
Recommended Action
Approve Purchase Order for Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospitalization and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations in the Amount of $75,000.00 and Authorize the Department Head to Sign.
| Estimated Cost | $75,000.00 |
|---|---|
| Amount Budgeted | $75,000.00 |
5.5Approve Board of Supervisors Minutes August 23, 2022
Action Item
passed on consent
5.6Second Reading of Ordinance Adding Article X to Chapter 5 of the Lake County Code and Adopting a Water Efficient Landscape Ordinance, and authorize the Chair to sign.
Ordinance
passed on consent
Staff memo
Executive Summary
The MWELO is a state regulation, enacted in 1993 as part of the 1990 Water Conservation and Landscaping Act that is designed to prevent water from being wasted on landscape irrigation, as nearly half of the water directed to urban areas is used on irrigated landscapes.
The adopted California Green Building Code states that residential & nonresidential developments shall comply with a local water efficient landscape ordinance or the current California Department of Water Resources' Model Water Efficient Landscape Ordinance (MWELO), whichever is more stringent. It does not allow for reduction of standards for rural areas.
The MWELO is also referenced by Title 24, Part 11, CalGreen Building Code. Applying to residential and nonresidential projects requiring a permit, plan check, or design review, MWELO directs Land Use Authorities (cities and counties} to ensure MWELO compliance on development projects with landscaped areas of 500 square feet or more or rehabilitation of existing landscape areas greater than 2,500 square feet.
The Board held a public hearing and approved a first reading, in title only, at the September 13, 2022 Board of Supervisors meeting. The ordinance was advanced to the next agenda for second reading and adoption.
Recommended Action
Staff recommends the Board adopt the Ordinance Adding Article X to Chapter 5 of the Lake County Code and Adopting a Water Efficient Landscape Ordinance (MWELO), and authorize the Chair to sign.
5.7Approve Continuation of Resolution Authorizing Teleconferenced Meetings during a State of Emergency Continue to Exist
Action Item
passed on consent
Staff memo
Executive Summary
Assembly Bill 361 was enacted on September 16, 2021. Assembly Bill 361 authorizes the
County to use teleconferencing for public meetings without following certain requirements of the
Brown Act. Assembly Bill 361 essentially continues, with some limitations, the ability of local governments to meet virtually during a state- proclaimed State of Emergency as local governments have been authorized to do pursuant to Executive Orders of the Governor.
On September 28, 2021, your Board adopted the attached Resolution whereby you made findings authorizing teleconferenced meetings to continue. Every 30 days during the proclaimed State of Emergency and/or the period during which state or local officials have imposed or recommended social distancing measures, the legislative body acting under the teleconference exemptions must make findings as to whether the circumstances explained above still apply. The legislative body must find that it reconsidered the circumstances of the State of Emergency and that one of the following circumstances exist:
- The emergency continues to directly impact the ability of members to safety meet in person; OR
- State or local officials continue to impose or recommend measures to propose social distancing." (Gov. Code sec. 54953(e)(3).)
Your Board may make those findings by motion and continue to allow teleconferenced meetings pursuant to AB 361 and the Resolution previously adopted.
If your Board cannot make these findings by majority vote, then it will no longer be exempt from the physical public access, quorum, and public comment opportunity rules applied to teleconferenced meetings under subsection 54953(b)(3).
Recommended Action
Approve Continuation of Resolution Authorizing Teleconfered Meetings during a State of Emergency Continue to Exist
5.8Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Action Item
pulled on consent
Motion carried
Carried 4-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The declaration was declared on March 9, 2020, by then Public Health Officer Gary Pace, due to the introduction of COVID-19 into the County of Lake. California Health and Safety Code Section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
The authority to discontinue the local health emergency rests with your Board.
As your Board is aware, the local health emergencies for all of the wildfire disasters since 2015 have continued well beyond the threat of the immediate disaster. The emergencies are continued during the months following to enable the County's claiming of disaster costs to FEMA and to CalOES, as applicable. County Disaster Finance staff have not been able to get a definitive answer from FEMA regarding the impacts of discontinuing the local health emergency and recommends that as long as we continue to incur and claim costs relating to COVID, that the local health emergency remain active.
