Board Of Supervisors — Tuesday, July 19, 2022

Lake County Behavioral Health Services issued a Request for Proposals on April 1st that closed April 29th for ASAM levels of care, see attached item. LCBHS received five (5) proposals for different levels of ASAM services. Four of the five proposals were selected to contract, and the contract now before your Board represents one of these four providers. Of note, LCBHS has contracted with Hilltop since 2012 for SUDT services above and beyond what our Department alone can provide.

Approve Agreement Between County of Lake and Hilltop Recovery Services for Substance Use Disorder Treatment ASAM Levels 1.0, 2.1, 3.1, Intensive Outpatient and Outpatient Drug Free Treatment Services in the Amount of $336,150.00 for Fiscal Year 2022-23 and Authorize the Board Chair to Sign.

Lake County Behavioral Health Services, the lead administrative entity for the Lake County Continuum of Care, was awarded Emergency Solutions Grant (ESG) funding to support Emergency Shelter and Rapid Rehousing Services guided by California COVID-19 prevention and containment protocols. This funding has been extended from June 30, 2022 to September 30, 2022. Lake County Behavioral Health Services contracted with World Wide Healing Hands (WWHH), among others, to execute the ESG deliverables. As such, LCBHS must modify/amend the contract with WWHH to reflect this change in termination date. This amendment does not reflect any change in compensation.

Approve Amendment No. 1 to the Agreement Between the County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and World Wide Healing Hands for Fiscal Years 2021-22 and 2022-23 and Authorize the Board Chair to Sign.

The Library released a Request for Proposal on May 6, 2022 for a Mobile Library Vehicle. A notice of the proposal was sent out to six companies that the library determined would be able to meet the requirements of the scope of services. Three proposals were received by the due date of June 1, 2022: * Farber Specialty Vehicles ($247,251). * TechOps Specialty Vehicles ($263,355). * Phoenix Motorcars ($259,297). In accordance with the consultant selection policy, a selection committee was formed comprised of two members of the public and a member from the following departments: Library, Administration, Public Works, and Information Technology. The committee rated the proposals received according to the following metrics: * Ability to meet the requirements of the Scope of Services * Experience, qualifications, and expertise. * Quality and timeliness of work as verified by examples or references * Fees and costs relative to the scope of services * Willingness to accept the County's Terms and Conditions * The business location of the proposer The conclusion of the committee was that Farber Specialty Vehicles would best be able to provide a vehicle to serve as a bookmobile for Lake County. Staff recommends award of this purchase to Farber Specialty Vehicles. This expense is partially funded through a California State Library grant program.

Approve purchase of a customized Mercedes Sprinter 3500 vehicle to serve as a Bookmobile; and authorize the County Librarian/Assistant Purchasing Agent to issue and sign a purchase order not to exceed $250,000 to Farber Specialty Vehicles, Ohio.

Lake County has contracted with the Tri-County Regional Juvenile Rehabilitation Facility for youth housing since 2015. This facility offers a "Youth Camp" and is an alternative to traditional hall type placement. We currently have no juveniles in this facility; however, our Superior Court does occasionally order placement so maintaining a contract for that possibility is necessary.

Approve Agreement between the County of Lake and the Yuba-Sutter-Colusa Tri County Regional Juvenile Rehabilitation Facility for Youth Housing for the term of July 19, 2022, through June 30, 2025, for an amount not to exceed $25,000 in any single Fiscal Year and Authorize the Chair to sign.

The Sheriff's Department is requesting Board approval to accept a donation in the amount of $25,000 from the Habematolel Pomo of Upper Lake (HPUL) Tribe. Over the past several years, the Lake County Sheriff's Office has partnered with the HPUL Tribe to bring training and awareness to law enforcement agencies in the arena of criminal investigations involving Native American lands and resources, as well as to bring awareness and increased interactions between law enforcement and Native communities. Previously received donations have been used to fund training in Public Law 280, Archaeological Crimes and Investigation, Cultural Awareness, and other topics. These trainings have been provided to not only Lake County based law enforcement, but to law enforcement agencies across the state. In accepting this donation, it is the intent of the Sheriff to use these funds to facilitate additional, similar training in Lake County. These funds will be allocated in the Sheriff/Coroner budget 2201 for Fiscal Year 2022/23. An adjustment will be made during final budgets in September.

Staff recommends acceptance of this donation from the Habematolel Pomo of Upper Lake in the amount of $25,000 pursuant to Lake County Board Policy Section 7, Subsection 11, Chapter 16, page 7.11.12 and Government Code Section 25355.

