Board Of Supervisors — Tuesday, August 9, 2022
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To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality.
Action Item
pulled on consent
Motion carried
Carried 4-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The California Department of Forestry and Fire Protection found that its aerial and group surveys in Napa and Lake County revealed widespread conifer mortality leaving trees vulnerable to insect attacks and fire damage. On March 28, 2022, Governor Newsom issued Executive Order No. 7-77, that states the ongoing drought will have significant immediate impacts on communities. In response, the Lake County Risk Reduction Authority created the Lake County Tree Mortality Task Force established to investigate and address the extensive tree mortality in the County caused primarily by wildfire, drought and insect damage.
The Lake County Tree Mortality Task Force members have attended several presentations from individuals with considerable expertise in both entomology and tree mortality, including Forest
Advisor Dr. Michael Jones, an entomologist from University of California Cooperative. The overriding message was that failure to actively address tree mortality could result in the potential loss or degradation of forest habitats and associated ecological impacts, including the impact of wildlife, water and soil. And as such, create dangerous wildfire conditions that also threaten the safety of persons and property and will likely extend beyond the capacity of public safety services, personnel, equipment, and facilities of this County.
This Resolution requests the following actions from Governor Newsom; 1) Proclaim a State of Emergency in Lake County and other afflicted areas of the State, 2) Seek designation of tree mortality areas within Lake County and other afflicted areas of the State under Section 8204 of the Agriculture Act of 2014 and seek additional Federal program support; and 3) Request a Presidential Declaration of Emergency or Major Disaster for this emergency.
Recommended Action
Approve Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality
On motion of Supervisor Pyska, and by vote of the Board, Approved Continuation of Proclamation of the Existence of a Local Emergency Due to Pervasive Tree Mortality. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: Public Member Joan Moss pulled the item from the consent agenda.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.2Adopt Resolution Approving Agreement with California Department of Food and Agricultural Industrial Hemp Cultivation Program Agreement No. 22-0756-000-SA for July 1, 2022 through June 30, 2024 in the Amount of $23,781.69
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached resolution approving the Industrial Hemp resolution agreement with the California Department of Food and Agriculture. This agreement reimburses the County for registering hemp growers and seed breeders, enforcing all laws and regulations, public outreach, reimbursement for mileage and supplies pertaining to industrial hemp. The agreement would reimburse the County up to $23,781.69 for the activities listed above. This agreement term is from July 1, 2022 through June 30, 2024.
Should the Board adopt the Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office processing. A signed complete copy will be returned for your records.
Recommended Action
Adopt Resolution Approving Agreement with California Department of Food and Agricultural Industrial Hemp Cultivation Agreement No. 22-0756-000-SA for July 1, 2022 through June 30, 2024 in the Amount of $23,781.69
5.3Sitting as the Lake County Air Quality Management District Board of Directors, Authorize participating in the FARMER Grant Program and Authorize the APCO to Sign All Program Documents
Agreement
passed on consent
Staff memo
Executive Summary
The FARMER (Funding Agricultural Reduction Measure for Emission Reductions Shared Allocation Pool) grant program was created in FY 2017-2018. The Lake County Air Quality Management District (District) has received several years of funding since this time, and replaced old tractors and pumps with new cleaner units. This program is currently being administered by Placer for the State of California Air Resources Board. The District needs authorization to participate in this program, so we can pursue projects and funding from the Shared Allocation Pool to fund local projects. The APCO will enter into the FARMER Allocation Agreement and FARMER Master Agreement with Placer to participate in this program and allow funds to be transferred from Placer to the District as projects are funded.
Placer, acting for the State of California reviews all funding applications and determines which projects to fund. Once funding decisions are made, the project and funds are transferred to the District who then enters into a contract with the applicant to fund the project pursuant to the program guidelines.
The sample FARMER Master Agreement and Allocation Agreement are attached for review. The FARMER program is accepting project applications through August.
Recommended Action
Authorize Participation in the FARMER Grant Program, and Authorize the APCO to Sign All Program Documents
5.4Sitting as the Lake County Air Quality Management District Board of Director, Approve travel of more than 1,500 miles for District Staff to attend the 2022 National Ambient Air Monitoring Conference in Pittsburgh, Pennsylvania, Utilizing Federal EPA Grant Funding.
Action Item
passed on consent
Staff memo
Executive Summary
EPA has provided grant funds this year to attend the National Ambient Air Monitoring Conference in Pittsburgh, Pennsylvania. The EPA has provided funds to pay travel costs of attending the conference as part of required training for air monitoring programs overseen by EPA. A portion of this conference relates to new monitoring regulations, planning, network upgrades, and other long term planning requirements. As such, myself or Elizabeth Knight (as my alternate) should attend the Conference as we are undergoing major upgrades to our monitoring network this year. EPA has provided funding in prior years (pre-COVID) and District staff has benefitted from attending these Conferences. No additional expenditures are expected from the District's operating budget.