There are no COVID-related local restrictions associated with the local health emergency, so while the declaration can remain in place to ensure recovery of associated costs, there is no impact on the public by having it continue.
Finally, in checking with other counties regarding their comparable declarations, the vast majority responding indicated they are continuing their local health emergencies for the reasons described herein and in fact, many have tied their local health emergencies to the State of California, meaning that when the State terminates its local health emergency, the counties will follow suit.
Recommended Action
Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
On motion of Supervisor Pyska, and by vote of the Board, approved Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: Public Member Joan Moss pulled the item from the consent agenda. County Administrative Officer Susan Parker and Health Services Director Jonathan Portney spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.9Adopt Resolution Approving County of Lake Health Services Department to submit a Renewal Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2022 through 2023, in the amount of $275,083.32 and Authorizing the Board Chair to sign said Certification and Health Services Director to sign application.
Resolution
passed on consent
Staff memo
Executive Summary
The MCAH program identifies the needs of the mother and child population and attempts to improve existing services. This grant allows the Public Health Division to work on identifying, coordinating and providing health services to pregnant women and children in Lake County through collaborative planning, development and the assurance of quality prenatal and infant health care.
Should you have any questions or require additional information, please contact me at 263-1090
Recommended Action
Adopt Resolution Approving County of Lake Health Services Department to submit a Renewal Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2022 through 2023, in the amount of $275,083.332 and Authorizing the Board Chair to sign said Certification and Health Services Director to sign application.
5.10Approve Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
5.11a) Waive the formal bidding requirement; and b) authorize the IT Director to issue Purchase Orders to Dell Marketing L.P. for Microsoft Apps for Enterprise licenses; and c) authorize IT Director to sign Microsoft Enterprise Agreement enrollment paperwork
Action Item
pulled on consent
Staff memo
Executive Summary
Like many government agencies, the County of Lake utilizes Microsoft Office productivity suite for various county business functions. The MS Office version that most County users utilize will no longer be receiving security updates and bug fixes soon. County IT wishes to purchase updated licensing for Microsoft Office that will allow all county users to be updated to the most current version of the suite. The new licensing will be subscription based. This is different than our previous approach of purchasing one-time licensing and using the software for many years. We have reviewed the options for purchasing one-time licensing and have found that it is not cost effective anymore, and does not allow us to migrate to other Microsoft online services in a seamless fashion in the future.
The IT department wishes to purchase 1,000 licenses over the course of several months as we implement these updates in each department. Licenses are $126.12 per user per year. Purchase will be made using the Riverside County Master Agreement competitively bid contract which offers this and other Microsoft software at reduced prices
Recommended Action
a) Waive the formal bidding requirement; and b) authorize the IT Director to issue Purchase Orders to Dell Marketing L.P. for Microsoft Apps for Enterprise licenses; and c) authorize IT Director to sign Microsoft Enterprise Agreement enrollment paperwork
This item was pulled and continued to a future date.
5.12(Sitting as the Lake County Watershed Protection District) - Adopt Resolution Authorizing the Lake County Watershed Protection District Board Chair to execute a Lease Agreement between the Lake County Watershed Protection District and the Scotts Valley Energy Corporation
Report
pulled on consent
Staff memo
Executive Summary
The Scotts Valley Energy Corporation (Scotts Valley) has submitted an application to and is currently in the final review stage by the Economic Development Administration's Indigenous Communities Program for grant funding of equipment for a wood / biomass depot to process and transform forest thinning biomass from our region into saleable wood products. This project will render strong economic and forest fire related safety benefits to Lake County.
Scotts Valley, in collaboration with the Lake County Watershed Protection District (District), proposes to allocate an approximately five-acre segment of a County-owned parcel (APN: 004-010-04) located near the intersection of Old Lucerne Rd. and Highway 20 in Upper Lake, to develop a new woody biomass processing depot. The proposed biomass depot will serve as a central processing system for forest thinning biomass collected in Lake County. The site, which will include sorting, grinding / chipping and processing, as well as small scale on-site bioenergy/biochar production equipment, will transform incoming biomass into a form that is ready for sale under multiple downstream uses. These will include production of firewood, pellet based fuels, engineered woods, and bioenergy production. Once fully constructed and operational, the biomass depot will connect forest biomass material collection efforts to downstream markets for wood products. Specifically, by transforming incoming, low-value biomass into saleable mid-stream wood products, and the proposed facility will help to kick start a local industry around forest thinning and fire protection. Moreover, the proposed system will produce biochar, which is of great interest to water quality is its use as a filtration medium, and would be of benefit to future wetland restoration efforts south of the project site.
