Board Of Supervisors — Tuesday, June 28, 2022
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Pet of the Week
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To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
Pet of the Week
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1Approve (a) Consideration of Public Health Officer Appointment, and, (b) Ratify Physician Consultation Services Contract
Agreement
Motion carried · 2 motions
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
a) On motion of Supervisor Scott, and by vote of the Board, approved taking this item up as an extra as it came up after the posting of the agenda and needs to be taken up before the next available agenda. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
b) On motion of Supervisor Sabatier, and by vote of the Board, appointed Dr. Gary Pace as the Public Health Officer and Ratified Physician Consultation Services Contract. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: a) County Administrative Officer Susan Parker presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
b) County Administrative Officer Susan Parker presented the item to the Board. County Counsel Anita Grant spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1(a) Approve Side Letter to Lake County Employee Association (LCEA) retroactive to the start date for the October 21, 2021 - June 30, 2025 MOU, Section 5.1 through 5.1.9 covering Group Insurance for LCEA and authorize the Chair to sign;
(b) Approve Side Letter to Lake County Sheriff's Management Association (LCSMA) retroactive to the start date for the October 21, 2021 - June 30, 2025 MOU, Section 5.1 through 5.1.9 covering Group Insurance for LCSMA and authorize the Chair to sign;
(c) Approve Side Letter to Lake County Deputy District Attorney’s Association (LCDDA) retroactive to the start date for the October 21, 2021 - June 30, 2025 MOU, Section 5.1 through 5.5 covering Group Insurance for LCDDA and authorize the Chair to sign;
(d) Approve Side Letter to Lake County Correctional Officer’s Association (LCCOA) retroactive to the start date for the October 21, 2021 – June 30, 2025 MOU, Section 5.1 through 5.6.10 covering Group Insurance for LCCOA and authorize the Chair to sign;
(e) Approve Side Letter to Lake County Safety Employees Association (LCSEA) retroactive to the start date for the October 21, 2021-June 30, 2025 MOU, Section 5.1 through 5.1.9 covering Group Insurance for LCSEA and authorize the Chair to sign;
(f) Approve Side Letter to Lake County Deputy Sheriff's Association (LCDSA) retroactive to the start date for the October 21, 2021-June 30, 2025 MOU, Section 5.1 through 5.1.9 covering Group Insurance for LCDSA and authorize the Chair to sign.
Action Item
pulled on consent
Motion carried · 6 motions
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
After the recent review of benefits provided by the County, the Auditor Controller's Office requested that all benefits provided by the County be listed in each MOU to comply with federal and state audit requirements.
The updates to the MOU's are benefits that the County has been providing for many years but were not listed in the MOU's. The Human Resources Department sent out Side Letters with the clarification requested by the Auditor's office and all labor groups approved the Side Letters.
Benefits added to MOU's:
Accidental Death and Dismemberment (AD&D) Insurance
The County shall pay for $5,000 of AD&D insurance for all eligible employees.
Section 125 Cafeteria Plan
The County shall pay the cost of the administration for the Section 125 plan for eligible employees. The Section 125 Cafeteria Plan is an employer sponsored benefits plan that allows employees pay for qualified medical and child care expenses on a pre-tax basis.
Employee Assistance Plan (EAP)
The County shall pay the cost of the EAP plan for eligible employees.
Staff recommends approving the Labor Units with a ratified formal side letter to acknowledge the benefits as required by federal and state audit requirements.
Recommended Action
(a) Approve Side Letter to Lake County Employee Association (LCEA) retroactive to the start date for the October 21, 2021 - June 30, 2025 MOU, Section 5.1 through 5.1.9 covering Group Insurance for LCEA and authorize the Chair to sign.
(b) Approve Side Letter to Lake County Sheriff's Management Association (LCSMA) retroactive to the start date for the October 21, 2021 - June 30, 2025 MOU, Section 5.1 through 5.1.9 covering Group Insurance for LCSMA and authorize the Chair to sign.
(c) Approve Side Letter to Lake County Deputy District Attorney's Association (LCDDA) retroactive to the start date for the October 21, 2021 - June 30, 2025 MOU, Section 5.1 through 5.5 covering Group Insurance for LCDDA and authorize the Chair to sign.
(d) Approve Side Letter to Lake County Correctional Officer's Association (LCCOA) retroactive to the start date for the October 21, 2021 - June 30, 2025 MOU, Section 5.1 through 5.6.10 covering Group Insurance for LCCOA and authorize the Chair to sign.
(e) Approve Side Letter to Lake County Safety Employees Association (LCSEA) retroactive to the start date for the October 21, 2021-June 30, 2025 MOU, Section 5.1 through 5.1.9 covering Group Insurance for LCSEA and authorize the Chair to sign.