Recommended Action
That the Board of Directors approve travel of more than 1,500 miles for Douglas Gearhart, APCO (or Elizabeth Knight, DAPCO as the alternate) to attend the 2022 National Ambient Air Monitoring Conference in Pittsburgh, Pennsylvania from August 21-25, 2022 utilizing Federal EPA grant funding received.
5.5Sitting as the Lake County Air Quality Management District Board of Directors, Approve the Community Air Protection (CAP) Incentives Program Lake County Office of Education School Filtration Project, and authorize the APCO to sign the Funding Contract and Issue Payment Upon Project Completion.
Action Item
passed on consent
Staff memo
Executive Summary
The District received $120,920.14 for Year 2 and $65,820.99 in Year 3 incentive funds from the State Air Resources Board (ARB). The funding proposed herein would utilize Year 2 and most of Year 3 funds. The contract will fund up to a maximum of $178,328.25 or up to 90% of the actual project cost whichever is lower. The project details can be found in the attached contract.
District staff has solicited applications for the CAP program. The School Filtration project for Lake County Office of Education (LCOE) will provide benefit throughout the County. Along with filters installed in all facilities operated by LCOE, every District will receive filtration units for gymnasiums to create clean air spaces for students and the community (when used as an evacuation shelter).
The District is required to inspect and audit the project and ensure all program requirements are met prior to project funding. The District will provide funding for this project upon verification that the project is complete and equipment is fully operational.
Additional funding is anticipated in the coming year to fund additional Community Air Protection projects.
Recommended Action
That the Board of Directors approve the Community Air Protection (CAP) Incentives Program Lake County Office of Education School Filtration Project, and authorize the APCO to sign the Funding Contract and Issue Payment Upon Project Completion.
5.6(a) Approve Reissuance of Payroll Check number 515476, issued to Casse Forczek on 11/1/2018, for $1,098.36; and (b) Approve Reissuance of Payroll Check number 517827, issued to Kelly Kobetsky on 10/1/2019, for $827.09.
Action Item
passed on consent
Staff memo
Executive Summary
The Auditor-Controller's office has received two separate requests to reissue a check that was not cashed within six months of the issuance date and is void.
Check number 515476, was issued to Casse Forczek on 11/1/2018, for $1,098.36.
Check number 517827, was issued to Kelly Kobetsky on 10/1/2019, for $827.09.
Government Code 29802 sets guidelines by which the Auditor-Controller or your board may authorize replacement for void checks. The date of the check falls outside the two year timeframe allowable for the Auditor-Controller to approve reissuance; therefore, I respectfully request your approval to reissue check 517827 and 515476, as listed above. There is no fiscal impact.
Recommended Action
(a) Approve Reissuance of Payroll Check number 515476, issued to Casse Forczek on 11/1/2018, for $1,098.36; and (b) Approve Reissuance of Payroll Check number 517827, issued to Kelly Kobetsky on 10/1/2019, for $827.09.
5.7Approve Board of Supervisors Minutes July 26, 2022
Action Item
passed on consent
5.8Approve Late Travel Claims for a total amount of $211.89 for the Community Development Department.
Action Item
pulled on consent
Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On January 3, 2022, Code Enforcement Program Supervisor Michael Herringshaw attended the PC 832 Arrest and Citation training in Sacramento, CA. On March 3, 2022, Assistant Planner Trish Turner attended the Introduction to Planning seminar, led by University of California (UC) Davis, also in Sacramento. Due to a temporary vacancy in staff, the requests for reimbursement for travel expenses were not processed in a timely manner. Additionally, they were inadvertently omitted from the Late Travel Claim item on the Board of Supervisors' meeting on June 21, 2022. The department requests approval of the reimbursement presented.
Recommended Action
Approve Late Travel Claim in the amount of $211.89 for the Community Development Department.
On motion of Supervisor Sabatier, and by vote of the Board, Approved Late Travel Claims for a total amount of $211.89 for the Community Development Department. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: Supervisor Sabatier presented the item to the Board. County Administrative Officer Susan Parker spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input
portion of this item was closed.
5.9Approve Continuation of Resolution Authorizing Teleconferenced Meetings during a State of Emergency Continue to Exist
Action Item
passed on consent
Staff memo
Executive Summary
Assembly Bill 361 was enacted on September 16, 2021. Assembly Bill 361 authorizes the
County to use teleconferencing for public meetings without following certain requirements of the
Brown Act. Assembly Bill 361 essentially continues, with some limitations, the ability of local governments to meet virtually during a state- proclaimed State of Emergency as local governments have been authorized to do pursuant to Executive Orders of the Governor.