Recommended Action
(Sitting as the Lake County Watershed Protection District) - Adopt Resolution Authorizing the Lake County Watershed Protection District Board Chair to execute a Lease Agreement between the Lake County Watershed Protection District and the Scotts Valley Energy Corporation for APN: 004-010-04
Supervisor Pyska offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 3 - Simon, Pyska, and Crandell
Nays- Supervisor: 1 - Sabatier
Vacant- District 4 Supervisor
Clerk’s notes: Scotts Valley Band of Pomo Indians Representatives Tom Jordan and Jesse Gonzalez presented the item to the Board. Water Resources Director Scott De Leon, Community Development Director Mireya Turner and County Counsel Anita Grant spoke.
Chair Crandell read public comment from Julia Carrera. The following people spoke via Zoom: Bart Levenson, Elizabeth Larson, and Terre Logsdon. No one else wished to speak and the public input portion of this item was closed.
5.13Approve Continuation of a Local Emergency due to COVID-19
Action Item
passed on consent
Staff memo
Executive Summary
See attached proclamation.
Recommended Action
Approve Continuation of a Local Emergency due to COVID-19.
5.14Approve Continuation of a Local Emergency In Lake County in Response to the LNU Lightning Complex Wildfire Event
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
Recommended Action
Approve Continuation of a local emergency by offering the attached proclamation for passage
5.15Approve Continuation of an Emergency Declaration for Drought Conditions
Action Item
passed on consent
Staff memo
Executive Summary
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
Recommended Action
Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
5.16(a) Approve Food Services Agreement with Summit with an October 1, 2022 effective date, to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility for a period of three (3) years, with two (2) one (1) year extensions and authorize the Chair to Sign; and (b) Approve a revised purchase order with Trinity in an amount not to exceed $110,000 for the period July 29, 2022 to October 1, 2022.
Action Item
passed on consent
Staff memo
Executive Summary
On August 9, 2022, the Sheriff's Department was authorized to enter into contract negotiations with Summit Food Services to provide supervision of the preparation and service of meals at the Lake County Jail/Hill Road Facility. An agreement has been reached and the Contract is now before your Board for approval.
This agreement has a start date of October 1, 2022. Trinity Food Services has agreed to continue providing services until this date and a revised purchase order in an amount not to exceed $110.000 is being submitted for your review and approval.
The current food services allocation in the Sheriff/Jail budget 2301, Object Code 13.00 is $575,000. Based on projected costs, this amount will need to be increased either during final budgets or during the mid-year budget review.
Recommended Action
(a) Approve Food Services Agreement with Summit with an October 1, 2022 effective date, to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility for a period of three (3) years, with two (2) one (1) year extensions and Authorize the Chair to sign; and (b) Approve a revised purchase order with Trinity in an amount not to exceed $110,000 for the period 7/29/2022 to October 1, 2022.
5.17Authorize the closure of Special Districts Administration Office from 8:00 AM to 5:00 PM, Friday September 30, 2022.
Action Item
pulled on consent
Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
I respectfully request the Board's approval to close the Special Districts Administration Office to the public on Friday, September 30, 2022, from 8:00 Am to 5:00 PM. During the closure the Department will be participating in an Employee Appreciation and Team Building Strategy day to improve and enhance employee team building, camaraderie and morale.
Recommended Action
Authorize the closure of Special Districts Administration Office from 8:00 AM to 5:00 PM, Friday September 30, 2022.
This item was pulled from the agenda.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.17 with the exception of items 5.8, 5.11, 5.12, and 5.17 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
6. Timed Items
6.19:05 A.M. Lake County Animal Care and Control Pet of the Week
Presentation Only.
Clerk’s notes: Animal Care and Control Officer Hailey Del Fiorentino presented the pet of the week to the Board.
6.29:06 A.M. - Public Input
Clerk’s notes: Public Member Yvonne Cox and Elections Specialist Senior Savanah Fecht spoke.