(f) Approve Side Letter to Lake County Deputy Sheriff's Association (LCDSA) retroactive to the start date for the October 21, 2021-June 30, 2025 MOU, Section 5.1 through 5.1.9 covering Group Insurance for LCDSA and authorize the Chair to sign.
a) On motion of Supervisor Sabatier, and by vote of the Board, Approved Side Letter to the Lake County Employee Association (LCEA) as previously described. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
b) On motion of Supervisor Sabatier, and by vote of the Board, Approved Side Letter to Lake County Sheriff's Management Association (LCSMA) amending the retroactive date to November 21, 2022 - June 30, 2025 as previously described. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
c) On motion of Supervisor Sabatier, and by vote of the Board, Approved Side Letter to Lake County Deputy District Attorney’s Association (LCDDA) as previously described. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
d) On motion of Supervisor Sabatier, and by vote of the Board, Approved Side Letter to Lake County Correctional Officer’s Association (LCCOA) as previously described. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
e) On motion of Supervisor Sabatier, and by vote of the Board, Approved Side Letter to Lake County Safety Employees Association (LCSEA) as previously described. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
f) On motion of Supervisor Sabatier, and by vote of the Board, Approved Side Letter to Lake County Deputy Sheriff's Association (LCDSA) as previously described. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: County Administrative Officer Susan Parker introduced the item to the Board. Human Resources Director Pam Samac presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.2a) Waive the formal bidding process, pursuant to Lake County Policy and Procedures, Section 4, Consultation Selection, Subsection 4.1.4; and b) Approve Agreement for Recruitment Services for Lake County Public Health Officer between County of Lake and Mosaic Public Partners in the amount not to exceed $29,000, and Authorize the Chair to Sign
Agreement
passed on consent
Staff memo
Executive Summary
On June 21, 2022, your Board accepted the resignation of the Public Health Officer (PHO) Dr. Erik McLaughlin. In response to our emergent need to fill this position, staff requests that your Board waive the competitive bidding process in order to provide the State mandated services of a Public Health Officer.
It has been challenging to recruit for a full time Public Health Officer (PHO) for the County of Lake. This challenge is not unique to Lake County; other counties are experiencing the same challenges due to the repercussions of the COVID-19 health pandemic and the shortage of available health professionals.
Based on the responses of the PHO recruitment last year, HR contacted those firms and additional firms (6 in total) and only 1 qualified firm responded. Most firms do not have the capacity to respond as they are currently unavailable to provide the services we need.
Staff requests that your Board waive the competitive bidding process pursuant to Lake County Policy and Procedures, Section 4, Consultation Selection, Subsection 4.1.4. The Board of Supervisors may waive the competitive bidding process under the following circumstances that pertain to this request:
1. A situation threatening the public health or safety when time is of the essence in obtaining consultant /contractor services.
2. A situation in which following this policy would cause an interruption of essential public services.
In addition to this professional recruitment, staff will post this announcement and explore other opportunities as presented for this recruitment.
Staff recommends waiving the competing bidding process for the reasons stated previously and the lack of responsive applicants and approve the agreement for Recruitment Services for the PHO with Mosaic Public Partners in the amount of $ 29,000.00.
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Policy and
Procedures, Section 4, Consultation Selection, Subsection 4.1.4.
(b) Approve Agreement for Recruitment Services for Lake County Public Health
Officer between County of Lake and Mosaic Public Partners in the amount not to exceed $29,000, and Authorize the Chair to Sign
| Estimated Cost | $29,000 |
|---|---|
| Amount Budgeted | $0 |
5.3Sitting as the Lake County Air Quality Management District Board of Directors, Approve Carl Moyer Program project funding approval for Middletown Unified School District, and authorize the APCO to sign the agreement
Agreement
passed on consent
Staff memo
Executive Summary
The District received $175,000 in Year 20, $175,000 in Year 21, and $175,000 in Year 22 Carl Moyer Program (CMP) project grant funds from the State Air Resources Board (ARB). The funding proposed herein would utilize the remaining Year 20 funds, Year 21 funds, and some of Year 22 funds. Year 20 project funding must be obligated by June 30, 2022. School Bus replacement funding is capped at $400,000.00 per diesel fueled to electric school bus replacements.
District staff has been soliciting applications and providing program descriptions for a number of years, but few local projects qualify. With the passage of SB 513 in 2015, ARB was able to rewrite the guidelines for the grant program with a lower cost effectiveness limit for School Bus projects. With these new guidelines, we are able to qualify more projects and use the funds locally.