On June 7th, 2022 the Lake County Sheriff's Office presented a draft "Military Equipment", policy #708 and presentation of all current equipment possessed and utilized by the Sheriff's Office meeting the criteria of Government Code 7070-7075. During a Crisis Response Unit training held after the Board of Supervisors meeting on June 6th, 2022, the IRobot Model 510 PackBot utilized by the Sheriff's Office failed. The Sheriff's Office contacted the manufacture and it was determined, due to the age of the 510 PackBot it was not repairable. On July 6th, 2022, the Lake County Sheriff's Office located an available replacement IRobot Model 510 PackBot through the 1033 program. The replacement PackBot is currently in the possession of another Northern California Law Enforcement agency. Pursuant to Government Code 7070-7075, the Lake County Sheriff's Office is requesting the Lake County Board of Supervisors authorization to acquire the replacement IRobot Model 510 PackBot from the 1033 program. The acquisition of the replacement 510 PackBot will be at no cost to the County of Lake. Upon acceptance, a minute order with your approval is requested.

The Sheriff's Department recommends acceptance of an IRobot 510 PackBot from the Hayward Police Department through the 1033 program

As your Board is aware, thanks to the tireless work of our extraordinary Federal Legislative Representatives and others, Lake County was allocated $12,506,226.00 in State and Local Fiscal Recovery Funds (SLFRF), as a result of passage of the 2021 American Rescue Plan Act (also known as ARPA). These funds can be used for numerous qualifying purposes, such as: * Overcoming negative economic impacts resulting from the COVID-19 pandemic; * Supporting the recovery and revitalization of hard-hit communities; * Funding Public Health expenditures associated with pandemic response; and * Investing in Water and Sewer Infrastructure In addition to prescribed categories, such as these, ARPA/SFLRF claiming provides for an up to $10M "standard allowance" for "Replacing Lost Public Sector Revenue," which facilitates streamlined reporting requirements. Specific funding allocations are expected to largely be included with your Board's budget actions. However, multiple community-facing organizations made requests for consideration of ARPA funding allocations, and the ARPA/SLFRF Committee's Recommendations with regard to some of those requests are the primary substance of today's item. Recommended for Funding Lake Links' Medi-Links Out-of-County Non-Emergency Medical Transportation Program, $50,000: This will facilitate approximately 83 round trips, transporting "seniors and persons of low income" to medical appointments. Lake Links intends to transition to a volunteer-based model of service delivery with this program, and an investment of $50,000 will help meet immediate medical transportation needs during this time of transition. NCO, Building Homes, Building Lives, $800,000: This represents the first meaningful ARPA-funded action on housing supply and development of the construction labor force in Lake County. This investment will allow for refurbishment of up to 30 homes for the purpose of low-income housing, and development of a program that will train 24 Lake County residents to conduct these repairs. Similar recent NCO programs have resulted in participants securing full-time paid employment in construction trades. First5 Lake County, Help Me Grow Software, Enhanced Home Visiting, $125,000: The COVID-19 pandemic brought many unique challenges to households with young children, and First5 Lake County has provided resources and support to many; enhanced home visiting is one facet of this. "Help Me Grow" is a cross-sector data system for monitoring developmental milestones and service referrals. Broadband Action Plan Consultant, $300,000: The County of Lake recently issued Request For Proposals (RFP) 22-22, seeking a Broadband Action Plan Consultant. Unfortunately, that process is not expected to result in award of an Agreement, and staff received feedback a lack of clearly-identified funding to support the work envisioned by the RFP was a factor in multiple qualified entities electing not to respond. Therefore, the ARPA/SLFRF Committee and Staff are asking for your Board to affirm this specific allocation recommendation, which will be included in September's Final Budget documents. Not Recommended for Funding * Hidden Valley Lake Community Services District: $1,834,281.26 in unmet needs (Committee recognized many Lake County public, private and non-profit entities faced unanticipated costs due to the pandemic) * Hospice Services of Lake County: Request for support with unanticipated costs associated with protective equipment and testing supplies (amount not specified; similar to the above, these are needs essentially every Lake County organization faced) * First5 Lake County: Establishment of a Lake County Diaper Bank; support with development of new licensed childcare facilities (Committee found both requests meritorious, but not in clean alignment with ARPA criteria) * Wellpath: Premium pay for contract Jail Medical staff (Premium pay not found to be a Board Recovery and Revitalization Plan priority, for County or contracted staff)