6.39:07 A.M. - Presentation of Proclamation Designating the Month of September National Suicide Prevention Month, the week of September 4th through the 10th National Suicide Prevention Week, and September 10th World Suicide Prevention Day.
Proclamation
Staff memo
Executive Summary
The Month of September is National Suicide Prevention Month, the week of September 4th through the 10th is National Suicide Prevention Week, and September 10th is World Suicide Prevention Day.
Recommended Action
Adopt Proclamation Designating the Month of September National Suicide Prevention Month, the week of September 4th through the 10th National Suicide Prevention Week, and September 10th World Suicide Prevention Day.
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Simon read the proclamation into the record and presented it to Lake County Behavioral Health and Lake Family Resource Center. Behavioral Health Director Todd Metcalf, Mental Health Team Leader Carrie Manning, Prevention Specialist Michael Moss, Deputy Behavioral Health Director April Giambra, and Kimberly Guerra spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:08 A.M. - Presentation of Proclamation Recognizing Hispanic Heritage Month in Lake County, CA
Proclamation
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Sabatier read the proclamation into the record and presented it to Ricardo Arturo Ramos. Ricardo Arturo Ramos spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:10 A.M. Presentation of the Lake County Pool and Recreation Center Feasibility Study
Presentation
Staff memo
Executive Summary
On August 10, 2021, your Board received a presentation summarizing the results of the first phase of a study exploring the feasibility of a public recreation center and/or swimming pool in Lake County. The study was a joint effort between the County, the City of Clearlake, and the City of Lakeport. Phase one of the study included a market analysis; development of a citizen participation plan, conceptual recreation center options and cost estimates; identification of potential partners; analysis of project location opportunities surrounding the incorporated areas of Lake County; and organizational management recommendations. After the presentation of the phase one results, your Board approved financial participation of up to $31,000 (approximately one-third of the cost) for the second and final phase of the project, with direction to staff to include in the scope of work investigation of additional locations around the county. Phase two is now complete, the culminating report is attached to this memo, and a presentation will be provided to each of the participating governing bodies.
Should the Board of Supervisors find potential value in pursuing either a recreation center or a swimming pool, or both, consideration should be given to the appropriate next steps in order to advance the project. In light of the community survey results which indicate a high level of support for a multi-jurisdictionally managed center, and the magnitude of probable construction costs for the proposed facilities, it is staff's recommendation to do the following:
Recreation Center
- Continue participation with the City of Clearlake and other public agencies for future project development, potentially through a joint powers agreement
- Explore funding options - to include federal and state grants, congressional appropriations, and bonding capability - for the capital construction costs
- Further investigate a joint powers authority with the City of Clearlake (and other agencies) to operate the facility
Swimming Pool
- Continue participation with the City of Lakeport and other public agencies for future project development, potentially through a joint powers agreement
- Reexamine the size and scope of the pool and associated facilities to economize while still aiming to meet the needs of the community
- Explore funding options - to include federal and state grants, congressional appropriations, and bonding capability - for the capital construction costs
- Further investigate a joint powers authority with the City of Lakeport (and other agencies) to operate the facility
Recommended Action
Presentation and direction to staff
Direction was given to staff to continue working on the feasibility study and to return with an introductory presentation on the master plan.
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. Brian Whitmore and Michael Shellito presented a PowerPoint Presentation to the Board. Lakeport City Manager Kevin Ingram, Clearlake City Manager Alan Flora, and County Counsel Anita Grant spoke.
Chair Crandell asked if anyone present wished to speak and the following people spoke via Zoom: Grace Gomez, Emma Hawk, and Nancy Rizica. The following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.610:00 A.M. - Presentation of Certificates to the Participants of the CSAC William “Bill” Chiat Institute for Excellence in County Government
Ceremonial Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The CSAC William "Bill" Chiat Institute for Excellence in County Government is a professional, practical continuing education program for senior county staff and elected officials. Its goal is to expand capacity and capability of county elected officials and senior staff to provide extraordinary services to their communities. The Institute was established in 2008 and is a component of the California Counties Foundation, Inc. and the California State Association of Counties (CSAC). Nearly 6,000 county staff and elected officials have taken courses.