On September 28, 2021, your Board adopted the attached Resolution whereby you made findings authorizing teleconferenced meetings to continue. Every 30 days during the proclaimed State of Emergency and/or the period during which state or local officials have imposed or recommended social distancing measures, the legislative body acting under the teleconference exemptions must make findings as to whether the circumstances explained above still apply. The legislative body must find that it reconsidered the circumstances of the State of Emergency and that one of the following circumstances exist:
- The emergency continues to directly impact the ability of members to safety meet in person; OR
- State or local officials continue to impose or recommend measures to propose social distancing." (Gov. Code sec. 54953(e)(3).)
Your Board may make those findings by motion and continue to allow teleconferenced meetings pursuant to AB 361 and the Resolution previously adopted.
If your Board cannot make these findings by majority vote, then it will no longer be exempt from the physical public access, quorum, and public comment opportunity rules applied to teleconferenced meetings under subsection 54953(b)(3).
Recommended Action
Approve Continuation of Resolution Authorizing Teleconfered Meetings during a State of Emergency Continue to Exist
5.10Adopt Resolution Authorizing the 2023-2024 Grant Project-Lake County Child Advocacy Center Program and Authorize the Chair to Sign the Grant Subaward Certification of Assurance of Compliance
Resolution
passed on consent
Staff memo
Executive Summary
The California Governor's Office of Emergency Services (CalOES) created this grant in 2018 for the purpose of funding affiliate, developing, and accredited Child Advocacy Centers in California which work with child abuse victims to reduce trauma to the children and their families by using a multidisciplinary-team approach. The Victim Witness Division of the District Attorney's Office has had its own Multi-Disciplinary Interview Center (MDIC) called "Hope House" for over 15 years. Hope House uses specialized audio/video equipment to conduct children's interviews in a less intimidating setting. Due to the nature of these situations, interviews must be conducted by a specially trained, trauma-informed professional who can build a rapport with the child, while conducting a meaningful and productive interview - this professional is also known as a Forensic Interviewer.
The project cost of $110,000 will fund a full-time Forensic Interviewer, the Interviewer's training, a portion of the Victim Witness Program Administrator's salary and benefits, transcription services for the forensic interviews, maintenance of the audio/visual equipment, as well as the upkeep and improvements to Hope House. A waiver for the match on federal funds of $22,000 will be requested.
Adoption of this resolution will allow the Lake County District Attorney's Office to submit an application for the Lake County Child Advocacy Center Program and also requires the Board, after review and consideration, to authorize the Chair to sign the Grant Subaward Certification of Assurance of Compliance attached to the resolution.
Recommended Action
Adopt Resolution Authorizing the 2023-2024 Grant Project-Lake County Child Advocacy Center Program and Authorize the Chair to Sign the Grant Subaward Certification of Assurance of Compliance
5.11Adopt a Resolution Approving the Renewal Application and Certification Statement for the State Department of Health Services, CMS Branch’s Child Health & Disability Program (CHDP), Health Care Program for Children in Foster Care Program (HCPCFC), Monitoring Oversight of Foster Children Treated with Psychotropic Meds (HCPCFC-PMMO) and Caseload Relief (HCPCFC-CR) Grant for FY 2022-2023 and Authorize the Board Chair to Sign Said Certification Statement
Resolution
passed on consent
Staff memo
Executive Summary
The CHDP program assists children seen by a local network of medical providers with well child care and immunizations. The program carries out community activities, which include planning, evaluation and monitoring of medical services to low income children and youth in California. This program allows the Health Department to assist with care coordination, medical appointment scheduling, and access to medical services for qualifying children.
The CHDP program has several subprograms:
* Health Care Program for Children in Foster Care (HCPCFC) - a Public Health Nursing program that provides Public Health Nurse (PHN) expertise in meeting and assessing the medical needs of children in foster care.
* The Health Care Program for Children in Foster Care, Monitoring Oversight of Foster Children Treated with Psychotropic Meds (HCPCFC-PMMO) - allows PHN's to perform administrative activities in order to oversee psychotropic medication usage in foster children, including oversight of prescription medications, and by supporting the facilitation of the judicial oversight of psychotropic meds.
* The Health Care Program for Children in Foster Care Caseload Relief (HCPCFP-CR) - provides the Health Department additional funding for staffing to assist our local program in reducing our Public Health Nurse Caseloads.
The attached Resolution requests approval for the Health Department to renew our longstanding grant agreement for this program and for the Health Services Director to sign to execute funding. The attached certification statement attests that the Department will continue to conduct the CHDP program and subprograms within all applicable provisions of the Health and Safety Code. Health Services respectfully requests the Board Chair's signature on this certification statement.