Currently the Middletown Unified School District has 2 mini buses that have met all requirements to qualify for replacement with electric buses under the CMP grant program. But funds available can only support 1 bus at this time. The project proposed below has been determined to be viable and able to meet all necessary requirements of the grant program within the timeframe for this funding cycle and are recommended for approval at this time:
Contract # CMP 2021-02 - MUSD Bus 16 $304,624.76
MUSD Charging Infrastructure. $29,722.00
Replacing a 2003 Thomas E-450 bus with a 2022 or 2023 Micro Bird G5 Ford 200 Battery Electric School Bus.
The above project CMP 2021-02 will be funded with Year 20, Year 21, and Year 22 funds currently held by the District. Any Year 20 funds not obligated by June 30, 2022 must be returned to the state. The California Air Resources Board has requested we expedite this project to ensure funds remain local, and are not returned to the State. They have expedited this project review and approval so that we could get this project to your Board for consideration before the end of the Fiscal Year.
Recommended Action
The Board of Directors approve the project and authorize the APCO to sign a Funding Agreement between the LCAQMD and the Middletown Unified School District.
5.4a) Approve Grant Agreement between Lake County Animal Care and Control and Best Friends Animal Society in the amount of $10,000 and Authorize the Animal Care and Control Director to sign; and b) Adopt Resolution to Appropriate Unanticipated Revenue in Budget Unit 2811
Agreement
pulled on consent
Motion carried
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Lake County Animal Care and Control has applied for and received approval of a $10,000 grant through Best Friends Animal Society for funding Community Cat surgeries and equipment for the humane care of feral cats. The grant is to assist Lake County Animal Care and Control in getting stray cats fixed and vaccinated in an effort to increase cat live release rates within the County.
Recommended Action
(a) Approve Grant Agreement between Lake County Animal Care and Control and Best Friends Animal Society in the amount of $10,000 and Authorize the Animal Care and Control Director to sign.
(b) Adopt Resolution to Appropriate Unanticipated Revenue in Budget Unit 2811.
a) On motion of Supervisor Scott, and by vote of the Board, Approved Grant Agreement between Lake County Animal Care and Control and Best Friends Animal Society in the amount of $10,000 and Authorized the Animal Care and Control Director to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
b) Supervisor Scott offered the resolution and it passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: a) Animal Care and Control Officer Jonathan Armas presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
b) Animal Care and Control Officer Jonathan Armas presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.5Approve Agreement Between County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services In the Amount of $495,000.00 for FYs 2022-23, 2023-24, and 2024-25 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services issued a Request for Proposals for Adult Residential Treatment Services on March 3, 2022 which closed March 31, 2022. One proposal was received, yet LCBHS continues to have a need to contract with facilities to support client needs. Manzanita House is one of two Board and Care facilities in Lake County and is a critical placement, as it provides a step-down for client on conservatorship coming back into the community from higher levels of care. Lake County Behavioral Health services has been contracted with and placing clients at Manzanita House for over a decade.
Recommended Action
Approve Agreement Between County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services In the Amount of $495,000.00 for FYs 2022-23, 2023-24, and 2024-25 and Authorize the Board Chair to Sign.
| Estimated Cost | $495,000.00 |
|---|---|
| Amount Budgeted | $495,000.00 |
5.6Approve Agreement Between County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services in the amount of $985,500.00 for FYs 2022-23, 2023-24, and 2024-25 and Authorize the Board Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
LCBHS issued a Request for Proposals for Adult Residential Treatment Services on 03/03/2022 which closed 03/31/2022. LCBHS received only one formal proposal (BOS meeting 06/07/2022, item 5.8 for reference), yet continues to have a need for these services and a need to contract with facilities that have historically provided these services to Lake County beneficiaries. LCBHS has been placing clients at Willow Glen facilities since 2013.
Willow Glen did submit FY 2022-23 rate sheet, which is incorporated into the contract.
Recommended Action
Approve Agreement Between County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services in the amount of $985,500.00 for FYs 2022-23, 2023-24, and 2024-25 and Authorize the Board Chair to Sign.
| Estimated Cost | $985.500.00 |
|---|---|
| Amount Budgeted | $985.500.00 |
5.7Approve Board of Supervisors Minutes June 7, 2022
Action Item
passed on consent
5.8Approve Resolution of the City Council Of The City Of Clearlake Calling for and Providing for and Giving Notice Of The General Municipal Election to be held in the City Of Clearlake, County Of Lake, State Of California, on the 8th day of November, 2022 for the Purpose of Electing Two City Council Members and a City Treasurer, each to hold a term of Four Years, or Until Their Successors are Elected and Qualified, and Requesting Approval of the Lake County Board of Supervisors for Election Services to be Provided by the County Elections Department
Action Item
passed on consent
Staff memo
Executive Summary
This resolution respectfully request, pursuant to Election Code Section 10400 et seq, the Board of Supervisors of the County of Lake authorize consolidation of election services for Purpose of Electing Two City Council Members and a City Treasurer, each to hold a term of Four Years, or Until Their Successors are Elected and Qualified.