For the 20/21 and 21/22 sessions, the County of Lake and Mendocino County co-hosted this program in our region. The following County of Lake staff completed the course and will be presented with a certificate recognizing them as a Credentialed California County Senior Executive.
1. Rachael Dillman
2. Lisa Faraco
3. Jenavive Herrington
4. George Scott Hornung
5. Lourdes Pantaleon
6. Steven Phillips
7. Pam Z. Samac
8. Theresa Showen
Recommended Action
No action needed.
Presentation Only.
Clerk’s notes: Graham Knaus presented the item to the Board. Chastity Benson, Deputy Special Districts Administrator Scott Hornung, Deputy Registrar of Voters Lourdes Pantaleon, Assistant Auditor Controller Jenavive Herrington, Housing Program Manager Lisa Faraco, Utility Systems Compliance Coordinator Steven Phillips, Human Resources Director Pam Samac, and Theresa Showen spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.710:30 A.M. - a) Consideration of Presentation of Energy Conservation Recommendations for County Facilities; and b) Consideration of Presentation of Facilities Condition Assessments for County Facilities
Presentation
Staff memo
Executive Summary
For approximately the past year and a half the Public Services Department, with the cooperation of many other departments, worked with two third-party service providers to complete assessments for County-owned facilities - one to determine potential energy conservation measures, the other to determine the overall condition of our building inventory. Those assessments are now complete and a presentation will be provided which summarizes the findings of both efforts.
A) Energy Conservation Measures
Trane Energy Services was selected by your Board in August 2021 as an energy services company, or ESCO, to determine potential building energy conservation measures, aka facility improvements, which may prove beneficial for either financial reasons, or reduced power consumption reasons, or alternative power generation reasons. For context, ESCO's develop, design, and build energy efficiency projects at their customers' facilities through a performance-based contracting methodology: when an ESCO implements a project, the company's compensation is directly linked to the actual energy cost savings. This is termed an energy savings performance contract. Therefore, the July 2021 preliminary energy audit agreement between the County and Trane was a zero-cost agreement, with the anticipation that Trane would identify sufficient facility improvement opportunities to justify the development of an all-encompassing project consisting of numerous energy efficiency upgrades that Trane would develop, design, and build under a subsequent energy savings performance contract.
In the summer of 2021 Trane performed an analysis of the majority of County facilities, and last month finalized a preliminary investment grade energy audit, which is included with this memo. Their findings demonstrate that County facilities maintenance staff has completed extensive equipment upgrades to County facilities over the past few years, including but not limited to lighting and mechanical upgrades to more efficient equipment. In light of the forward thinking efforts of the facilities maintenance staff, the extent of Trane's recommended facility improvements are limited to solar photovoltaic arrays at specific facilities, including EV charging stations at a few of those facilities.
Consequently, it is the recommendation of both Public Services and Trane that an energy savings performance contract NOT be pursued with Trane. However, this does not preclude the County from pursuing projects on its own.
A representative from Trane will provide a brief summary.
B) Facility Condition Assessments
In the summer of 2021 Public Services contracted with the Gordian Group to complete facility condition assessments of all County libraries. This effort served as a pilot project for County staff to observe Gordian's end product and to consider moving forward with an equivalent assessment of other County facilities. Staff was satisfied with the libraries pilot project, and subsequently on November 23, 2021 your Board approved an Agreement with Gordian to complete the assessments of 126 additional County buildings. Those assessments were performed in the spring of 2022 and included an evaluation of architectural, mechanical, and electrical assets at each building, a determination of the remaining lifecycle of those assets, and an identification of specific opportunities for facility improvements. Once the assessments were complete Gordian prepared a database of building data which, when combined with industry construction costs embedded in the program, will greatly assist staff to prepare a capital improvement plan based on project priorities and funding scenarios under County control.
The overall goals of the assessment were to determine the condition of each facility down to the building system level, identify the recommended projects to improve overall building condition, provide cost estimates for each of those projects, and prioritize the projects from the perspective of facility management. Among many other deliverables, the assessment provides an industry-standard numeric indicator to demonstrate the condition of each building. That indicator is the Facility Condition Index (FCI) and ranges from excellent (a score of zero) to deficient (a score of one). On average, the County building inventory, which has an average age of 50 years old, falls in the "Fair" range. A presentation will be provided with more detailed information.