Recommended Action
Adopt a Resolution Approving the Renewal Application and Certification Statement for the State Department of Health Services, CMS Branch's Child Health & Disability Program (CHDP), Health Care Program for Children in Foster Care Program (HCPCFC), Monitoring Oversight of Foster Children Treated with Psychotropic Meds (HCPCFC-PMMO) and Caseload Relief (HCPCFC-CR) Grant for FY 2022-2023 and Authorize the Board Chair to Sign Said Certification Statement
5.12Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The declaration was declared on March 9, 2020, by then Public Health Officer Gary Pace, due to the introduction of COVID-19 into the County of Lake. California Health and Safety Code Section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
The authority to discontinue the local health emergency rests with your Board.
As your Board is aware, the local health emergencies for all of the wildfire disasters since 2015 have continued well beyond the threat of the immediate disaster. The emergencies are continued during the months following to enable the County's claiming of disaster costs to FEMA and to CalOES, as applicable. County Disaster Finance staff have not been able to get a definitive answer from FEMA regarding the impacts of discontinuing the local health emergency and recommends that as long as we continue to incur and claim costs relating to COVID, that the local health emergency remain active.
There are no COVID-related local restrictions associated with the local health emergency, so while the declaration can remain in place to ensure recovery of associated costs, there is no impact on the public by having it continue.
Finally, in checking with other counties regarding their comparable declarations, the vast majority responding indicated they are continuing their local health emergencies for the reasons described herein and in fact, many have tied their local health emergencies to the State of California, meaning that when the State terminates its local health emergency, the counties will follow suit.
Recommended Action
Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
5.13Approve Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
5.14(Sitting as the Lake County Watershed Protection District) Adopt Resolution Authorizing the Lake County Watershed Protection District (District) to sign and enter into Amendment No. 1 of Agreement with CivicWell for independent contractor services through the AmeriCorps CivicSpark Fellowship in the amount of $29,000 for one (1) CivicSpark Fellow to develop an Aquatic Invasive Species Outreach Assessment and Improvement Plan
Action Item
pulled on consent
Staff memo
Executive Summary
The Lake County Watershed Protection District (District) applied for and was accepted as a partner organization with CivicWell (Formerly known as the Local Government Commissions) CivicSpark Fellowship for the 2022-2023 service year. The District will receive one (1) CivicSpark Fellow to conduct an Aquatic Invasive Species (AIS) Outreach Assessment and Improvement Plan.
The Fellow will work closely with Lake County Water Resources staff to learn about AIS programs being conducted throughout the county, with a focus on the Invasive Mussel Prevention Program. Through these efforts, the Fellow will strengthen the effectiveness of the District's Lakebed Management and several of the aquatic invasive species programs such as the Quagga Mussel Prevention Program and the Clear Lake Integrated Aquatic Plant Management Program. The Fellow will conduct assessments and surveys to determine how the programs can be improved through development of outreach, education, informative materials and products.
CivicSpark is a Governor's Initiative AmeriCorps program dedicated to building capacity for public agencies throughout California in order to address community resilience issues. CivicSpark provides local agencies with Fellows who serve full time for an 11 month service year with each Fellow providing at least 1,700 hours of service dedicated to a capacity building project. Lake County has hosted AmeriCorps CivicSpark Fellows since 2017, and the District has hosted CivicSpark Fellows since 2020.
All CivicSpark Fellows are selected through a highly competitive national application process, which requires Fellows to pass an in-depth state and federal background check, and at minimum to have a college degree in a relevant field. The Fellows are employed through CivicWell and serve at a placement site for the service year. Fellow's salary, insurance, and workers compensation are all structured through CivicWell.
This year, the District's CivicSpark Fellowship will mostly be funded by a US Fish & Wildlife grant received by the District in 2021 and previously approved by the BOS. The grant provides $26,000 towards the position with an additional $3,000 provided by the District.
Recommended Action
Adopt Resolution Authorizing the Lake County Watershed Protection District (District) to sign and enter into Amendment No. 1 of Agreement with CivicWell for independent contractor services through the AmeriCorps CivicSpark Fellowship in the amount of $29,000 for one (1) CivicSpark Fellow to develop an Aquatic Invasive Species Outreach Assessment and Improvement Plan.
| Estimated Cost | $29,000 |
|---|---|
| Amount Budgeted | $29,000 |
This item was pulled and continued to the August 16, 2022 Board of Supervisors Meeting.
Clerk’s notes: Supervisor Sabatier presented the item to the Board. Assistant County Administrative Officer Stephen Carter and Deputy Water Resources Director Marina Deligiannis spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.15Approve Continuation of a Local Emergency In Lake County in Response to the LNU Lightning Complex Wildfire Event
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
Recommended Action
Approve Continuation of a local emergency by offering the attached proclamation for passage
5.16Approve Continuation of a Local Emergency due to COVID-19
Action Item
passed on consent
Staff memo
Executive Summary
See attached proclamation.
Recommended Action
Approve Continuation of a Local Emergency due to COVID-19.
