Lake County Meetings — interactive archive

Board Of Supervisors — Tuesday, October 23, 2018

9:00 AM · Board Chambers

Approved minutes (PDF)

This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.

1. Call to Order

2. Moment of Silence

3. Pledge of Allegiance

4. Consideration of Extra Items Not Appearing on the Posted Agenda

5. Current Construction Projects - Contract Change Orders

5.1ADDENDUM - Consideration of Change Order No. Thirteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $15,798.14, for a revised contract amount of $5,399,820.83; and authorize the Chair to sign Action Item not acted on
no itemized roll call in the official record
No action taken.
Clerk’s notes: This item has been continued to the November 6, 2018 Board meeting due to a lack of 4/5ths vote.
5.2ADDENDUM - Consideration of Change Order No. Fourteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $30,982.79, for a revised contract amount of $5,430,803.62, and authorize the Chair to sign Action Item not acted on
no itemized roll call in the official record
No action taken.
Clerk’s notes: This item has been continued to the November 6, 2018 Board meeting due to a lack of 4/5ths vote.
5.3ADDENDUM - Consideration of Change Order No. Fifteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $43,390.86, for a revised contract amount of $5,474,194.48, and authorize the Chair to sign Action Item not acted on
no itemized roll call in the official record
No action taken.
Clerk’s notes: This item has been continued to the November 6, 2018 Board meeting due to a lack of 4/5ths vote.
5.4ADDENDUM - Consideration of Change Order No. Sixteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $35,650.45, for a revised contract amount of $5,509,844.93, and authorize the Chair to sign Action Item not acted on
no itemized roll call in the official record
No action taken.
Clerk’s notes: This item has been continued to the November 6, 2018 Board meeting due to a lack of 4/5ths vote.
5.5ADDENDUM - Consideration of Change Order No. Seventeen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16 Federal Aid No. SRTSL-5914(097) for a decrease of $16,347.72, for a revised contract amount of $5,493,497.21, and authorize the Chair to sign Action Item not acted on
no itemized roll call in the official record
No action taken.
Clerk’s notes: This item has been continued to the November 6, 2018 Board meeting due to a lack of 4/5ths vote.

6. Approval of the Consent Agenda

6.1Approve Minutes of the Board of Supervisors meetings held July 10, 2018, September 18, 2018 and September 25, 2018 Minutes passed on consent
Minutes_07102018 Minutes_09182018 Minutes_09252018
6.2Approve Leave of Absence Request for Deputy Probation Officer III Kristine Weigel from October 16, 2018 through December 3, 2018 and authorize the Chair to sign Action Item passed on consent
6.3a) Authorize the Purchase of one 2019 Chevrolet Express Passenger Van pursuant to the attached quotes; and b) Authorize the Behavioral Health Services Administrator to issue a purchase order to Elk Grove/Winner Chevrolet in the amount not to exceed $28,106.87 Action Item passed on consent
6.4Authorize Long Distance Travel to New Orleans, Louisiana from November 26, 2018 to November 30, 2018 to attend Emegency Preparedness for Iyesha Miller-Health Services Manager, Dean Eichelmann-Emergency Preparedness Program Coordinator and Christine Hannigan-Emergency Preparedness Support Specialist, Public Health Division. Action Item passed on consent
6.5(Sitting as the Lake County Watershed Protection District, Board of Directors) Approve Purchase of Grant-Funded Oil Spill Response Equipment and Authorize the Water Resources Department Director/Assistant Purchasing Agent to Issue and Sign Purchase Order not to Exceed $35,000. Action Item passed on consent
6.6(Sitting as the Lake County Watershed Protection District, Board of Directors) Adopt Resolution Authorizing the Water Resources Director to Execute a Funding Agreement for a State of California Parks and Recreation, Department of Boating and Waterways, SAVE-18 Grant in the amount of $50,000, with a project budget of $60,000 Resolution passed on consent
6.7(Sitting as the Lake County Watershed Protection District, Board of Directors) Approve Amendment One to Agreement Number 4600011952 AM-01 between the County of Lake and California Department of Water Resources to Increase the Grant Amount from $41,075.00 to $65,084.94 and Authorize the Chair to Sign Agreement passed on consent
6.8(a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order not to exceed $246,139 to Peterson CAT for a Caterpillar 330F Hydraulic Excavator Action Item passed on consent
6.9Approve Amendment Eight to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,370,973.05 (an increase of $6,965.59) and authorize the Chair to sign Action Item not acted on
no itemized roll call in the official record
No action taken.
6.10Approve Amendment Two to the Agreement for Construction Management Services for the Eastlake Elementary Safe Routes to School & Community Development Block Grant Project with 4 Leaf, Inc. for an increase of $153,908.70, and an amount not to exceed $351,325.61; and authorize the Chair to sign Agreement not acted on
Carried 3-0 (recovered from the archived minutes)
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
No action taken.
6.11Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Jones Flying Services, Inc. for Fiscal Year 2018/2019, and authorize the Chair to sign Action Item passed on consent
6.12Authorize Long Distance Travel to Las Vegas, Nevada, for two detectives to attend the California Homicide Investigators Association Conference Action Item passed on consent
6.13Approve Memorandum of Agreement (MOA) with various entities for mutual aid provided during the River and Ranch (Mendocino Complex) fires. Action Item passed on consent
6.14Approve Five Year Lease between Penna Realty Property Management and County of Lake for the Annual Amount of $48,000, and authorize the Chair to sign Agreement passed on consent
6.15Approve Late Mileage Claim for Social Services Director in the Amount of $74.88; and Authorize the Auditor to Process Payment Action Item passed on consent
6.16Authorize Long Distance Travel for Water Resources Engineer II Yuliya Osetrova to Attend the FEMA Community Rating System (CRS) Workshop in Carson City, Nevada on October 30 and 31, 2018 Action Item passed on consent approved — Pass
no itemized roll call in the official record
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 6.1 through 6.16, with the exception of Items 6.9 and 6.10, which have been continued to November 6, 2018. The motion carried by the following vote:

7. Timed Items

7.19:05 A.M. - Public Input
Clerk’s notes: Shayna Dickenson spoke.
7.29:06 A.M. - Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident Proclamation approved — Pass
Carried 3-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident. The motion carried by the following vote:
Clerk’s notes: Interim Public Health Officer Erin Gustafson presented the item to the Board. Environmental Health Director Jasjit Kang was also present and spoke. Debris removal on 5 parcels has been completed as of October 20, 2018 by the State program. 2 parcels have chosen private clean up. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.39:07 A.M. - (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires Proclamation approved — Pass
Carried 3-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
(a) On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire. The motion carried by the following vote:
Clerk’s notes: a) Interim Public Health Officer Erin Gustafson presented the item to the Board. Environmental Health Director Jasjit Kang was also present and spoke. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. b) Environmental Health Director Jasjit Kang reported that 150 Right of Entry forms have been submitted from property owners as of October 20, 2018. A total of 44 properties have been cleaned up by the State debris clean up program, 7 properties for private clean up and 13 properties for modified clean up. County Recovery Coordinator Nathan Spangler was present and spoke. Chair Steele asked if anyone present wished to speak and Shayna Dickenson spoke. No one else wished to speak and the public input portion of this item was closed.
7.49:15 A.M. - PUBLIC HEARING - Consideration of a Resolution amending the Master Fee Schedule for Departmental Services Rendered by the County Public Hearing Adopted — Pass
no itemized roll call in the official record
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Deputy County Administrative Officer Stephen Carter presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.59:30 A.M. - PUBLIC HEARING - Consideration of Proposed Property Assesment for County Service Area #16 to Complete the Water System Consolidation with Clearlake Oaks County Water District Public Hearing Advanced
Carried 3-0 — moved by Simon
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
On motion of Supervisor Simon, and by vote of the Board, waived the reading of the ordinance to be read in title only (Clerk so did). Ayes: Supervisors Simon, Brown and Steele Absent: Supervisors Smith and Scott On motion of Supervisor Simon, and by vote of the Board, advanced the Ordinance two weeks to November 6, 2018. The motion carried by the following vote: Ayes: Supervisors Simon, Brown and Steele Absent: Supervisors Smith and Scott
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board. Deputy Administrator Dan Janakes was also present. Chair Steele opened the public hearing and asked if anyone present wished to speak and Carol Schepper spoke. No one else wished to speak and the public hearing was closed.
7.610:00 A.M. - (Continued from September 18, 2018, August 21, 2018 and August 7, 2018) - Public Hearing - Consideration of Resolution Declaring the Results of the Majority Protest Proceedings and Establishing the Lake County Tourism Improvement District (LCTID) “Resolution of Formation” Public Hearing Adopted — Pass
no itemized roll call in the official record
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Deputy County Administrative Officer Michelle Scully presented the item to the Board. Civitas Project Manager Rachael Taylor was also present and spoke. Chair Steele asked if anyone present wished to speak and Melissa Fulton spoke. No one else wished to speak and the public input portion of this item was closed.

8. Non-Timed Items

8.1Supervisors’ weekly calendar, travel and reports
8.2ADDENDUM - Consideration of (a) Board appointment of delegate and alternate to the Rural County Representatives (RCRC) Board of Directors for 2019; (b) Board appointment of delegate and alternate to Golden State Finance Authority (GSFA) Board of Directors for 2019; and (c) Board appointment of delegate and alternate to the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2019 Appointment approved
Carried 3-0 — moved by Simon
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Carried 3-0 — moved by Simon
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Carried 3-0 — moved by Simon
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
(a) On motion of Supervisor Simon, and by vote of the Board, appointed Supervisor Brown as the delegate and Supervisor Simon as the alternate to the Rural County Representatives (RCRC) Board of Directors for 2019. The motion carried by the following vote: Ayes: Supervisors Simon, Brown and Steele Absent: Supervisors Smith and Scott (b) On motion of Supervisor Simon, and by vote of the Board, appointed Supervisor Brown as the delegate and Supervisor Simon as the alternate to the Golden State Finance Authority (GSFA) Board of Directors for 2019. The motion carried by the following vote: Ayes: Supervisors Simon, Brown and Steele Absent: Supervisors Smith and Scott (c) On motion of Supervisor Simon, and by vote of the Board, appointed Supervisor Brown as the delegate and Supervisor Simon as the alternate to the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2019. The motion carried by the following vote: Ayes: Supervisors Simon, Brown and Steele Absent: Supervisors Smith and Scott
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.3Consideration of Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit No. 1012, Administrative Office Resolution Adopted — Pass
no itemized roll call in the official record
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.4Consideration of Amendment to Resolution 2018-137 Approving Additional Victim-Witness Assistance Program Grant Funding Action Item Adopted — Pass
no itemized roll call in the official record
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Victim Witness Program Administrator Crystal Martin presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.5Consideration of Request for Board Validation of the Public Works Directors Emergency Action in the Robinson Creek Bridge Rehabilitation Project Action Item not acted on
no itemized roll call in the official record
No action taken.
Clerk’s notes: This item has been continued to the November 6, 2018 Board meeting due to a lack of 4/5ths vote.

9. Closed Session

9.1Public Employee Evaluations Title: Child Support Services Director Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 10:40 a.m. having taken no action.

10. Adjournment