One of the next steps specifically worth highlighting at this time is the recommendation that the Board direct staff to develop a process that leads to the development of, and updates to, a facilities capital improvement plan (CIP). The facility assessments performed by Trane certainly provide much-needed statistics and insight, and the asset management database now in the hands of the County can readily generate a CIP. However, that plan will inherently be restricted to project recommendations that are focused on maintaining and improving the existing facilities for their current use - it will not factor in any projects that may be desired for changing operational needs, new government programs with unique facility needs, restricted funding sources available only to specific facilities or projects, Board of Supervisors priorities, public input, or any other subjective factors not directly tied to facility condition. Development of a Board-approved ranking process would generate a CIP with a detailed forecast for near-term projects (less than five years) and a more general look at longer-term projects (greater than five years). The CIP would be updated annually as part of the County's budget process and as new information becomes available regarding priorities, funding sources, project cost estimates, and schedule. Through this annual review process, projects could be added to the CIP and/or moved from the longer-term CIP to the near-term 5-year CIP as warranted by project need or availability of funding.
Recommended Action
A) Direct staff to pursue solar photovoltaic projects; B) Direct staff to develop a capital improvement plan process
a) Direction was given to staff to pursue solar photovoltaic projects.
b) Direction was given to staff to develop a capital improvement plan process.
Clerk’s notes: a) Public Services Director Lars Ewing presented the item to the Board. Trane Representative Doug Walker spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
b) Public Services Director Lars Ewing presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.811:00 A.M. - Presentation by US EPA Region 9 Sulphur Bank Mine Superfund Site Team Regarding Progress towards a Cleanup Plan
Report
Staff memo
Executive Summary
On April 19th, USEPA's Sulphur Bank Mercury Mine Site team provided a presentation to the Board of Supervisors summarizing the Superfund site's history, prior cleanup work, EPA's investigative findings, and progress towards the publication of a formal cleanup plan for the mine site.
EPA would like to return to offer a brief update on when it expects to publish its cleanup plan and the outreach opportunities that will accompany its release. As with the April presentation, this update will not cover all aspects of the cleanup plan (termed the "Proposed Plan") but will instead provide an update on timing and an opportunity for the BOS or public to offer input regarding the timing and venue for its planned public meetings/engagement opportunities.
Water Resources will host and introduce the US EPA staff and presentation. US EPA staff Gavin Pauley and Carter Jessop will be leading the presentation and available for any discussion or Q & A that may arise from the BOS or the public.
Recommended Action
Allow a Presentation by US EPA Region 9 Community Involvement Coordinator Gavin Pauley, to provide an update on the Sulphur Bank Mine Superfund Site Clean-Up Plan and Opportunities for Community Engagement.
Presentation Only.
Clerk’s notes: Water Resources Director Scott De Leon introduced the item to the Board. USEPA Representative Carter Jessop presented a PowerPoint Presentation to the Board.
Chair Crandell asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Discussion and Consideration of a Letter of Support from Rural County Representatives of California to Provide Additional Cost-Share Funding for the California Disaster Assistance Act for Tree Mortality
Action Item
Motion carried
Carried 4-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On September 14, 2022, Supervisors Pyska and Simon met with California State Senator Mike McGuire to discuss tree mortality and request assistance from the State of California to address this issue.
Supervisors Pyska and Simon shared with Senator McGuire the need for funding assistance to remove dead or dying trees using the California Disaster Assistance Act which requires a cost-share of 25% by the local jurisdiction. They requested that the cost-share grant program to assist local jurisdictions be reinstated and funded.
In response, Senator McGuire requested a letter of support from the Rural County Representatives of California (RCRC) to pursue this request.
Recommended Action
Direct staff to draft letter of support to submit to Rural County Representatives of California to reinstate and fund the 25% cost-share program for local jurisdictions.
On motion of Supervisor Simon, and by vote of the Board, directed staff to draft a letter of support to submit to Rural Counties Representatives California (RCRC) to reinstate and fund the 25% cost share program for local jurisdictions. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: Supervisor Pyska presented the item to the Board. County Counsel Anita Grant spoke.
Chair Crandell asked if anyone present wished to speak and the following person present in the Board Chambers spoke: Joan Moss. No one else wished to speak and public input portion of this item was closed.