5.17Approve Continuation of an Emergency Declaration for Drought Conditions
Action Item
passed on consent
Staff memo
Executive Summary
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
Recommended Action
Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
5.18Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire
Action Item
passed on consent
Staff memo
Executive Summary
Ratification of the Proclamation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire.
EXECUTIVE SUMMARY:
Section 6-5 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected or likely to be affected by public calamity. Such a Proclamation shall expire seven days after issuance unless confirmed and ratified by the Lake County Board of Supervisors. On this date, the Lake County Sheriff/OES Director has proclaimed a local health emergency for the Cache Fire and ratification by the Lake County Board of Supervisors is needed.
Recommended Action
Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire
5.19(a) Authorize the Sheriff/Coroner to negotiate a Food Services Agreement with Summit with a September 6, 2022 effective date, to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility for a period of three (3) years, with two (2) one (1) year extensions; and (b) Approve a purchase order with Trinity in an amount not to exceed $65,000 for the period 7/29/2022 to September 6, 2022.
Action Item
passed on consent
Staff memo
Executive Summary
On March 15, 2016, the Sheriff's Department was authorized to enter into contract negotiations with a food services vendor to provide supervision of the preparation and service of meals at the Lake County Jail/Hill Road Facility. Prior to this date, the Sheriff's Department utilized county staff to provide this service.
The first contract was awarded to Trinity Services Group for a three year period with two, one year extensions. This contract expires in August 2022.
On March 18, 2022, the Sheriff's Office sent out a Request for Proposal to five different correctional food service providers. There were just two respondents, Trinity Services Group and Summit Food Service. A Consultant Selection Board, consisting of Deputy Probation Officer Roberto Morfin, Sr. Information Systems Analyst Geoff Hauz, Jail Lt. Jared Bussard, Retired Correctional Officer Terry Norton, and Sheriff/Coroner Administrative Manager Mary Beth Strong met and reviewed the proposals. After the initial discussion, it was determined to interview both of the respondents. The CSB is recommending Summit Food Services be awarded the new contract
Summit will be providing kitchen staff to oversee the kitchen workers who are incarcerated individuals. The cost proposal is attached for your review. The current food services allocation in the Sheriff/Jail budget 2301, Object Code 13.00 is $575,000. Based on projected costs, this amount will need to be increased either during final budgets or during the mid-year budget review.
Recommended Action
(a) Authorize the Sheriff/Coroner to negotiate a Food Services Agreement with Summit with a September 6, 2022 effective date, to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility for a period of three (3) years, with two (2) one (1) year extensions; and (b) Approve a purchase order with Trinity in an amount not to exceed $65,000 for the period 7/29/2022 to September 6, 2022.
| Amount Budgeted | 575,000 |
|---|
5.20Authorize the Social Services Director to Sign a Purchase Order, Executing the Purchase of 100 Computer Workstations, from CDW-G, in the Amount of $101,106.90 and Authorize the Chair to Sign.
Action Item
passed on consent
Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Due to changing technology, our department must periodically upgrade our electronic and data equipment to keep up with the demands of the systems we are mandated to use. The workstation models identified for replacement date back to 2016, and we must upgrade for security and functionality.
Our team recommends purchasing the equipment from CDW-G. CDW-G is a California Multiple Award Schedules (CMAS) vendor. Purchasing from a CMAS vendor fulfills the competitive bidding requirement, and no waiver of that requirement is necessary. Purchasing from CDW-G would save the department $20,000 with this purchase.
Recommended Action
Authorize the Social Services Director to sign the Purchase Order to CDW-G for 100 laptop workstations for a total amount of $101,106.90, and authorize the Chair to sign.
Thank you for your consideration.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.20 with the exception of items 5.1, 5.8, and 5.14 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
6. Timed Items
6.19:05 A.M. - Lake County Animal Care and Control Pet of the Week
Presentation Only.
Clerk’s notes: Mary Paschke presented the pet of the week to the Board.
6.29:06 A.M. - Public Input
Clerk’s notes: Public Member Roberta Lyons, Donna Mackiewicz, and Richard Sanders spoke.
6.39:07 A.M. - Election of Vice-Chair of the Board of Supervisors to replace Supervisor Scott
Appointment
Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
District 4 Supervisor Tina Scott was elected as Vice-Chair by the Lake County Board of Supervisors at the January 4, 2022 Board meeting. Due to Supervisor Scott's resignation from the Board effective July 31, 2022, the election of a new Vice-Chair is necessary to complete the remaining calendar year.
Recommended Action
Election of Vice-Chair of the Board of Supervisors.