Recommended Action
Approve Resolution of the City Council Of The City Of Clearlake Calling for and Providing for and Giving Notice Of The General Municipal Election to be held in the City Of Clearlake, County Of Lake, State Of California, on the 8th day of November, 2022 for the Purpose of Electing Two City Council Members and a City Treasurer, each to hold a term of Four Years, or Until Their Successors are Elected and Qualified, and Requesting Approval of the Lake County Board of Supervisors for Election Services to be Provided by the County Elections Department
5.9Approve Contract renewal between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children’s Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2022 through June 30, 2023 and a maximum amount of $126,720.00; and Authorize the Board Chair to Sign
Report
passed on consent
Staff memo
Executive Summary
Health Services Medical Therapy Program (MTP) is a special program within California Children's Services (CCS) that provides physical therapy (PT), occupational therapy (OT) and medical therapy conference (MTC) services for children with disabilities, generally due to neurological or musculoskeletal disorders.
Although Health Services has actively recruited for a Physical Therapist to support the MTP program, no applications were received. As a result, Health Services is contracting with Ms. Trina Maia, to provide physical therapy services for these children.
Ms. Maia has a Master's Degree in Physical Therapy from Loma Linda University, and over twenty years of experience. Ms. Maia is well received by Health Services staff, and the families and children served through the MTP.
Health Services requests your Board's approval to renew this agreement with Ms. Maia to continue providing these vital services to our MTP families, and children. The Department will also continue recruitment efforts to locate and hire a full time Physical Therapist.
Recommended Action
Approve Contract renewal between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2022 through June 30, 2023 and a maximum amount of $126,720; and Authorize the Board Chair to Sign
5.10Approve Contract renewal between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children’s Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2022 through June 30, 2023 and a maximum amount of $45,408; and Authorize the Board Chair to Sign
Report
passed on consent
Staff memo
Executive Summary
Health Services Medical Therapy Program (MTP) is a special program within California Children's Services (CCS) that provides physical therapy (PT), occupational therapy (OT) and medical therapy conference (MTC) services for children with disabilities, generally due to neurological or musculoskeletal disorders.
Although Health Services has actively recruited for an Occupational Therapist to support the MTP program, no applications were received. As a result, Health Services is contracting with Ms. Sheila McCarthy, to provide occupational therapy services for these children.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University, and over forty years of experience. Ms. McCarthy is well received by Health Services staff, and the families and children served through the MTP.
Health Services requests your Board's approval to renew this agreement with Ms. McCarthy to continue providing these vital services to our MTP families, and children. The Department will also continue recruitment efforts to locate and hire a part time Occupational Therapist.
Recommended Action
Approve Contract renewal between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2022 through June 30, 2023 and a maximum amount of $45,408; and Authorize the Board Chair to Sign
5.11Adopt Resolution to Name a Certain Existing Unnamed Road in the Lower Lake Area
Resolution
pulled on consent
Staff memo
Executive Summary
A request has been made by a property owner to name an existing road located off of Little High Valley Road in the Lower Lake area. The road to be named is not in the County-maintained Road System, nor is it proposed to be. The proposed road name is to be for identification purposes only. For the convenience of the Board, a sketch of the road and the request to name this road are attached.
There are no other roads in the County with the name of SNOW ROAD.
The attached Resolution of Intention sets forth the location and the proposed name of this road.
Your favorable consideration of the Resolution will facilitate a proper name for this existing unnamed road.
Recommended Action
Approve the Resolution and Authorize the Chair to sign.
Supervisor Simon offered the resolution as amended and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.12a) Approve Agreement between the County of Lake and Helico Sonoma Helicopters for Fiscal Year 2022/23 in the amount of $50,000 and authorize the Chairman to sign
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract with Helico Sonoma helicopter services for Fiscal Year 2022/23 Helicopter services are utilized by the Sheriff's Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments. Due to fire suppression activity, it is unknown which vendors will be available during the various times of the year.
The Sheriff's Office contacted Redding Air Services Helicopters out of Redding and Capitol Helicopters out of Sacramento. Both provide this type of service, however they are contracted with PG&E and will likely not be available to us on as "as needed" basis. Redding Air has a rate of $1,875/hr and Capitol Helicopters has a rate of $1,850/.hr.
Recommended Action (a) Approve Agreement between the County of Lake and Helico Sonoma Helicopters for Fiscal Year 2022/23 in the amount of $50,000 and authorize the Chairman to sign
5.13a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.1, as this is an annual contract for services that have not increased more than the consumer price index; and b) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2022/23 in the amount of $75,000 and authorize the Chairman to sign
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract with A&P helicopter services for Fiscal Year 2022/23.