An Ad Hoc Committee including Chairman Sabatier, Supervisor Pyska, our CAO, Susan Parker, Department Heads and County Administrative Office and Finance Staff has undertaken an extensive process to identify needs appropriately matched to this funding allocation. Every County Department Head was likewise granted the opportunity to weigh in on needs they viewed as qualifying, and share their priorities. On December 21, your Board adopted a Recovery and Revitalization Plan for Lake County, which outlined spending priorities for our ARPA/SLFRF allocation: https://countyoflake.legistar.com/View.ashx?M=F&ID=10361456&GUID=9B1D69EE-615B-4EE0-B1DF-8F01628AB75C ARPA funds can be obligated through December 31, 2024, and like other long-term planning documents, revisions to your Board's Recovery and Revitalization Plan may be brought forth in the future, but adopted priorities encompassed four broad categories: * Building sustainable communities through housing and long-term planning; * Removing barriers to childhood success and dignified aging; * Acting now on water and sewer infrastructure projects; and * Preparing to effectively meet emergent public needs.

Approve and deny ARPA/SLFRF allocation recommendations, as herein described

On June 7, 2022, the Sheriff's Department presented the following information to your Board: On September 30, 2021, Governor Newsom signed Assembly Bill 481 ("AB 481"), which became effective on January 1, 2022. AB 481 stated goals are to provide legally enforceable safeguards to protect the public's welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used. Section 7071 requires each law enforcement agency to obtain approval of the applicable governing body, by adoption of a military equipment use policy, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, use, or collaboration with another agency in the use, of military equipment. The section requires similar approval for the continued use of military equipment acquired before January 1, 2022, with May 1, 2022 as the deadline for an agency to begin a governing body approval process. A law enforcement agency seeking the approval of the governing body must submit a proposed military equipment use policy to the governing body and make those documents available on the agency's website at least 30 days before any public hearing concerning the military equipment at issue. Attached is the Ordinance presented to your Board at this time along with a draft copy of our Policy regarding the use of "Military Equipment" for your review and approval.

The Sheriff's Department recommends approval of Ordinance to adopt Lake County Sheriff's Office "Military Equipment" Policy #708.

As you will recall, on September 21, your Board approved a Letter of Commitment (LOC) with Trane. With adoption of that LOC, the County committed to coordinating with Trane to pursue grant funding, and declared our intention to move forward with N. Lakeport FLASHES project, if it proved to be viable, in the interest of bringing disaster and energy resiliency benefits to critical infrastructure facilities and surrounding areas. Under the terms of that letter, a $100,000 termination fee would be required if the County elected not to move forward, despite the project having proven feasible: https://countyoflake.legistar.com/LegislationDetail.aspx?ID=5140574&GUID=5BB629E7-35FB-469F-A259-78704707F341&FullText=1 Environmental Review for energy projects of this scale typically occurs under a formal Development Agreement, and not an LOC. However, because in this case, the late spring window wherein this work must be undertaken was expected to lapse prior to completion of a Development Agreement, and your Board therefore acted to amend the September LOC on March 8, 2022, to facilitate Trane undertaking this work: https://countyoflake.legistar.com/LegislationDetail.aspx?ID=5470456&GUID=9BC6A1FF-39EF-4F64-8FF4-D89CB43036C2 As your Board will remember, the September 2021 Letter of Commitment noted the project was, "expected to deliver a minimum 12% Internal Rate of Return," in order to be viable for development via a public-private partnership. Trane recently met with Administrative Office staff, and County staff and Trane have reached the level of confidence required to necessitate consideration of next steps to develop the projects. Therefore, representatives from Trane are present to provide an update regarding recent progress on the N. Lakeport FLASHES Projects, and background toward development of the best possible way forward. At this stage, three potential pathways are available to your Board: 1) Act to terminate the September LOC (as amended March 8), which will immediately stop work on the N. Lakeport Projects, and require the County to pay a $100,000 termination fee. 2) Provide direction to staff to initiate a "Tender for Offers," process, for marketing to potential investors. This pathway would require considerable work on the part of Trane, and cannot entirely be defined without further discussion held with potential participants. Under this scenario, a Letter of Commitment would soon be brought back to your Board, and the termination fee would be expected to fall in the range of $600,000-1.5M. 3) Provide direction to staff to develop a Letter of Commitment authorizing Trane to engage in "Bilateral Negotiation." With this option, Trane would expect to first come back to your Board to your Board (and/or appointed staff) to conduct a workshop to more fully understand the County's position regarding what constitutes an optimal financial partner, and then bring back a Letter of Commitment more formally delineating next steps and Trane and County responsibilities. The expected termination fee, following this pathway, is $250,000-300,000. Thank you for attending to this important update, and we look forward to your consideration and discussion of next steps, and potential direction to staff.