On motion of Supervisor Sabatier, and by vote of the Board, appointed Supervisor Pyska as Vice-Chair of the Board of Supervisors. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: County Administrative Officer Susan Parker presented the item to the Board. County Counsel Anita Grant spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:10 A.M. - Consideration of Update of 2022 Committee Assignments for Members of the Board of Supervisors due to the resignation of Supervisor Tina Scott
Appointment
Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Due to the resignation of Supervisor Tina Scott, effective July 31, 2022, an update of Committee Assignments will be necessary. The following committees will require a new appointment to replace Supervisor Scott:
Committee Assignments
Ag Advisory Committee - Member
Airport Land and Use Committee - Member
Area Planning Council/Transit Authority - Alternate
Abandoned Vehicle Abatement Commission - Alternate
Children's Council - Member
Continuum of Care - Member
CSAC Board of Directors - Alternate
Emergency Medical Care Committee (EMCC) - Member
Financial Audit Committee - Member
First 5 Commission - Member
Hope Rising - Member
Juvenile Justice Coordinating Council - Member
LAFCO - Alternate
Mental Health Advisory Board - Member
North Coast Emergency Medical Service (EMS) - Member
Public Defender Oversight Committee - Member
Ad Hoc/Task Force Committees
Cannabis Tax Committee - Member
Community Visioning Forum Planning Committee - Member
Public Health Ad Hoc Committee - Member
South Main Street Negotiating Team - Member
Yolo County 2 x 2 - Alternate
Municipal Advisory Council
Scotts Valley Community Advisory Council - Member
Committee - CAO appointment
Classification & Compensation Committee - Member
Recommended Action
Appoint the recommended replacements for the 2022 Committee Assignments for Members of the Board of Supervisors.
On motion of Supervisor Sabatier, and by vote of the Board, appointed Supervisor Sabatier as the Primary Member to the Children's Council, Continuum of Care, Emergency Medical Care Committee, Audit Committee, First 5 Commission, and Hope Rising; and Supervisor Simon as the Primary Member to the Mental Health Advisory Board and as the Alternative to the Emergency Medical Care Committee; and Supervisor Pyska as the Alternative Member to the Community Visioning Forum Planning Committee, Hope Rising, and Continuum of Care; and Supervisor Crandell as the Primary Member to the Scotts Valley Community Advisory Council. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
There was Board Consensus to bring back the Juvenile Justice Coordinating Council and Area Agency on Aging at a future date.
Clerk’s notes: County Administrative Officer Susan Parker presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:45 A.M. Public Hearing where The Board of Supervisors will consider an ordinance adopting the California Model Water Efficient Landscape Ordinance.
Public Hearing
Motion carried · 4 motions
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The Board of Supervisors will consider an ordinance adopting the California Model Water Efficient Landscape Ordinance.
Staff is bringing this item forward to secure compliance with the State of California's Model Water Efficient Landscape Ordinance (MWELO}. The MWELO is a state regulation, enacted in 1993 as part of the 1990 Water Conservation and Landscaping Act that is designed to prevent water from being wasted on landscape irrigation, as nearly half of the water directed to urban areas is used on irrigated landscapes. Additional information about MWELO, including a link to the Model Ordinance under MWELO References titled "2015 Updated Chapter 2.7: Model Water Efficient Landscape Ordinance," can be found on the following website:
https://water.ca.gov/Programs/Water-Use-And-Efficiency/Urban-Water-Use-Efficiency/Model-Water-EfficientLandscape-Ordinance.
The MWELO is also referenced by Title 24, Part 11, CalGreen Building Code. Applying to residential and nonresidential projects requiring a permit, plan check, or design review, MWELO directs Land Use Authorities (cities and counties} to ensure MWELO compliance on development projects with landscaped areas of 500 square feet or more or rehabilitation of existing landscape areas greater than 2,500 square feet.
Recommended Action
Staff recommends for the Board of Supervisors adopt the Ordinance in Attachment 1, which would add Article X to Chapter 5 of the Lake County Code. Once adopted, the County will be in compliance with MWELO state regulations.
This item was continued to the September 13, 2022 Board of Supervisors Meeting.
On motion of Supervisor Sabatier, and by vote of the Board, moved to reconsider the item. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
On motion of Supervisor Sabatier, and by vote of the Board, continued the hearing to the September 13, 2022 Board of Supervisors Meeting at 10:15 A.M. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
On motion of Supervisor Sabatier, and by vote of the Board, moved to reconsider the item. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
On motion of Supervisor Sabatier, and by vote of the Board, continued the hearing to the September 13, 2022 Board of Supervisors Meeting at 10:00 A.M. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: Chief Building Official Bill Collins presented the item to the Board. Community Development Director Mary Darby, County Counsel Anita Grant, and Behavioral Health Director Todd Metcalf spoke.