Helicopter services are utilized by the Sheriff's Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments. Due to fire suppression activity, it is unknown which vendors will be available during the various times of the year.
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
Recommended Action
(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.1, as this is an annual contract for services that have not increased more than the consumer price index; and (b) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2022/23 in the amount of $75,000 and authorize the Chairman to sign
5.14Adopt Resolution Amending Resolution 2021-115 to amend the adopted budget for FY2021-22 by appropriating unanticipated revenue in the Sheriff/Coroner budget 2201
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Department has received $33,436 in unrealized revenue from the State of California during this fiscal year. This is the result of an agreement the Sheriff's Department has with the Cal-Fire Incident Management Teams/Support Teams for deployment to various state emergencies. This revenue is for reimbursement for our staff time assisting during these State emergencies. With your Board's approval, this revenue will be re-allocated back into the Sheriff/Coroner budget 2201 object code 1.11 to cover any payroll shortfalls that may arise during the remainder of this fiscal year.
Recommended Action
Adopt Resolution Amending Resolution 2021-115 to amend the adopted budget for FY2021-22 by appropriating unanticipated revenue in the Sheriff/Coroner budget 2201
5.15Adopt Proclamation for Designating the Month of June 2022 as Elder and Adult Dependent Abuse Awareness Month in Lake County
Proclamation
passed on consent
Staff memo
Executive Summary
BOARD OF SUPERVISORS, COUNTY OF LAKE,
STATE OF CALIFORNIA
Proclamation
DESIGNATING THE MONTH OF June 2022 as
Elder and Dependent Adult Awareness Month
WHEREAS, Lake County seniors and dependent adults are valued members of society and it is our collective desire to ensure they live safely and with dignity; and
WHEREAS, abuse of elder and dependent adults is a tragedy inflicted on vulnerable adults and an ever-increasing problem in today's society that crosses socio-economic boundaries; and
WHEREAS, combating the abuse of elder and dependent adults will help improve the quality of life for all citizens and will allow elder and dependent adults to continue to live as independently as possible and contribute to the vibrancy of life in Lake County; and
WHEREAS, Lake County is committed to raising awareness about issues facing elder and Dependent adults and helping all individuals thrive in communities for as long as possible; and
WHEREAS, Lake County promotes building safer communities for all our citizens; and
WHEREAS, increased awareness of issues of elder and adult dependent abuse increases the likelihood of reporting and successfully prosecuting those who abuse Lake County's vulnerable seniors and dependent adults.
NOW, THEREFORE, BE IT PROCLAIMED that the Lake County Board of Supervisors, along with the Lake County Department of Social Services, does hereby designate June 2022 as Elder and Adult Dependent Awareness Month.
PASSED AND ADOPTED this 28th day of June , 2022.
ATTEST: SUSAN PARKER COUNTY OF LAKE
Clerk to the Board of Supervisors
By: _______________________ _________________________
Deputy Chair, Board of Supervisors
5.16a) Approve Purchase of Mandated Client Services Described as After Care Services with Evolve Youth Services and Authorize Director of Social Services or her Designee to Issue a Purchase Order in an Amount not to exceed $40,860.
Action Item
passed on consent
Staff memo
Executive Summary
CWS is mandated by the federal government (AB 153) to immediately provide a minimum of 6 months of aftercare services when foster youth transition from a short-term residential treatment placement (STRTP) to a less restrictive placement.
An LCDSS foster youth was transitioned from a residential placement to a resource home in Humboldt County where he is living with a half sibling. All previous placements of this youth have been unsuccessful with the exception of the high-level (STRTP) he was transitioned from. This potentially permanent placement would allow the siblings to remain together and requires the support of extensive outside services, which are available through Evolve, a non-profit organization already working with the sibling in the home. This placement was determined to be in the best interest of the aforementioned foster youth.
At the time of this placement, the state had not set rates for after care services so CWS worked with the facility to develop a cost for the package of services to be delivered on a monthly basis. Once the package of services had been determined and was consistent with the State's expectation and rate system, Evolve sent an invoice for the previous seven months.
Typically, the non-discretionary nature of these services billed on a monthly basis would fall far below the amount requiring BOS approval. However, due to the extenuating circumstances described above, seven months of invoices are now due which exceeds department purchasing authority limits and does require BOS approval.
LCDSS anticipates additional invoices for the months of March to June 2022 in the amount not to exceed $34,000 to come before the BOS for approval in July 2022. It is the intent of LCDSS to contract with this non-profit in the next year if the intent is to continue services for this youth.
Recommended Action
a) Approve Purchase of mandated client services described as after care services with Evolve Youth Services and authorize Director of Social Services or her designee to issue a purchase order in an amount not to exceed $ 40,086.