(a) Informational report, no action. (b) Consider direction to staff to act on one of the available pathways briefly described above, or alternative action (e.g., return with additional information).

*This item was continued from the July 12, 2022 Board of Supervisors meeting. County Counsel has made some revisions to the policy at the request of your Board. The purpose of this Resolution is to establish clear guidelines for: 1) the exhibition of the United States of America flag, the California State flag, the County of Lake flag at county facilities, and 2) the display of ceremonial flags. Ceremonial flags of significance to the County's history may be displayed as designated by the Board of Supervisors by adoption of a resolution in conjunction with official actions or proclamations of the Board of Supervisors. Ceremonial flags that commemorate special observances must be approved by the Board of Supervisors by adoption of a resolution prior to the observance and shall be displayed for a period of time that is reasonable or customary for the subject that is to be commemorated, but no longer than 30 continuous days.

Adopt Resolution Adopting a Display of Flags Policy.

Adopt Resolution Clarifying Eligibility Requirements For Early Activation Permits In Lake County

Issue: In order to continue service with Kelseyville Auto Salvage and Towing (KAST) for abandoned vehicle towing and disposal services an amendment needs to be executed to increase annual compensation limits. Currently, The County of Lake (County) has an agreement in place with KAST for abandoned vehicle towing and disposal services as part of the Lake County Abandoned Vehicle Abatement Program. KAST has provided services that exceed the amount allowed for in the original agreement and "Amendment One" to the original agreement for "...$10,000 per year, not to exceed a total of $10,000 over the one (1) year contract term..."

On August 18, 2020, The County entered in an agreement with KAST for abandoned vehicle towing and disposal services. Section IV of the agreement states the agreement shall not exceed the agreed upon amount of $10,000 per year, not to exceed a total of $10,000 over one (1) year contract term... On June 22, 2021, "Amendment One" was executed to extend the term for an additional two year term and to "adjust the per annum compensation limits, not to exceed $10,000 per year." Proposal: It is being proposed to execute a new and second amendment with KAST to adjust and increase annual compensation limits to not exceed $15,500 per year in the second year term; and $20,000 per year in the third year term, keeping all other terms of the agreement the same. This will allow for continued towing and disposal of abandoned vehicles and hopefully, prevent any future service disruptions caused by contractual limitations that may impede such services.

Second Amendment to the Abandoned Vehicle Towing and Disposal Services Agreement with Kelseyville Auto Salvage Towing to Increase the FY 21/22 limit by $5,500 and FY 22/23 by $10,000 and approve the chair to sign

On Tuesday, July 12, 2022, Community Development Director Mary Darby submitted her resignation effective November 4, 2022. In light of the challenging efforts to recruit for Department Head/Senior-level management positions, Human Resources would like to review the steps staff will be taking to recruit for the Community Development Director. The Community Development Director Recruitment process is outlined below: � On Thursday, July 14, 2022 a continuous and promotional recruitment was opened by HR staff. � The continuous and promotional recruitment will have a "first review" of applications on Tuesday, August 9, 2022. � HR will advertise in the following groups: ICMA, Careers in Government, CSAC, MMANC, PRISM, NACO, LinkedIn, Handshake, Rip Recruiter, Facebook, and Instagram. If after the first review of applications no qualified applicants are produced, HR will request a bid from the executive search firms, which include: Avery and Associates, ADK Consulting & Executive Search, Alliance Resource Consulting, Bob Murray and Associates, CPS HR, Mosaic Public Partners, Neher & Associates Executive Search & Recruiting, Peckham & McKenny, Ralph Andersen & Associates, Roberts Consulting Group. For background purposes, the Human Resources Department (HR) recently completed a request for qualifications (RFQ) for recruitment firm services for the Public Health Officer (PHO), County Administrative Officer (CAO), and County Counsel attorney positions. Out of the 10 recruitment firms contacted for the RFQ, Human Resources only received two qualified responses for CAO recruitment and 1 for the PHO recruitment. Staff will update the Board as requested

Direction to staff