On motion of Supervisor Simon, and by vote of the Board, directed staff to draft a letter of support to submit to Rural Counties Representatives California (RCRC) to reinstate and fund the 25% cost share program for local jurisdictions. The motion carried by the following vote:
7.3Consideration of Response to the 2021-22 Grand Jury Final Report
Action Item
Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
As your Board is aware, the Lake County Civil Grand Jury is an examining and investigative body that makes recommendations to improve systems, procedures, and methods of operations. A Final Report is created on an annual basis, documenting their Findings and Recommendations.
Guidelines for responses are provided in the California Penal Code, sections 933 and 933.05. Appointed Department Heads are invited to respond, whereas elected officials, including your Board, are required to respond.
In continuation of recent practice, the Grand Jury's Report noted your Board was required to respond to specifically annotated Recommendations, as opposed to all Findings and Recommendations for a selection of reports.
Your Board's Draft response to the 2021-22 Grand Jury Final Report is attached here. It includes information provided by Elected and Appointed Department Heads, and we are very grateful to all that contributed. Likewise, this Draft reflects both the form requested by the Grand Jury and the requirements of the Penal Code.
Your final response must be submitted to Judge Lunas no later than tomorrow, Wednesday, September 21. Should changes result from your collective discussion, staff recommends those be adopted during today's meeting.
Recommended Action
Approve response to the 2021-22 Grand Jury Final Report, and authorize the Chair to sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved response to the 2021-22 Grand Jury Final Report as amended. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: Deputy County Administrative Officer Matthew Rothstein presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Update of 2022 Committee Assignments for Members of the Board of Supervisors
Appointment
Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
An update of Committee Assignments was on the agenda at the August 9, 2022 BOS meeting. There was a question on the membership for the Juvenile Justice Coordinating Council. This item has returned for your Board to appoint a representative to this council.
Recommended Action
Appoint members as needed for the 2022 Committee Assignments.
On motion of Supervisor Sabatier, and by vote of the Board, nominated Supervisor Simon to the Juvenile Justice Board. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: County Administrative Officer Susan Parker presented the item to the Board. Chief Probation Officer Rob Howe spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of the following Advisory Board Appointment
Lake County Mental Health Board
Appointment
Motion carried
Carried 4-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Lake County Mental Health Advisory Board: Two (2) Vacancies: One (1) Member at Large and One (1) Family member of a present/past consumer.
Applicant: Camille Cummins - Re-appointment, Member at Large
Recommended Action
Appoint qualified applicants to the specified advisory board.
On motion of Supervisor Simon, and by vote of the Board, appointed Camille Cummins to the Mental Health Board. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: Chair Crandell introduced the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6(a) Consideration of Resolution authorizing Emergency Hiring Incentives and One-Time Retention Stipend for the Lake County Sheriff's Office in Response to Critical Hiring and Staffing Issues in Lake County's Dispatch Center and Detention Facility, and (b) Consideration of funding source as either cannabis generated funds, or fund balance carryover
Action Item
Staff memo
Executive Summary
At the September 13, 2022 Board meeting, the Board of Supervisors tentatively approved certain enhanced hiring incentives and retention incentives to fill vacant positions at the Lake County Jail and Public Safety Dispatch Center. The Board also approved extending the availability of a limited number of hiring incentives to current County employees with certain conditions. The Resolution presented for consideration and approval contains the terms and conditions of said incentives.
Currently hiring incentives for these positions are available. The retention incentives and the enhanced hiring incentives are estimated to increase costs by $135,000 in year one, $20,000 in year two, and $70,000 in year three. These amounts may vary slightly depending on the number of qualified applicants actually hired.
Recommended Action
(a) Adopt resolution authorizing emergency hiring incentives and one-time retention stipends for the Lake County Sheriff's Office in response to critical hiring and staffing issues in Lake County's Dispatch Center and Detention Facility, and (b) identify the funding source as either cannabis generated funds, or fund balance carryover
Supervisor Pyska offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: a) Sheriff Brian Martin presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
b) Sheriff Brian Martin presented the item to the Board. County Administrative Officer Susan Parker and Assistant County Administrative Officer Stephen Carter
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.