5.17Adopt Resolution Authorizing the Transfer of APN: 030-083-360, from Cobb Area County Water District to the County of Lake and authorize the Chair of the Board of Supervisors to sign the Certificate of Acceptance and record the deed.
Resolution
pulled on consent
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
On February 26, 2019 the Board of Supervisors granted Special Districts Administrator authorization to initiate all transfers of CSA #22 Mt Hannah Water assets, liabilities and fund equity to Cobb Area County Water District.
A 1977 grant deed for property transfer from the Kelseyville Lyons Club to the County of Lake contained four (4) parcels, including APN 115-003-17 and APN 030-083-360. During the process of transferring APN 115-003-17 from CSA #22 Mt Hannah Water to Cobb Area County Water District, APN 030-083-360 was inadvertently transferred.
It was later discovered that there were additional assets in the form of one parcel and five easements belonging to CSA #22 Mt Hannah Water that still needed to be transferred to Cobb Area County Water District. As a result of the above discrepancy, on March 10, 2020 the Board of Supervisors granted Special Districts Administrator authorization to initiate all transfers of CSA #22 Mt Hannah Water assets, liabilities and fund equity to Cobb Area County Water District.
It has now been discovered that APN 030-083-360 was inadvertently and incorrectly also transferred to Cobb Area County Water District during this process. Cobb Area County Water District has executed a quit claim deed to facilitate the return of APN 030-083-360.
Attached for your consideration is a Resolution authorizing the transfer of APN 030-083-360, from Cobb Area County Water District to the County of Lake.
Recommended Action
Adopt Resolution Authorizing the Transfer of APN: 030-083-360 from Cobb Area County Water District to the County of Lake, approve the quit claim deed for APN: 030-083-360, and Authorize the Chair of the Board of Supervisors to sign the Certificate of Acceptance and record the deed, Certificate of Acceptance and Preliminary Change of Ownership Report.
On motion of Supervisor Sabatier, and by vote of the Board, and by vote of the Board, approved Consent Items 5.1 through 5.17 with the exception of items 5.1, 5.4, 5.11, and 5.17 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Supervisor Pyska offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: Public Member Joan Moss pulled the item from the consent agenda.
Special Districts Administrator Scott Harter presented the item to the Board.
Chair Crandell asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6. Timed Items
6.19:05 A.M.- Lake County Animal Care and Control
6.29:06 A.M. - Public Input
Clerk’s notes: Public Members Joan Moss, Greg Bianchinni, and Linda Hatfield spoke.
6.39:08 A.M. - a) Presentation of Proclamation Designating the Month of June 2022 as Elder and Dependent Adult Awareness Month in Lake County; and b) Presentation of changes to the state reporting law related to elder abuse
Proclamation
Staff memo
Executive Summary
a).
BOARD OF SUPERVISORS, COUNTY OF LAKE, STATE OF CALIFORNIA
Proclamation
DESIGNATING THE MONTH OF JUNE 2022 AS
ELDER AND DEPENDENT ADULT AWARENESS MONTH
WHEREAS, Lake County seniors and dependent adults are valued members of society and it is our collective desire to ensure they live safely and with dignity; and
WHEREAS, abuse of elder and dependent adults is a tragedy inflicted on vulnerable adults and an ever-increasing problem in today's society that crosses socio- economic boundaries; and
WHEREAS, combating the abuse of elder and dependent adults will help improve the quality of life for all citizens and will allow elder and dependent adults to continue to live as independently as possible and contribute to the vibrancy of life in Lake County; and
WHEREAS, Lake County is committed to raising awareness about issues facing elder and Dependent adults and helping all individuals thrive in communities for as long as possible; and
WHEREAS, Lake County promotes building safer communities for all our citizens; and
WHEREAS, increased awareness of issues of elder and adult dependent abuse increases the likelihood of reporting and successfully prosecuting those who abuse Lake County's vulnerable seniors and dependent adults.
NOW, THEREFORE, BE IT PROCLAIMED that the Lake County Board of Supervisors, along with the Lake County Department of Social Services, does hereby designate June 2022 as Elder and Adult Dependent Awareness Month.
PASSED AND ADOPTED this 28th day of June , 2022.
ATTEST: SUSAN PARKER COUNTY OF LAKE
Clerk to the Board of Supervisors Chair, Board of Supervisors
b). ) Presentation of changes to the state reporting law related to elder abuse
Recommended Action
a) Presentation of Proclamation Designating the Month of June 2022 as Elder and Adult Dependent Abuse Awareness Month; and b) Presentation of changes to the state reporting law related to elder abuse
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Simon read the proclamation into the record and presented it to the Lake County Department of Social Services. Adult Services Program Manager Amy Schimansky and Social Services Director Crystal Markytan spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:15 A.M. - (Sitting as the Lake County Air Quality Management District Board of Directors) Consideration of the Fy 22/23 Draft Budget and Consider District Updates and Annual Policies Recommendations.