Chair Crandell asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.610:30 A.M. - Update on 2022 Drought Conditions, Clear Lake
Report
Staff memo
Executive Summary
On May 11, 2021, the Board of Supervisors passed Resolution No. 2021-55 Proclamation of Emergency Declaration for Drought Conditions. Resolution No. 2021-55 outlines reports of conditions of the emergency be presented to the Board of Supervisors for determination whether emergency conditions continue to exist. Since the Proclamations inception, and pursuant to Chapter 6, Article 1 of the Lake County Code, the Board of Supervisors continues to reconsider and re-approve the continuation of Proclamation of Emergency Declaration of Drought Conditions.
This item includes a presentation highlighting current drought conditions as California is well into its third consecutive dry year. Representatives from the Lake County Water Resources Department, Office of Emergency Services, and additional Departments will provide an update on current drought conditions, and drought response.
Recommended Action
Presentation only.
Presentation Only.
Clerk’s notes: Deputy Water Resources Director Marina Deligiannis presented the PowerPoint Presentation to the Board. Public Services Director Lars Ewing, Special Districts Administrator Scott Harter, Sheriff Brian Martin, Public Works/ Water Resources Director Scott De Leon, and Environmental Health Director Craig Wetherbee spoke.
Chair Crandell asked if anyone present wished to speak and the following person spoke via Zoom: Betsy Cawn. The following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Request to Appoint Negotiating team for the Purchase of the Kelseyville Event Center a property located at 5245 Third Street, Kelseyville, CA (APN: 025-083-06)
Action Item
Motion carried
Carried 4-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
On March 11, 2021, President Biden signed the American Rescue Plan Act into Law. As a result of its passage, the County of Lake was allocated $12,506,226.00 in State and Local Fiscal Recovery Funds (SLFRF). The ARPA Committee has evaluated community needs and their potential fit with the intent of ARPA and the U.S. Treasury's SLFRF guidance. District 5 Supervisor, Jessica Pyska, brought forth purchase and remodel of the Kelseyville Senior Center for the Committee's consideration.
Staff recommends designating a Negotiating Team to negotiate the terms of the purchase on behalf of your Board. Staff recommends designating representative from the Administrative Office to include County Administrative Officer Susan Parker and Assistant County Administrative Officer Stephen Carter as your negotiating team.
After completing the negotiation process, the Negotiating Team will present the tentative purchase agreement for consideration and approval by the Board of Supervisors in the course of a regularly scheduled and open meeting.
Recommended Action
Appoint Negotiating team that includes County Administrative Officer
Susan Parker and Assistant County Administrative Officer Stephen Carter for the Purchase of a
property located at 5245 Third Street, Kelseyville, CA (APN: 025-083-06).
On motion of Supervisor Pyska, and by vote of the Board, appointed County Administrative Officer Susan Parker and Assistant County Administrative Officer Stephen Carter to the Negotiating team for the Purchase of the Kelseyville Event Center a property located at 5245 Third Street, Kelseyville, CA (APN: 025-083-06). The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: County Administrative Officer Susan Parker presented the item to the Board.
Chair Crandell asked if anyone present wished to speak and the following people spoke via Zoom: Betsy Cawn and Elizabeth Larson. The following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7.3Consideration of Agreement Between County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2022-23 in the Amount of $130,000.00 and Authorize the Board Chair to Sign.
Agreement
Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Lake County Behavioral Health Services issued a request for proposals for Adult Residential Treatment Services inclusive of Mental Health Rehabilitation Centers, Skilled Nursing Facilities, Special Treatment Programs, and Board and Care facilities. Vista Pacific did not submit a proposal, but LCBHS frequently places clients there and has a need to continue to contract with this provider to meet the mandates as the County Mental Health Plan.
Vista Pacific has multiple facilities throughout California including a 108 bed locked Institution for Mental Disease (IMD) facility licensed as a Skilled Nursing Program (SNF)/Special Treatment Program (STP) serving residents 18-70+ and a 49 bed secured SNF serving geropsych clients with behaviors and medical issues.
Recommended Action
Approve Agreement Between County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2022-23 in the Amount of $130,000.00 and Authorize the Board Chair to Sign.
| Estimated Cost | $130,000.00 |
|---|---|
| Amount Budgeted | $130,000.00 |
On motion of Supervisor Sabatier, and by vote of the Board, Approved Agreement Between County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2022-23 in the Amount of $130,000.00 and Authorized the Board Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. Deputy Behavioral Health Director Elise Jones spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Agreement Between County of Lake and Women's Recovery Services for Substance Use Disorder Residential Treatment Services for FY 2022-23 in the Amount of $105,850.00 and Authorize the Board Chair to Sign.
Agreement
Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Lake County Behavioral Health Services issued a Request for Proposals for Substance Use Disorder Treatment Services for ASAM levels of care one through four. The Agreement now before the Board represents a proposal received from Women's Recovery Services for ASAM level 3.1. This level is Non-Institutional, 24-hour non-medical, short-term program that provides rehabilitation services to pregnant and postpartum women with substance use disorder diagnoses. Perinatal residential services are a requirement of LCBHS' contract with the Department of Healthcare Services for the provision of Drug Medi-Cal (DMC) Services.