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
This draft budget hearing is intended to meet the requirements of California Health and Safety Code Section 40131. Additionally, District staff annually provides an update to the Board of Directors and requests Board direction on the items.
Recommended Action
1. Approve the FY 22/23 Draft Budget proposed for the District
2. That the Board of Directors continues to be on record as opposed to any further State Subvention Cuts to the District, and support District Staff seeking additional funding to support the additional work load placed on the District.
3. That the Board of Directors be on record as supporting District staff to continue to actively participate on the CAPCOA Board to represent the needs and interests of Lake County related to Air Quality program funding, regulations, and benefits.
4. That the Board of Directors continue their policy directive that health impacts, health risks, health based complaints, and mandated programs/requirements be given top priority, following by activities that have regulatory time frames, and other funded activities, or as directed by the Board.
On motion of Supervisor Sabatier, and by vote of the Board, approved FY22-23 Draft Budget and Annual Policy Recommendations as outlined in the staff memo. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: Air Pollution Control Officer Doug Gearhart presented the item to the Board.
Chair Crandell asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Resolution of the Lake County Board of Supervisors Authorizing the Application for the Permanent Local Housing Allocation Program for the Collier Avenue Apartment Project.
Resolution
Staff memo
Background
In 2017, after many years of advocacy by California's affordable housing proponents, the state's legislature established a permanent source of funding intended to increase the affordable housing stock in California. Revenue is collected from a fee assessed recorded real estate transactions. Effective in 2019, the California Department of Housing and Community Development (HCD) is directed to use 70 percent of collected revenue to provide financial assistance to local governments for eligible housing-related projects and programs to assist in addressing the unmet housing needs of their local communities. This program is now named the Permanent Local Housing Allocation (PLHA) program.
Funding Allocations
The first Notice of Funding Availability (NOFA) for the PLHA program was released by HCD in 2020, with a second NOFA release in 2021. A third NOFA is anticipated in June 2022. These NOFAs provided a formula-based noncompetitive allocation for each California local government, to be accessed over a five-year period through a formal application process with certain threshold requirements listed in the attached draft Housing Plan. Local governments may transfer some or all of their allocations to other local governments of a local or regional housing trust fund, also to be used for an eligible purpose. Additional funding is available through a competitive application.
Lake County's noncompetitive, or formula, PLHA allocations authorized through the respective Notice of Funding Availability were $241,741 for 2019-2020 Year One and $360,728 for 2020/2021 Year Two. The current estimate for the total five-year formula commitment is $1,450,450.
Local governments must also, in general, submit a formal application to utilize its first three years of noncompetitive funding allocations prior to December 31, 2022. Otherwise the Year One 2020 allocation will be lost. The same can happen with Year Two funding if the local government does not submit a complete application requesting that allocation by the end of calendar year 2023.
Eligible Activities
PHLA funds may be utilized for a variety of programs or projects benefitting Lake County low-income households. Rental and homeownership, new construction and rehabilitation, emergency shelters and services, are among the allowed uses. Details on these eligible activities are provided in the attached draft Five-Year Plan.
Housing Plan Requirements
The Board of Supervisors must adopt a Five-Year Plan, after consideration of any public comments received at a regular meeting, for use of any PHLA funds either obtained through formula allocation or accessed by competitive applications, The Plan must include the following information (detailed within the Plan):
1. How funds will be allocated and used for eligible activities.
2. How the county will prioritize increasing housing for households with incomes at or below 60 percent of Area Median Income.
3. A description of how the Plan is consistent with the programs set forth in the county's adopted Housing Element.
4. A Board of Supervisors resolution stating the Plan was adopted after public review and comment.
Selected Collier Avenue Project
The Board of Supervisors in August 2019, after soliciting public comment, adopted its No Place Like Home Housing Plan which prioritized several urgent affordable housing needs. Subsequently the county submitted to HCD in early 2022 a noncompetitive allocation application and a competitive funding application, respectively, for a long-planned permanent supportive multifamily housing project for the chronically homeless mentally ill.
The NPLH funding was committed to the proposed Collier Avenue housing project, as it is currently known, after release of a formal Request for Proposals in accordance with the county's adopted procurement policy and the NPLH requirements. The Rural Communities Housing Development Corporation (RCHDC), a Mendocino County-based nonprofit affordable housing developer and management company with a long history in Lake County, was the sole responding entity. RCHDC proposed the development of a multifamily housing project on a site is had acquired from the county many years before for a different project that, for several reasons, never broke ground.