Recommended Action
Approve Agreement Between County of Lake and Women's Recovery Services for Substance Use Disorder Residential Treatment Services for FY 2022-23 in the Amount of $105,850.00 and Authorize the Board Chair to Sign.
| Estimated Cost | $105,850.00 |
|---|---|
| Amount Budgeted | $105,850.00 |
On motion of Supervisor Sabatier, and by vote of the Board, Approved Agreement Between County of Lake and Women's Recovery Services for Substance Use Disorder Residential Treatment Services for FY 2022-23 in the Amount of $105,850.00 and Authorized the Board Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. Behavioral Health Substance Abuse Program Manager April Giambra spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of Amendment No. 1 to the Agreement Between County of Lake and Paragons, LLC for Consultant Services to the Lake County Continuum of Care on Behalf of Lake County Behavioral Health for Fiscal Year 2021-22 increasing the contract maximum to $30,723.00 and Authorize the Board Chair to Sign.
Agreement
Motion carried
Carried 4-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
The original Agreement's contract maximum was $25,000.00, below the threshold for the competitive bidding process. Due to unforeseen circumstances and a need to support the robust grant and grant reporting activities of the Lake County Continuum of Care, additional services were required in the amount of $5,723.00.
In the future, Lake County Behavioral Health Services, administrative entity for the Lake County Continuum of Care, will go out to bid for such services if it is determined the need for services will exceed the threshold contract amount of $25,000.00.
Recommended Action
Approve Amendment No. 1 to the Agreement Between County of Lake and Paragons, LLC for Consultant Services to the Lake County Continuum of Care on Behalf of Lake County Behavioral Health for Fiscal Year 2021-22 increasing the contract maximum to $30,723.00 and Authorize the Board Chair to Sign.
| Estimated Cost | $30,723.00 |
|---|---|
| Amount Budgeted | $30,723.00 |
On motion of Supervisor Pyska, and by vote of the Board, approved Amendment No. 1 to the Agreement Between County of Lake and Paragons, LLC for Consultant Services to the Lake County Continuum of Care on Behalf of Lake County Behavioral Health for Fiscal Year 2021-22 increasing the contract maximum to $30,723.00 and Authorized the Board Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. Program Manager Scott Abbott and Deputy Behavioral Health Director Elise Jones spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Purchase Order for Adventist St. Helena & Vallejo Hospital for Acute Inpatient Psychiatric Hospital Services in the Amount of $69,103.00 for FY 2021-22 and Authorize Lake County Behavioral Health Services Department Head to Sign the Purchase Order.
Action Item
Motion carried
Carried 4-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Simon: aye
Staff memo
Executive Summary
Lake County Behavioral Health Services, as the County Mental Health Plan, must render payment to acute inpatient psychiatric hospitals providing services to Lake County beneficiaries. Lake County Behavioral Health Services did issue a Request for Proposals for these services and did not receive any responses, though continues to need to provide these services for beneficiaries. Lake County Behavioral Health Services continues to monitor the list of available inpatient psychiatric hospitals managed by the Department of Health Care Services. Psychiatric Inpatient bed availability remains limited throughout the state of California.
Recommended Action
Approve Purchase Order for Adventist St. Helena & Vallejo Hospital for Acute Inpatient Psychiatric Hospital Services in the Amount of $69,103.00 for FY 2021-22 and Authorize Lake County Behavioral Health Services Department Head to Sign the Purchase Order.
| Estimated Cost | $69,103.00 |
|---|---|
| Amount Budgeted | $69,103.00 |
On motion of Supervisor Sabatier, and by vote of the Board, Approved Purchase Order for Adventist St. Helena & Vallejo Hospital for Acute Inpatient Psychiatric Hospital Services in the Amount of $69,103.00 for FY 2020-21 and Authorized Lake County Behavioral Health Services Department Head to Sign the Purchase Order. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Pyska, and Crandell
Vacant- District 4 Supervisor
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. Deputy Behavioral Health Director Elise Jones and Behavioral Health Fiscal Manager Christine Andrus spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
Interview of Public Health Officer
Appointment of Public Health Officer
Closed Session Item
8.2Conference with Real Party Negotiators pursuant to Gov. Code sec. 54956.8: Property: Purchase of property located at 5245 Third Street, Kelseyville, CA (APN: 025-083-06)(Kelseyville Senior Center property) Negotiating parties: (a) Negotiators for the County: S. Parker and S. Carter and (b) Property Owner: Kelseyville Senior Center, Inc. Under Negotiations: Price and terms
Closed Session Item
8.3Public Employee Evaluation:
Title: Community Development Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 3:37 p.m. having taken no action.