This Five-Year Plan builds on that adopted No Place Like Home Housing Plan and its stated objective of developing and supporting that permanent supportive multifamily housing project for the chronically homeless mentally ill residents of Lake County. The attached Permanent Local Housing Allocation Five-Year Housing Plan addresses both the currently available $602,469 funding (also to be committed by BOS resolution to the RCHDC Collier Avenue project as discussed) as well as the anticipated $847,981 funding remaining for Years Three, Four and Five.
Recommended Action
Adopt Resolution of the Lake County Board of Supervisors Authorizing the Application for the Permanent Local Housing Allocation Program for the Collier Avenue Apartment Project.
Supervisor Scott offered the resolution as amended and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. Ryan LaRue and Linda Hedstrom spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Extending Accela Civic Platform Permitting Software and Supporting True Point Maintenance Services for Accela
Action Item
Motion carried · 3 motions
Carried 4-1 — moved by Simon
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Carried 4-1 — moved by Simon
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Carried 4-1 — moved by Simon
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Staff memo
Executive Summary
Lake County moved to an Accela Civic Platform for permit tracking in 2016. In 2016, Accela provided the Community Development Department (Department) with 10 user licenses. In 2021, the Department upscaled to 23 user licenses. Currently, the Department has a need to upscale the Civic Platform Permitting Licenses to an additional 8 users due to the increase of staff members. This upscale would provide CDD with 31 user licenses.
In addition, CDD is requesting the approval for further support of True Point Solutions professional services in the amount of $18,600 for a total of 120 hours of support services.
Attached are the following support documents: 1) Original Accela contract; 2) True Point Solutions contract; and 3) the proposed contracts for approval of either a one-year, or three years of extended Accela Civic Platform Services.
Recommended Action
It is my recommendation that BOS approves the Accela Civic Platform Software and the True Point Accela Platform Services
a) On motion of Supervisor Simon, and by vote of the Board, approved three year contract with Accela. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Scott, Pyska, and Crandell
Nays- Supervisor: 1 - Sabatier
On motion of Supervisor Simon, and by vote of the Board, Amended motion to approve three year contract with Accela in the amount of $229,526.84. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Scott, Pyska, and Crandell
Nays- Supervisor: 1 - Sabatier
b) On motion of Supervisor Simon, and by vote of the Board, approved True Point Solutions Agreement in the amount of $18,600.00 for 120 hours for support services. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Scott, Pyska, and Crandell
Nays- Supervisor: 1 - Sabatier
Clerk’s notes: Community Development Director Mary Darby presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Proposed Findings of Fact and Decision in the Appeal of WeGrow, LLC.(AB 22-01)
Action Item
Motion carried · 2 motions
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Pursuant to your Board's unanimous Statement of Intended Decision in the above matter on May 17, 2021, I have prepared the attached Findings of Fact to support your Board's decision.
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
Recommended Action
1. Move to approve the Findings of Fact and Decision and authorize the Chair to Sign; and
2. Move to deny the appeal.
a) On motion of Supervisor Simon, and by vote of the Board, approved the Findings of Fact and Decision and authorized the Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
b) On motion of Supervisor Simon, and by vote of the Board, denied the appeal. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of Resolution Authorizing the Public Services Director to Execute Documents with the California Department of Transportation for the Clean California Local Grant Program
Action Item
Staff memo
Executive Summary
The State of California's Clean California Initiative is a multi-year, $1.1 billion program to increase litter abatement efforts by Caltrans and local entities statewide, and to support state and local beautification projects. In December 2021 Caltrans issued a call for projects for the Clean California Local Grant Program, which is the competitive local agency component of the initiative and is intended to support litter abatement and beautification projects in public spaces. In February 2022 the Public Services Department submitted an application for the "Lake County Beautification Initiative Project", and in March 2022 staff was notified of a $1.3 million project award. The project consists of a countywide marketing outreach and educational campaign, as well as amenities at fifteen parks countywide such as restrooms, public art, shade structures, trees, drinking fountains, benches, trash/recycling receptacles, and litter abatement signs.
In May 2022 Caltrans provided County staff with the attached grant agreement. In accordance with the conditions of the grant, staff has prepared the attached resolution which delegates authority to the Public Services Director to execute the grant agreement and to sign and submit all grant-related amendments, reports, and payment requests. With your Board's approval of the resolution the Public Services Director will sign the agreement, and upon Caltrans' countersigning Public Services will begin reimbursable project work.
Estimated Agreement Cost: N/A Amount Budgeted: N/A Future Cost: N/A
Recommended Action
Approve the Resolution Authorizing the Public Services Director to Execute Documents with the California Department of Transportation for the Clean California Local Grant Program
Supervisor Pyska offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluation:
Title: Public Works/ Water Resources Director
Closed Session Item
8.2Public Employee Evaluation:
Title: Behavioral Health Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 2:36 p.m. having taken no action.